Konica Minolta BIZHUB 131F Setup guide

131f/190f
Advanced Information

bizhub 131f/190f Contents-1
Contents
1Introduction
2 Safety Information
2.1 Safety Information for proper use...............................................2-3
2.1.1 Warning and Precaution Symbols..............................................2-3
2.1.2 Meaning of Symbols ..................................................................2-4
2.1.3 WARNING ..................................................................................2-4
2.1.4 CAUTION ...................................................................................2-5
2.1.5 Precautions for Routine Use ......................................................2-6
2.1.6 Miscellaneous ............................................................................2-7
2.2 Symbols and terms.......................................................................2-7
2.3 Precautions ...................................................................................2-8
2.3.1 Installation Precautions..............................................................2-8
2.3.2 Power Source.............................................................................2-8
2.3.3 Space Requirements..................................................................2-9
2.3.4 Operation Precautions .............................................................2-10
2.3.5 Legal Restrictions on Copying.................................................2-12
3 Layout and installation
3.1 Packing contents..........................................................................3-3
3.2 Machine layout..............................................................................3-4
3.3 Control Panel Overview ...............................................................3-5
3.4 Setup your machine......................................................................3-8
3.4.1 Unlocking the mirror carriage.....................................................3-8
3.4.2 Attaching the document tray......................................................3-9
3.4.3 Making connection...................................................................3-10
3.4.4 Installing the Drum and Toner cartridges.................................3-11
3.4.5 Plug in and power up ...............................................................3-14
3.4.6 Turning off the transport mode ................................................3-15
3.4.7 Loading paper and paper size setting .....................................3-15
3.4.8 Adjusting the speaker volume..................................................3-16

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3.5 Initial Setup ................................................................................. 3-17
3.5.1 Clearing stored settings........................................................... 3-17
3.5.2 Getting started ......................................................................... 3-18
3.5.3 Entering Initial settings............................................................. 3-18
3.5.4 Using the Energy save mode................................................... 3-23
3.6 Installing the printer and scanner driver .................................. 3-24
3.6.1 Supported operating system (Local)........................................ 3-24
3.6.2 Local install: Windows USB port ............................................. 3-25
3.6.3 Local install: Windows Parallel port (option)............................ 3-36
3.6.4 Uninstalling the driver .............................................................. 3-37
4 Getting started
4.1 Operating tips ...............................................................................4-3
4.1.1 Switching the machine mode .................................................... 4-3
4.1.2 Entering character...................................................................... 4-4
4.1.3 Memory back-up ....................................................................... 4-5
4.1.4 How to select the function......................................................... 4-6
4.1.5 Function table ............................................................................ 4-8
4.2 Document and Paper handling..................................................4-18
4.2.1 Document handling.................................................................. 4-18
4.2.2 Paper handling......................................................................... 4-21
5 Copying
5.1 Before copying.............................................................................. 5-3
5.1.1 Document and paper handling .................................................. 5-3
5.1.2 Changing your machine to the Copy mode............................... 5-3
5.1.3 Display in the copy standby mode ............................................ 5-3
5.1.4 Memory overflow message........................................................ 5-4
5.2 Making copies...............................................................................5-5
5.2.1 Making copies using the ADF .................................................... 5-5
5.2.2 Making copies using the Document glass................................. 5-5
5.3 Basic copy settings ...................................................................... 5-6
5.3.1 Selecting document type........................................................... 5-6
5.3.2 Scanning contrast...................................................................... 5-6
5.3.3 Zoom ratio.................................................................................. 5-7
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5.3.4 Number of copies.......................................................................5-7
5.3.5 Sorting copies ............................................................................5-8
5.3.6 Selecting paper size...................................................................5-8
5.3.7 Selecting document size............................................................5-9
5.4 Advanced copy functions ..........................................................5-10
5.4.1 Combine...................................................................................5-11
5.4.2 Duplex copy .............................................................................5-13
5.4.3 Copy resolution........................................................................5-15
6PCPrinting
6.1 Printing a document .....................................................................6-3
6.2 Printer driver settings...................................................................6-4
6.2.1 Open the printer properties........................................................6-4
6.2.2 Description of the printer properties ..........................................6-6
6.3 Cancelling a print job .................................................................6-12
6.3.1 To cancel a print job from the machine ...................................6-12
7Scanning
7.1 Getting ready to use the TWAIN driver.......................................7-3
7.1.1 Changing your machine to the Scanner mode ..........................7-3
7.1.2 Display in the scan standby mode.............................................7-3
7.1.3 Scanning an image ....................................................................7-4
7.1.4 Accessing to the TWAIN driver ..................................................7-4
7.2 Using the RS mode.......................................................................7-5
7.3 Using the SB mode.......................................................................7-7
7.3.1 The basic operation for the SB mode ........................................7-7
7.3.2 Scanning the document into a scan box ...................................7-8
7.3.3 Download a scanned document from a scan box ...................7-11
7.3.4 Setup a scan box .....................................................................7-14
7.3.5 Modify a scan box....................................................................7-15
7.3.6 Erasing a file stored in a scan box ...........................................7-16
7.3.7 Printing a list of documents stored in the scan boxes.............7-18
7.3.8 Changing the initial settings.....................................................7-19

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8 Autodialer
8.1 Autodialer basics.......................................................................... 8-3
8.1.1 Autodialers ................................................................................. 8-3
8.1.2 Call groups................................................................................. 8-3
8.1.3 Destination names and the Phone directory dialing .................. 8-3
8.1.4 Special dialing characters.......................................................... 8-4
8.2 One-touch keys ............................................................................ 8-5
8.2.1 Entering or changing a one-touch number................................ 8-5
8.2.2 Quick access to one-touch registration..................................... 8-7
8.2.3 Erasing a one-touch number ..................................................... 8-9
8.2.4 How to dial using one-touch key ............................................. 8-10
8.3 Speed-dial numbers ................................................................... 8-12
8.3.1 Entering or changing a speed-dial number ............................. 8-12
8.3.2 Erasing a speed-dial number................................................... 8-14
8.3.3 How to dial using Speed-dial number ..................................... 8-14
8.4 Call group dialing........................................................................ 8-16
8.4.1 Entering or changing a call group............................................ 8-16
8.4.2 Erasing a call group ................................................................. 8-17
8.4.3 How to dial using a call group ................................................. 8-18
8.5 Phone directory dialing .............................................................. 8-19
8.5.1 How to dial using Phone directory........................................... 8-19
8.5.2 If the phone directory dialing call fails ..................................... 8-20
9 Sending Faxes
9.1 Before sending.............................................................................. 9-3
9.1.1 Document handling.................................................................... 9-3
9.1.2 Scanning resolution ................................................................... 9-3
9.1.3 Scanning contrast...................................................................... 9-4
9.1.4 Mixing document resolution and contrast in a multiple page.... 9-4
9.1.5 Sending method ........................................................................ 9-5
9.1.6 Memory overflow message........................................................ 9-6
9.2 Sending a fax ................................................................................ 9-7
9.2.1 Memory transmission ................................................................ 9-7
9.2.2 Real time transmission (Non memory transmission)................ 9-11

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9.3 Redialing......................................................................................9-13
9.3.1 Automatically fax redialing .......................................................9-13
9.3.2 Redialing manually ...................................................................9-13
9.4 Reviewing or cancelling commands.........................................9-14
9.4.1 To review or cancel the commands.........................................9-15
9.4.2 Reviewing or cancelling parts of a broadcast..........................9-17
9.4.3 Printing a delayed command list..............................................9-18
9.4.4 Printing a stored document .....................................................9-18
9.4.5 View or print the results of fax transactions.............................9-19
9.5 Advanced fax functions..............................................................9-21
9.5.1 Broadcasting............................................................................9-23
9.5.2 Delayed transmission...............................................................9-25
9.5.3 Batch transmission ..................................................................9-27
9.5.4 Selecting the TTI ......................................................................9-33
9.5.5 Polling transmission .................................................................9-35
9.5.6 Fax & Copy...............................................................................9-36
9.5.7 Cover page...............................................................................9-38
9.5.8 Using alternative telephone network service providers ...........9-40
9.5.9 Sending documents to an e-mail gateway (fax server)............9-42
10 Receiving faxes
10.1 Receiving a fax............................................................................10-3
10.1.1 Selecting the reception mode..................................................10-3
10.1.2 Manual reception mode ...........................................................10-4
10.1.3 Automatic reception mode.......................................................10-4
10.1.4 Answering calls manually.........................................................10-6
10.1.5 Switching the Automatic or Manual reception mode...............10-6
10.1.6 If the paper runs out while fax reception .................................10-7
10.2 Settings for fax reception ..........................................................10-8
10.2.1 Setting the number of rings .....................................................10-8
10.2.2 Print settings ............................................................................10-9
10.3 Advanced receiving functions .................................................10-12
10.3.1 Block Junk Fax.......................................................................10-13
10.3.2 Polling receiving.....................................................................10-17

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10.3.3 Fax forwarding ....................................................................... 10-19
10.3.4 Separator page ...................................................................... 10-24
10.3.5 Audible alarm ......................................................................... 10-26
11 Using F-code box features
11.1 F-code: an introduction ............................................................. 11-3
11.1.1 Guidelines for using F-code..................................................... 11-3
11.2 Creating or modifying an F-code box....................................... 11-4
11.2.1 Creating or modifying a F-code box........................................ 11-5
11.3 Printing a list of F-code boxes ................................................ 11-11
11.4 Printing a list of documents stored in your
F-code boxes ............................................................................ 11-11
11.5 Erasing an empty F-code box ................................................. 11-11
11.6 Storing a document in a bulletin box for being polled.......... 11-12
11.7 Printing a document stored in a bulletin box......................... 11-14
11.8 Erasing a document stored in a bulletin box .........................11-15
11.9 Printing a document you received in the security box .........11-16
11.10 Sending a document with a subaddress
and password ........................................................................... 11-17
11.11 Polling a document with a subaddress
and password ........................................................................... 11-19
12 Special features
12.1 Soft keys...................................................................................... 12-3
12.1.1 Functions you can assign to soft keys .................................... 12-4
12.1.2 Programming a soft key........................................................... 12-6
12.2 Macro keys.................................................................................. 12-7
12.2.1 Jobs you can program into a macro key ................................. 12-7
12.3 Viewing counters ...................................................................... 12-13
13 Security features
13.1 Security features ........................................................................ 13-3
13.1.1 The protection passcode ......................................................... 13-3
13.1.2 Security reception.................................................................... 13-5
13.1.3 Masking the PIN....................................................................... 13-8

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13.2 Using department codes..........................................................13-13
13.2.1 Turning department code protection on and off....................13-13
13.2.2 Entering a department code ..................................................13-14
13.2.3 Erasing a department code....................................................13-15
13.2.4 Turning the department code setting on and off ...................13-16
13.2.5 Fax charge setting .................................................................13-17
13.2.6 Copy charge setting...............................................................13-17
13.2.7 Sending a fax using a department code................................13-18
13.2.8 Making a copy using a department code ..............................13-18
13.2.9 Printing the department code list...........................................13-19
13.2.10 Resetting the counter for department code list .....................13-20
13.3 User authentication ..................................................................13-21
13.4 Copy protection ........................................................................13-32
14 User settings
14.1 Machine settings ........................................................................14-3
14.1.1 Accessing the machine setting ................................................14-3
14.2 Fax settings.................................................................................14-7
14.2.1 Accessing the fax setting .........................................................14-7
14.3 Copy settings ............................................................................14-10
14.4 Scanner settings.......................................................................14-12
15 Report & Lists
15.1 Table of the lists and journal .....................................................15-3
15.2 Activity journal ............................................................................15-5
15.2.1 Setting the activity journal........................................................15-5
15.2.2 Printing an activity journal manually.........................................15-6
15.2.3 Setting the printing order of the activity journal.......................15-6
15.3 Transmission confirmation report ............................................15-7
15.3.1 Setting the Transmission Confirmation Report........................15-7
15.4 Stored document list ..................................................................15-8
15.5 Documents erased notification .................................................15-9

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16 Maintenance and Troubleshooting
16.1 Maintenance ............................................................................... 16-3
16.1.1 Cleaning tips ............................................................................ 16-3
16.1.2 Cleaning the scanning area ..................................................... 16-3
16.1.3 Cleaning the ADF rollers .......................................................... 16-4
16.1.4 Cleaning the drum charge wire and LED print head................ 16-5
16.1.5 Replace the toner cartridge ..................................................... 16-6
16.1.6 Replace the drum cartridge ..................................................... 16-8
16.2 Troubleshooting ....................................................................... 16-10
16.2.1 Document jams...................................................................... 16-10
16.2.2 Paper jams ............................................................................. 16-15
16.2.3 LCD error messages .............................................................. 16-20
16.2.4 "Check Message" printouts................................................... 16-25
16.2.5 Error code .............................................................................. 16-26
16.2.6 Machine problems ................................................................. 16-28
16.2.7 Faxing problems .................................................................... 16-28
16.2.8 Copying problems ................................................................. 16-29
16.2.9 Problems printing from your computer.................................. 16-29
16.2.10 Scanner problems.................................................................. 16-30
16.2.11 Print quality problems............................................................ 16-31
16.2.12 If you cannot solve the problem ............................................ 16-34
17 Appendix
17.1 Specifications ............................................................................. 17-3
17.1.1 General..................................................................................... 17-3
17.1.2 Fax ........................................................................................... 17-5
17.1.3 Copy ........................................................................................ 17-5
17.1.4 Printer ...................................................................................... 17-6
17.1.5 Scanner.................................................................................... 17-6
17.1.6 Consumable items ................................................................... 17-6
18 Index