Lathem 4000 Series User manual

888 534-5994
4000 series
USER MANUAL

Contents
Here’s all the information you need for setting and operating your
new Lathem time recorder. Service information is also included
in this manual, in case any problems ever arise.
Thank you for choosing a Lathem time recorder. Should you
ever need assistance, please let us know.
Ordering Accessories ................................................ 2
Setting the Time ........................................................ 3
Changing the Ribbon............................................... 10
Replacing the Type Section..................................... 11
Changing the Batteries (2000-BATT Models only) .. 12
Changing the Motor................................................. 13
Warranty.................................................................. 14
Lathem Time Corporation
Copyright © 2005 Lathem Time Corporation.
All rights reserved.

Mechanical Time Recorder User’s Guide
Page 2
Ordering Accessories
Lathem time recorders fulfill a wide range of timekeeping
requirements. For maximum results, only use Lathem
accessories specifically designed to fit your time recorder.
To purchase the appropriate accessories for your time recorder,
contact your local Lathem dealer:
Description Part Number
Extra Pair of Keys VSM0976
Replacement Ribbon, 2-Colors 7-2CN
Replacement Timing Motor, 110V/60Hz K342

Mechanical Time Recorder User’s Guide
Page 3
Setting the Time
Figure 1
Determine Your Model
Model Print Hours Print Units Description
xxx1 1 – 12 , 1 – 12 00 – 59 12 Hour & Minutes
xxx2 1 – 12 , 1 – 12 .0 – .9 12 Hour & Tenths
xxx3 1 – 12 , 1 – 12 .00 – .98 12 Hour & Hundredths
xxx4 00 – 23 00 – 59 24 Hour & Minutes
xxx5 00 – 23 .0 – .9 24 Hour & Tenths
xxx6 00 – 23 .00 – .98 24 Hour & Hundredths
Before proceeding, it is important to know the exact model of
your clock so it can be set properly. The fourth digit in the model
number indicates the print format.
Example: Since the fourth digit in the model number 2104 is a
“4”, it will print with 00-59 minutes and 00-23 hours (see table
above). The model number is located on the Label 1.1
positioned as shown in Figure 1.

Mechanical Time Recorder User’s Guide
Page 4
Raise the Type Section
1. Unlock the case cover and pull it forward to remove it.
2. Note the position of the Release Latch and Face Setting
Wheel used later in this process.
3. Wait until you hear the clock “click”.
4. Press either side of the Type Section Headlock – 1.2
and pull upward on the lower part of the Clock Face until
the Type Section locks in the up position as shown in
Figure 1. Note position of the Overthrow Lever and the
Setting Wheel.
5. Press the red Overthrow Lever – 1.3 away from you
until it clicks. This releases the wheels allowing them to
turn.
Set the Time on the Type Wheels
Figure 2
1. Locate the Center Line where all the wheels line up as
shown in Figure 2.
2. Rotate the wheels using a pointed object. Rotate each
wheel until the correct date and time are aligned at the
Center Position, as shown in Figure 2. Hint: Start at
the top wheel and work down when setting.

Mechanical Time Recorder User’s Guide
Page 5
If your model prints Tenths (model with 4
th
digit of 2 or 5), go to
the section “Setting Decimal Wheel with Tenths”.
If your model prints Hundredths or 00-23 hours, refer to the Dial
of Decimal Equivalents in Figure 3 (page 5) to determine the
correct setting.
Note: if your machine records in 1-12 hours, the PM hours are
underlined. AM hours are not underlined. Set time to the proper
hour of the day to avoid errors such as setting the day wheel to
the next day at noon rather than midnight.
3. Rotate the Minute Wheels to show the current minute.
4. Set the Hour Wheel to the current hour
5. Rotate the Clock Face Setting Wheel – 5.1, Figure 5
on page 8, to set the hands to match the time set on the
wheels.
6. Rotate the Main Setting Wheel – 2.1 to advance both
the Clock Face and Print Wheels together. Rotate until
you pass the actual time by one minute (each “click”
indicates one minute.)
7. Hold the corner of the Clock Face and release the
Release Latch – 2.2 by pushing it to the left. Slowly let
the Type Section down and press it firmly into the Type
Section Headlock.
8. Make a sample registration and verify the time and date
or day is correct.
9. Replace and lock the case cover.
Note: The month wheel and the date wheel must be reset
manually at the beginning of each month.

Mechanical Time Recorder User’s Guide
Page 6
Dial of Decimal Equivalents
Figure 3
The dial in Figure 3 shows the tenths and hundredths setting for
each minute. The inner circle represents regular minutes, the
middle circle represents tenths, and the outer circle represents
hundredths of a minutes.
For example:
45 minutes = .7 tenths = .75 hundredths

Mechanical Time Recorder User’s Guide
Page 7
Setting Decimal Wheel with Tenths
Figure 4
Use only for recorders printing
in tenths (models with a 4
th
digit
of “2” or “5”)
1. Rotate Tenths
Wheel (0.9) Figure 4.1 until
it is set at “9”. Rotate the
Main Setting Wheel Figure
4.3 until the Tenths Wheel
moves to a “0”. (This is the
zero minute.)
2. Set the Hour Wheel
Figure 4.2 to the current
Hour.
3. Rotate the Clock Face Setting Wheel Figure 4.3 to set
the hands to match the time set on the wheels.
4. Rotate the Main Setting Wheel to advance both the
Clock Face and Print Wheels together. Rotate until you
pass the actual time by one minute (each “click”
indicates one minute.)
For example, at 10:05, rotate 5 times = 5 clicks = 5
minutes past ten o’clock.
5. Hold the corner of the Clock Face and release the
Release Latch by pushing it to the left. Slowly let the
Type Section down and press it firmly into the Type
Section Headlock.
6. Make a sample registration and verify the time and date
or day is correct.
7. Replace and lock the case cover

Mechanical Time Recorder User’s Guide
Page 8
Set the Time on the Analog Clock Face
Figure 5
1. Make a sample registration on paper.
2. Rotate Clock Face Setting Wheel 5.1 until the clock
face displays the same time as shown on the sample
registration.
DO NOT TURN CLOCK HANDS EXCEPT BY USING
SETTING WHEEL.

Mechanical Time Recorder User’s Guide
Page 9
Set the Time on the Digital Clock Face
Figure 6
1. Make a sample registration on paper.
2. Use the Hour and Minute buttons to set the display to the
time shown on the sample registration.
3. To synchronize the display with the type wheels, listen for
the type wheels to click. At the click, press the minute
button to advance to the next minute. Seconds are now
synchronized. Always set the display to regular minutes.
Refer to Figure 3, “dial of decimal equivalent” if using
hundredths or tenths.