Oki ES9455 Configuration guide

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Printing Guide
ES9455 MFP
ES9465 MFP/ES9475 MFP

©2013 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing OKI Multifunctional Digital Systems. Also this guide describes instructions on how to set up the
printer drivers required for this equipment, and how to print with them. Read this manual before using your Multifunctional
Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the
OKI MFP's functions.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Model and series names in this manual
In this manual, each model name is replaced with the series name as shown below.
Options
For the available options, refer to “Options” in the Quick Start Guide for your equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding assets, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
Model name Series name in this manual
ES9455 MFP ES9455 MFP
ES9465 MFP/ES9475 MFP ES9475 MFP Series

2 Preface
Screens and Operation Procedures
yIn this manual, the screens and the operation procedures in Windows are described for Windows 7.
The details on the screens may differ depending on how the equipment is used, such as the status of the installed
options, the OS version and the applications.
yIf you use Windows Server 2008 R2, refer to the operation procedure for Windows 7, though the screens or the menu
names, etc. may differ.
yIn this manual, the screens and the operation procedures in Macintosh are described for Mac OS X 10.6.x and Mac
OS X 10.8.x.
The details on the screens may differ depending on how the equipment is used, such as the status of the installed
options, the OS version and the applications.
yIn this manual, the initial values of the setting items are underlined.
Software DVD-ROM co-packed with the equipment
The software DVD-ROM means "Client Utilities/User Documentation DVD".
Trademarks
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows 7 is Microsoft Windows 7 Operating System.
yThe official name of Windows 8 is Microsoft Windows 8 Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
yThe official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
yAdobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
yMozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other
countries.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 OVERVIEW
Features and Functions ........................................................................................................... 6
About Printer Drivers ............................................................................................................... 7
For Macintosh........................................................................................................................ 7
Chapter 2 PRINTING FROM WINDOWS
Before Using the Printer Driver............................................................................................. 10
Configuring the options........................................................................................................ 10
Setting the department code ............................................................................................... 16
Copying the PPD file for Windows....................................................................................... 17
Printing From Application ..................................................................................................... 18
Considerations and limitations............................................................................................. 18
How to print ......................................................................................................................... 18
Setting Up Print Options........................................................................................................22
How to set up ...................................................................................................................... 22
Print options ........................................................................................................................ 29
Printing With Best Functions for Your Needs ..................................................................... 87
Printing various print job types ............................................................................................ 87
Layout and finishing options in [Basic] tab menu ................................................................ 99
Layout and finishing options in [Finishing] tab menu......................................................... 101
Finishing options in [Paper Handling] tab menu ................................................................ 109
Finishing options in [Effect] tab menu................................................................................ 112
Using various types of paper ............................................................................................. 117
Switching equipment to print jobs...................................................................................... 122
Splitting a print job across two pieces of equipment (Tandem Printing)............................ 123
Chapter 3 PRINTING FROM Macintosh
Printing From Application on Mac OS X 10.4.x to Mac OS X 10.8.x ................................ 126
Considerations and limitations........................................................................................... 126
How to print from Mac OS X 10.4.x to Mac OS X 10.8.x................................................... 127
Page Setup dialog on Mac OS X 10.4.x to Mac OS X 10.8.x............................................ 128
Print dialog on Mac OS X 10.4.x to Mac OS X 10.8.x ....................................................... 131
Chapter 4 MANAGING PRINT JOBS FROM THE CONTROL PANEL
Monitoring the Print Job Status .......................................................................................... 158
Normal Print / Scheduled Print jobs................................................................................... 159
Proof Print jobs.................................................................................................................. 164
Private Print jobs ............................................................................................................... 167
Hold Print jobs ................................................................................................................... 171
Invalid jobs ........................................................................................................................ 175
Printing files from USB media (USB Direct Printing) ......................................................... 178
Viewing the Print Job Log ................................................................................................... 185
Checking Supplies ............................................................................................................... 187
Viewing the tray status ...................................................................................................... 187
Checking remaining toner levels ....................................................................................... 187

4 CONTENTS
Chapter 5 OTHER PRINTING METHODS
FTP Printing .......................................................................................................................... 190
Email Printing ....................................................................................................................... 191
Chapter 6 APPENDIX
Internal Fonts List ................................................................................................................ 194
Internal PCL fonts list ........................................................................................................ 194
Internal PS fonts list........................................................................................................... 195
INDEX ................................................................................................................................................................... 197

1.OVERVIEW
This chapter provides an overview of the printing functions.
Features and Functions........................................................................................................... 6
About Printer Drivers............................................................................................................... 7
For Macintosh.........................................................................................................................................................7

1 OVERVIEW
6 Features and Functions
Features and Functions
Extensive Client Platform Support
This equipment supports printing from IBM-compatible PC, Macintosh, and UNIX/Linux workstations. Not all features are
supported on all platforms, however.
Various Port Options
You can map this equipment to print to an SMB, IPP, Raw TCP, WSD, or LPR port.
Multiple Job Types
Job Types refer to the way this equipment handles a print job.
yThe Normal mode requires no special handling and is the most frequently used printing mode.
yScheduled Print lets you specify the time and date at which to print a job.
yThe Private Print mode allows you to hold a job in the print queue until you enter a password at the copier touch panel
to print the job.
yThe Hold Print mode allows you to hold a job in the hold queue until you continue the job from the touch panel.
yThe Proof Print mode prints the first copy of a multi-copy job and then awaits your approval before printing the
remaining copies.
yOverlay File prints a document element, such as text or graphics, to a file for superimposing on the background of
other documents.
yThe Store to e-Filing mode allows you to store the printed document in e-Filing.
yThe Multiple Job Type feature allows you to print jobs of more than one type together. For example, you can store a
job in the specified e-Filing and print it at the specified time by combining Scheduled Print and Store to e-Filing.
These functions below are available only when the hard disk is installed in the equipment.
- Scheduled Print
- Private Print
-Hold Print
-Proof Print
- Store to e-Filing
- Multiple Job Type
Professional Finishing Options
Depending on the type of finishing units you have installed in this equipment, you can choose to sort, group, fold and
staple your documents (including saddle-stitching) and punch binding holes.
Sophisticated Document Layout and Assembly Options
You can choose whether to print your document as you have set it up in the application, or to impose printer-driven
document layout options such as printing in Book Format or printing Multiple Pages per Sheet.
Additionally, the printer drivers provide the ability to print selected pages on different media. This includes printing front
and back covers, inserting sheets at predefined positions within the document, or interleaving pages so that every other
page is inserted blank or printed on a different type of media.
Various Sizes of Printing Paper Available
You can use paper larger than the standard sizes defined in the custom paper size setting when you print data created
with applications.
Watermark and Image Overlay Support
Watermarks are a great way to subtly convey useful information about your printed documents. Common watermarks are
“Confidential,” “Draft,” and “Original.” Several watermarks have been pre-defined for use with your documents, or you can
create and save your own custom watermarks.
Watermarks consist of text. Image Overlays can be any combination of text, graphics or other document elements.
Printing watermarks consumes fewer resources than using Image Overlays, so you should use watermarks wherever
possible, particularly when printing speed is an issue.

1 OVERVIEW
About Printer Drivers 7
About Printer Drivers
Printer drivers required for each OS are included in the software DVD-ROM. For instructions on how to install them, refer
to the Software Installation Guide.
For Macintosh
Printer drivers required for Macintosh OSs are included in the following folders of the software DVD-ROM:
Macintosh PPD files
y[software DVD-ROM]: Drivers
This includes the PPD files to enable printing from Macintosh on the Mac OS X 10.4.x to 10.6.x and Mac OS X 10.7 or
later, and the plug-in files used for printing from Macintosh computers.

2.PRINTING FROM WINDOWS
This chapter provides instructions on how to print from a Windows computer.
Before Using the Printer Driver............................................................................................. 10
Configuring the options ........................................................................................................................................10
Setting the department code ................................................................................................................................16
Copying the PPD file for Windows .......................................................................................................................17
Printing From Application ..................................................................................................... 18
Considerations and limitations..............................................................................................................................18
How to print ..........................................................................................................................................................18
Setting Up Print Options........................................................................................................22
How to set up .......................................................................................................................................................22
Print options .........................................................................................................................................................29
Printing With Best Functions for Your Needs ..................................................................... 87
Printing various print job types .............................................................................................................................87
Layout and finishing options in [Basic] tab menu .................................................................................................99
Layout and finishing options in [Finishing] tab menu..........................................................................................101
Finishing options in [Paper Handling] tab menu.................................................................................................109
Finishing options in [Effect] tab menu................................................................................................................. 112
Using various types of paper..............................................................................................................................117
Switching equipment to print jobs.......................................................................................................................122
Splitting a print job across two pieces of equipment (Tandem Printing) .............................................................123

2 PRINTING FROM WINDOWS
10 Before Using the Printer Driver
Before Using the Printer Driver
Before printing, you have to configure the following options:
yConfiguration Settings
To use optional devices such as optional trays, the Finisher or Hole Punch Unit, you must first configure these devices.
The features of these optional devices are not available unless you inform the system that the optional devices are
installed.
Before printing, you can configure the following option if necessary:
yDepartment Code
You can use department codes to manage each job. For example, a system administrator can check how many sheets
of copies a certain department has made. When the Department code is enabled, you are prompted to enter a
department code before printing. If you enter the department code in the corresponding field in advance, you can print
without having to do this every time. Ask your administrator about the codes. When SNMP communication between
the equipment and your computer is enabled, you are also prompted to enter the code before printing.
Configuring the options
To use this equipment properly, you need to save the configuration of the options installed on the [Device Settings] tab
menu after you installed the printer drivers. In the default setting, you can obtain the configuration data of options installed
automatically by opening the [Device Settings] tab menu. If SNMP communication between this equipment and your
computer is not available, or you want to configure options manually, see the following page:
 P.11 “Configuring options manually”
When SNMP communication between this equipment and your computer is enabled, you can retrieve the option
configuration information by clicking [Update Now].

2.PRINTING FROM WINDOWS
Before Using the Printer Driver 11
2 PRINTING FROM WINDOWS
Configuring options manually
If SNMP communication between this equipment and your computer is not available:
Setting the [Device Settings] tab manually
You need to log in to Windows with the “Administrator” privilege.
1
Click [Start] menu and select [Devices and Printers].
The Printers folder appears.
yFor Windows Vista or Windows Server 2008
Click [Start] menu, [Control Panel], [Hardware and Sound] and select [Printers].
yFor Windows XP or Windows Server 2003
Click [Start] menu and select [Printers and Faxes].
yFor Windows 8 or Windows Server 2012, see the procedures in the following section.
 P.14 “Accessing the printers folder on Windows 8 / Windows Server 2012”
2
Select the printer driver for this equipment, and then click [Printer properties] in the
[File] menu.
The printer driver properties dialog box appears.
yFor Windows XP / Windows Vista / Windows Server 2003 / Windows Server 2008, click [Properties] in the [File]
menu and select the printer driver for this equipment.
yIf the [File] menu is not displayed, press [Alt].
yIf the dialog box displayed does not allow the printer driver properties to be changed, follow the procedure
below.
- For Windows Vista, click [Run as administrator] and [Properties] in the [File] menu.
If the password entry screen appears, enter the administrator password.
The [User Account Control] dialog box appears. Click [Continue].
- For Windows 7, some tab menus have a button in the printer driver properties. To change the
properties, click on it. If the properties cannot be changed, ask your system administrator.
yTo change a network-installed printer driver, the administrator privilege is necessary. Ask your system
administrator for details.

2 PRINTING FROM WINDOWS
12 Before Using the Printer Driver
3
Display the [Device Settings] tab menu, and set the following options.
Model Selection — This sets the model type. The setup items of the printer driver are changed according to the
model selected.
If you select [Universal], you can narrow down the setup items of the printer driver to those used commonly in
all of the OKI MFP series. It is convenient in such cases as when you are using a printer driver already installed
to other OKI MFP Series models.
Option — This option sets whether the following optional devices are installed.
y Trays — This sets whether or not the Paper Feed Unit (2nd tray), Paper Feed Pedestal (3rd tray), Additional
Drawer Module (4th tray) or Large Capacity Feeder is installed.
y Finisher — This sets whether or not the Finisher, Saddle Stitch Finisher, Inner Finisher or Job Separator
is installed.
y Hole Punch Unit — This sets whether or not the Hole Punch Unit is installed.
ySetup items differ depending on the model and the option configuration.
yFor more information about each item, see the descriptions about the [Device Settings] tab.
 P.76 “[Device Settings] tab”
4
Click [Tray Settings].
The [Tray Settings] dialog box appears.

2.PRINTING FROM WINDOWS
Before Using the Printer Driver 13
2 PRINTING FROM WINDOWS
5
Set the following options and click [OK].
Tray 1 — Select the size and type of paper that is loaded in the 1st Tray.
Tray 2 — Select the size and type of paper that is loaded in the 2nd Tray.
Tray 3 — Select the size and type of paper that is loaded in the 3rd Tray.
Tray 4 — Select the size and type of paper that is loaded in the 4th Tray.
LCF — Select the size and type of paper that is loaded in the Large Capacity Feeder when it is installed.
MPT — Select the type of paper that is loaded in the MPT.
Override Application Paper Source Settings — Select this check box to use the paper source setting in the
printer driver rather than the application setting.
ySetup items differ depending on the model and the option configuration.
yFor more information about each item, see the descriptions about the Tray Settings.
 P.79 “Tray Settings”
6
Click [Apply] or [OK] to save settings.

2 PRINTING FROM WINDOWS
14 Before Using the Printer Driver
Accessing the printers folder on Windows 8 / Windows Server 2012
Follow the steps below to access the printers folder on Windows 8 / Windows Server 2012.
1
Move the cursor to the upper right corner or lower right corner of the computer screen,
and then select [Start] in the menu that appears.
The [Start] screen appears.
2
Right-click in the blank area in the [Start] screen, and then click [All apps] that appears.
The [Apps] screen appears.

2.PRINTING FROM WINDOWS
Before Using the Printer Driver 15
2 PRINTING FROM WINDOWS
3
Click [Control Panel].
The [All Control Panel Items] screen appears.
4
Click [Devices and Printers].
The [Devices and Printers] folder appears.

2 PRINTING FROM WINDOWS
16 Before Using the Printer Driver
Setting the department code
When this equipment is managed by department codes, you have to enter yours on the printer driver.
This allows a network administrator to check the number of copies printed by specific department members. Also users
can check who submitted the print jobs, by touch panel display and monitoring tools.
Please ask your administrator whether you should enter the Department Code.
yWhen the User Management setting is enabled, it is used to manage a print job instead of the Department Code
Management setting. In this case, a user name that has been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you
must register your user name in advance. If your user name is not registered, the print job is processed as an
invalid one according to the User Authentication Enforcement setting. Also if a print job is sent in RAW format, it is
processed according to the RAW Print Job setting. For more information about the User Authentication
Enforcement setting or the RAW Print Job setting, refer to the TopAccess Guide.
yIf the No Limit Black function is enabled, you do not have to specify the department code when you print a
document with [Black and White] selected for the [Color] option in the [Basic] tab of printer driver.
yHow the equipment performs printing for an invalid department code print job, for which an invalid department code
is specified, varies depending on the Invalid Department Code Print Job setting that can be set in the TopAccess
Administrator mode and whether SNMP communication is enabled or not.
- When SNMP communication is enabled and Invalid Department Code Print Job is set to [Store to invalid job
list], an error message will be displayed when an invalid department code is entered.
- When SNMP communication is disabled and Invalid Department Code Print Job is set to [Store to invalid job
list], the invalid department code print job will be stored in the invalid department code print job list without
printing.
- When the Invalid Department Code Print Job is set to [Print], the invalid department code print job will be
printed.
- When the Invalid Department Code Print Job is set to [Delete], the invalid department code print job will be
deleted.
yA department code needs to be entered every time you begin printing. If you have to use a different department
code for each print job, enter it when you begin printing.
Entering department code
1
Click [Start] menu and select [Devices and Printers].
The Printers folder appears.
yFor Windows Vista or Windows Server 2008
Click [Start] menu, [Control Panel], [Hardware and Sound] and select [Printers].
yFor Windows XP or Windows Server 2003
Click [Start] menu and select [Printers and Faxes].
yFor Windows 8 or Windows Server 2012, see the procedures in the following section.
 P.14 “Accessing the printers folder on Windows 8 / Windows Server 2012”

2.PRINTING FROM WINDOWS
Before Using the Printer Driver 17
2 PRINTING FROM WINDOWS
2
Select the printer driver of this equipment, and then click [File] menu and select
[Printing Preferences].
yIf the [File] menu is not displayed, press [Alt].
yThe printing preferences dialog box appears.
3
Display the [Others] tab menu and enter your department code in the [Department
Code] box.
In the [Department Code] box, you can enter a department code within 63 characters.
A department code must consist of one-byte characters such as numbers from 0 to 9, letters of the alphabet
from A to Z (both capital and small ones), a hyphen (-), an underscore (_), and a period (.).
4
Click [Apply] or [OK] to save the settings.
Copying the PPD file for Windows
The software DVD-ROM contains a printer description file for popular Windows applications. For applications not allowing
the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in
the [Print] dialog box or the [Page] Setup dialog box.
For more information about copying PPD files, refer to the Software Installation Guide.

2 PRINTING FROM WINDOWS
18 Printing From Application
Printing From Application
This section describes how to print a document from application.
 P.18 “Considerations and limitations”
 P.18 “How to print”
Considerations and limitations
yWhen the User Management setting is enabled, it is used to manage a print job instead of the Department Code
Management setting. In this case, a user name that has been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you
must register your user name in advance. If your user name is not registered, the print job is processed as an invalid
one according to the User Authentication Enforcement setting. Also if a print job is sent in RAW format, it is processed
according to the RAW Print Job setting. For more information about the User Authentication Enforcement setting or the
RAW Print Job setting, refer to the TopAccess Guide.
When the Windows Domain Authentication is used for the User Management Setting, your computer must log in the
domain.
yIf the No Limit Black function is enabled, you do not have to specify the department code when you print a document
selecting [Black and White] in the [Color] option in the [Basic] tab of printer driver.
ySome print options can be set from both the application and the printer driver, such as collation. If the collation is set
from the application, documents may not be properly printed. If that happens, use the printer driver to set the collation.
Depending on the application, some print options such as the orientation need to be set from the application. For print
options that can be set from both the application and the driver, refer to the manual of the application.
Cautionary points when using the PS printer driver
yWhen printing with the PS printer driver from Adobe Acrobat, this option is disabled. To use this option with PostScript,
use the PCL Printer printer driver, click [Customization] on the [Device Settings] tab, and select [PostScript] in the
[Output PDL] box of the [PDL Settings] tab.
yWhen any of the following functions is set in the PS printer driver, the print function will work appropriately even if print
data are generated in the application side since this happens in the printer driver side by ignoring the pass-through
printing of the application.
- Print to Overlay file
- Print Overlay Image
-Nin1
-Booklet
- Interleave (Duplicate)
- Templates printing
- Print Paper Size
- Image Scale
-Poster Print
- Tandem Print
How to print
Once you have installed the printer driver and configured it properly, you can print directly from most Windows
applications. Simply choose the Print command from your application.
You can print using the various functions by setting print options on the printer driver.
Printing from Windows applications
The following describes an example for printing from Notepad on Windows 7.
1
Open a file and select [Print] from the [File] menu of the applications.
The [Print] dialog box appears.