Kyocera FS C5015N - Color LED Printer User manual

Operation Guide
KM-NET for Accounting

KM-NET for Accounting 1
Legal and General Information
Notice
Unauthorized reproduction of all or part of this guide is prohibited. The information in
this guide is subject to change without notice.
Kyocera Mita cannot be held liable for any problems arising from the use of this product,
regardless of the information herein.
Regarding Trademarks
KYOCERA and KYOCERA MITA are registered trademarks of Kyocera Corporation.
Windows and Windows Server are registered trademarks of Microsoft Corporation.
Windows NT is a trademark of Microsoft Corporation. Adobe, Adobe Acrobat and
Adobe Reader are registered trademarks of Adobe Systems Inc. Other brand and
product names contained in this document are registered trademarks or trademarks of
their respective companies.
General Information
When using this utility, the items that can be configured will be different depending on
the printing system model.
Examples in this document are described using the Microsoft Windows XP operating
system environment.
Precautions
KM-NET for Accounting can only obtain accounting data of the Kyocera printing system
compatible with accounting functions. It cannot be used with any other third party
printing system.
When using KM-NET for Accounting, ensure that the Kyocera printing system
compatible with accounting functions is connected to the network (Ethernet).
KM-NET for Accounting is designed to run on Microsoft Windows 98SE/ME/2000/XP
operating systems.
When using KM-NET for Accounting, ensure that the TCP/IP protocol is installed in the
PC.
If you are already using a compatible Kyocera printing system, update of the firmware is
required to use KM-NET for Accounting. Contact your service provider for details.

2KM-NET for Accounting
Table of Contents
1. What is KM-NET for Accounting? ......................................................................... 3
1.1. What is KM-NET for Accounting? ................................................................... 3
1.2. System Requirements ..................................................................................... 3
2. Accounting System Configuration ....................................................................... 4
2.1. Basic Flow ....................................................................................................... 4
2.2. Installing the KM-NET for Accounting ............................................................. 5
2.3. Starting the KM-NET for Accounting ............................................................... 5
2.4. Registering the Printing System ...................................................................... 6
2.5. Assigning the Account ID ................................................................................ 7
2.6. Enabling the Accounting Function .................................................................. 8
2.7. Configuring the Kyocera Extended Driver ....................................................... 8
3. Screen Layout ...................................................................................................... 10
3.1. Printing System View .................................................................................... 10
3.2. Account View ................................................................................................ 11
4. Menu 14
4.1. File Menu ...................................................................................................... 14
4.2. Edit Menu ...................................................................................................... 19
4.3. View Menu .................................................................................................... 20
4.4. Printing System Menu ................................................................................... 21
4.5. Account Menu ............................................................................................... 23
4.6. Counter Menu ............................................................................................... 24
4.7. Tool Menu ..................................................................................................... 25
4.8. Help Menu ..................................................................................................... 26
5. Troubleshooting ................................................................................................... 27

KM-NET for Accounting 3
1. What is KM-NET for Accounting?
1.1. What is KM-NET for Accounting?
KM-NET for Accounting is an application that assists in account management.
An account means a unit of the organization of the company, or individual roles in the
entire business. Account management means to manage the counters on the printing
systems on an account basis. Account management first requires account registration
on each printing system. The count is then recorded on each counter of the account.
The main features of KM-NET for Accounting are as follows:
Selectable Viewpoints
Accounting information can be displayed on a printing system basis or an account
basis.
Folder Management
Accounting information is managed through logical folders, similar to Windows Explorer.
Speedy Access
Accounting information is stored in an MDB file for reducing frequent access to a
printing system. This enables the user to instantly view accounting information that has
already been obtained.
1.2. System Requirements
Item Description
OS Microsoft Windows 98SE
Microsoft Windows ME
Microsoft Windows 2000 Professional
Microsoft Windows XP Home Edition/Professional Edition
Protocol TCP/IP
Interface Ethernet (10BASE-T/100BASE-TX)
Printers
Printers
MFP
MFP
Kyocera Extended
Kyocera Extended
Driver
Driver
Client PC
KM-NET for Accounting
KM-NET for Accounting
Administrator PC

4KM-NET for Accounting
2. Accounting System Configuration
2.1. Basic Flow
Follow the steps below to configure the accounting system.
Step 1 Install KM-NET for Accounting. Refer to Installing the KM-NET for Accounting on
page 5.
Step 2 Starting KM-NET for Accounting. Refer to Starting the KM-NET for Accounting on
page 5.
Step 3 Register printing systems in KM-NET for Accounting. Refer to Registering the
Printing System on page 6.
Step 4 Assign an account ID to the registered printing system. Refer to Assigning the
Account ID on page 7.
Step 5 Enable the accounting function of the printing system. Refer to Enabling the
Accounting Function on page 8.
Step 6 Register account ID to Kyocera Extended Driver of the client PC. Refer to
Configuring the Kyocera Extended Driver on page 8.
System configuration is complete. Refer to each section in this document for details on
operations and settings.

KM-NET for Accounting 5
2.2. Installing the KM-NET for Accounting
1Double-click Setup.exe. The InstallShield Wizard starts.
2Follow the instructions displayed on the window to install KM-NET for
Accounting.
2.3. Starting the KM-NET for Accounting
When the installation is complete, you can start KM-NET for Accounting by clicking
the start menu > All Programs > Kyocera > KM-NET for Accounting.
Registering the passwords
When KM-NET for Accounting is launched for the first time, the KM-NET for
Accounting Startup Wizard starts. Follow these steps to register the administrator and
database passwords. The wizard does not re-appear once the passwords have been
registered.
1Register an administrator password. If an administrator is logged onto the domain,
then a password is not required. Select the checkbox for Use Windows Domain
authentication to login to KM-NET for Accounting without entering the
administrator password.
2Click Next.
3Register a database password (recommended).
4Click Finish.

6KM-NET for Accounting
Login
When KM-NET for Accounting is launched, the authentication screen for the
administrator password appears. Enter the password and click OK.
2.4. Registering the Printing System
After login, the Add Printing System Wizard starts. If you do not need to add printing
systems here, click Cancel.
Discover printing systems
Searches and adds the printing systems.
1Select Discover printing systems. Click Next.
2Specify Community name and Timeout time.
3Click Next. Searching of the printing systems starts.
4After searching completes, the available printing systems are displayed.
5Select the desired printing system and click Add to move it from the Discovered
list to the Registered list. If you want to remove any of the systems from the
Registered list, select the printing system and click Remove.
Notes
• The printing systems marked with do not have a default accounting
administrator code, administrator user ID or password. To register these printing
systems, you must enter the accounting administrator code or the user ID/
password.
• If the printing system supports media size counter, select the checkbox for
Obtain media size information to display the paper size in the media size
counter. If the checkbox is unchecked, the Configure Media Type cannot be
specified for some of the printing systems.

KM-NET for Accounting 7
6Click Finish. Registering of the printing systems starts.
7After registration is complete, the selected printing systems are registered in this
application.
Add printing system
Registers a printing system by specifying an IP address or a host name.
1Select Add printing system. Click Next.
2Specify IP address/Host name, Community name and Timeout time.
3Click Add. The available printing systems are displayed. If you want to remove any
of the printing systems, select the system and click Remove.
Notes
• If the printing system supports media size counter, select the checkbox for
Obtain media size information to display the paper size in the media size
counter. If the checkbox is unchecked, the Configure Media Type cannot be
specified for some of the printing systems.
• The printing systems may have their accounting administrator code,
administrator user ID, or password modified from the default. If prompted, you
must enter the accounting administrator code or the user ID/password to register
these printing systems.
4Click Finish. Registering of the printing system starts.
5After registration is complete, the selected printing system is registered in this
application.
Import printing systems
Imports printing systems from the selected file which is saved by export function in the
File menu. For details, refer to Export on page 16.
1Select Import printing systems. Click Next.
2Specify the file name or click Browse to browse to the CSV file.
3Click Finish. Registering of the printing systems starts.
4After registration is complete, the printing systems are registered in this
application.
2.5. Assigning the Account ID
1Select the printing system from the printing system view to assign the account ID.
2Select Add from the Account menu. The Add New Account dialog box appears.
3Specify the Account ID and Account Name.
4Click Add. The account ID is assigned to the printing system.
5To assign another account ID, repeat steps 2 to 4.

8KM-NET for Accounting
2.6. Enabling the Accounting Function
1Select the printing system from the printing system view to enable the accounting
function.
2Select Property from the printing system menu. The Printing System Property
dialog box appears.
3Select the checkbox to Enable Job Accounting.
4Select the checkbox for each function to apply the accounting function.
5Click OK.
2.7. Configuring the Kyocera Extended Driver
Perform the following procedure to register the account ID to Kyocera Extended
Driver.
1Open the Printers and Faxes window from the Start menu.
2Right-click on the printer icon and click Properties. The Properties dialog box of
the printing system appears.
3Select the Device Settings tab.
4Click on Administrator. The Administrator Settings dialog box appears.
5Select the checkbox for Job Accounting to enable the accounting function.
6Select one of the usage patterns below, depending on your environment.
Use Specific Account ID
This will not prompt you to enter the account ID each time you print on the printing
system. This is convenient if the PC is always used with the same account ID.
Prompt for Account ID
This prompts you to enter the account ID each time you print on the printing system.
This is convenient if the PC is used with several account IDs. This does not check
whether the entered account ID corresponds with the ID in the account ID list.
Prompt for Account ID and Validate
This is similar to Prompt for Account ID. This prompts you to enter the account ID
each time you print on the printing system. If the entered account ID does not
correspond with the ID in the account ID list, the job will be canceled. For details of
account ID list, refer to Account ID List Configuration on page 9.