Konica Minolta bizhub C203 Series User manual

C203/C253/C353
Network scanner operations / Fax operations /
Network fax operations

bizhub C353/C253/C203 (FE2) Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-4
1.1.1 Contents............................................................................................................................................ 1-4
1.1.2 Functions covered in this manual ..................................................................................................... 1-5
Network Scan functions .................................................................................................................... 1-5
G3 fax function.................................................................................................................................. 1-5
Network Fax function ........................................................................................................................ 1-5
1.1.3 Representation of product name ...................................................................................................... 1-5
1.2 Explanation of manual conventions .............................................................................................. 1-6
Safety advices ................................................................................................................................... 1-6
Sequence of action ........................................................................................................................... 1-6
Tips.................................................................................................................................................... 1-6
Special text markings........................................................................................................................ 1-7
1.3 User manuals................................................................................................................................... 1-8
1.3.1 Printed manual .................................................................................................................................. 1-8
User manual ...................................................................................................................................... 1-8
1.3.2 User manual DVD manuals ............................................................................................................... 1-8
Copy Operations ............................................................................................................................... 1-8
Print Operations ................................................................................................................................ 1-8
Box Operations ................................................................................................................................. 1-8
Network Scan/Fax/Network Fax Operations (this manual) ............................................................... 1-8
Network Administrator ...................................................................................................................... 1-8
Advanced Function Operations......................................................................................................... 1-8
2 Before using Network Scan/Fax/Network Fax functions
2.1 Information before saving documents .......................................................................................... 2-3
2.1.1 Transmission functions ..................................................................................................................... 2-3
Function type..................................................................................................................................... 2-3
Precautions for using fax function (G3)............................................................................................. 2-3
Precautions for using network fax..................................................................................................... 2-3
Precautions for using Internet fax ..................................................................................................... 2-4
Precautions for using IP Address Fax............................................................................................... 2-4
2.1.2 User authentication ........................................................................................................................... 2-5
Machine authentication ..................................................................................................................... 2-5
External server authentication........................................................................................................... 2-5
Account track .................................................................................................................................... 2-6
2.1.3 Limitation on file name ...................................................................................................................... 2-7
2.2 Overview........................................................................................................................................... 2-8
2.2.1 Available Network Scan functions..................................................................................................... 2-8
Scan to E-Mail................................................................................................................................... 2-8
FTP TX............................................................................................................................................... 2-8
SMB TX ............................................................................................................................................. 2-9
Save in User Box............................................................................................................................... 2-9
WebDAV TX..................................................................................................................................... 2-10
Web Service .................................................................................................................................... 2-10
2.2.2 Available Fax functions ................................................................................................................... 2-11
G3 fax transmission/reception ........................................................................................................ 2-11
Polling.............................................................................................................................................. 2-11
2.2.3 Available Network Fax functions..................................................................................................... 2-12
Internet Fax ..................................................................................................................................... 2-12
IP Address Fax ................................................................................................................................ 2-12

Contents-2 bizhub C353/C253/C203 (FE2)
3 Control panel/touch panel
3.1 Control panel.................................................................................................................................... 3-3
3.2 Touch panel...................................................................................................................................... 3-5
3.2.1 Screen layout..................................................................................................................................... 3-5
Icons on the touch panel ................................................................................................................... 3-6
3.2.2 Display with/without optional settings............................................................................................... 3-7
Without fax kit.................................................................................................................................... 3-7
With fax kit ......................................................................................................................................... 3-7
3.2.3 Display and operation of the left panel.............................................................................................. 3-8
Job List .............................................................................................................................................. 3-8
Job List - Delete ................................................................................................................................ 3-9
Job List - Job Details......................................................................................................................... 3-9
Check Job - Check Job Settings .................................................................................................... 3-13
Check Job - Check Job Settings - Destination Settings................................................................. 3-14
Check Job - Check Job Settings - Scan Settings........................................................................... 3-14
Check Job - Check Job Settings - Original Settings....................................................................... 3-15
Check Job - Check Job Settings - Communication Settings ......................................................... 3-15
Check Job - Check Job Settings - Check E-Mail Settings ............................................................. 3-16
4 Registration of basic information
4.1 To begin operation .......................................................................................................................... 4-3
4.1.1 Required environment and equipment .............................................................................................. 4-3
4.1.2 Network connection and settings...................................................................................................... 4-3
Network connection .......................................................................................................................... 4-3
Network settings................................................................................................................................ 4-3
Specifying the E-Mail address of the machine.................................................................................. 4-4
4.1.3 Connecting a modular cable ............................................................................................................. 4-4
4.2 Address Registration....................................................................................................................... 4-5
4.2.1 Address Book .................................................................................................................................... 4-5
4.2.2 Group................................................................................................................................................. 4-5
4.3 Optional settings.............................................................................................................................. 4-5
Fax/Scan programs ........................................................................................................................... 4-5
Setting display contents .................................................................................................................... 4-5
4.4 Using Web services ......................................................................................................................... 4-6
4.4.1 Settings required for using Web services.......................................................................................... 4-6
4.4.2 Installing the driver of this machine on the computer ....................................................................... 4-6
Pre-installation checking ................................................................................................................... 4-6
Installation procedure ........................................................................................................................ 4-6
5 Transmitting data
5.1 Operation flow.................................................................................................................................. 5-3
5.1.1 Scan/Network fax .............................................................................................................................. 5-3
5.1.2 Fax (G3) ............................................................................................................................................. 5-7
5.1.3 Recalling a program......................................................................................................................... 5-11
5.1.4 Broadcasting ................................................................................................................................... 5-14
5.2 Using Advanced Preview .............................................................................................................. 5-18
5.2.1 Preview screen ................................................................................................................................ 5-18
Preview - View Pages ...................................................................................................................... 5-18
Preview - View Pages - Change Setting.......................................................................................... 5-19
Preview - View Status...................................................................................................................... 5-19
5.2.2 Sending using Advanced Preview................................................................................................... 5-20
5.3 Menu tree in Fax/Scan mode........................................................................................................ 5-22
Address Book tab............................................................................................................................ 5-22
Direct Input tab ................................................................................................................................ 5-23
Job History tab ................................................................................................................................ 5-24
Address Search tab ......................................................................................................................... 5-24

bizhub C353/C253/C203 (FE2) Contents-3
Off-Hook tab ................................................................................................................................... 5-25
Scan Settings .................................................................................................................................. 5-25
Original Settings .............................................................................................................................. 5-27
Communication Settings................................................................................................................. 5-28
5.4 Initial screen for fax/scan operations.......................................................................................... 5-29
5.4.1 Screen layout .................................................................................................................................. 5-29
5.4.2 Address Book.................................................................................................................................. 5-30
Search - Address Type.................................................................................................................... 5-30
Search - Index................................................................................................................................. 5-31
Search - Detail Search .................................................................................................................... 5-32
Detail Search - Search Options....................................................................................................... 5-32
5.4.3 Direct Input...................................................................................................................................... 5-33
5.4.4 Direct Input - Fax............................................................................................................................. 5-33
5.4.5 Direct Input - E-Mail ........................................................................................................................ 5-34
5.4.6 Direct Input - User Box ................................................................................................................... 5-34
5.4.7 Direct Input - Internet Fax ............................................................................................................... 5-35
RX Ability (Destination) .................................................................................................................... 5-35
5.4.8 Direct Input - IP Address Fax .......................................................................................................... 5-36
5.4.9 Direct Input - PC (SMB)................................................................................................................... 5-36
Host Name ...................................................................................................................................... 5-36
File Path........................................................................................................................................... 5-36
User Name ...................................................................................................................................... 5-36
Password......................................................................................................................................... 5-37
Reference ........................................................................................................................................ 5-37
Next Destination.............................................................................................................................. 5-37
5.4.10 Direct Input - FTP............................................................................................................................ 5-37
Host Name ...................................................................................................................................... 5-37
File Path........................................................................................................................................... 5-37
User Name ...................................................................................................................................... 5-37
Password......................................................................................................................................... 5-38
Detailed Settings ............................................................................................................................. 5-38
Next Destination.............................................................................................................................. 5-38
5.4.11 Direct Input - WebDAV.................................................................................................................... 5-38
Host Name ...................................................................................................................................... 5-38
File Path........................................................................................................................................... 5-38
User Name ...................................................................................................................................... 5-39
Password......................................................................................................................................... 5-39
Detailed Settings ............................................................................................................................. 5-39
Next Destination.............................................................................................................................. 5-39
5.4.12 Direct Input - Web Service .............................................................................................................. 5-40
Detail ............................................................................................................................................... 5-40
Search ............................................................................................................................................. 5-40
5.4.13 Job History (G3) .............................................................................................................................. 5-40
5.4.14 Address Search - Search ................................................................................................................ 5-41
5.4.15 Address Search - Advanced Search............................................................................................... 5-41
Name ............................................................................................................................................... 5-41
E-Mail Addr. .................................................................................................................................... 5-41
Fax Number..................................................................................................................................... 5-42
Last Name ....................................................................................................................................... 5-42
First Name ....................................................................................................................................... 5-42
City .................................................................................................................................................. 5-42
Company Name .............................................................................................................................. 5-42
Department...................................................................................................................................... 5-42
OR/AND/STARTS WITH/ENDS WITH ............................................................................................. 5-42
5.4.16 Off-Hook (G3) .................................................................................................................................. 5-43
Manual transmission ....................................................................................................................... 5-43
5.5 Scan Settings................................................................................................................................. 5-44

Contents-4 bizhub C353/C253/C203 (FE2)
5.5.1 Basic - Original Type ....................................................................................................................... 5-44
Text.................................................................................................................................................. 5-44
Text/Photo ....................................................................................................................................... 5-44
Photo ............................................................................................................................................... 5-45
Dot Matrix Original........................................................................................................................... 5-45
Copied Paper................................................................................................................................... 5-45
5.5.2 Basic - Simplex/Duplex ................................................................................................................... 5-45
1-Sided ............................................................................................................................................ 5-45
2-Sided ............................................................................................................................................ 5-45
Cover + 2-Sided .............................................................................................................................. 5-45
5.5.3 Basic - Resolution ........................................................................................................................... 5-45
5.5.4 File Type .......................................................................................................................................... 5-46
File Type .......................................................................................................................................... 5-46
Scan Settings .................................................................................................................................. 5-47
Encryption - Encryption Level, Password, Document Permissions,
and Detail Settings .......................................................................................................................... 5-47
Encryption - Password .................................................................................................................... 5-47
Encryption - Document Permissions ............................................................................................... 5-47
Encryption - Detail Settings - Printing Allowed/Enable copying of text,
images and other content................................................................................................................ 5-48
Encryption - Detail Settings - Changes Allowed ............................................................................. 5-49
Stamp Composition......................................................................................................................... 5-50
5.5.5 Scan Settings - Density ................................................................................................................... 5-50
5.5.6 Scan Settings - Separate Scan ....................................................................................................... 5-51
5.5.7 Quality Adjustment .......................................................................................................................... 5-51
Color (E-Mail/User Box/SMB/FTP/WebDAV/IP) .............................................................................. 5-52
Auto Color........................................................................................................................................ 5-52
Full Color ......................................................................................................................................... 5-52
Gray Scale ....................................................................................................................................... 5-52
Black................................................................................................................................................ 5-52
Background Removal ...................................................................................................................... 5-52
Sharpness........................................................................................................................................ 5-53
5.5.8 Erase................................................................................................................................................ 5-53
Frame Erase..................................................................................................................................... 5-53
5.5.9 Book Scan - Book Copy.................................................................................................................. 5-54
Book Spread.................................................................................................................................... 5-54
Separation ....................................................................................................................................... 5-54
Front Cover...................................................................................................................................... 5-54
Front + Back Covers........................................................................................................................ 5-54
Book Erase - Frame Erase............................................................................................................... 5-55
Book Erase - Center Erase .............................................................................................................. 5-55
Binding Position............................................................................................................................... 5-56
5.5.10 Application - Scan Size ................................................................................................................... 5-57
Standard .......................................................................................................................................... 5-57
Custom Size .................................................................................................................................... 5-57
Photo Size ....................................................................................................................................... 5-58
5.5.11 Application - Annotation.................................................................................................................. 5-58
Selecting an annotation user box.................................................................................................... 5-58
5.5.12 Application - Stamp/Composition - Date/Time ............................................................................... 5-59
Date Format..................................................................................................................................... 5-59
Time Format..................................................................................................................................... 5-59
Pages............................................................................................................................................... 5-59
Text Color ........................................................................................................................................ 5-59
Text Size .......................................................................................................................................... 5-60
Print Position - Print Position........................................................................................................... 5-60
Print Position - Fine-Tune................................................................................................................ 5-60
5.5.13 Application - Stamp/Composition - Page Number ......................................................................... 5-61
Starting Page Number ..................................................................................................................... 5-61
Starting Chapter Number ................................................................................................................ 5-61
Page Number Type.......................................................................................................................... 5-61

bizhub C353/C253/C203 (FE2) Contents-5
Text Color........................................................................................................................................ 5-61
Text Size.......................................................................................................................................... 5-62
Print Position - Print Position .......................................................................................................... 5-62
Print Position - Fine-Tune ............................................................................................................... 5-62
5.5.14 Application - Stamp/Composition - Stamp..................................................................................... 5-63
Stamp Type/Preset Stamps ............................................................................................................ 5-63
Pages .............................................................................................................................................. 5-63
Text Color........................................................................................................................................ 5-63
Text Size.......................................................................................................................................... 5-64
Print Position - Print Position .......................................................................................................... 5-64
Print Position - Fine-Tune ............................................................................................................... 5-64
5.5.15 Application - Stamp/Composition - Header/Footer ........................................................................ 5-65
Recall Header/Footer ...................................................................................................................... 5-65
Check/Change Temporarily ............................................................................................................ 5-65
Check/Change Temporarily - Header Settings/Footer Settings ..................................................... 5-66
Check/Change Temporarily - Header Settings/Footer Settings - Text........................................... 5-66
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time ................................. 5-67
Check/Change Temporarily - Header Settings/Footer Settings - Other......................................... 5-67
Check/Change Temporarily - Pages ............................................................................................... 5-67
Check/Change Temporarily - Text Color ........................................................................................ 5-68
Check/Change Temporarily - Text Size .......................................................................................... 5-68
5.5.16 Application - Send & Print ............................................................................................................... 5-69
Send & Print .................................................................................................................................... 5-69
Copies ............................................................................................................................................. 5-69
Simplex/Duplex ............................................................................................................................... 5-69
Staple .............................................................................................................................................. 5-69
Staple - Position Setting ................................................................................................................. 5-69
5.5.17 Application - TX Stamp (G3/IP/I-FAX)............................................................................................. 5-70
TX Stamp......................................................................................................................................... 5-70
Printing a TX stamp......................................................................................................................... 5-70
5.5.18 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX)...................................................... 5-70
5.6 Original Settings ............................................................................................................................ 5-71
5.6.1 Special Original - Mixed Original..................................................................................................... 5-71
5.6.2 Special Original - Z-Folded Original................................................................................................ 5-71
5.6.3 Special Original - Long Original ...................................................................................................... 5-71
5.6.4 Direction Settings - Original Direction............................................................................................. 5-72
5.6.5 Direction Settings - Binding Position .............................................................................................. 5-72
5.6.6 Total # of Pages (Quick Memory TX) (G3) ....................................................................................... 5-73
5.6.7 Despeckle........................................................................................................................................ 5-74
5.7 Communication Settings .............................................................................................................. 5-75
5.7.1 Line Settings (G3) ............................................................................................................................ 5-75
Overseas TX .................................................................................................................................... 5-75
ECM OFF......................................................................................................................................... 5-75
V. 34 OFF ........................................................................................................................................ 5-76
Check Dest. & Send ........................................................................................................................ 5-76
Select Line....................................................................................................................................... 5-76
5.7.2 E-Mail Settings (E-Mail/I-FAX)......................................................................................................... 5-77
About E-Mail settings...................................................................................................................... 5-77
Document Name ............................................................................................................................. 5-77
Subject ............................................................................................................................................ 5-77
From ................................................................................................................................................ 5-78
Body ................................................................................................................................................ 5-78
5.7.3 URL Notification Setting (User Box/FTP/SMB/WebDAV)................................................................ 5-79
URL notification............................................................................................................................... 5-79
Detail Search ................................................................................................................................... 5-79
Direct Input...................................................................................................................................... 5-79
5.7.4 Communication Method Settings (G3)............................................................................................ 5-80
Quick Memory TX............................................................................................................................ 5-80
Polling RX - Normal ......................................................................................................................... 5-81
Polling RX - Bulletin......................................................................................................................... 5-81

Contents-6 bizhub C353/C253/C203 (FE2)
Timer TX........................................................................................................................................... 5-82
Password TX.................................................................................................................................... 5-83
Polling TX - Normal.......................................................................................................................... 5-83
Polling TX - Bulletin ......................................................................................................................... 5-84
F-Code TX ....................................................................................................................................... 5-85
5.7.5 E-Mail Encryption (E-Mail) ............................................................................................................... 5-85
5.7.6 Adding Digital Signature (E-Mail)..................................................................................................... 5-85
5.7.7 Fax Header Settings (G3/IP/I-FAX).................................................................................................. 5-86
5.8 Redialing (G3/IP) ............................................................................................................................ 5-87
5.8.1 Redial............................................................................................................................................... 5-87
5.8.2 Manual redialing .............................................................................................................................. 5-87
5.8.3 Fax Retransmit (G3)......................................................................................................................... 5-88
6 Receiving data (G3/IP/I-FAX)
6.1 Receiving data (G3: When the external phone is not connect) ................................................... 6-3
6.1.1 Auto RX (fax only) .............................................................................................................................. 6-3
6.2 Receiving data (G3: When the external phone is connect) .......................................................... 6-4
6.2.1 Manual RX (phone only)..................................................................................................................... 6-4
6.3 Receiving data (I-FAX)..................................................................................................................... 6-5
Automatic reception .......................................................................................................................... 6-5
Manual reception............................................................................................................................... 6-5
6.4 Receiving data (IP)........................................................................................................................... 6-6
6.5 In-memory proxy reception ............................................................................................................ 6-6
6.5.1 In-memory proxy reception ............................................................................................................... 6-6
6.5.2 Forwarding jobs stored in the memory (G3) ...................................................................................... 6-6
6.6 Recording data upon reception ..................................................................................................... 6-7
6.6.1 To output in reduced printing ............................................................................................................ 6-7
6.6.2 To output in reduced printing according to the paper size ............................................................... 6-7
Step 1: Selecting the optimal paper size........................................................................................... 6-8
Step 2: Selecting paper for actual printing........................................................................................ 6-8
Printing limitations ........................................................................................................................... 6-10
6.6.3 To output in full size......................................................................................................................... 6-11
6.6.4 Recording method for received data............................................................................................... 6-12
6.7 Reception information................................................................................................................... 6-13
Printed inside the original ................................................................................................................ 6-13
Printed outside the original.............................................................................................................. 6-13
7 Useful functions (G3/IP/I-FAX)
7.1 Memory RX (G3/IP/I-FAX) ............................................................................................................... 7-3
7.2 PC-FAX reception (G3) .................................................................................................................... 7-3
7.3 TSI distribution (G3)......................................................................................................................... 7-4
7.4 Confidential communication (G3)................................................................................................... 7-5
Settings necessary for confidential reception ................................................................................... 7-5
Performing confidential reception ..................................................................................................... 7-5
Performing confidential transmission ................................................................................................ 7-5
7.5 Relay distribution (G3)..................................................................................................................... 7-6
7.5.1 Relay distribution ............................................................................................................................... 7-6
7.5.2 To enable relay distribution ............................................................................................................... 7-6
7.5.3 Transmitting faxes to a relay distribution station............................................................................... 7-7
7.6 Polling TX/RX (G3) ........................................................................................................................... 7-8
7.6.1 Polling TX........................................................................................................................................... 7-8
7.6.2 Polling RX .......................................................................................................................................... 7-8
7.7 Bulletin (G3) ...................................................................................................................................... 7-9
7.8 Sending/receiving data using extension lines (G3) ...................................................................... 7-9
7.9 Forwarding fax (G3) ......................................................................................................................... 7-9

bizhub C353/C253/C203 (FE2) Contents-7
8 Explanation of reports/lists
8.1 Types of reports/lists ...................................................................................................................... 8-3
8.1.1 Reports.............................................................................................................................................. 8-3
8.1.2 List..................................................................................................................................................... 8-4
8.2 Common lists................................................................................................................................... 8-5
8.2.1 Address Book List ............................................................................................................................. 8-5
To print the Address Book List.......................................................................................................... 8-5
Output example................................................................................................................................. 8-6
Items to be printed out...................................................................................................................... 8-6
8.2.2 Group List.......................................................................................................................................... 8-7
To print the Group List ...................................................................................................................... 8-7
Output example................................................................................................................................. 8-8
Items to be printed out...................................................................................................................... 8-8
8.2.3 Program List...................................................................................................................................... 8-9
Output example............................................................................................................................... 8-10
Items to be printed out.................................................................................................................... 8-10
8.3 Reports/lists common to G3/IP/I-FAX......................................................................................... 8-11
8.3.1 Activity report .................................................................................................................................. 8-11
Output example............................................................................................................................... 8-11
Items to be printed out.................................................................................................................... 8-12
8.3.2 TX Result report .............................................................................................................................. 8-13
8.3.3 Broadcasting TX report ................................................................................................................... 8-13
8.3.4 Job Settings List.............................................................................................................................. 8-14
To print it out ................................................................................................................................... 8-14
Fax settings list ............................................................................................................................... 8-15
Relay list .......................................................................................................................................... 8-16
RX user box by sender (TSI)............................................................................................................ 8-17
List of confidential and bulletin user boxes..................................................................................... 8-18
8.4 Reports output in G3 Fax operations .......................................................................................... 8-19
8.4.1 Polling TX report.............................................................................................................................. 8-19
8.4.2 Polling RX report ............................................................................................................................. 8-19
8.4.3 Sequential polling RX report............................................................................................................ 8-19
8.4.4 TX reservation report....................................................................................................................... 8-20
8.4.5 Polling TX reservation report........................................................................................................... 8-20
8.4.6 Broadcasting TX reservation report ................................................................................................ 8-20
8.4.7 One-destination polling RX reservation report................................................................................ 8-21
8.4.8 Sequential polling RX reservation report......................................................................................... 8-21
8.4.9 Confidential RX report ..................................................................................................................... 8-21
8.4.10 Bulletin TX report............................................................................................................................. 8-22
8.4.11 Relay report..................................................................................................................................... 8-22
8.4.12 Relay request filing report ............................................................................................................... 8-22
8.4.13 PC-FAX TX error report ................................................................................................................... 8-23
8.5 Reports output in Internet fax operations................................................................................... 8-24
8.5.1 Network fax RX error report ............................................................................................................ 8-24
8.5.2 I-FAX RX report (MDN) .................................................................................................................... 8-24
8.5.3 I-FAX RX report (DSN)..................................................................................................................... 8-24
8.5.4 Normally received message body................................................................................................... 8-25
8.5.5 E-Mail Subject/Text List .................................................................................................................. 8-26
To print it out ................................................................................................................................... 8-26
Output example............................................................................................................................... 8-26
8.6 Reports output in IP operations................................................................................................... 8-26
8.6.1 Network fax RX error report ............................................................................................................ 8-26

Contents-8 bizhub C353/C253/C203 (FE2)
9 User mode settings
9.1 Menu trees in User mode................................................................................................................ 9-3
9.1.1 One-Touch/User Box Registration .................................................................................................... 9-3
9.1.2 User Settings ..................................................................................................................................... 9-5
9.1.3 Recall Scan/Fax Program.................................................................................................................. 9-6
9.2 One-Touch/User Box Registration................................................................................................. 9-7
9.2.1 Displaying the One-Touch/User Box Registration screen................................................................. 9-7
9.2.2 Address Book - E-Mail ...................................................................................................................... 9-8
No. ..................................................................................................................................................... 9-9
Name ................................................................................................................................................. 9-9
E-Mail Address .................................................................................................................................. 9-9
Index .................................................................................................................................................. 9-9
Icon.................................................................................................................................................. 9-10
9.2.3 Address Book - User Box................................................................................................................ 9-10
No. ................................................................................................................................................... 9-11
Name ............................................................................................................................................... 9-11
User Box.......................................................................................................................................... 9-11
Index ................................................................................................................................................ 9-12
Icon.................................................................................................................................................. 9-12
9.2.4 Address Book - Fax......................................................................................................................... 9-13
No. ................................................................................................................................................... 9-14
Name ............................................................................................................................................... 9-14
Address............................................................................................................................................ 9-14
Line Settings.................................................................................................................................... 9-15
Index ................................................................................................................................................ 9-16
Icon.................................................................................................................................................. 9-16
9.2.5 Address Book - PC (SMB)............................................................................................................... 9-17
No. ................................................................................................................................................... 9-18
Name ............................................................................................................................................... 9-18
User ID............................................................................................................................................. 9-18
Password......................................................................................................................................... 9-18
Host Address................................................................................................................................... 9-19
File Path........................................................................................................................................... 9-19
Reference ........................................................................................................................................ 9-19
Index ................................................................................................................................................ 9-20
Icon.................................................................................................................................................. 9-20
9.2.6 Address Book - FTP ........................................................................................................................ 9-21
No. ................................................................................................................................................... 9-22
Name ............................................................................................................................................... 9-22
Host Address................................................................................................................................... 9-23
File Path........................................................................................................................................... 9-23
User ID............................................................................................................................................. 9-23
Password......................................................................................................................................... 9-23
anonymous ...................................................................................................................................... 9-23
PASV................................................................................................................................................ 9-23
Proxy................................................................................................................................................ 9-23
Port Number .................................................................................................................................... 9-23
Index ................................................................................................................................................ 9-24
Icon.................................................................................................................................................. 9-24
9.2.7 Address Book - WebDAV ................................................................................................................ 9-25
No. ................................................................................................................................................... 9-26
Name ............................................................................................................................................... 9-26
User ID............................................................................................................................................. 9-26
Password......................................................................................................................................... 9-26
Host Address................................................................................................................................... 9-27
File Path........................................................................................................................................... 9-27
Proxy................................................................................................................................................ 9-27
SSL Settings .................................................................................................................................... 9-27
Port Number .................................................................................................................................... 9-27
Index ................................................................................................................................................ 9-28
Icon.................................................................................................................................................. 9-28

bizhub C353/C253/C203 (FE2) Contents-9
9.2.8 Address Book - IP Address Fax...................................................................................................... 9-29
No.................................................................................................................................................... 9-30
Name ............................................................................................................................................... 9-30
IP Address....................................................................................................................................... 9-30
Port Number.................................................................................................................................... 9-31
Destination Machine Type............................................................................................................... 9-31
Index................................................................................................................................................ 9-31
Icon.................................................................................................................................................. 9-31
9.2.9 Address Book - Internet Fax ........................................................................................................... 9-32
No.................................................................................................................................................... 9-33
Name ............................................................................................................................................... 9-33
E-Mail Address................................................................................................................................ 9-33
RX Ability (Destination) .................................................................................................................... 9-33
Index................................................................................................................................................ 9-34
Icon.................................................................................................................................................. 9-34
9.2.10 Group .............................................................................................................................................. 9-35
Name ............................................................................................................................................... 9-35
Select Group ................................................................................................................................... 9-35
Icon.................................................................................................................................................. 9-36
Check Program Settings ................................................................................................................. 9-36
9.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX).............................................................................. 9-37
Subject ............................................................................................................................................ 9-37
9.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX).................................................................................. 9-38
Body ................................................................................................................................................ 9-38
9.2.13 Scan/Fax Program .......................................................................................................................... 9-39
Register Scan/Fax Program ............................................................................................................ 9-39
Register Program - Name ............................................................................................................... 9-39
Register Program - Address............................................................................................................ 9-40
Register Program - URL Notif. Destination ..................................................................................... 9-40
Check Program Settings ................................................................................................................. 9-41
Check Program Settings - Check Address ..................................................................................... 9-41
Check Program Settings - Check Scan Settings ............................................................................ 9-41
Check Program Settings - Check Original Settings........................................................................ 9-42
Check Program Settings - Communication Settings ...................................................................... 9-42
Check Program Settings - Check E-Mail Settings .......................................................................... 9-42
Check Program Settings - Check URL Notif. Destination............................................................... 9-43
Delete .............................................................................................................................................. 9-43
9.2.14 Create User Box - Confidential User Box (G3)................................................................................ 9-44
9.2.15 Create User Box - Bulletin Board User Box (G3) ............................................................................ 9-44
9.2.16 Create User Box - Relay User Box (G3).......................................................................................... 9-44
9.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations........................................ 9-44
Address Book.................................................................................................................................. 9-44
Group .............................................................................................................................................. 9-45
Program........................................................................................................................................... 9-45
9.3 User Settings ................................................................................................................................. 9-46
9.3.1 Displaying the User Settings screen ............................................................................................... 9-46
9.3.2 Custom Display Settings - Scan/Fax Settings ................................................................................ 9-46
Default Tab ...................................................................................................................................... 9-46
Program Default .............................................................................................................................. 9-47
Address Book Index Default ........................................................................................................... 9-47
Shortcut Key 1/Shortcut Key 2 ....................................................................................................... 9-48
Default Address Book ..................................................................................................................... 9-48
9.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX) ......................................................... 9-49
TX Display ....................................................................................................................................... 9-49
RX Display ....................................................................................................................................... 9-49
9.3.4 Custom Display Settings - Search Option Settings
(E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX) 9-50

Contents-10 bizhub C353/C253/C203 (FE2)
9.3.5 Scan/Fax Settings ........................................................................................................................... 9-50
JPEG Compression Level (E-Mail/Box/SMB/FTP/WebDAV/Web Service/IP)................................. 9-50
Black Compression Level ................................................................................................................ 9-51
TWAIN Lock Time............................................................................................................................ 9-51
Default Scan/Fax Settings ............................................................................................................... 9-52
Compact PDF/XPS Compression Level (E-Mail/Box/SMB/FTP/WebDAV)..................................... 9-52
Color TIFF Type (E-Mail/User Box/SMB/FTP/WebDAV) ................................................................. 9-53
10 Administrator mode settings
10.1 First specify these settings........................................................................................................... 10-3
10.1.1 E-Mail............................................................................................................................................... 10-3
Administrator’s E-Mail address ....................................................................................................... 10-3
TCP/IP setting.................................................................................................................................. 10-3
E-Mail TX (SMTP)............................................................................................................................. 10-3
10.1.2 User boxes....................................................................................................................................... 10-3
Create User Box .............................................................................................................................. 10-3
10.1.3 SMB TX............................................................................................................................................ 10-3
TCP/IP setting.................................................................................................................................. 10-3
SMB Client Setting .......................................................................................................................... 10-3
10.1.4 FTP TX ............................................................................................................................................. 10-4
TCP/IP setting.................................................................................................................................. 10-4
FTP Settings .................................................................................................................................... 10-4
10.1.5 G3 FAX............................................................................................................................................. 10-4
Header Information.......................................................................................................................... 10-4
Line Parameter Setting .................................................................................................................... 10-4
10.1.6 Internet Fax...................................................................................................................................... 10-4
Network Fax Function Setting ......................................................................................................... 10-4
Header Information.......................................................................................................................... 10-4
E-Mail address of the machine........................................................................................................ 10-4
Machine Setting............................................................................................................................... 10-5
TCP/IP setting.................................................................................................................................. 10-5
E-Mail Settings ................................................................................................................................ 10-5
10.1.7 IP Address Fax ................................................................................................................................ 10-5
Network Fax Function Setting ......................................................................................................... 10-5
Header Information.......................................................................................................................... 10-5
TCP/IP setting.................................................................................................................................. 10-5
SMTP TX/RX Settings...................................................................................................................... 10-5
10.2 Menu tree in Administrator mode ................................................................................................ 10-6
10.2.1 System Settings............................................................................................................................... 10-6
10.2.2 Fax Settings..................................................................................................................................... 10-7
10.2.3 Security Settings.............................................................................................................................. 10-9
10.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) ............................................... 10-10
10.3.1 Displaying the Administrator Settings screen................................................................................ 10-10
10.3.2 System Settings - Restrict User Access........................................................................................ 10-10
Restrict Access to Job Settings - Changing Job Priority .............................................................. 10-10
Restrict Access to Job Settings - Change the "From" Address (E-Mail) ...................................... 10-11
Restrict Operation - Restrict Broadcasting ................................................................................... 10-11
10.3.3 System Settings - Reset Settings - Job Reset - NEXT JOB -
Reset Data After Job 10-12
10.3.4 System Settings - Stamp Settings - Header/Footer Settings ....................................................... 10-12
Name ............................................................................................................................................. 10-13
Header Settings/Footer Settings ................................................................................................... 10-13
Header Settings/Footer Settings - Text......................................................................................... 10-13
Header Settings/Footer Settings - Date/Time ............................................................................... 10-14
Header Settings/Footer Settings - Other....................................................................................... 10-14
Pages............................................................................................................................................. 10-14
Text Color ...................................................................................................................................... 10-15
Text Size ........................................................................................................................................ 10-15

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10.3.5 Security Settings - Security Details............................................................................................... 10-16
Manual Destination Input .............................................................................................................. 10-16
10.4 Administrator Settings (G3) ........................................................................................................ 10-17
10.4.1 System Settings - Power Save Settings - Enter Power Save Mode ............................................. 10-17
10.4.2 System Settings - Output Settings - Print/Fax Output Settings - Fax .......................................... 10-17
10.4.3 System Settings - Restrict User Access ....................................................................................... 10-17
Restrict Access to Job Settings - Changing Job Priority.............................................................. 10-17
Restrict Operation - Restrict Broadcasting................................................................................... 10-17
10.4.4 System Settings - Stamp Settings - Fax TX Settings ................................................................... 10-18
10.4.5 Fax Settings - Header Information ................................................................................................ 10-18
Sender ........................................................................................................................................... 10-18
Sender Fax No. ............................................................................................................................. 10-19
10.4.6 Fax Settings - Header/Footer Position.......................................................................................... 10-20
Header Position............................................................................................................................. 10-20
Footer Position .............................................................................................................................. 10-21
10.4.7 Fax Settings - Line Parameter Setting .......................................................................................... 10-22
Dialing Method .............................................................................................................................. 10-22
Receive Mode ............................................................................................................................... 10-22
Number of RX Call Rings............................................................................................................... 10-23
Number of Redials......................................................................................................................... 10-23
Redial Interval................................................................................................................................ 10-23
Line Monitor Sound....................................................................................................................... 10-24
Line Monitor Sound Vol................................................................................................................. 10-24
10.4.8 Fax Settings - TX/RX Settings....................................................................................................... 10-25
Duplex Print (RX) ........................................................................................................................... 10-25
Letter/Ledger over A4/A3.............................................................................................................. 10-25
Print Paper Selection..................................................................................................................... 10-26
Print Paper Size............................................................................................................................. 10-26
Incorrect User Box No. Entry ........................................................................................................ 10-27
Tray Selection for RX Print ............................................................................................................ 10-27
Min. Reduction for RX Print........................................................................................................... 10-28
Print Separate Fax Pages.............................................................................................................. 10-28
File After Polling TX ....................................................................................................................... 10-29
No. of Sets (RX)............................................................................................................................. 10-29
10.4.9 Fax Settings - Function Settings................................................................................................... 10-30
Function ON/OFF Setting - F-Code TX......................................................................................... 10-30
Function ON/OFF Setting - Relay RX............................................................................................ 10-30
Function ON/OFF Setting - Relay Printing .................................................................................... 10-31
Function ON/OFF Setting - Destination Check Display Function ................................................. 10-31
Function ON/OFF Settings - Confirm Address (TX) (G3)............................................................... 10-32
Function ON/OFF Settings - Confirm Address (Register) (G3)...................................................... 10-32
Memory RX Setting ....................................................................................................................... 10-33
Closed Network RX ....................................................................................................................... 10-34
Forward TX Setting........................................................................................................................ 10-34
Incomplete TX Hold....................................................................................................................... 10-35
PC-Fax RX Setting ........................................................................................................................ 10-36
TSI User Box Setting..................................................................................................................... 10-36
TSI User Box Setting - TSI User Box Registration........................................................................ 10-37
TSI User Box Setting - TSI User Box Registration - TSI use box settings.................................... 10-38
10.4.10 Fax Settings - PBX Connection Setting ........................................................................................ 10-38
10.4.11 Fax Settings - Report Settings...................................................................................................... 10-39
Activity Report............................................................................................................................... 10-39
TX Result Report ........................................................................................................................... 10-39
Sequential TX Report .................................................................................................................... 10-40
Timer Reservation TX Report ........................................................................................................ 10-40
Confidential RX Report.................................................................................................................. 10-40
Bulletin TX Report ......................................................................................................................... 10-41
Relay TX Result Report ................................................................................................................. 10-41
Relay Request Report ................................................................................................................... 10-41
PC-Fax TX Error Report ................................................................................................................ 10-42
Broadcast Result Report............................................................................................................... 10-42
TX Result Report Check................................................................................................................ 10-43

Contents-12 bizhub C353/C253/C203 (FE2)
10.4.12 Fax Settings - Job Settings List .................................................................................................... 10-43
10.4.13 Fax Settings - Multi Line Settings.................................................................................................. 10-44
Line Parameter Setting - Dialing Method ...................................................................................... 10-44
Line Parameter Setting - Number of RX Call Rings....................................................................... 10-44
Line Parameter Setting - Line Monitor Sound ............................................................................... 10-45
Function Settings - PC-FAX TX Setting......................................................................................... 10-45
Multi Line Setting........................................................................................................................... 10-45
Sender Fax No............................................................................................................................... 10-46
10.4.14 Security Settings - Security Details ............................................................................................... 10-46
Manual Destination Input............................................................................................................... 10-46
Restrict Fax TX .............................................................................................................................. 10-46
Hide Personal Information ............................................................................................................. 10-47
Display Activity Log ....................................................................................................................... 10-47
10.5 Administrator Settings (IP/I-FAX)............................................................................................... 10-48
10.5.1 System Settings - Power Save Settings - Enter Power Save Mode ............................................. 10-48
10.5.2 System Settings - Output Settings - Print/Fax Output Settings - Fax .......................................... 10-48
10.5.3 System Settings - Restrict User Access........................................................................................ 10-48
Restrict Access to Job Settings - Changing Job Priority .............................................................. 10-48
Restrict Access to Job Settings - Change the "From" Address.................................................... 10-48
Restrict Operation - Restrict Broadcasting ................................................................................... 10-48
10.5.4 System Settings - Stamp Settings - Fax TX Settings.................................................................... 10-48
10.5.5 Fax Settings - Header Information ................................................................................................ 10-48
10.5.6 Fax Settings - Header/Footer Position .......................................................................................... 10-48
10.5.7 Fax Settings - Line Parameter Setting (IP) .................................................................................... 10-48
Number of Redials ......................................................................................................................... 10-48
Redial Interval ................................................................................................................................ 10-48
10.5.8 Fax Settings - TX/RX Settings ....................................................................................................... 10-49
10.5.9 Fax Settings - Function Settings ................................................................................................... 10-49
Function ON/OFF Setting - Destination Check Display Function ................................................. 10-49
Memory RX Setting........................................................................................................................ 10-49
10.5.10 Fax Settings - Report Settings - Output Settings.......................................................................... 10-49
Activity Report ............................................................................................................................... 10-49
TX Result Report............................................................................................................................ 10-49
Sequential TX Report..................................................................................................................... 10-49
Broadcast Result Report ............................................................................................................... 10-49
TX Result Report Check ................................................................................................................ 10-49
Network Fax RX Error Report ........................................................................................................ 10-49
MDN Message (I-FAX) ................................................................................................................... 10-50
DSN Message (I-FAX) .................................................................................................................... 10-50
Print E-Mail Message Body (I-FAX) ............................................................................................... 10-51
10.5.11 Fax Settings - Job Settings List .................................................................................................... 10-51
10.5.12 Fax Settings - Network Fax Settings............................................................................................. 10-51
Black Compression Level .............................................................................................................. 10-51
Internet Fax Self RX Ability (I-FAX) ................................................................................................ 10-52
Internet Fax Advanced Settings (I-FAX)......................................................................................... 10-52
10.5.13 Security Settings - Security Details ............................................................................................... 10-53
Manual Destination Input............................................................................................................... 10-53
Restrict Fax TX .............................................................................................................................. 10-53
Hide Personal Information ............................................................................................................. 10-53
Display Activity Log ....................................................................................................................... 10-53

bizhub C353/C253/C203 (FE2) Contents-13
11 Fax Driver
11.1 Overview......................................................................................................................................... 11-3
11.1.1 Printer controller.............................................................................................................................. 11-3
Role of the printer controller............................................................................................................ 11-3
Flow of the PC-FAX operation ........................................................................................................ 11-4
11.1.2 Operating environment.................................................................................................................... 11-4
Compatible computers and operating systems .............................................................................. 11-4
11.1.3 Setting up the system ..................................................................................................................... 11-5
Network connection ........................................................................................................................ 11-5
Local connection............................................................................................................................. 11-5
11.2 Installing the fax driver ................................................................................................................. 11-6
11.2.1 Connection and installation procedures ......................................................................................... 11-6
Windows 2000/XP/Server 2003 ...................................................................................................... 11-6
Windows Vista................................................................................................................................. 11-7
Windows NT4.0 ............................................................................................................................... 11-7
11.2.2 Installing the fax driver using the Add Printer Wizard ..................................................................... 11-8
Settings of this machine.................................................................................................................. 11-8
TCP/IP setting for this machine ...................................................................................................... 11-8
Specifying the RAW port number for this machine......................................................................... 11-8
LPD setting for this machine ........................................................................................................... 11-8
For Windows XP/Server 2003 ......................................................................................................... 11-8
For Windows Vista ........................................................................................................................ 11-10
For Windows 2000/NT 4.0 ............................................................................................................ 11-11
11.2.3 Installing the fax driver using Plug and Play ................................................................................. 11-13
For Windows XP/Server 2003 ....................................................................................................... 11-13
For Windows Vista ........................................................................................................................ 11-14
For Windows 2000 ........................................................................................................................ 11-15
11.2.4 Uninstalling the fax driver.............................................................................................................. 11-16
11.3 Fax Driver Settings (Windows) ................................................................................................... 11-17
11.3.1 Sending a fax ................................................................................................................................ 11-17
Fax operations............................................................................................................................... 11-17
Selecting a recipient from the phone book ................................................................................... 11-19
Specifying the transmission settings............................................................................................. 11-20
Creating a fax cover sheet ............................................................................................................ 11-21
11.3.2 Settings ......................................................................................................................................... 11-24
Common settings .......................................................................................................................... 11-24
FAX tab.......................................................................................................................................... 11-25
Basic tab ....................................................................................................................................... 11-25
Layout tab ..................................................................................................................................... 11-25
Stamp/Composition tab ................................................................................................................ 11-25
Configure tab................................................................................................................................. 11-26
Settings tab ................................................................................................................................... 11-26
11.3.3 Specifying the FAX tab settings .................................................................................................... 11-27
11.3.4 Specifying the Basic tab settings.................................................................................................. 11-28
Specifying a custom size .............................................................................................................. 11-29
Specifying the user authentication settings .................................................................................. 11-30
Specifying the account track settings........................................................................................... 11-31
11.3.5 Specifying the Layout tab settings................................................................................................ 11-32
Printing multiple pages on one page (N in 1, Poster Mode).......................................................... 11-33
11.3.6 Specifying the Stamp/Composition tab settings .......................................................................... 11-33
Sending with an watermark........................................................................................................... 11-34
Editing a watermark ...................................................................................................................... 11-34
11.3.7 Specifying the Configure tab settings ........................................................................................... 11-36
Selecting an option ....................................................................................................................... 11-36
Change encryption passphrase .................................................................................................... 11-37
11.3.8 Using a phone book ...................................................................................................................... 11-37
Adding a recipient to the phone book........................................................................................... 11-37
Editing a phone book .................................................................................................................... 11-40

Contents-14 bizhub C353/C253/C203 (FE2)
11.3.9 Saving the driver settings .............................................................................................................. 11-42
Saving the driver settings .............................................................................................................. 11-42
Recalling the settings .................................................................................................................... 11-43
Editing the settings ........................................................................................................................ 11-43
Importing and exporting the driver settings .................................................................................. 11-44
12 PageScope Web Connection
12.1 Using PageScope Web Connection............................................................................................. 12-3
12.1.1 Operating environment .................................................................................................................... 12-3
12.1.2 Accessing PageScope Web Connection......................................................................................... 12-3
12.1.3 Web browser cache......................................................................................................................... 12-4
With Internet Explorer ...................................................................................................................... 12-4
With Netscape Navigator................................................................................................................. 12-4
With Mozilla Firefox ......................................................................................................................... 12-4
12.1.4 Structure of pages ........................................................................................................................... 12-5
12.2 Logging on and logging off........................................................................................................... 12-7
12.2.1 Login and logout operations............................................................................................................ 12-7
When user authentication and account track settings are not specified ........................................ 12-7
When user authentication and account track settings are specified............................................... 12-8
12.2.2 Logout.............................................................................................................................................. 12-9
12.2.3 Login.............................................................................................................................................. 12-10
Options that can be selected when logged on to PageScope Web Connection .......................... 12-10
Logging on as a public user .......................................................................................................... 12-10
Logging on as a registered user .................................................................................................... 12-11
Logging on to Administrator mode................................................................................................ 12-12
Logging on as a user box administrator........................................................................................ 12-13
12.3 Overview of User mode............................................................................................................... 12-14
12.3.1 Information..................................................................................................................................... 12-14
12.3.2 Job................................................................................................................................................. 12-15
12.3.3 Box ................................................................................................................................................ 12-16
12.3.4 Direct Print..................................................................................................................................... 12-17
12.3.5 Store Address................................................................................................................................ 12-18
12.4 Overview of Administrator mode ............................................................................................... 12-19
12.4.1 Maintenance .................................................................................................................................. 12-19
12.4.2 Security.......................................................................................................................................... 12-21
12.4.3 Box ................................................................................................................................................ 12-22
12.4.4 Print Setting ................................................................................................................................... 12-23
12.4.5 Store Address................................................................................................................................ 12-24
12.4.6 Network ......................................................................................................................................... 12-25
13 Fax/Scan function troubleshooting
13.1 Cannot send data .......................................................................................................................... 13-3
13.1.1 G3 Fax ............................................................................................................................................. 13-3
13.1.2 Internet fax/IP address fax/network fax/scan transmission
(E-Mail/SMB/FTP/WebDAV/Web service) 13-4
13.2 Cannot receive data ...................................................................................................................... 13-5
13.2.1 G3 Fax ............................................................................................................................................. 13-5
13.2.2 Internet fax/IP address fax .............................................................................................................. 13-6
13.3 Fax Driver troubleshooting ........................................................................................................... 13-7
13.3.1 Unable to Fax .................................................................................................................................. 13-7
13.3.2 Unable to specify desired settings or unable to send as specified................................................. 13-8
Error message ................................................................................................................................. 13-8
13.4 Displaying an error message........................................................................................................ 13-9
13.4.1 G3 Fax ............................................................................................................................................. 13-9

bizhub C353/C253/C203 (FE2) Contents-15
13.4.2 If the HDD Ready indicator indicates an HDD malfunction............................................................. 13-9
13.4.3 Network fax error code table......................................................................................................... 13-10
Transmission System Error Code.................................................................................................. 13-10
Reception system error code........................................................................................................ 13-11
13.5 When the message "Contact your Service Rep." appears (Service Call) .............................. 13-12
14 Appendix
14.1 Product specifications.................................................................................................................. 14-3
14.1.1 Scanning functions.......................................................................................................................... 14-3
14.1.2 Fax functions................................................................................................................................... 14-3
14.2 Tips ................................................................................................................................................. 14-4
14.2.1 About the number of pages stored in the memory ......................................................................... 14-4
14.2.2 Giving a scan command from a computer (Web service) ............................................................... 14-4
14.3 Entering text................................................................................................................................... 14-5
14.3.1 Enlarging the keyboard ................................................................................................................... 14-7
14.3.2 To type text ..................................................................................................................................... 14-8
14.3.3 List of available characters.............................................................................................................. 14-8
14.4 Scanning glossary ......................................................................................................................... 14-9
14.5 Internet fax glossary ................................................................................................................... 14-13
14.6 Fax glossary................................................................................................................................. 14-14
14.7 Fax driver glossary ...................................................................................................................... 14-18
15 Index

Contents-16 bizhub C353/C253/C203 (FE2)

1Introduction