Konica Minolta PCL-400 User manual

Key for Imaging Solutions

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Introduction
Thank you for purchasing this machine.
This manual provides descriptions on the functions of the PCL printer driver and the
use of network scanning and network printing functions used with the Internet or on
an intranet.
Be sure to read this manual before performing any operations.
For precautions concerning the use and safety of the machine, refer to the User’s
Guide provided with the machine.
Store the CD-ROM and User’s Guides provided with the machine in a safe place.
Trademarks and copyright
-KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of im-
aging are registered trademarks of KONICA MINOLTA HOLDINGS, INC.
-PageScope and bizhub are registered trademarks or trademarks of KONICA MI-
NOLTA BUSINESS TECHNOLOGIES INC.
-Netscape is a registered trademark of Netscape Communications Corporation in
the United States and other countries.
-Novell and Novell NetWare are registered trademarks of Novell, Inc. in the Unit-
ed States and other countries.
-Microsoft, Windows, and Windows NT are either registered trademarks or trade-
marks of Microsoft Corporation in the United States and/or other countries.
-Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
-Ethernet is a registered trademark of Xerox Corporation.
-PCL is a registered trademark of Hewlett-Packard Company Limited.
-All other product and brand names are trademarks or registered trademarks of
their respective companies or organizations.
Kerberos
Copyright and Other Legal Notices
Copyright ©1985-2007 by the Massachusetts Institute of Technology.
All rights reserved.
Export of this software from the United States of America may require a specific li-
cense from the United States Government. It is the responsibility of any person or or-
ganization contemplating export to obtain such a license before exporting.
WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distribute this
software and its documentation for any purpose and without fee is hereby granted,
provided that the above copyright notice appear in all copies and that both that copy-
right notice and this permission notice appear in supporting documentation, and that

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the name of M.I.T. not be used in advertising or publicity pertaining to distribution of
the software without specific, written prior permission. Furthermore if you modify
this software you must label your software as modified software and not distribute it
in such a fashion that it might be confused with the original MIT software.
M.I.T. makes no representations about the suitability of this software for any purpose.
It is provided “as is” without express or implied warranty.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IM-
PLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PAR-
TICULAR PURPOSE.
Individual source code files are copyright MIT, Cygnus Support, Novell, OpenVision
Technologies, Oracle, Red Hat, Sun Microsystems, FundsXpress, and others.
Project Athena, Athena, Athena MUSE, Discuss, Hesiod, Kerberos, Moira, and
Zephyr are trademarks of the Massachusetts Institute of Technology(MIT). No com-
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“Commercial use” means use of a name in a product or other for-profit manner. It
does NOT prevent a commercial firm from referring to the MIT trademarks in order
to convey information (although in doing so, recognition of their trademark status
should be given).
Portions of src/lib/crypto have the following copyright:
Copyright ©1998 by the FundsXpress, INC.
All rights reserved.
Export of this software from the United States of America may require a specific li-
cense from the United States Government. It is the responsibility of any person or
organization contemplating export to obtain such a license before exporting.
WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distribute this
software and its documentation for any purpose and without fee is hereby granted,
provided that the above copyright notice appear in all copies and that both that copy-
right notice and this permission notice appear in supporting documentation, and that
the name of FundsXpress. not be used in advertising or publicity pertaining to distri-
bution of the software without specific, written prior permission. FundsXpress makes
no representations about the suitability of this software for any purpose. It is provided
“as is” without express or implied warranty.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IM-
PLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PAR-
TICULAR PURPOSE
OpenLDAP Public License
The OpenLDAP Public License
Version 2.8, 17 August 2003

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Redistribution and use of this software and associated documentation (“Software”),
with or without modification, are permitted provided that the following conditions are
met:
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements
and notices, this list of conditions, and the following disclaimer in the documen-
tation and/or other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document.
The OpenLDAP Foundation may revise this license from time to time. Each revision
is distinguished by a version number. You may use this Software under terms of this
license revision or under the terms of any subsequent revision of the license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND
ITS CONTRIBUTORS “AS IS” AND ANY EXPRESSED OR IMPLIED WAR-
RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN-
TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP
FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S)
OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN-
TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-
ING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The names of the authors and copyright holders must not be used in advertising or
otherwise to promote the sale, use or other dealing in this Software without specific,
written prior permission. Title to copyright in this Software shall at all times remain
with copyright holders.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA.
All Rights Reserved. Permission to copy and distribute verbatim copies of this doc-
ument is granted.
Cyrus SASL
Copyright ©2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.

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2. Redistributions in binary form must reproduce the above copyright notice, this
list of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.
3. The name “Carnegie Mellon University” must not be used to endorse or promote
products derived from this software without prior written permission. For permis-
sion or any other legal details, please contact
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
[phone], fax: [phone]
[email protected]
4. Redistributions of any form whatsoever must retain the following acknowledg-
ment:
“This product includes software developed by Computing Services at Carnegie
Mellon University (http://www.cmu.edu/computing/).”
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-
SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.
OpenSLP License
Copyright ©2000 Caldera Systems, Inc
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of con-
ditions and the following disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
Neither the name of Caldera Systems nor the names of its contributors may be used
to endorse or promote products derived from this software without specific prior writ-
ten permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CON-
TRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, IN-
CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE CALDERA SYSTEMS OR CON-

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TRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE-
CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVIC-
ES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT-
WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
OpenSSL License
Copyright ©1998-2007 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyrightnotice, this list
of conditions and the following disclaimer in the documentation and/or other ma-
terials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display
the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to en-
dorse or promote products derived from this software without prior written per-
mission. For written permission, please contact [email protected].
5. Products derived from this software may not be called “OpenSSL” nor may
“OpenSSL” appear in their names without prior written permission of the OpenS-
SL Project.
6. Redistributions of any form whatsoever must retain the following acknowledg-
ment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOW-
EVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-
TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR

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OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT-
WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young (eay@crypt-
soft.com). This product includes software written by Tim Hudson (tjh@crypt-
soft.com).
Original SSLeay License
Copyright ©1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young ([email protected]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are aheared to. The following conditions apply to all code found in this
distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The
SSL documentation included with this distribution is covered by the same copyright
terms except that the holder is Tim Hudson ([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are
not to be removed.
If this package is used in a product, Eric Young should be given tribution as the author
of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation
(online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of condi-
tions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this
list of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.

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3. All advertising materials mentioning features or use of this software must display
the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([email protected])”
The word ‘cryptographic’ can be left out if the rouines from the library being used
are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps
directory (application code) you must include an acknowledgement:
“This product includes software written by Tim Hudson (t[email protected])”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or derivative
of this code cannot be changed. i.e. this code cannot simply be copied and put under
another distribution licence [including the GNU Public Licence.]

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About Easy Web Management
Network utility Easy Web Management can be used when a network interface card
or image controller is installed. Easy Web Management is an extremely useful net-
work utility for specifying network and other settings over the network.
Easy Web Management can be used simply with the Web browser (Internet Explorer
or Netscape Navigator) installed on the computer; no special software is required. For
details on using Easy Web Management, refer to “Using Easy Web Management” on
page 11-1.
Copyright
© We reserve all rights.
Note
-This User’s Guide may not be reproduced in part or in full without permission.
-We will not be held liable for any incidents caused by using this User’s Guide.
-Information included in this User’s Guide is subject to change without notice.
-Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.

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Contents
Introduction
About Easy Web Management .....................................................................x-8
Copyright .....................................................................................................x-8
Contents .......................................................................................................x-9
Explanation of manual conventions ........................................................... x-16
1 Getting ready
1.1 Overview ..........................................................................................................1-1
1.2 Names of control panel parts and their functions ........................................1-2
1.3 Entering text ....................................................................................................1-7
Changing the input mode .............................................................................1-7
Key operation ...............................................................................................1-7
Text input example .......................................................................................1-8
Correcting text and input precautions ........................................................ 1-11
1.4 Connecting to a local area network (LAN) ................................................ 1-12
Connecting the network cable .................................................................... 1-12
Network port LEDs ....................................................................................1-12
2 Installing the printer driver
2.1 System requirements ......................................................................................2-1
2.2 Making connections and installing the driver ..............................................2-2
Connecting to a computer ............................................................................2-2
Procedures for making connections and installing the driver ......................2-3
2.3 General operation for driver installation .....................................................2-5
Installation using Plug and Play ...................................................................2-5
Installation using the AutoRun Installation .................................................2-6
2.4 Installing the printer driver by using Plug and Play ...................................2-7
Connecting to the computer’s USB port ......................................................2-7
Installing using Plug and Play on Windows XP/Server 2003 ......................2-8
Installing using Plug and Play on Windows Vista ..................................... 2-10
Installing using Plug and Play on Windows 2000 ..................................... 2-12
Installing using Plug and Play on Windows Me ........................................ 2-13
Reinstalling the printer driver by using Plug and Play .............................. 2-14
2.5 Installing the printer driver by using the AutoRun Installation ..............2-15
Connecting to a computer through USB driver ......................................... 2-15
Connecting to a computer through a network ............................................2-15
Installing using the AutoRun Installation on Windows XP/Server 2003 ..2-16
Installing using the AutoRun Installation on Windows Vista .................... 2-19
Installing using the AutoRun Installation on Windows 2000 .................... 2-22
Installing using the AutoRun Installation on Windows Me ....................... 2-25
Reinstalling the printer driver by using the AutoRun Installation .............2-26
2.6 Uninstalling the printer driver ....................................................................2-27

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Delete the printer ....................................................................................... 2-27
Deleting related files .................................................................................. 2-29
Uninstalling the printer driver by using the CD-ROM/DVD .................... 2-29
3 Network printing
3.1 Selecting the network printing method ........................................................ 3-1
When using a Windows operating system ................................................... 3-1
When using a NetWare environment (NetWare server and Windows client)
...................................................................................................................... 3-4
3.2 Checking the setup ......................................................................................... 3-5
Peer-to-peer printing .................................................................................... 3-5
LPR/PORT9100 printing ............................................................................. 3-6
IPP printing .................................................................................................. 3-7
NetWare server/client (except NDPS) ......................................................... 3-8
NetWare server/client (NDPS) .................................................................... 3-8
3.3 Specifying an IP address ................................................................................ 3-9
3.4 Printing the settings information ................................................................ 3-13
3.5 Connecting the computer and this machine over a network .................... 3-15
Peer-to-peer printing .................................................................................. 3-15
LPR printing .............................................................................................. 3-16
PORT9100 printing ................................................................................... 3-17
IPP printing ................................................................................................ 3-18
Checking IPP-related settings from Easy Web Management .................... 3-19
IPP printing connections ............................................................................ 3-20
Connecting the IPP printing NetWare server and this machine ................ 3-21
4 Specifying printer driver settings
4.1 Printer driver settings dialog box ................................................................... 4-1
Displaying the settings dialog box ............................................................... 4-1
Printing Preferences dialog box ................................................................... 4-3
Properties dialog box ................................................................................... 4-6
4.2 Device Options tab .......................................................................................... 4-7
Device Options ............................................................................................ 4-8
Memory ........................................................................................................ 4-8
4.3 Common operations ....................................................................................... 4-9
Common items ............................................................................................. 4-9
Easy Set ..................................................................................................... 4-10
4.4 Setup tab ........................................................................................................ 4-12
Orientation ................................................................................................. 4-12
Original Size .............................................................................................. 4-13
Edit Custom ............................................................................................... 4-14
Output Size ................................................................................................ 4-16
Zoom .......................................................................................................... 4-17
Copy ........................................................................................................... 4-17
Collate ...................................................................................................... 4-18

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Paper Source .............................................................................................. 4-19
Paper Type ................................................................................................. 4-19
Output Method ........................................................................................... 4-20
Using secure printing .................................................................................4-20
Specifying secure printing from the printer driver ..................................... 4-21
Printing from the machine ..........................................................................4-21
4.5 Layout tab...................................................................................................... 4-24
Combination ............................................................................................... 4-25
Combination Details .................................................................................. 4-26
Double-sided printing ................................................................................4-27
4.6 Per Page Setting tab ...................................................................................... 4-28
Front Cover Page/Back Cover Page ........................................................... 4-28
Front Cover Paper Source/Back Cover Paper Source ................................ 4-28
Media Type ................................................................................................ 4-28
4.7 Watermark tab .............................................................................................. 4-29
Watermark Select ....................................................................................... 4-29
Creating a new watermark .........................................................................4-30
Editing a watermark ................................................................................... 4-32
4.8 Quality tab .....................................................................................................4-34
Resolution ..................................................................................................4-34
Adjustment ................................................................................................. 4-35
Font Settings .............................................................................................. 4-36
Toner Save .................................................................................................4-38
5 Control panel operations for printing functions
5.1 Printing operations .........................................................................................5-1
Printer indicator ............................................................................................5-1
Starting the print operation ..........................................................................5-2
Canceling a print job ....................................................................................5-3
Using the manual bypass tray ......................................................................5-6
Power Save mode .........................................................................................5-8
6 Network scanning
Scan to E-mail ..............................................................................................6-2
Scan to Server (FTP) ....................................................................................6-3
Environments for network scan transmissions .............................................6-4
7 Network settings
7.1 Network settings ..............................................................................................7-1
List of network settings.................................................................................7-1
List of LDAP settings ..................................................................................7-5
7.2 Specifying settings from the control panel ....................................................7-7
7.3 NETWORK SETTING .................................................................................. 7- 9
Specifying the IP address, subnet mask and default gateway ......................7-9

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Specifying the DNS settings ...................................................................... 7-13
Specifying the gateway transmission setting ............................................. 7-14
Specifying the WEB setting ....................................................................... 7-15
Specifying the LPD setting ........................................................................ 7-16
Specifying the SLP setting ......................................................................... 7-17
Specifying the SNMP setting ..................................................................... 7-18
7.4 E-MAIL SETTING 1 ................................................................................... 7-19
Programming the sender’s name ............................................................... 7-19
Specifying the e-mail address of the sender .............................................. 7-22
Specifying the SMTP server address ......................................................... 7-23
Specifying the SMTP port number ............................................................ 7-24
Specifying the SMTP server connection timeout ...................................... 7-24
Specifying the text input setting ................................................................ 7-25
Specifying the subject of e-mail messages ................................................ 7-26
Specifying the POP before SMTP setting ................................................. 7-27
Specifying the E-MAIL MODE settings ................................................... 7-27
7.5 E-MAIL SETTING 2 ................................................................................... 7-29
Specifying the POP3 server address .......................................................... 7-29
Specifying the POP3 port number ............................................................. 7-31
Specifying the POP3 server connection timeout ....................................... 7-32
Specifying the POP3 account .................................................................... 7-33
Specifying the POP3 password .................................................................. 7-34
7.6 LDAP SETTING .......................................................................................... 7-35
Specifying the LDAP server address ......................................................... 7-35
Specifying the LDAP port number ............................................................ 7-37
Selecting the SSL setting ........................................................................... 7-38
Specifying the search base ......................................................................... 7-39
Specifying the attribute setting .................................................................. 7-39
Selecting the search method ...................................................................... 7-40
Specifying the LDAP search timeout ........................................................ 7-41
Specifying the maximum number of search items .................................... 7-41
Selecting the authentication method .......................................................... 7-42
Specifying the LDAP account name .......................................................... 7-43
Specifying the LDAP password ................................................................. 7-44
Specifying the domain name ..................................................................... 7-44
7.7 USER SETTING ........................................................................................... 7-46
Specifying the NTP server ......................................................................... 7-46
Specifying the time zone ........................................................................... 7-48
8 Registering destinations
8.1 Registering destinations ................................................................................. 8-1
Registering one-touch dial destinations ....................................................... 8-2
Registering speed dial destinations .............................................................. 8-8
Registering speed dial destinations (FTP servers) ..................................... 8-14
Registering group dial destinations ........................................................... 8-14
8.2 Editing or deleting registered information ................................................. 8-18

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Editing or deleting a one-touch dial destination ........................................8-18
Editing or deleting a speed dial destination ............................................... 8-20
Editing or deleting a group dial destination ............................................... 8-23
9 Performing a Scan to E-mail operation
9.1 Basic transmission ...........................................................................................9-1
Using the automatic document feeder ..........................................................9-1
Positioning documents on the original glass ................................................9-4
9.2 Changing the transmission settings ............................................................. 9-10
Specifying the subject ................................................................................ 9-10
Specifying a cc address .............................................................................. 9-11
Selecting the file format ............................................................................. 9-15
Selecting the compression encoding method ............................................. 9-17
9.3 Changing the scanning quality settings ....................................................... 9-19
Selecting the resolution ..............................................................................9-19
Selecting the document quality .................................................................. 9-21
9.4 Changing the document scanning density .................................................. 9-23
When “TEXT/PHOTO” or “TEXT” was selected ..................................... 9-23
When “PHOTO” was selected ................................................................... 9-26
9.5 Specifying the default scanning settings .....................................................9-28
Selecting the resolution ..............................................................................9-28
Selecting the file format ............................................................................. 9-29
Selecting the compression encoding method ............................................. 9-30
9.6 If the memory becomes full while scanning documents ............................ 9-31
9.7 Specifying a one-touch dial destination .......................................................9-33
9.8 Specifying a speed dial destination .............................................................. 9-35
9.9 Specifying a recipient from a group dial destination ................................. 9-37
9.10 Selecting a destination from the phone book ............................................ 9-39
Searching the phone book ..........................................................................9-41
Searching the LDAP server ........................................................................9-44
9.11 Checking the communication results ........................................................ 9-48
10 Performing a Scan to Server (FTP) operation
10.1 Basic transmission .......................................................................................10-1
Using the automatic document feeder ........................................................ 10-1
Positioning documents on the original glass .............................................. 10-5
10.2 If the memory becomes full while scanning documents ........................10-11
11 Using Easy Web Management
11.1 When using Easy Web Management ......................................................... 11-1
11.2 About Easy Web Management .................................................................. 11-1
11.3 System requirements .................................................................................. 11-3
11.4 Accessing Easy Web Management ............................................................11-4
11.5 Structure of pages .......................................................................................11-5

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Description of the pages ............................................................................ 11-5
Operation ................................................................................................... 11-6
Web browser cache .................................................................................... 11-6
With Internet Explorer: .............................................................................. 11-7
With Netscape Navigator: .......................................................................... 11-7
11.6 Logging on to Administrator mode ........................................................... 11-8
To log on to Administrator mode .............................................................. 11-8
11.7 User mode .................................................................................................. 11-10
User mode tabs ........................................................................................ 11-10
System tab — Summary .......................................................................... 11-11
System tab — Details — Input Tray ....................................................... 11-12
System tab — Details — Output Tray ..................................................... 11-13
System tab — Details — ROM Version .................................................. 11-14
System tab — Details — Interface Information ...................................... 11-15
System tab — Details — Consumable .................................................... 11-16
System tab — Maintenance — Counter .................................................. 11-17
System tab — Online Assistance ............................................................. 11-18
Job tab — Print Job Management ............................................................ 11-19
Job tab — File Download ........................................................................ 11-20
Print tab — Settings — Paper Handling .................................................. 11-21
Print tab — Settings — Page Layout ....................................................... 11-22
Print tab — Settings — Printer Setting .................................................... 11-23
Print tab — Test Print .............................................................................. 11-24
Print tab — Font Information .................................................................. 11-25
Scan tab — One-Touch Dial Setting ....................................................... 11-26
Scan tab — Speed Dial Setting ................................................................ 11-27
Scan tab — Group Dial Setting ............................................................... 11-28
Network tab — Summary ........................................................................ 11-29
11.8 Administrator mode ................................................................................. 11-30
Administrator mode tabs .......................................................................... 11-30
System tab — Summary .......................................................................... 11-31
System tab — Details .............................................................................. 11-32
System tab — Preference ......................................................................... 11-33
System tab — Save Setting ...................................................................... 11-34
System tab — Maintenance — NIC and Printer Controller Reset .......... 11-36
System tab — Maintenance — Initialize ................................................. 11-37
System tab — Maintenance — Counter .................................................. 11-38
System tab — Online Assistance ............................................................. 11-39
Job tab — Print Job Management ............................................................ 11-40
Print tab — Settings — Paper Handling .................................................. 11-41
Print tab — Settings — Page Layout ....................................................... 11-42
Print tab — Settings — Printer Setting .................................................... 11-43
Print tab — Test Print .............................................................................. 11-44
Print tab — Font Information .................................................................. 11-45
Scan tab — One-Touch Dial Setting ....................................................... 11-46
Sample page: For a fax destination .......................................................... 11-50

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When “Fax” is selected: ........................................................................... 11-50
When “E-Mail” or “LDAP Search” is selected: ......................................11-51
When “Group Dial” is selected: ...............................................................11-51
Scan tab — Speed Dial Setting ................................................................ 11-52
Sample page: For an e-mail destination ................................................... 11-55
When “Fax” is selected: ........................................................................... 11-55
When “E-Mail” or “LDAP Search” is selected: ......................................11-56
When “FTP Server Address” is selected: ................................................ 11-57
Scan tab — Group Dial Setting ................................................................11-58
Scan tab — Fax Configuration ................................................................. 11-61
Scan tab — Downloading/Uploading Destination List ............................ 11-63
Upload ......................................................................................................11-64
Network tab — Summary ........................................................................11-64
Network tab — TCP/IP Configuration .................................................... 11-65
Network tab — NetWare Configuration — NetWare Setting .................11-66
Network tab — NetWare Configuration — NetWare Status ................... 11-68
Network tab — IPP Configuration ...........................................................11-69
Network tab — SMTP & POP3 Configuration ....................................... 11-71
Network tab — FTP & DNS Configuration ............................................11-73
Network tab - LDAP Configuration ......................................................... 11-74
12 Troubleshooting
12.1 Main error messages and their remedies ..................................................12-1
12.2 Troubleshooting .......................................................................................... 12-3
Network printing ........................................................................................ 12-3
Scan to E-mail ............................................................................................ 12-3
Easy Web Management ............................................................................. 12-4
12.3 Print data when an error occurs ................................................................ 12-6
With a “MACHINE TROUBLE” error ......................................................12-6
Temporary errors ........................................................................................12-6
13 Appendix
13.1 Main product specifications ....................................................................... 13-1
Printing .......................................................................................................13-1
Scan to E-mail/Scan to Server (FTP) ......................................................... 13-2

x-16
Explanation of manual conventions

1-1
1 Getting ready
This chapter provides information that is important to know before this device is used.
1.1 Overview
By installing image controller PCL-4000, this machine can be used as a network-
compatible PCL printer. In order to use the PCL printing functions, install onto the
computer the PCL printer driver included with the image controller. In addition, since
the machine is preprogrammed with scanning functions, paper documents can easily
be converted to electronic data and used, for example, with electronic filing allowing
easy access to the information. Scanned image data (scan data) can be saved as TIFF
or PDF files and sent to other computers through a network.

1-2
1.2 Names of control panel parts and their functions
1 2 3 46
7
8
9
21
20
19
5
1018 11121314151617
No. Part name Description
1 [Power Save] key Press to enter Power Save mode.
2 [Mixed Original] key/indicator Press to select the “Mixed Original” setting.
3 [Simplex/Duplex] key/indicator Press to select double-sided copying. Select “1-
SIDE->1-SIDE”, “1-SIDE->2-SIDE”, “2-SIDE-
>1-SIDE” or “2-SIDE->2-SIDE”. If any setting
other than “1-SIDE->1-SIDE” is selected, the indi-
cator lights up.
4 Display Displays the number of copies, zoom ratio, fax
mode, setting menus and error messages.
5[+], [,], [*] and [)] keys
[OK] key
Press the [+], [,], [*] and [)] keys to select menu
items in the display and change their settings.
Press the [OK] key to apply the current setting.
6 [Printer] key/indicator This indicator lights up while data is being printed
from the computer and flashes while data is being
sent.
7 [Access] key Press when account track settings have been ap-
plied.
8 [Speed Dial] key Press to register frequently used fax numbers and
addresses, and to recall them during transmissions.
9 [Phone Book] key Press to display the information programmed for
one-touch dialing, group dialing and speed dialing.
10 [Back] key Press to return to the previous screen.
11 “Caution” indicator This indicator lights up or flashes if an error has oc-
curred.
12 [Density] key Press to select the scanning density of copies and
fax documents.
13 [Quality] key Press to select “TEXT”, “PHOTO” or “TEXT/
PHOTO” as the document quality.

1-3
14 [Zoom] key Press to specify whether to enlarge or reduce the
image when copying.
15 [Paper] key Press to select the paper drawer that is to be used.
16 [Function] key/indicator Press to specify settings for advanced copy opera-
tions and useful fax transmission/reception func-
tions, such as copying with a binding margin added
and sending/receiving confidential documents.
17 [Finishing] key/indicator Press to select a copy Finishing function.
18 [Combine Original] key/indicator Press to specify settings for printing multiple docu-
ment pages (2 or 4 pages) on a single sheet of paper
(2in1 or 4in1 printing).
19 [Confirm] key Press to view the counters or transmission results,
or to print a transmission result report.
20 [Utility] key Press to specify settings in Utility mode.
MACHINE SETTING, PAPER SOURCE SETUP,
CUSTOM SIZE MEMORY, USER MANAGE-
MENT, ADMIN. MANAGEMENT, COPY SET-
TING 1, COPY SETTING 2, DIAL
REGISTRATION, FAX REGISTRATION, FAX
TX OPERATION, FAX RX OPERATION, RE-
PORTTING, SCAN SETTING
21 [Mode Memory] key Press to register specified copy programs and recall
them.
No. Part name Description