Lexmark C544dw User manual

Wireless Setup Guide
© 2008 Lexmark International, Inc.
All rights reserved.

Edition notice
September 2008
Thefollowing paragraph does notapply toany countrywhere suchprovisions are inconsistentwith locallaw:THIS PUBLICATIONIS PROVIDED
“AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these
changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
© 2008 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation
developed exclusively at private expense.

Contents
Edition notice......................................................................................2
Setting up the printer........................................................................5
Follow these steps to set up your printer......................................................................................................................5
Setting up the printer hardware.......................................................................................................................................5
Choosing a connection method....................................................13
Preparing to connect wirelessly...................................................14
Information you will need to set up the printer on a wireless network..........................................................14
Adding the printer to a network using MAC address filtering............................................................................14
Connecting to a wireless network using Windows...................16
Installing the printer on a wireless network (Windows)........................................................................................16
Connecting to a wireless network using Macintosh.................18
Installing the printer on a wireless network (Macintosh)......................................................................................18
Troubleshooting wireless setup....................................................21
Connecting using a USB cable........................................................32
USB setup and connection...............................................................................................................................................32
Connecting using an Ethernet network......................................34
Wired setup and connection...........................................................................................................................................34
Networking glossary.......................................................................35
Contents
3

4

Setting up the printer
Follow these steps to set up your printer
Note: Do not connect cables until instructed.
CAUTION—POTENTIAL INJURY: Refer to the enclosed Safety Sheet before making any cable or electrical
connection.
1Set up the printer hardware.
2Decide how you want to connect the printer.
This guide includes three methods:
•Wireless
•Wired (Ethernet)
•Local (USB)
Setting up the printer hardware
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
Setting up the printer
5

Remove the printer and other components from the
box.
Grasp the front door at the side handholds, and then
pull it toward you to open it.
Setting up the printer
6

Slide the release latch to the left and lift to open the top
cover.
Push in the green touch points on each side of the
cartridges to release the side panel, and then remove
it.
Remove the toner cartridges by lifting the handles and
then gently pulling away from the imaging kit.
Setting up the printer
7

Remove all red packing material as shown.
Note: Throw all packing material in a trash can for
disposal.
Setting up the printer
8

Align and reinsert the cartridges into the printer.
Press down to lock each cartridge.
Reinstall the side panel.
Setting up the printer
9

Slide the release latchto the left and press down to close
the top cover, and then close the front door.
Attach the ADF tray, the exit tray, and the paper bail to
the printer as shown.
Setting up the printer
10

Remove the paper tray.
Flex the sheets back and forth to loosen them, and then
fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
Setting up the printer
11

Load the paper stack into the tray as shown.
Note: Notice the maximum fill line on the side of the
width guide which indicates the maximum height for
loading paper. Do not try to overload the tray.
Reinsert the paper tray into the printer.
Attach the paper tray dust cover to the rear of the
printer as shown.
Setting up the printer
12

Choosing a connection method
Note: Do not connect cables until instructed.
Connect to a wireless network using Windows
For detailed steps, see “Information you will need to set up the printer on a wireless network” on page 14 and
“Installing the printer on a wireless network (Windows)” on page 16.
Connect to a wireless network using Macintosh
For detailed steps, see “Information you will need to set up the printer on a wireless network” on page 14 and
“Installing the printer on a wireless network (Macintosh)” on page 18.
Connect directly to a computer using a USB cable
For detailed steps, see “Connecting using a USB cable” on page 32.
Connect to a wired network using an Ethernet cable
For detailed steps, see “Connecting using an Ethernet network” on page 34.
Choosing a connection method
13

Preparing to connect wirelessly
Information you will need to set up the printer on a
wireless network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
•SSID—The SSID is also referred to as the network name.
•Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
•Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not
sure which channel to select.
•Security Method—There are three basic options for Security Method:
–WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently
in use on the network by selecting the Default WEP Transmit Key.
or
–WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be
set for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
–No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
•Authentication type
•Inner authentication type
•802.1X username and password
•Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and
Documentation CD.
Adding the printer to a network using MAC address
filtering
Every network device has a unique hardware identification number to distinguish it from other network devices. This
identification number is called the Media Access Control (MAC) address.
A list of MAC addresses can be set on a wireless router so that only those devices with matching MAC addresses can
join the network. This is called MAC address filtering. When installing the printer on a network that uses MAC address
filtering, be sure to add the printer MAC address to the list of addresses allowed by the wireless router. If this address
is not specifically allowed on the wireless network, then the printer will not work wirelessly.
Preparing to connect wirelessly
14

If the printer has a factory-installed internal print server, then the MAC address is a series of letters and numbers
located on the MAC address sheet that came with the printer.
The MAC address appears in the following format:
00:04:12:34:56:78
Note: Print a network setup page if you cannot locate the printer MAC address. It will appear on the network setup
page. Refer to the User's Guide on the Software and Documentation CD for more information on printing a network
setup page.
Preparing to connect wirelessly
15

Connecting to a wireless network using
Windows
Installing the printer on a wireless network
(Windows)
Before you install the printer on a wireless network, make sure that:
•Your wireless network is set up and working properly.
•The computer you are using is connected to the same wireless network where you want to set up the printer.
1Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer
on.
Note: For fax setup, see the User's Guide on the Software and Documentation CD.
Make sure the printer and computer are fully on and ready.
Do not connect the USB cable until instructed to do so on the screen.
2Insert the Software and Documentation CD.
3Click Install.
4Click Agree.
Connecting to a wireless network using Windows
16

5Click Suggested.
6Click Wireless Network Attach.
7Remove the label covering the USB port on the back of the printer.
8Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so
you can print wirelessly.
9Follow the on-screen instructions to complete the software installation.
Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your
installation.
10 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step
9 for each computer.
Connecting to a wireless network using Windows
17

Connecting to a wireless network using
Macintosh
Installing the printer on a wireless network
(Macintosh)
Prepare to configure the printer
1Locate the printer MAC address on the sheet that came with the printer.Write the last six digits of the MACaddress
in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer
on.
Note: For fax setup, see the User's Guide on the Software and Documentation CD.
Enter the printer information
1Access the AirPort options.
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bFrom the Applications folder, double-click Internet Connect.
cFrom the toolbar, click AirPort.
2From the Network pop-up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC
address located on the MAC address sheet.
3Open the Safari browser.
Connecting to a wireless network using Macintosh
18

4From the Bookmarks drop-down menu, select Show.
5Under Collections, select Bonjour or Rendevous, and then double-click the printer name.
Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple
Computer.
6From the main page of the Embedded Web Server, navigate to the page where the wireless settings information
is stored.
Configure the printer for wireless access
1Type the name of your network (SSID) in the appropriate field.
2Select Infrastructure as your Network Mode if you are using a wireless router.
3Select the type of security you use to protect your wireless network.
4Enter the security information necessary for the printer to join your wireless network.
5Click Submit.
6Open the AirPort application on your computer:
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bFrom the Applications folder, double-click Internet Connect.
cFrom the toolbar, click AirPort.
7From the Network pop-up menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and
create a printer in the Print Center or Printer Setup Utility.
1Install a PPD file on the computer:
aInsert the Software and Documentation CD in the CD or DVD drive.
bDouble-click the installer package for the printer.
cFrom the Welcome screen, click Continue.
dClick Continue again after viewing the Readme file.
eClick Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
fSelect a Destination, and then click Continue.
gFrom the Easy Install screen, click Install.
Connecting to a wireless network using Macintosh
19

hType the user password, and then click OK.
All necessary software is installed on the computer.
iClick Close when installation is complete.
2Add the printer:
aFor IP printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Select the printer from the list.
5Click Add.
In Mac OS X version 10.4
1From the Go menu, choose Applications.
2Double-click the Utilities folder.
3Double-click Printer Setup Utility or Print Center.
4From the Printer List, choose Add.
5Select the printer from the list.
6Click Add.
bFor AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4
1From the Go menu, choose Applications.
2Double-click the Utilities folder.
3Double-click Print Center or Printer Setup Utility.
4From the Printer List, choose Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first pop-up menu, choose AppleTalk.
8From the second pop-up menu, select Local AppleTalk zone.
9Select the printer from the list.
10 Click Add.
Connecting to a wireless network using Macintosh
20