Lexmark 6500E User manual

Quick Reference
Copying
Making copies
Making a quick copy
1Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the scanner control panel, touch Copy It.
Copying using the ADF
1Load an original document facedown into the ADF.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the home screen, navigate to:
Copy > change the copy settings > Copy It
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the
lower left corner.
Note: Make sure the edge of the document is aligned with the
edge of the scanner glass.
2From the home screen, navigate to:
Copy > specify the copy settings > Copy It
3If you have more pages to scan, then place the next document on
the scanner glass, and then touch Scan the Next Page.
4Touch Finish the Job to return to the home screen.
Canceling a copy job
Canceling a copy job while the document is in the
ADF
When the ADF begins processing a document, touch Cancel Job on the
scan screen.
A “Canceling scan job” screen appears. The ADF clears the page in the
ADF and cancels the job.
Canceling a copy job while copying pages using
the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the
copy screen appears.
Canceling a copy job while pages are being
printed
1From the home screen, touch Cancel Job, or press on the
keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
1Type the scanner IP address or host name in the address field of
your Web browser.
If you do not know the IP address or host name of the scanner, then
you can:
•View the information on the scanner control panel home screen
or in the TCP/IP section under the Network/Ports menu.
•Print a network setup page or menu settings page and locate
the information in the TCP/IP section.
2Click Settings > E-mail/FTP Settings > E-mail Settings > Setup E-
mail Server.
3Fill in the fields with the appropriate information.
4Click Submit.
Configuring e-mail settings
1Type the scanner IP address or host name in the address field of
your Web browser.
If you do not know the IP address or host name of the scanner, then
you can:
•View the information on the scanner control panel home screen
or in the TCP/IP section under the Network/Ports menu.
•Print a network setup page or menu settings page and locate
the information in the TCP/IP section.
2Click Settings > E-mail/FTP Settings > E-mail Settings.
3Fill in the fields with the appropriate information.
4Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded
Web Server
1Type the scanner IP address or host name in the address field of
your Web browser.
If you do not know the IP address or host name of the scanner, then
you can:
•View the information on the scanner control panel home screen
or in the TCP/IP section under the Network/Ports menu.
•Print a network setup page or menu settings page and locate
the information in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts > E-mail Shortcut
Setup.
4Type a unique name for the recipient, and then enter the e-mail
address.
Note: If you are entering multiple addresses, then separate each
address with a comma (,).
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
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If you enter a number that is already in use, then you are prompted
to select another number.
Creating an e-mail shortcut using the touch
screen
1From the home screen, navigate to:
E-mail > Recipient > type an e-mail address
To create a group of recipients, touch Next address, and then type
the next recipient’s e-mail address.
2Touch .
3Type a unique name for the shortcut, and then touch Done.
4Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and then
reenter the information.
Canceling an e-mail
•When using the ADF, touch Cancel Job while Scanning appears.
•When using the scanner glass, touch Cancel Job while
Scanning appears, or while Scan the Next Page/ Finish
the Job appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3On the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press . The
dial pause appears as a comma in the “Fax to” box. Use this feature
if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
The printer driver fax option allows you to “print to fax,” where the
scanner will send a queued document as a fax rather than print it. The
fax option functions as a normal fax machine, but is controlled through
the printer driver instead of the scanner control panel.
1With a document open, click File > Print.
2Select the printer, and then navigate to:
Properties > Fax tab > Enable fax
3Enter the recipient fax number in the “Fax number(s)” field.
Fax numbers can be entered manually or by using the Phone Book
feature.
4If necessary, enter a prefix in the Dialing prefix field.
5Select the appropriate paper size and page orientation.
6If you want to include a cover page with the fax, then select Include
cover page with fax, and enter the appropriate information.
7Click OK.
Notes:
•The Fax option is available for use only with the PostScript driver
or the Universal Fax Driver. For information on installing these
drivers, see the Software and Documentation CD.
•The Fax option must be configured and enabled in the PostScript
driver under Configuration tab before it can be used.
•If the Always display settings prior to faxing check box is selected,
then you will be prompted to verify the recipient information
before the fax is sent. If this check box is cleared, then the queued
document will be sent automatically as a fax when you click OK on
the Fax tab.
Sending a fax using shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or
fax machine. A shortcut number (1–99999) can contain a single
recipient or multiple recipients.
1Load an original document facedown into theADF or on the scanner
glass.
Note: Do not place postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Press , and then enter the shortcut number using the keypad.
4Touch Fax It.
Sending a fax using the address book
The address book enables you to search for bookmarks and network
directory servers.
Note: If the address book feature is not enabled, then contact your
system support person.
1Load an original document facedown into theADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
Fax > > Browse shortcuts
4Using the virtual keyboard, type the name or part of the name of
the person whose fax number you want to find.
Note: Do not attempt to search for multiple names at the same
time.
5Touch Done > Fax It.
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Creating shortcuts
Creating a fax destination shortcut using the
Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
scanner control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. A shortcut
can be created to a single fax number or a group of fax numbers.
1Type the scanner IP address in the address field of your Web
browser.
If you do not know the IP address of the scanner, then you can:
•View the IP address on the scanner control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and
password, then get one from your system support person.
3Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon (;).
4Assign a shortcut number.
If you enter a number that is already in use, then you are prompted
to select another number.
5Click Add.
Creating a fax destination shortcut using the
touch screen
1Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3On the home screen, touch Fax, and then enter the fax number.
To create a group of fax numbers, touch Next number, and then
enter the next fax number.
4Navigate to:
> type a name for the shortcut > Done > OK > Fax It
Scanning to an FTP address
Scanning to an FTP address
Scanning to an FTP address using the touch screen
1Load an original document facedown into theADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
FTP > FTP > type the FTP address > Send It
Scanning to an FTP address using a shortcut
number
1Load an original document facedown into theADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Press , and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the address
book
1Load an original document facedown into theADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3From the home screen, navigate to:
FTP > FTP > > enter the name of recipient > Browse
shortcuts > name of recipient > Done
Scanning to a computer or flash
drive
Scanning to a computer
1Type the scanner IP address or host name in the address field of
your Web browser.
If you do not know the IP address or host name of the scanner, then
you can:
•View the information on the scanner control panel home
screen, or in the TCP/IP section under the Networks/Ports
menu.
•Print a network setup page or menu settings page and locate
the information in the TCP/IP section.
2Navigate to:
Scan Profile > Create > select the scan settings > Next
3Select a location in your computer where you want to save the
scanned output file.
4Type a scan name.
The scan name is the name that appears in the Scan Profile list on
the display.
5Click Submit.
A shortcut number is automatically assigned when you click
Submit. You can use this shortcut number when you are ready to
scan your documents.
6Review the instructions on the Scan Profile screen:
aLoad an original document facedown into the ADF or on the
scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media(such as magazine
clippings) into the ADF. Place these items on the scanner glass.
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bIf you are loading a document into the ADF, then adjust the
paper guides.
cPress , and then enter the shortcut number using the
keypad, or touch Held Jobs on the home screen, and then touch
Profiles.
dAfter entering the shortcut number, the scanner scans and
sends the document to the directory or program you specified.
If you touched Profiles on the home screen, then locate your
shortcut on the list.
7View the file from your computer.
Scanning to a flash drive
1Load an original document facedown into the ADF or on the scanner
glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Insert the flash drive into the USB port on the side of the scanner
control panel.
The USB Drive home screen appears.
4Select the destination folder, and then navigate to:
Scan to USB drive > adjust the scan settings > Scan It
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