Konica Minolta bizhub 181 User manual

User’s Guide [FK-506 Fax Kit]

Fax kit FK-506 x-1
Introduction
Thank you for purchasing this machine.
This User’s Guide contains details on the operation of the various functions
of the machine with fax kit FK-506 installed, precautions on its use, and basic
troubleshooting procedures. In order to ensure that this machine is used cor-
rectly and efficiently, carefully read this User’s Guide before using the ma-
chine. After reading the User’s Guide, store it in the designated holder so that
it can easily be referred to when questions or problems arise during opera-
tion.
Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.
bizhub 163/211 is not sold in the USA market.
Trademarks and copyrights
KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imag-
ing are registered trademarks of KONICA MINOLTA HOLDINGS, INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES INC.
Netscape is a registered trademark of Netscape Communications Corpora-
tion in the United States and other countries.
Novell and Novell NetWare are registered trademarks of Novell, Inc. in the
United States and other countries.
Microsoft, Windows, and Windows NT are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other coun-
tries.
Adobe, the Adobe logo, Acrobat and PostScript are either registered trade-
marks or trademarks of Adobe Systems Incorporated in the United States
and/or other countries.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company Limited.
All other product and brand names are trademarks or registered trademarks
of their respective companies or organizations.

x-2 Fax kit FK-506
Contents
Introduction
Trademarks and copyrights .............................................................x-1
Contents .............................................................................................x-2
Available fax features ........................................................................x-8
Sending ...........................................................................................x-8
Receiving ........................................................................................x-9
Explanation of manual conventions ...............................................x-11
Safety information ...........................................................................x-13
Warning and Precaution Symbols ................................................x-13
Meaning of Symbols .....................................................................x-13
Special Notice to User ....................................................................x-20
For Canada ...................................................................................x-20
For U.S.A. .....................................................................................x-21
For New Zealand ...........................................................................x-23
For Europe ....................................................................................x-24
1 Precaution
1.1 Part names and their functions ........................................................1-2
Main unit .........................................................................................1-2
1.2 Control panel parts and their functions ..........................................1-4
Names of control panel parts and their functions ...........................1-4
Display indications ..........................................................................1-9
1.3 Power supply ...................................................................................1-11
Default settings .............................................................................1-11
1.4 Entering text .....................................................................................1-12
Changing the input mode .............................................................1-12
Key operation ................................................................................1-12
Text input example .......................................................................1-14
Correcting text and input precautions ..........................................1-17
1.5 Selecting and checking initial settings ..........................................1-18
Required settings ..........................................................................1-18
Checking the initial settings ..........................................................1-18
Setting the current date and time (“DATE&TIME” parameter) ......1-18
Specifying the machine’s fax number
(“USER FAX NO.” parameter) .......................................................1-21
Programming the transmission source name
(“USER NAME” parameter) ...........................................................1-23

Fax kit FK-506 x-3
Selecting the telephone dialing system
(“TONE/PULSE” parameter) ......................................................... 1-25
Selecting the telephone wiring system
(“PSTN/PBX” parameter) ............................................................. 1-27
2Faxing
2.1 General transmission operation ...................................................... 2-2
2.2 Positioning the document ................................................................ 2-6
Loading the document into the document feeder ......................... 2-6
Placing the document on the original glass ................................... 2-8
2.3 Selecting the fax quality ................................................................. 2-10
Selecting a Quality setting ........................................................... 2-10
2.4 Specifying a recipient ..................................................................... 2-12
Specifying a single recipient ........................................................ 2-12
Manual dialing .............................................................................. 2-12
One-touch dialing ......................................................................... 2-13
Speed dialing ............................................................................... 2-14
Group dialing ................................................................................ 2-16
Program dialing ............................................................................ 2-17
Phone book dialing ...................................................................... 2-18
Chain dialing ................................................................................ 2-21
Specifying multiple destinations (broadcast transmission) .......... 2-22
Manual redialing ........................................................................... 2-25
2.5 Operations while scanning documents ........................................ 2-27
If the memory becomes full .......................................................... 2-27
2.6 If the fax cannot be sent ................................................................ 2-28
2.7 Faxing after completing a telephone call (manual faxing) .......... 2-29
2.8 Stopping the transmission ............................................................. 2-31
Canceling (deleting) a queued transmission ................................ 2-31
2.9 Checking machine counters .......................................................... 2-33
Machine counters that can be checked ....................................... 2-33
2.10 Checking communication results (reports/lists) ......................... 2-35
Checking communication results ................................................. 2-35
Printing reports/lists ..................................................................... 2-36
2.11 Types of reports/lists ..................................................................... 2-38
2.12 Memory transmission and real-time transmission ...................... 2-41
Memory transmission ................................................................... 2-41
Real-time transmission ................................................................ 2-41
2.13 Sending a fax at a specified time .................................................. 2-43

x-4 Fax kit FK-506
2.14 Batch transmission .........................................................................2-45
2.15 Receiving ..........................................................................................2-46
Memory reception .........................................................................2-46
Paper sizes for received faxes ......................................................2-46
Automatic reception (dedicated fax mode) ...................................2-46
Manual reception ..........................................................................2-47
2.16 Making a telephone call ..................................................................2-48
2.17 Receiving a telephone call ..............................................................2-49
3 Useful transmission and reception functions
3.1 Using F-codes ....................................................................................3-2
Specifying F-codes when sending faxes ........................................3-3
Specifying F-codes when registering destinations .........................3-4
3.2 Mailbox communication ...................................................................3-6
Registering mailboxes ....................................................................3-6
Mailbox transmission ......................................................................3-7
Printing documents received in mailboxes .....................................3-9
3.3 Polling transmission ........................................................................3-11
Deleting a polling transmission document ....................................3-14
3.4 Polling reception ..............................................................................3-16
3.5 Relay initiating transmission ..........................................................3-19
3.6 Relay broadcast transmissions ......................................................3-23
Relay station .................................................................................3-23
3.7 Forwarding .......................................................................................3-25
3.8 Faxing from a computer (direct faxing) .........................................3-26
4 Internet faxing
4.1 Sending Internet faxes ......................................................................4-2
Sending Internet faxes ....................................................................4-2
General transmission operation ......................................................4-2
4.2 Specifying transmission settings .....................................................4-6
Specifying the transmission time ....................................................4-6
Selecting BASIC/ADVANCED settings ...........................................4-7
Selecting the setting for “MAX TX SIZE” ........................................4-9
Selecting the setting for “MAX QUALITY” ....................................4-10
Selecting the setting for “CODING METHOD” .............................4-11
4.3 Specifying the image quality and density when scanning ...........4-12
Quality settings .............................................................................4-12
Density settings ............................................................................4-13

Fax kit FK-506 x-5
4.4 Specifying additional settings ....................................................... 4-14
Specifying a subject (“DEFAULT SUBJECT” parameter) ............ 4-14
Specifying the reply address
(“REPLY ADDRESS” parameter) .................................................. 4-16
Specifying header printing (“HEADER PRINT” parameter) .......... 4-18
4.5 Receiving Internet faxes ................................................................ 4-20
Receiving Internet faxes ............................................................... 4-20
Data that can be received ............................................................ 4-20
Automatically receiving Internet faxes ......................................... 4-21
Manually receiving Internet faxes ................................................. 4-23
5 Utility mode/Fax mode parameters
5.1 “UTILITY MODE” menu .................................................................... 5-2
5.2 MACHINE SETTING .......................................................................... 5-4
Displaying the “MACHINE SETTING” menu .................................. 5-6
Selecting the buzzer volume (“BUZZER VOLUME” parameter) ..... 5-7
Changing the initial mode (“INITIAL MODE” parameter) ............... 5-8
Changing the scanning threshold
(“SCAN THRESHOLD” parameter) ................................................ 5-9
5.3 ADMIN. MANAGEMENT ................................................................. 5-10
Displaying the “ADMIN. MANAGEMENT” menu .......................... 5-12
Specifying remote monitoring
(“REMOTE MONITOR” parameter) .............................................. 5-13
Selecting the line monitoring volume
(“LINE MONITOR” parameter) ..................................................... 5-15
5.4 DIAL REGISTRATION ..................................................................... 5-17
Displaying the “DIAL REGISTRATION” menu .............................. 5-18
Registering one-touch dial destinations ...................................... 5-19
Changing/canceling a programmed one-touch dial key .............. 5-22
Registering speed dial destinations ............................................. 5-24
Changing/canceling a programmed speed dial number .............. 5-28
Registering a group of fax numbers ............................................. 5-30
Changing/deleting a registered group of fax numbers ................ 5-32
Registering a dialing program ...................................................... 5-35
Changing/deleting a broadcast transmission program ................ 5-37
Changing/deleting a timer transmission program ........................ 5-40
Changing/deleting a mailbox transmission program ................... 5-42
Changing/deleting a polling reception program .......................... 5-44
Changing/deleting a relay initiating transmission program .......... 5-46
5.5 FAX REGISTRATION ....................................................................... 5-48
Displaying the “FAX REGISTRATION” menu ............................... 5-48
Registering mailboxes .................................................................. 5-49
Deleting mailbox settings ............................................................. 5-51

x-6 Fax kit FK-506
Registering a relay box .................................................................5-52
Deleting relay box settings ...........................................................5-57
5.6 FAX TX OPERATION ........................................................................5-59
Displaying the “FAX TX OPERATION” menu ................................5-60
Selecting the default scanning density
(“DENSITY LEVEL” parameter) .....................................................5-61
Selecting the default image quality
(“QUALITY PRIORITY” parameter) ...............................................5-62
Selecting the default transmission mode
(“DEFAULT TX” parameter) ...........................................................5-63
Selecting header printing (“HEADER” parameter) ........................5-64
5.7 FAX RX OPERATION .......................................................................5-65
Displaying the “FAX RX OPERATION” menu ................................5-66
Selecting the memory reception mode
(“MEMORY RX MODE” parameter) ..............................................5-67
Canceling memory reception ........................................................5-69
Specifying the number of rings (“NO. of RINGS” parameter) .......5-71
Selecting the reduced printing setting
(“REDUCTION RX” parameter) .....................................................5-72
Selecting printing of the received document
(“RX PRINT” parameter) ................................................................5-73
Selecting the reception mode (“RX MODE” parameter) ...............5-74
Specifying the forwarding settings (“FORWARD” parameter) ......5-75
Selecting footer printing (“FOOTER” parameter) ..........................5-76
Selecting the paper drawer (“SELECT TRAY” parameter) ............5-77
Selecting a closed reception setting
(“CLOSED NETWORK” parameter) ..............................................5-79
5.8 REPORTING .....................................................................................5-80
Displaying the “REPORTING” menu .............................................5-81
Selecting automatic printing of the activity report
(“ACTIVITY REPORT” parameter) .................................................5-82
Selecting automatic printing of the queued jobs report
(“RESERVATION REPORT” parameter) ........................................5-83
Selecting automatic printing of the transmission results report
(“TX RESULT REPORT” parameter) ..............................................5-84
Selecting automatic printing of the reception results report
(“RX RESULT REPORT” parameter) .............................................5-85
6 Troubleshooting
6.1 Main error messages and their remedies .......................................6-2
6.2 When faxing is not performed correctly ..........................................6-3
Faxes cannot be sent .....................................................................6-3
Faxes cannot be received ...............................................................6-4

Fax kit FK-506 x-7
Calls cannot be made .................................................................... 6-4
7 Appendix
7.1 Main specifications .......................................................................... 7-2
7.2 Local Setup for Diagnostic (LSD) .................................................... 7-3
About Local Setup for Diagnostic (LSD) ........................................ 7-3
LSD operating environment ........................................................... 7-3
General setup procedure ............................................................... 7-4
Installing LSD ................................................................................. 7-5
Starting up LSD .............................................................................. 7-6
Main window of LSD ...................................................................... 7-6
Connecting to this machine ........................................................... 7-7
Downloading registered information from the machine ................. 7-7
Creating a new settings file ............................................................ 7-7
Registering one-touch dialing settings .......................................... 7-8
Editing one-touch dialing settings ............................................... 7-10
Registering speed dialing settings ............................................... 7-11
Editing speed dialing settings ...................................................... 7-13
Registering group dialing settings ............................................... 7-14
Editing group dialing settings ...................................................... 7-16
Printing the list of one-touch dialing, speed dialing and group
dialing settings ............................................................................. 7-17
Saving settings to a computer ..................................................... 7-17
Saving settings to this machine ................................................... 7-17
Specifying Utility mode settings .................................................. 7-18
Specifying administrator settings ................................................. 7-21
Checking the counter totals ......................................................... 7-23
Checking the configuration page ................................................. 7-23
Uninstalling LSD ........................................................................... 7-24
7.3 Glossary ........................................................................................... 7-25
8Index
8.1 Index .................................................................................................. 8-2

x-8 Fax kit FK-506
Available fax features
Sending
Broadcast transmission
For details, refer to
page 2-22.
Timer transmission
For details, refer to
page 2-43.
Polling transmission
For details, refer to
page 3-11.

Fax kit FK-506 x-9
Relay initiating transmission
For details, refer to
page 3-19.
2
Reminder
Specify a model compat-
ible with F-code commu-
nications for the relay
station.
Receiving
Memory reception
For details, refer to
page 2-46.
Mailbox reception
For details, refer to page 3-9.
2
Note
Mailbox reception is
compatible with F-code
communication.

x-10 Fax kit FK-506
Polling reception
For details, refer to
page 3-16.
Forwarding
For details, refer to
page 3-25.

Fax kit FK-506 x-11
Explanation of manual conventions

x-12 Fax kit FK-506

Fax kit FK-506 x-13
Safety information
This section contains detailed instructions on the operation and maintenance
of this machine. To achieve optimum utility of this device, all operators
should carefully read and follow the instructions in this manual.
Please read the following section before connecting the machine to the sup-
ply. It contains important information related to user safety and preventing
equipment problems.
Please keep this manual in a handy place near the machine.
Make sure you observe all of the precautions appear in each section of this
manual.
KM_Ver.01E_F
2
Note
Some parts of the contents of this section may not correspond with the
purchased product.
Warning and Precaution Symbols
The following indicators are used on the warning labels or in this manual to
categorize the level of safety warnings.
Meaning of Symbols
WARNING
Ignoring this warning could cause serious injury
or even death.
CAUTION
Ignoring this caution could cause injury or dam-
age to property.
A triangle indicates a danger against which you should take pre-
caution.
This symbol warns against cause burns.
A diagonal line indicates a prohibited course of action.
This symbol warns against dismantling the device.
A solid circle indicates an imperative course of action.
This symbol indicates you must unplug the device.

x-14 Fax kit FK-506
Disassemble and modification
WARNING
• Do not attempt to remove the covers and pan-
els which have been fixed to the product. Some
products have a high-voltage part or a laser
beam source inside that could cause an electri-
cal shock or blindness.
• Do not modify this product, as a fire, electrical
shock, or breakdown could result. If the prod-
uct employs a laser, the laser beam source
could cause blindness.
Power cord
WARNING
• Use only the power cord supplied in the pack-
age. If a power cord is not supplied, only use
the power cord and plug that is specified in
POWER CORD INSTRUCTION. Failure to use
this cord could result in a fire or electrical
shock.
• Use the power cord supplied in the package
only for this machine and NEVER use it for any
other product. Failure to observe this precau-
tion could result in a fire or electrical shock.
• Do not scratch, abrade, place a heavy object
on, heat, twist, bend, pull on, or damage the
power cord. Use of a damaged power cord (ex-
posed core wire, broken wire, etc.) could result
in a fire or breakdown.
Should any of these conditions be found, im-
mediately turn OFF the power switch, unplug
the power cord from the power outlet, and then
call your authorized service representative.

Fax kit FK-506 x-15
Power source
WARNING
• Use only the specified power source voltage.
Failure to do that could result in a fire or electri-
cal shock.
• Connect power plug directly into wall outlet
having the same configuration as the plug. Use
of an adapter leads to the product connecting
to inadequate power supply (voltage, current
capacity, grounding), and may result in fire or
shock. If proper wall outlet is not available, the
customer shall ask qualified electrician for the
installation.
• Do not use a multiple outlet adapter nor an ex-
tension cord in principle. Use of an adapter or
an extension cord could cause a fire or electri-
cal shock.
Contact your authorized service representative
if an extension cord is required.
• Consult your authorized service representative
before connecting other equipment on the
same wall outlet. Overload could result in a fire.
CAUTION
• The outlet must be near the equipment and
easily accessible. Otherwise you can not pull
out the power plug when an emergency occurs.

x-16 Fax kit FK-506
Power plug
WARNING
• Do not unplug and plug in the power cord with
a wet hand, as an electrical shock could result.
• Plug the power cord all the way into the power
outlet. Failure to do this could result in a fire or
electrical shock.
CAUTION
• Do not tug the power cord when unplugging.
Pulling on the power cord could damage the
cord, resulting in a fire or electrical shock.
• Remove the power plug from the outlet more
than one time a year and clean the area be-
tween the plug terminals. Dust that accumu-
lates between the plug terminals may cause a
fire.
Grounding
WARNING
• Connect the power cord to an electrical outlet
that is equipped with a grounding terminal.

Fax kit FK-506 x-17
Installation
WARNING
• Do not place a flower vase or other container
that contains water, or metal clips or other
small metallic objects on this product. Spilled
water or metallic objects dropped inside the
product could result in a fire, electrical shock,
or breakdown.
Should a piece of metal, water, or any other
similar foreign matter get inside the product,
immediately turn OFF the power switch, unplug
the power cord from the power outlet, and then
call your authorized service representative.
CAUTION
• After installing this product, mount it on a se-
cure base. If the unit moves or falls, it may
cause personal injury.
• Do not place the product in a dusty place, or a
site exposed to soot or steam, near a kitchen
table, bath, or a humidifier. A fire, electrical
shock, or breakdown could result.
• Do not place this product on an unstable or tilt-
ed bench, or in a location subject to a lot of vi-
bration and shock. It could drop or fall, causing
personal injury or mechanical breakdown.
• Do not let any object plug the ventilation holes
of this product. Heat could accumulate inside
the product, resulting in a fire or malfunction.
• Do not use flammable sprays, liquids, or gases
near this product, as a fire could result.

x-18 Fax kit FK-506
Ventilation
CAUTION
• Always use this product in a well ventilated lo-
cation. Operating the product in a poorly venti-
lated room for an extended period of time could
injure your health. Ventilate the room at regular
intervals.
Actions in response to troubles
WARNING
• Do not keep using this product, if this product
becomes inordinately hot or emits smoke, or
unusual odor or noise. Immediately turn OFF
the power switch, unplug the power cord from
the power outlet, and then call your authorized
service representative. If you keep on using it
as is, a fire or electrical shock could result.
• Do not keep using this product, if this product
has been dropped or its cover damaged. Im-
mediately turn OFF the power switch, unplug
the power cord from the power outlet, and then
call your authorized service representative. If
you keep on using it as is, a fire or electrical
shock could result.
CAUTION
• The inside of this product has areas subject to
high temperature, which may cause burns.
When checking the inside of the unit for mal-
functions such as a paper misfeed, do not
touch the locations (around the fusing unit, etc.)
which are indicated by a “Caution HOT” cau-
tion label.

Fax kit FK-506 x-19
Consumables
WARNING
• Do not throw the toner cartridge or toner into an
open flame. The hot toner may scatter and
cause burns or other damage.
CAUTION
• Do not leave a toner unit or drum unit in a place
within easy reach of children. Licking or ingest-
ing any of these things could injure your health.
• Do not store toner units and PC drum units near
a floppy disk or watch that are susceptible to
magnetism. They could cause these products
to malfunction.
When moving the machine
CAUTION
• Whenever moving this product, be sure to dis-
connect the power cord and other cables. Fail-
ure to do this could damage the cord or cable,
resulting in a fire, electrical shock, or break-
down.
• When moving this product, always hold it by
the locations specified in the User’s Guide or
other documents. If the unit falls it may cause
severe personal injury. The product may also
be damaged or malfunction.