Lexmark Apps Service manual

eMail Size Limiter
Administrator's Guide
November 2012 www.lexmark.com

Contents
Overview.....................................................................................................3
Configuring eMail Size Limiter......................................................................4
Configuring the printer e‑mail function....................................................................................................4
Setting up destinations..............................................................................................................................4
Setting up eMail Size Limiter.....................................................................................................................5
Customizing the display icon.....................................................................................................................5
Troubleshooting...........................................................................................7
Cannot send an attachment......................................................................................................................7
Appendix.....................................................................................................8
Notices.......................................................................................................10
Index..........................................................................................................11
Contents 2

Overview
eMail Size Limiter lets users scan and send documents as e-mail attachments directly from the printer. For mail servers
that restrict the size of attachments, this application offers the ability to set a maximum file size and to automatically
divide larger documents into multiple attachments for easier sending.
Overview 3

Configuring eMail Size Limiter
Configuring the printer e‑mail function
This application uses the e‑mail server setup and options from the e‑mail function of the printer. Before running the
application, you must first complete the e‑mail server setup.
For more information on configuring the e‑mail function of the printer, see the User's Guide and other networking
information on the Software and Documentation CD that came with the printer.
Setting up destinations
Note: Depending on your printer model, you may or may not have the option to set up destinations. If you do not
see the option to add a destination, then see “Setting up eMail Size Limiter” on page 5.
1Access the application configuration settings from the Embedded Web Server.
2Do one of the following:
•Add a destination:
Note: For more information about the destination settings, see the mouse‑over help next to each field.
–Destination Name—Specify a unique name for the destination.
–Destination Address—Specify the default e‑mail address for the destination.
–E‑mail Subject—Specify the default subject of e‑mails sent to the destination.
–Attachment File Name—Specify the base file name for the documents you are scanning.
–Maximum File Size (KB)—Specify a value for maximum file size in kilobyte for e-mail attachments.
Note: Each file contains at least one page. If any single page of a scanned document exceeds the
maximum file size, then the scanned document will not be sent. You must increase the maximum file
size or adjust the scan settings to send the document.
–Attachment Exceeding Size—Select which action the printer should take if a file exceeds the maximum size
allowed for e-mail attachments:
•Show warning and cancel sending e‑mail—This cancels the send action and alerts you that the file being
sent is too large.
•Split attachment and send the pieces in one e‑mail—This automatically divides the attachment into
smaller files and sends them together in a single e-mail.
•Split attachment and send each piece in separate e‑mails—This automatically divides the attachment
into smaller files and sends them in separate e-mails.
Note: If you select JPEG as the format type, or if you select TIFF as the format type while Multi‑Page
TIFF is turned off in the printer e-mail settings menu, then each file will contain only one page.
•Edit a destination:
aSelect the name of the destination you want to edit, and then click Edit.
bChange the destination settings if necessary.
Configuring eMail Size Limiter 4

•Delete a destination:
aSelect the name of the destination you want to delete, and then click Delete.
Note: If you want to delete multiple destinations, then press and hold the CTRL key, and then click the
names of the destinations you want to delete.
bClick Delete.
3If necessary, do one of the following:
•Click Restore Defaults to restore all fields to factory default settings.
•Click Reset to cancel changes to all fields and begin again.
•Click Apply to save changes.
Note: Reset and Apply are the only options available on certain devices.
Setting up eMail Size Limiter
Note: This procedure applies to printer models that do not support adding, editing, or deleting destinations.
1Access the application configuration settings from the Embedded Web Server.
2Configure these settings:
•Maximum File Size (KB)—Specify a value for maximum file size in kilobytes for e-mail attachments.
Note: Each file contains at least one page. If any single page of a scanned document exceeds the maximum
file size, then the scanned document will not be sent. You must increase the maximum file size or adjust the
scan settings to send the document.
•Enable Multiple Attachments—Select this check box to enable sending of multiple attachments in a single mail.
•E‑mail Subject—Specify the default subject of e‑mails sent to the destination.
•Attachment File Name—Specify the base file name for the documents you are scanning.
3Do one of the following:
•Click Restore Defaults to restore all fields to factory default settings.
•Click Reset to cancel changes to all fields and begin again.
•Click Apply to save changes.
Note: Reset and Apply are the only options available on certain devices.
Customizing the display icon
1Access the application configuration settings from the Embedded Web Server.
2From the Configure, Profile, or Profiles page, add or edit a profile, and then change the settings if necessary:
•Button Text or Text—Type up to 20 characters that will appear above the profile button on the printer home
screen. This field is optional.
•Button Icon or Icon—Browse to a new image file that represents the profile on the printer home screen. This
field is optional.
•Button Icon when pressed or Icon when pressed—Browse to a new image file that will be displayed while the
profile icon is being pressed. This field is optional.
Configuring eMail Size Limiter 5

Notes:
–For printers running the Embedded Solutions Framework (eSF) version 3.0 or later, the image should be
a PNG file with a transparent background, and should measure 192 x 302 pixels. It should not exceed
11KB in size.
–For printers running eSF version 2.0, the image should be a GIF, PNG, or JPEG file, and should measure
120 x 75 pixels.
–For printers running eSF version 1.2, the image should be a GIF file and should measure 120 x 75 pixels.
–If you are unsure about which version of eSF your printer is running, then see “Checking which version of
the Embedded Solutions Framework is installed on a printer” on page 9.
3Save or discard your changes.
Configuring eMail Size Limiter 6

Troubleshooting
Cannot send an attachment
Check any of the following:
•Maximum File Size—Each file contains at least one page. If any single page of a scanned document exceeds the
maximum file size, then the scanned document will not be sent. You must increase the maximum file size or adjust
the scan settings to send the document.
•Attachment Exceeding Size—Select which action the printer should take if a file exceeds the maximum size allowed
for e‑mail attachments.
•E‑mail settings—Make sure that the printer e-mail settings are correctly configured. For more information about
configuring e-mail settings, see the Software and Documentation CD or User's Guide that came with the printer.
Troubleshooting 7

Appendix
Accessing application configuration settings using the
Embedded Web Server
1Obtain the printer IP address:
•From the printer home screen
•From the TCP/IP section in the Network/Ports menu
•By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2Open a Web browser, and then type the printer IP address in the address field.
The Embedded Web Server appears.
3From the navigation menu on the left, click Settings or Configuration, and then do one of the following:
•Click Apps > Apps Management.
•Click Device Solutions > Solutions (eSF).
•Click Embedded Solutions.
4From the list of installed applications, click the application you want to configure, and then click Configure.
Exporting and importing a configuration using the Embedded
Web Server
You can export configuration settings into a text file, and then import it to apply the settings to other printers.
1From the Embedded Web Server, click Settings or Configuration, and then do one of the following:
•Click Apps > Apps Management.
•Click Device Solutions > Solutions (eSF).
•Click Embedded Solutions.
2From the list of installed applications, click the name of the application you want to configure.
3Click Configure, and then do one of the following:
•To export a configuration to a file, click Export, and then follow the instructions on the computer screen to save
the configuration file.
Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file
is saved.
•To import a configuration from a file, click Import, and then browse to the saved configuration file that was
exported from a previously configured printer.
Notes:
–Before importing the configuration file, you can choose to preview it first.
–If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.
Appendix 8

Licensing applications
Applications require a valid electronic license to run on select printers.
For more information on purchasing a license for an application, or for any other licensing information, contact your
Lexmark representative.
Checking which version of the Embedded Solutions Framework
is installed on a printer
1Obtain the printer IP address:
•From the printer home screen
•From the TCP/IP section in the Network/Ports menu
•By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2Open a Web browser, and then type the printer IP address in the address field.
3From the Embedded Web Server, click Reports > Device Settings.
4Scroll down until you see “Embedded Solutions” (usually found near the bottom).
5In the Embedded Solutions section, note the value next to “Framework =”. This signifies the installed version.
Note: To view the complete list of supported printers for each version of the Embedded Web Server, see the
Readme file.
Appendix 9

Notices
Edition notice
November 2012
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
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transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
For Lexmark technical support, visit http://support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
© 2012 Lexmark International, Inc.
All rights reserved.
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All other trademarks are the property of their respective owners.
GOVERNMENT END USERS
The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
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pursuant to the terms and conditions herein.
Notices 10

Index
A
accessing application configuration
settings
using the Embedded Web
Server 8
adding a new destination 4
application configuration settings
accessing 8
applications
licensing 9
C
cannot send an attachment 7
configuring
adding a new destination 4
deleting a destination 4
editing a destination 4
e‑mail function 4
maximum file size 4, 5
configuring printer e‑mail
function 4
customizing the display icon 5
D
deleting a destination 4
destinations
adding, editing, or deleting 4
display icon
customizing 5
E
editing a destination 4
eMail Size Limiter
overview 3
setting up 5
Embedded Solutions Framework
checking version number 9
Embedded Web Server
accessing application
configuration settings 8
enable multiple file
attachments 4, 5
exporting a configuration
using the Embedded Web
Server 8
exporting a configuration using the
Embedded Web Server 8
e‑mail function
configuring 4
I
importing a configuration
using the Embedded Web
Server 8
importing a configuration using the
Embedded Web Server 8
L
licensing applications 9
M
maximum file size 4, 5
multiple file attachments 4, 5
N
notices 10
O
overview
eMail Size Limiter 3
T
troubleshooting
cannot send an attachment 7
Index 11