Konica Minolta BIZHUB 131F Setup guide

131f/190f
Advanced Information

bizhub 131f/190f Contents-1
Contents
1Introduction
2 Safety Information
2.1 Safety Information for proper use...............................................2-3
2.1.1 Warning and Precaution Symbols..............................................2-3
2.1.2 Meaning of Symbols ..................................................................2-4
2.1.3 WARNING ..................................................................................2-4
2.1.4 CAUTION ...................................................................................2-5
2.1.5 Precautions for Routine Use ......................................................2-6
2.1.6 Miscellaneous ............................................................................2-7
2.2 Symbols and terms.......................................................................2-7
2.3 Precautions ...................................................................................2-8
2.3.1 Installation Precautions..............................................................2-8
2.3.2 Power Source.............................................................................2-8
2.3.3 Space Requirements..................................................................2-9
2.3.4 Operation Precautions .............................................................2-10
2.3.5 Legal Restrictions on Copying.................................................2-12
3 Layout and installation
3.1 Packing contents..........................................................................3-3
3.2 Machine layout..............................................................................3-4
3.3 Control Panel Overview ...............................................................3-5
3.4 Setup your machine......................................................................3-8
3.4.1 Unlocking the mirror carriage.....................................................3-8
3.4.2 Attaching the document tray......................................................3-9
3.4.3 Making connection...................................................................3-10
3.4.4 Installing the Drum and Toner cartridges.................................3-11
3.4.5 Plug in and power up ...............................................................3-14
3.4.6 Turning off the transport mode ................................................3-15
3.4.7 Loading paper and paper size setting .....................................3-15
3.4.8 Adjusting the speaker volume..................................................3-16

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3.5 Initial Setup ................................................................................. 3-17
3.5.1 Clearing stored settings........................................................... 3-17
3.5.2 Getting started ......................................................................... 3-18
3.5.3 Entering Initial settings............................................................. 3-18
3.5.4 Using the Energy save mode................................................... 3-23
3.6 Installing the printer and scanner driver .................................. 3-24
3.6.1 Supported operating system (Local)........................................ 3-24
3.6.2 Local install: Windows USB port ............................................. 3-25
3.6.3 Local install: Windows Parallel port (option)............................ 3-36
3.6.4 Uninstalling the driver .............................................................. 3-37
4 Getting started
4.1 Operating tips ...............................................................................4-3
4.1.1 Switching the machine mode .................................................... 4-3
4.1.2 Entering character...................................................................... 4-4
4.1.3 Memory back-up ....................................................................... 4-5
4.1.4 How to select the function......................................................... 4-6
4.1.5 Function table ............................................................................ 4-8
4.2 Document and Paper handling..................................................4-18
4.2.1 Document handling.................................................................. 4-18
4.2.2 Paper handling......................................................................... 4-21
5 Copying
5.1 Before copying.............................................................................. 5-3
5.1.1 Document and paper handling .................................................. 5-3
5.1.2 Changing your machine to the Copy mode............................... 5-3
5.1.3 Display in the copy standby mode ............................................ 5-3
5.1.4 Memory overflow message........................................................ 5-4
5.2 Making copies...............................................................................5-5
5.2.1 Making copies using the ADF .................................................... 5-5
5.2.2 Making copies using the Document glass................................. 5-5
5.3 Basic copy settings ...................................................................... 5-6
5.3.1 Selecting document type........................................................... 5-6
5.3.2 Scanning contrast...................................................................... 5-6
5.3.3 Zoom ratio.................................................................................. 5-7
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5.3.4 Number of copies.......................................................................5-7
5.3.5 Sorting copies ............................................................................5-8
5.3.6 Selecting paper size...................................................................5-8
5.3.7 Selecting document size............................................................5-9
5.4 Advanced copy functions ..........................................................5-10
5.4.1 Combine...................................................................................5-11
5.4.2 Duplex copy .............................................................................5-13
5.4.3 Copy resolution........................................................................5-15
6PCPrinting
6.1 Printing a document .....................................................................6-3
6.2 Printer driver settings...................................................................6-4
6.2.1 Open the printer properties........................................................6-4
6.2.2 Description of the printer properties ..........................................6-6
6.3 Cancelling a print job .................................................................6-12
6.3.1 To cancel a print job from the machine ...................................6-12
7Scanning
7.1 Getting ready to use the TWAIN driver.......................................7-3
7.1.1 Changing your machine to the Scanner mode ..........................7-3
7.1.2 Display in the scan standby mode.............................................7-3
7.1.3 Scanning an image ....................................................................7-4
7.1.4 Accessing to the TWAIN driver ..................................................7-4
7.2 Using the RS mode.......................................................................7-5
7.3 Using the SB mode.......................................................................7-7
7.3.1 The basic operation for the SB mode ........................................7-7
7.3.2 Scanning the document into a scan box ...................................7-8
7.3.3 Download a scanned document from a scan box ...................7-11
7.3.4 Setup a scan box .....................................................................7-14
7.3.5 Modify a scan box....................................................................7-15
7.3.6 Erasing a file stored in a scan box ...........................................7-16
7.3.7 Printing a list of documents stored in the scan boxes.............7-18
7.3.8 Changing the initial settings.....................................................7-19

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8 Autodialer
8.1 Autodialer basics.......................................................................... 8-3
8.1.1 Autodialers ................................................................................. 8-3
8.1.2 Call groups................................................................................. 8-3
8.1.3 Destination names and the Phone directory dialing .................. 8-3
8.1.4 Special dialing characters.......................................................... 8-4
8.2 One-touch keys ............................................................................ 8-5
8.2.1 Entering or changing a one-touch number................................ 8-5
8.2.2 Quick access to one-touch registration..................................... 8-7
8.2.3 Erasing a one-touch number ..................................................... 8-9
8.2.4 How to dial using one-touch key ............................................. 8-10
8.3 Speed-dial numbers ................................................................... 8-12
8.3.1 Entering or changing a speed-dial number ............................. 8-12
8.3.2 Erasing a speed-dial number................................................... 8-14
8.3.3 How to dial using Speed-dial number ..................................... 8-14
8.4 Call group dialing........................................................................ 8-16
8.4.1 Entering or changing a call group............................................ 8-16
8.4.2 Erasing a call group ................................................................. 8-17
8.4.3 How to dial using a call group ................................................. 8-18
8.5 Phone directory dialing .............................................................. 8-19
8.5.1 How to dial using Phone directory........................................... 8-19
8.5.2 If the phone directory dialing call fails ..................................... 8-20
9 Sending Faxes
9.1 Before sending.............................................................................. 9-3
9.1.1 Document handling.................................................................... 9-3
9.1.2 Scanning resolution ................................................................... 9-3
9.1.3 Scanning contrast...................................................................... 9-4
9.1.4 Mixing document resolution and contrast in a multiple page.... 9-4
9.1.5 Sending method ........................................................................ 9-5
9.1.6 Memory overflow message........................................................ 9-6
9.2 Sending a fax ................................................................................ 9-7
9.2.1 Memory transmission ................................................................ 9-7
9.2.2 Real time transmission (Non memory transmission)................ 9-11

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9.3 Redialing......................................................................................9-13
9.3.1 Automatically fax redialing .......................................................9-13
9.3.2 Redialing manually ...................................................................9-13
9.4 Reviewing or cancelling commands.........................................9-14
9.4.1 To review or cancel the commands.........................................9-15
9.4.2 Reviewing or cancelling parts of a broadcast..........................9-17
9.4.3 Printing a delayed command list..............................................9-18
9.4.4 Printing a stored document .....................................................9-18
9.4.5 View or print the results of fax transactions.............................9-19
9.5 Advanced fax functions..............................................................9-21
9.5.1 Broadcasting............................................................................9-23
9.5.2 Delayed transmission...............................................................9-25
9.5.3 Batch transmission ..................................................................9-27
9.5.4 Selecting the TTI ......................................................................9-33
9.5.5 Polling transmission .................................................................9-35
9.5.6 Fax & Copy...............................................................................9-36
9.5.7 Cover page...............................................................................9-38
9.5.8 Using alternative telephone network service providers ...........9-40
9.5.9 Sending documents to an e-mail gateway (fax server)............9-42
10 Receiving faxes
10.1 Receiving a fax............................................................................10-3
10.1.1 Selecting the reception mode..................................................10-3
10.1.2 Manual reception mode ...........................................................10-4
10.1.3 Automatic reception mode.......................................................10-4
10.1.4 Answering calls manually.........................................................10-6
10.1.5 Switching the Automatic or Manual reception mode...............10-6
10.1.6 If the paper runs out while fax reception .................................10-7
10.2 Settings for fax reception ..........................................................10-8
10.2.1 Setting the number of rings .....................................................10-8
10.2.2 Print settings ............................................................................10-9
10.3 Advanced receiving functions .................................................10-12
10.3.1 Block Junk Fax.......................................................................10-13
10.3.2 Polling receiving.....................................................................10-17

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10.3.3 Fax forwarding ....................................................................... 10-19
10.3.4 Separator page ...................................................................... 10-24
10.3.5 Audible alarm ......................................................................... 10-26
11 Using F-code box features
11.1 F-code: an introduction ............................................................. 11-3
11.1.1 Guidelines for using F-code..................................................... 11-3
11.2 Creating or modifying an F-code box....................................... 11-4
11.2.1 Creating or modifying a F-code box........................................ 11-5
11.3 Printing a list of F-code boxes ................................................ 11-11
11.4 Printing a list of documents stored in your
F-code boxes ............................................................................ 11-11
11.5 Erasing an empty F-code box ................................................. 11-11
11.6 Storing a document in a bulletin box for being polled.......... 11-12
11.7 Printing a document stored in a bulletin box......................... 11-14
11.8 Erasing a document stored in a bulletin box .........................11-15
11.9 Printing a document you received in the security box .........11-16
11.10 Sending a document with a subaddress
and password ........................................................................... 11-17
11.11 Polling a document with a subaddress
and password ........................................................................... 11-19
12 Special features
12.1 Soft keys...................................................................................... 12-3
12.1.1 Functions you can assign to soft keys .................................... 12-4
12.1.2 Programming a soft key........................................................... 12-6
12.2 Macro keys.................................................................................. 12-7
12.2.1 Jobs you can program into a macro key ................................. 12-7
12.3 Viewing counters ...................................................................... 12-13
13 Security features
13.1 Security features ........................................................................ 13-3
13.1.1 The protection passcode ......................................................... 13-3
13.1.2 Security reception.................................................................... 13-5
13.1.3 Masking the PIN....................................................................... 13-8

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13.2 Using department codes..........................................................13-13
13.2.1 Turning department code protection on and off....................13-13
13.2.2 Entering a department code ..................................................13-14
13.2.3 Erasing a department code....................................................13-15
13.2.4 Turning the department code setting on and off ...................13-16
13.2.5 Fax charge setting .................................................................13-17
13.2.6 Copy charge setting...............................................................13-17
13.2.7 Sending a fax using a department code................................13-18
13.2.8 Making a copy using a department code ..............................13-18
13.2.9 Printing the department code list...........................................13-19
13.2.10 Resetting the counter for department code list .....................13-20
13.3 User authentication ..................................................................13-21
13.4 Copy protection ........................................................................13-32
14 User settings
14.1 Machine settings ........................................................................14-3
14.1.1 Accessing the machine setting ................................................14-3
14.2 Fax settings.................................................................................14-7
14.2.1 Accessing the fax setting .........................................................14-7
14.3 Copy settings ............................................................................14-10
14.4 Scanner settings.......................................................................14-12
15 Report & Lists
15.1 Table of the lists and journal .....................................................15-3
15.2 Activity journal ............................................................................15-5
15.2.1 Setting the activity journal........................................................15-5
15.2.2 Printing an activity journal manually.........................................15-6
15.2.3 Setting the printing order of the activity journal.......................15-6
15.3 Transmission confirmation report ............................................15-7
15.3.1 Setting the Transmission Confirmation Report........................15-7
15.4 Stored document list ..................................................................15-8
15.5 Documents erased notification .................................................15-9

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16 Maintenance and Troubleshooting
16.1 Maintenance ............................................................................... 16-3
16.1.1 Cleaning tips ............................................................................ 16-3
16.1.2 Cleaning the scanning area ..................................................... 16-3
16.1.3 Cleaning the ADF rollers .......................................................... 16-4
16.1.4 Cleaning the drum charge wire and LED print head................ 16-5
16.1.5 Replace the toner cartridge ..................................................... 16-6
16.1.6 Replace the drum cartridge ..................................................... 16-8
16.2 Troubleshooting ....................................................................... 16-10
16.2.1 Document jams...................................................................... 16-10
16.2.2 Paper jams ............................................................................. 16-15
16.2.3 LCD error messages .............................................................. 16-20
16.2.4 "Check Message" printouts................................................... 16-25
16.2.5 Error code .............................................................................. 16-26
16.2.6 Machine problems ................................................................. 16-28
16.2.7 Faxing problems .................................................................... 16-28
16.2.8 Copying problems ................................................................. 16-29
16.2.9 Problems printing from your computer.................................. 16-29
16.2.10 Scanner problems.................................................................. 16-30
16.2.11 Print quality problems............................................................ 16-31
16.2.12 If you cannot solve the problem ............................................ 16-34
17 Appendix
17.1 Specifications ............................................................................. 17-3
17.1.1 General..................................................................................... 17-3
17.1.2 Fax ........................................................................................... 17-5
17.1.3 Copy ........................................................................................ 17-5
17.1.4 Printer ...................................................................................... 17-6
17.1.5 Scanner.................................................................................... 17-6
17.1.6 Consumable items ................................................................... 17-6
18 Index

1Introduction

Introduction 1
bizhub 131f/190f 1-3
1Introduction
Welcome
Thank you for choosing the KONICA MINOLTA 131f/190f.
This User Manual describes the functions, operating procedures, precau-
tions, and basic troubleshooting for the KONICA MINOLTA 131f/190f.
Before using this machine, be sure to read the User Manual thoroughly in or-
der to ensure that you use the machine efficiently. After you have gone
through the manual, keep it handy at all times.
Note that some of the illustrations of the machine used in the User Man-
ual may be different from what you actually see on your machine.
CE Marking (Declaration Conformity)
This product complies with the following EU directives:
89/336/EEC, 73/23/EEC and 93/68/EEC directives.
This declaration is valid for the region of the European Union.
This device must be used with shielded interface cables. The use of non-
shielded cable is likely to result in interference with radio communications
and is prohibited under EU directives.
This device has been approved in accordance with Council Decision 1999/
5/EC for pan-European single terminal connection to the public switched tel-
ephone network (PSTN).
However, due to differences between the individual PSTNs provided in dif-
ferent countries, the approval does not, of itself, give an unconditional assur-
ance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the
first instance.

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Note
The manufacturer should ensure that the vendor and user of equipment
is clearly informed of the above information by means of packaging and/
or user manuals or other forms of user instructions.
A full-length Declaration of Conformity is available at KONICA MINOLTA un-
der Fax.: [phone], Tel.: [phone] in informing us on the
serial number of your product.
This product is approved for DTMF dialing only. When directly connected to
the public switched telephone network (PSTN mode) pulse dialing can not be
used.
Ozone Release
7CAUTION
Locate the Machine in a Well-Ventilated Room
%A negligible amount of ozone is generated during normal operation of this
machine. An unpleasant odor may, however, be created in poorly venti-
lated rooms during extensive machine operations. For a comfortable,
healthy, and safe operating environment, it is recommended that the
room be well ventilated.
Acoustic Noise
For European Users
Machine Noise Regulation 3 GSGV, 18.01.1991 : The sound pressure level at
the operator position according to EN ISO 7779 is equal to or less than
70dB(A).
Ergonomische Grundlagen für die GS-Prüfung von IT-Geräten in
Verbindung mit Bildschirmgeräten
This device is not intended for use at a video workstation in compliance with
BildscharbV.
Das Gerät ist nicht für die Benutzung am Bildschirmarbeitsplatz gemäß Bild-
scharbV vorgesehen.
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Energy Star
As an Energy Star® partner, we have determined that this product meets the
Energy Star® guidelines for energy efficiency.
What is an Energy Star® Product?
An Energy Star® product has a special feature that allows it to automatically
switch to a "low-power mode" after a period of inactivity. An Energy Star®
product uses energy more efficiently, saves you money on utility bills and
helps protect the environment.
Super G3
Super G3
is an extension of Group 3 fax technology standards, allowing the use of
high-speed ITU-T V.34 modems for 33.6 Kbps transmission and high-speed
protocols for rapid handshaking.
JBIG
Joint Bi-level Image experts Group, the new ITU-T standard image data
compression method. As JBIG compresses the data more
efficiently than MMR, it is especially effective when transmitting halftone
(grayscale) image document.

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2Safety Information

Safety Information 2
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2 Safety Information
2.1 Safety Information for proper use
This section contains detailed instructions on the operation and maintenance
of this machine. To achieve optimum use of this device, all operators should
carefully read and follow the instructions in this manual. Please keep this
manual in a handy place near the machine.
Please read the next section before using this device. It contains important
information related to user safety and preventing equipment problems.
Make sure you observe all of the precautions listed in this manual.
Please note that some parts of the contents of this section may not corre-
spond with the purchased product.
2.1.1 Warning and Precaution Symbols
7WARNING
Ignoring this warning could cause serious injury or even death.
%Do not ignore this safety advice.
7CAUTION
Ignoring this caution could cause injury or damage to property.
%Do not ignore this safety advice.

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2.1.2 Meaning of Symbols
2.1.3 WARNING
Symbol Meaning
A triangle indicates a danger against which you should take precaution.
This symbol warns against possible causes of burns.
A diagonal line indicates a prohibited course of action.
This symbol warns against dismantling the device.
A black circle indicates an imperative course of action.
This symbol indicates you must unplug the device.
Symbol Meaning
• Do not modify this product, as a fire, electrical shock, or breakdown could re-
sult. If the product employs a laser, the laser beam source could cause blind-
ness.
• Do not attempt to remove the covers and panels which have been fixed to the
product. Some products have a high-voltage part or a laser beam source in-
side that could cause an electrical shock or blindness.
• Use only the power cord supplied in the package. If a power cord is not sup-
plied, only use the power cord and plug that is specified in POWER CORD IN-
STRUCTION. Failure to use this cord could result in a fire or electrical shock.
• Use the power cord supplied in the package only for this machine and NEVER
use it for any other product. Failure to observe this precaution could result in
a fire or electrical shock.
• Use only the specified power source voltage. Failure to do so could result in a
fire or electrical shock.
• Do not use a multiple outlet adapter to connect any other appliances or ma-
chines. Exceeding a power outlet’s current rating could result in a fire or elec-
trical shock.
Do not unplug or plug in the power cord with a wet hand, as an electrical shock
could result.
Plug the power cord all the way into the power outlet. Failure to do this could re-
sult in a fire or electrical shock.
• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or
damage the power cord. Use of a damaged power cord (exposed core wire,
broken wire, etc.) could result in a fire or breakdown.
Should any of these conditions be found, immediately turn off the machine,
unplug the power cord from the power outlet, and then call your authorized
service representative.
• Avoid using an extension cord. Use of an extension cord could cause a fire or
electrical shock. Contact your authorized service representative if an exten-
sion cord is required.