Lathem PC700 User manual

THIS EQUIPMENT COMPLIES WITH FCC REQUIREMENTS
PURSUANT OF PART-15
This device complies with Part 15 of the FCC Rules. Operation is subject to
the following two conditions: (1) this device may not cause harmful
interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
WARNING: Changes or modifications to this product not expressly approved by
the party responsible for compliance could void the user’s authority to operate this
equipment.
NOTE: This equipment has been tested and found to comply with the limits,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a business installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
- Consult the dealer or an experienced radio TV technician for help.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appariel numerique de la classe A est conforme a la norme NMB-003 du
Canada.
Lathem Time Corporation
200 Selig Drive, SW,
Atlanta, GA 30336
www.lathem.com
Copyright © 2017 Lathem Time Corporation. All rights reserved.
Revised 04-26-2018
Document number: USG0114A

Contents •iii
Contents
Welcome 1
Package Contents......................................................................... 4
Install the PC700 Series Clock ..................................................... 5
PayClock Online 8
Adding a PC700 series clock........................................................ 8
Step 1 - Adding the PC700 series clock..................................... 8
Step 2 - Connect the Clock to PayClock Online......................... 9
Changing settings at the Clock................................................... 10
How do I change the time zone?.............................................. 10
How do I disable daylight savings?.......................................... 11
How do I change the displays time format?............................. 11
Changing settings from PayClock............................................... 11
How do I change the time zone?.............................................. 11
How do I disable daylight savings?.......................................... 12
How do I change the displays time format?............................. 12
How do I disable PIN entry for all employees? ........................ 12
How do I disable Badge entry for all employees?.................... 13
How do I disable amount entry for all employees? .................. 13
How do I disable transfers for all employees? ......................... 14
Using the PC700 Series Clock 15
PC700 Series Clock Idle Screen................................................. 16
Employee Transactions using Badges ....................................... 16
Clocking IN/Out ........................................................................ 16
Department Transfers .............................................................. 16
Amount Entries......................................................................... 17
Viewing Totals.......................................................................... 17
Employee Transactions using a PIN........................................... 17
Clocking IN/Out ........................................................................ 17
Department Transfers .............................................................. 18
Amount Entries......................................................................... 18
Viewing Totals.......................................................................... 18
Supervisor Transactions ............................................................. 19
Viewing Punches...................................................................... 19

iv •Contents
Adding Punches ....................................................................... 19
Viewing Totals.......................................................................... 20
Send Message ......................................................................... 20
Override Lockout...................................................................... 21
Settings - Set/Change PIN....................................................... 21
Settings - View/Assign Badge.................................................. 22
Administrator Functions .............................................................. 23
Sync Now ................................................................................. 24
Device Information ................................................................... 24
Network Setup - Clock Settings................................................ 24
Date/Time Setup - Date............................................................ 26
Error Log................................................................................... 27
Relay Settings .......................................................................... 28
Test Connection ....................................................................... 28
Reset .................................................................................... 29
Troubleshooting the PC700 Series Clock 30
General Troubleshooting ............................................................ 30
PC700 Series Troubleshooting................................................... 30
Appendix A – Testing the Connection to PayClock
Online 32
Appendix B - Bell Relay Connections 34
Appendix C - Access Relay Connections 39
Appendix D - Add/Edit/Delete Bell Events 41
Glossary of Terms 43
Index 45

Welcome •1
Welcome
Reliability, functionality and ease of use are trademarks of the
PayClock clocks. With the PC700 clock, employees can use a badge
or PIN to punch in and out, view messages or benefit time balances
– it’s that simple. In addition, the PC700 contains an on-board relay
which can be used to control bells/signaling devices, or security
access.
The PayClock software and PC700 series clocks are the perfect
solution for businesses that want to track employee time and
automate payroll.
The clock utilizes a powerful Windows CE based application and a
touch-panel display for inputting data by employees, supervisors or
administrators. The clock validates that the employee is in the
database before recording the transaction.
The clock offers a large color LCD touch-panel that displays
employee information along with an audio prompt. Upon a
successful transaction, the display will show the employee’s name,
total worked time, In / Out status and an audio/text prompt.
The PC700 series clocks is used with the PayClock Online product.
The PayClock Online product is in the cloud with the clock
communicating with PayClock Online over the internet.
The PC700 clock can be connected directly into a wall Ethernet jack
or to a wireless network for communications with the PayClock time
and attendance software.

2•Welcome
Clock Features and Specifications
•Windows CE 6.0 - The power of embedded Windows CE to
provide fast and dependable operation.
•LCD Color Touch-Panel - Use the large easy to read touch-
panel for set up and data entry.
•On-Board Relay - The on-board relay can be used to control
bells/signal devices, or security access.
•The PC700 clock has an integrated antenna and is
compliant with the IEEE 802.11a/b/g standard. It supports
WEP, WPA and Open authentication.
•PC700 series Idle Screen - Easy to read time/date screen
will display after 2 minutes of inactivity on the clock.
•User friendly design - Large easy to read touch-panel.
•Comprehensive support agreements minimize technical
difficulties.
•Numerous Accessory options further enhance the
functionality of your PC700 series clock.
Accessories
Accessories are offered to further enhance your PayClock system.
Visit http://shop.lathem.com to purchase additional accessories like
the ones listed below.
•Badges
•Badge Racks
Getting Help
You can access the help desk and answers to your issues in several
different ways. In addition to resources within the PayClock
software, assistance may be accessed online, via email, via
telephone, or through your dealer.
PayClock Help
The Online Help allows you to search through an index of help topics
to locate the answer you need.

Welcome •3
Troubleshooting
For answers to Frequently Asked Questions, refer to the
Troubleshooting section of this User Guide.
Online and Email Support
Lathem.com provides access to numerous support resources. Visit
the following link: http://kb.lathem.com for additional help or to submit
a question. You should receive a reply within 24 hours.
Telephone Support
The help desk is available between the hours of 8am and 6pm ET
Monday through Friday. Please call [phone] to speak with
our help desk.

4•Welcome
Package Contents
Please verify that your package includes ALL of the following items.
If your package is missing an item, please call our help desk at (800)
224-1877.
Recommended Installation Tools

Welcome •5
Install the PC700 Series Clock
Step 1: Select a site to install your clock that will be convenient to
employees clocking in and out. When deciding where the clock will
be installed, keep in mind that an 115vAC power outlet should be
within reach of the mounting location as well as a connection to the
network (LAN).
Note: It is recommended to install and mount the clock before
installing the PayClock software. With the clock powered up and
connected to the network (LAN), the software will search for it on the
network and automatically configure the clock.
Step 2: After selecting the appropriate installation site, use masking
tape to hold the included Mounting Template onto the wall. Drill holes
using the template as a guide. Note: the bottom of the clock should
be about 45 inches from the floor.
Remove the Template from the wall and install the included
mounting screws. Install the three larger screws, leaving
approximately 3/16 inch of the screws exposed. Do not tighten all
the way. Retain the smaller screw for later.
Note: For sheetrock walls, drill a 3/16” diameter hole through each of
the four screw locations; each approx 1-1/2” deep. Install the plastic
“anchors” included in the mounting screw packet.

6•Welcome
Step 3: Network Connection – Wi-Fi or Wired
Wi-Fi Connection:With the power adapter connected and the clock
mounted to the wall follow these steps to configure the Wi-Fi
connection. Note: The Wi-Fi option is enabled by default.
•From the PC700 touchpad press the Admin button. Enter the
administrator password and press Enter.
•The Administrator Main Menu screen will display.
•Press Network Setup. The Network Setup screen will
display.
•Press WiFi. The PC700 will check to see if there are any Wi-
Fi connections within range and display them in a list. Note:
Make sure the WiFi Enabled is set to Yes.
•Select the desired Wi-Fi connection from the list.
•The Enter Passcode screen will display with a keypad.
•Using the master buttons to select upper case letters, lower
case letters, numbers or symbols enter the passcode for the
wireless network. Note: You may need to contact your
network administrator for the wireless passcode information.
Use this button for upper case letters.
Use this button for lower case letters.
Use this button for numbers.
Use this button for symbols.
•Press OK. A confirmation message will display when the
PC700 is connected, press OK.
•When finished press the back button until you have
returned to the home screen.
Master
Buttons

Welcome •7
Wired Connection:Plug the RJ45 network cable into the Ethernet
port and the Power Adapter plug into the Power Adapter port which
is in the compartment on the back of the clock. See drawing below.
Insert the small “L”-shaped security bracket into the slot at the
bottom-rear of the clock, so that the tab with the hole points
downward.
Hang the clock on the wall, aligning the three keyholes on the rear of
the enclosure with the three protruding screw heads, and then
pressing downward on the clock housing until it lowers onto the
screws.
Screw the small Screw into the hole of the tab from the small “L”-
shaped bracket at the bottom of the enclosure. This will fasten the
clock to the wall, and keep it from being easily removed.
When finished, plug the power adapter into an AC wall outlet.
You are now ready to sync the PC700 clock once it is set up in the
PayClock Online software

8•PayClock Online
PayClock Online
The PayClock Online product is in the cloud and communicates with
the clock over the internet.
Adding a PC700 series clock
Adding a PC700 series clock to PayClock Online is a 2-step process.
Add the clock in PayClock Online first and then from the clock
connect to the hosted database.
Step 1 - Adding the PC700 series clock
The PC700 series clock must be added to PayClock Online first
otherwise the connection will fail.
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Click New and the Select Clock Type window will open.
•Select PC700 from the drop-down list and click OK.
•The clock properties will display on the right.
•Then enter a name for the clock under Device Nickname.
•From the General tab enter the serial number of the clock.
Note: Enter the serial number exactly as it shows on the
label on the clock.
•Click Save.

PayClock Online •9
Step 2 - Connect the Clock to PayClock
Online
The PC700 series clock must be added to PayClock Online before
attempting this step. The clock must be powered up and connected
to the network with access to the internet.
•At the PC700 press the Admin button. Enter the
administrator PIN and press Enter.
•Press Sync Now, the clock will connect over the internet to
PayClock Online.
•After connecting the data will be downloaded to the clock
and it will be ready for use.
•When complete a green icon will show on the clock’s
display identifying it is to the internet.
•The clock will be operational and ready for use.

10 •PayClock Online
Changing settings at the Clock
The default settings that can be changed by the administrator at the
clock or the PayClock Online software are:
•Time Zone: The time zone is set to Eastern Time.
•Daylight Savings Time: Daylight savings is turned on.
•Time Format: The display will show the hours in a 12-hour
(AM/PM) format.
The default settings that can only be changed through the PayClock
Online software are:
•PIN Entry: PIN entry is turn on.
•Badge Entry: Badge entry is turned on.
•Allow Amounts: Amount entry is turned on.
•Maximum days to store registrations on clock: Is set to 90
days.
•Send Date/Time on poll or update: Is turned on.
•Send worked hours and benefit time after poll: Is turned on.
How do I change the time zone?
•From the clock touchpad press the Admin button. Enter the
administrator password (PIN) and press the Enter button.
•The Administrator Main Menu screen will display.
•Press Date/Time Setup. The Date Setup screen will display.
•Press the Time Zone button. The Choose Time Zone screen
will display.
•Using the up and down arrow keys select the desired time
zone and click OK.
•When finished press the back button until you have
returned to the default screen.

PayClock Online •11
How do I disable daylight savings?
•From the clock touchpad press the Admin button. Enter the
administrator password (PIN) and press the Enter button.
•The Administrator Main Menu screen will display.
•Press Date/Time Setup. The Date Setup screen will display.
•Under Daylight Save Time press Off.
•The screen will refresh with the newly selected option.
•When finished press the back button until you have
returned to the default screen.
How do I change the displays time format?
•From the clock touchpad press the Admin button. Enter the
administrator password (PIN) and press the Enter button.
•The Administrator Main Menu screen will display.
•Press Date/Time Setup. The Date Setup screen will display.
•Under Time Display Format press either the 12HR or 24HR.
•The screen will refresh with the newly selected option.
•When finished press the back button until you have
returned to the default screen.
Changing settings from PayClock
How do I change the time zone?
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Time Zone select the desired time zone.
•Click Save.

12 •PayClock Online
•The clock will update itself at the next update interval.
How do I disable daylight savings?
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Daylight Saving Time select Off.
•Click Save.
•The clock will update itself at the next update interval.
How do I change the displays time format?
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Time Format select the desired format.
•Click Save.
•The clock will update itself at the next update interval.
How do I disable PIN entry for all employees?
The clock will display “Not Authorized” if an employee tries to use a
PIN.
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Validation Types uncheck the PIN Entry option.

PayClock Online •13
•Click Save.
•The clock will update itself at the next update interval.
How do I disable Badge entry for all
employees?
The clock will display “Not Authorized” if an employee presents a
badge.
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Validation Types uncheck the Badge Entry option.
•Click Save.
•The clock will update itself at the next update interval.
How do I disable amount entry for all
employees?
The Enter Amounts button will not display on the clocks touchpad
when Allow Amounts is disabled.
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Features uncheck the Allow Amounts option.
•Click Save.
•The clock will update itself at the next update interval.

14 •PayClock Online
How do I disable transfers for all employees?
The Transfers Depts. button will not display on the clocks touchpad
when Allow Transfers is disabled
•Log into PayClock Online and go to Clocks>Manage Clocks
in the navigation list.
•Select the desired clock from the list and click on the
Settings tab.
•Under Features uncheck the Allow Transfer option.
•Click Save.
•The clock will update itself at the next update interval.

Using the PC700 Series Clock •15
Using the PC700
Series Clock
The clock will be ready to be used after downloading the employees.
The clock allows employees, supervisors and administrators to
perform certain functions such as punching In and Out.
To punch, move the badge over the badge reader symbol below the
illuminated oval target area on the front of the clock.
When the badge is near the clock; a confirmation beep will sound, a
text message will appear, a custom audio message may be played,
and the oval target area will turn either green or red indicating a good
or bad transaction.
The clock will display an error message if you scan a badge that has
not yet been assigned to a specific employee in PayClock.
Notice: The clock utilizes an internal antenna to read the employee
badges. Make sure these badges are stored at least 6” away from
the clock when not in use to avoid accidental badge reads.

16 •Using the PC700 Series Clock
PC700 Series Clock Idle Screen
The clocks display will change to an idle screen when there is no
activity for 2 minutes. While in idle screen mode the day of the week,
time and date will display in large easy to ready characters. The
clock is fully functional while the screen is idle and the display will
exit idle mode when a badge is presented or the screen is tapped or
when the clock is updated.
Employee Transactions using
Badges
Employees can record transactions or view total information by
presenting a badge.
Clocking IN/Out
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the clock.
•When the badge is in close to the clock a confirmation beep
will sound, a text message will appear, a custom audio
message may be played, and the oval target area will turn
either green or red indicating a good or bad transaction.
Department Transfers
•Press the Transfer Depts. button on the touch-pad of the
clock.
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the clock.
Idle Screen
Home Screen