Konica Minolta magicolor 4690MF User manual

magicolor 4690MF
Facsimile User’s
Guide
®
A0FD-9562-00A
1800864-001A

Thank You
Thank you for purchasing a magicolor 4690MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.
In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-
tered trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor and PageScope are trademarks or registered trademarks of KON-
ICA MINOLTA BUSINESS TECHNOLOGIES, INC.
All other trademarks and registered trademarks are the property of their
respective owners.
Copyright Notice
Copyright © 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-
0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Manual Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-
ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL-
OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip-
ment, or in connection with the performance of the equipment when so oper-
ated.

Contents
Contents i
1 Introduction ....................................................................................................... 1
Machine Parts 2
Front View 2
Rear View 2
2 Control Panel and Configuration Menu .......................................................... 3
About the Control Panel 4
Fax Mode Screen 7
Main Screen 7
Entering Fax Mode 10
Symbol list 10
Configuration Menu Overview 11
Utility Menu 19
MACHINE SETTING 20
ADMIN. MANAGEMENT 21
DIAL REGISTER 24
FAX TX OPERATION 25
FAX RX OPERATION 27
REPORTING 30
Specifying Settings in Utility Menu 31

Contentsii
General Procedure for Specifying Settings in Utility Menu 31
Memory Reception 31
Setting Up the Memory RX Mode 32
Turning Off the Memory RX Mode 33
Specifying Forwarding Settings 33
3 Sending Faxes .................................................................................................35
Basic Fax Operation 36
Sending a Fax Using the ADF 36
Sending a Fax Using the Original Glass 38
Adjusting the Image Quality 40
Adjusting the Resolution 40
Adjusting the Scan Density 41
Specifying a Recipient 41
Directly Entering a Fax Number 42
Using the Favorite List 42
Using the Speed Dial Function 43
Using the List Function of the Phone Book 43
Using the Search Function of the Phone Book 44
Using the Redial Function 44
Specifying Multiple Recipients 45
Sending a Fax to Multiple Recipients (Broadcast Transmission) 45
Sending a Fax to Multiple Recipients (Group Dial) 46
Sending a Fax at a Specified Time (Timer Transmission) 47
Sending a Batch Transmission 48
Memory Transmission and Direct Transmission 49
Memory Transmission 49
Direct Transmission 49
Changing the Transmission Method 49
Sending a Duplex (Double-Sided) Document Transmission 50
Sending a Fax Manually 51
Sending a Fax Manually After Using the Telephone 51
Sending a Fax Manually Using the On Hook Key 52
Sending a Fax to a Combination of Fax Numbers (Chain Dial) 52
Canceling (Deleting) a Document Queued in Memory for Transmission 53
About the Fax Header 54
4 Faxing From a Computer (PC-FAX) ...............................................................55
Sending a Fax Directly From a Computer (PC-FAX) 56
PC-FAX Settings 56
Common Buttons 56
Settings Tab 56
Sender Information Tab 56
Address Book Tab 57
Displaying PC-FAX Settings 57
Windows Vista 57

Contents iii
Windows XP/Server 2003 57
Windows 2000 57
Basic PC-FAX Transmissions 57
Uninstalling the FAX Driver (for Windows) 59
Windows Vista/XP/Server 2003 59
Windows 2000 59
5 Receiving Faxes .............................................................................................. 61
Receiving Faxes Automatically 62
Receiving Faxes Manually 62
Forwarding Received Faxes 63
Printing Received Faxes 63
What Is the Guaranteed Imageable (Printable) Area? 63
Adding the Sender’s Information When Printing Faxes 64
Method of printing during reception 65
REDUCTION RX: ON 65
REDUCTION RX: OFF 67
REDUCTION RX: CUT 68
6 Registering Recipients ................................................................................... 71
About the Dial Register Function 72
Favorite List 72
Registering Destinations in the Favorite List 72
Deleting Destinations from the Favorite List 73
Speed Dialing 74
Registering a Speed Dial Destination 74
Changing/Deleting Speed Dial Information 75
Group Dialing 76
Registering a Group Dial Destination 76
Changing/Deleting Group Dial Information 78
7 Confirmation Mode ......................................................................................... 79
About the Machine’s Counters 80
Checking the Counter for Fax Printing 80
Checking the Counter for Total Scans 80
Checking the Transmission/Reception Result From the Message Window 80
About the Reports and Lists 81
Printing the Reports and Lists 81
TX RESULT REPORT 81
RX RESULT REPORT 82
ACTIVITY REPORT 82
MEMORY DATA LIST 82
MEMORY IMAGE PRINT 83
FAVORITE LIST 83
SPEED DIAL LIST 83
GROUP DIAL LIST 83

Contentsiv
8 Troubleshooting ..............................................................................................85
Problems When Sending Faxes 86
Problems When Receiving Faxes 87
Other Problems 88
Error Messages on the Message Window 89
9 Appendix ..........................................................................................................91
Technical Specifications 92
Entering Text 94
Key Operation 94
Entering Fax Numbers 94
Entering Names 95
Entering Email Addresses 95
Changing Input Mode 96
Inputting Example 96
Correcting Text And Input Precautions 97
Index 99

Introduction

Machine Parts2
Machine Parts
The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.
Front View
1–Automatic document feeder
(ADF)
1a–Document guide
1b–Document feed tray
1c–Document output tray
2–Tray 1 (Manual feed tray)
3–Tray 2
4–Control panel
5–Output tray
6–Original glass
" The ADF may appear as
“document cover” in some
status and error messages.
Rear View
1–TEL (telephone) jack
2–LINE (telephone line) jack
3–10Base-T/100Base-TX (IEEE
802.3) Ethernet interface port
4–USB port
5–Power connector
6–Power switch
4
5
1-b
1-c
1-a
3 2
6
1
2
3
4
5
6

Control Panel and
Configuration
Menu

About the Control Panel4
About the Control Panel
No. Part Name Description
1Addressbook
key
Displays the information registered in the favorite
list, speed dial destinations and group dial destina-
tions.
2Auto RX indica-
tor
Lights up when the automatic reception function is
selected.
For details, refer to “Receiving Faxes Automati-
cally” on page 62.
3Redial/Pause
key
Recalls the last number dialed.
Inserts a pause when a number is dialed.
For details, refer to “Using the Redial Function” on
page 44.
4On hook key Sends and receives transmissions with the
receiver on the hook.
For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 52 or “Receiving Faxes
Manually” on page 62.
5 Message window Displays settings, menus, and messages.
For details, refer to “Fax Mode Screen” on page 7.
6+/,keys Moves up and down through menus, options, or
choices.
For details, refer to “Specifying Settings in Utility
Menu” on page 31.
257 11121314
10 15 16 1817
68 9
43
1 7

About the Control Panel 5
7*/)keys Moves left and right through menus, options, or
choices.
For details, refer to “Specifying Settings in Utility
Menu” on page 31.
8Select key Press to select the setting that is currently dis-
played.
For details, refer to “Specifying Settings in Utility
Menu” on page 31.
9Error indicator Indicates an error condition.
For details, refer to “Error Messages on the Mes-
sage Window” on page 89.
10 Back key Clears the specified number of copies and entered
text.
Press to return to the previous screen.
Press to cancel the setting that is currently dis-
played.
For details, refer to “Specifying Settings in Utility
Menu” on page 31 and “Entering Text” on page 94.
11 Keypad Enters desired number of copies.
Enters fax numbers, E-mail addresses, and names
of recipients.
For details on dialing a destination, refer to “Speci-
fying a Recipient” on page 41. For details on enter-
ing text, refer to “Entering Text” on page 94.
12 Fax key LED Enters Fax mode.
Lights up in green to indicate that the machine is in
Fax mode.
For details, refer to “Fax Mode Screen” on page 7.
13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP,
Scan to SMB, Scan to PC, or Scan to USB Mem-
ory).
Lights up in green to indicate that the machine is in
Scan mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide on the Documentation CD/DVD.
No. Part Name Description

About the Control Panel6
14 Copy key LED Enters Copy mode.
Lights up in green to indicate that the machine is in
Copy mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide on the Documentation CD/DVD.
15 Start (Color) key/
LED
Starts a fax or color copy.
For details, refer to “Basic Fax Operation” on page
36 or “Receiving Faxes Manually” on page 62.
16 Start indicator Lights up in green when copying and fax transmis-
sion are possible.
Lights up in orange when copying and fax trans-
missions are not possible, for example, during
warm-up or if an error has occurred.
17 Start (B&W) key/
LED
Starts a fax or monochrome copy.
For details, refer to “Basic Fax Operation” on page
36 or “Receiving Faxes Manually” on page 62.
18 Stop/Reset key Returns the settings to their defaults and stops
functions. For details, refer to “Basic Fax Opera-
tion” on page 36.
No. Part Name Description

Fax Mode Screen 7
Fax Mode Screen
Main Screen
No. Indication Description
1 Time Displays the time currently specified with ADMIN.
MANAGEMENT/USER SETTING/DATE&TIME in
the UTILITY menu.
2 Available mem-
ory
Indicates the percentage of memory available for
scanning and fax operations.
3 Fax settings Allows the current settings to be checked and the
various settings to be changed. For details, refer to
“Fax settings” on page 8.
4 Status Depending on the situation, the machine status or
an error message may appear.
3
4
21

Fax Mode Screen8
Fax settings
No. Indication Description
1 Fax quality Indicates the fax quality that is selected. For
details on selecting the fax quality, refer to “FAX
TX OPERATION” on page 25 and “Adjusting the
Image Quality” on page 40.
2 Fax destination Indicates the specified fax destination. For details
on specifying the destination, refer to “Specifying a
Recipient” on page 41 and “Specifying Multiple
Recipients” on page 45.
" If no destination has been specified, FAX
TO appears.
1
2
3
4
6
5
8
7
Press +/,
Press +/,
Press +/,

Fax Mode Screen 9
3TIMER TX Select this menu item to specify the time when the
fax is to be sent. For details on specifying settings
for a timer transmission, refer to “Sending a Fax at
a Specified Time (Timer Transmission)” on page
47.
4 Transmission
mode
Indicates the fax transmission mode that is
selected. For details on the transmission modes,
refer to “FAX TX OPERATION” on page 25 and
“Memory Transmission and Direct Transmission”
on page 49.
5 Single-sided/dou-
ble-sided faxing
Indicates the fax document scanning method (sin-
gle-sided/double-sided) that is selected. For
details on selecting double-sided/single-sided
scanning, refer to “Sending a Duplex (Dou-
ble-Sided) Document Transmission” on page 50.
6CANCEL
RESERV.
Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 53.
" This menu item does not appear if a
destination has been specified.
7UTILITY Select this menu item to change the various
machine settings. For details, refer to “Utility
Menu” on page 19.
" This menu item does not appear if a
destination has been specified.
8REPORT/STATUS Select this menu item to view the total number of
pages printed by this machine and the results of
fax transmissions/receptions as well as to print
reports. For details, refer to “Confirmation Mode”
on page 79.
" This menu item does not appear if a
destination has been specified.
No. Indication Description

Fax Mode Screen10
Entering Fax Mode
Before using the Fax function, make sure that the Fax key lits green. Other-
wise, press it to enter the Fax mode.
Pressing the Redial/Pause key or On hook key switches the machine to Fax
mode when it is in any mode other than Fax mode.
Symbol list
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
Sending The document is being sent.
Receiving A document is being received.
Number of
scanned docu-
ment pages
The number of scanning document pages appears
next to the icon.
Tone If Pulse is selected as the telephone line type,
press the key to temporarily change the line type
to Tone.
Pause A pause is inserted.
Queued timer
transmission or
batch transmis-
sion
A document is queued for timer transmission or
batch transmission.
Memory recep-
tion
A document is queued for memory reception.

Configuration Menu Overview 11
Configuration Menu Overview
The magicolor 4690MF menu accessible from the control panel is structured
as shown below.
STD/
TEXT
QUALITY
(ORIGINAL)
DENSITY
FAX TO
TIMER
TX
MEMORY
TX
1-SIDE
CANCEL
RESERV.
UTILITY MACHINE
SETTING
AUTO PANEL
RESET
PREHEAT MODE
ENERGY SAVE
MODE
LCD CONTRAST
KEY SPEED TIME TO START
INTERVAL
LANGUAGE
LAMP OFF TIME

Configuration Menu Overview12
LAMP WARMUP
TIME
BUZZER VOLUME
INITIAL MODE
TONER EMPTY
TONER NEAR
EMPTY
AUTO CONTINUE
CALIBRATION
PAPER
SETUP
TRAY1 PAPER PLAIN PAPER
THICK PAPER
THICK PAPER2
TRANSPARENCY
LABELS
LETTERHEAD
GLOSSY
GLOSSY2
ENVELOPE
POSTCARD

Configuration Menu Overview 13
TRAY2 PAPER
ADMIN.
MANAGEMENT
ADMINISTRATOR
NO.
REMOTE
MONITOR
NETWORK
SETTING
TCP/IP
IP ADDR.
SETTING
DNS CONFIG.
DHCP
BOOTP
ARP/PING
HTTP
FTP
SMB
BONJOUR
IPP
SLP
SNMP
SPEED/DUPLEX

Configuration Menu Overview14
E-MAIL
SETTING
SMTP
SENDER NAME
E-MAIL ADDRESS
DEFAULT
SUBJECT
SMTP SERVER
ADDR.
SMTP PORT NO.
SMTP TIMEOUT
TEXT INSERT
POP BEFORE
SMTP
DISABLE/
ENABLE
POP3 SERVER
ADDR.
POP3 PORT
NO.
POP3 TIMEOUT
POP3 ACCOUNT
POP3
PASSWORD
SMTP AUTH. DISABLE/
ENABLE
SMTP USER
NAME
SMTP
PASSWORD