Olivetti ECR 5800 User manual

ECR 5800
Cash Register
QUICK REFERENCE GUIDE
GUIDE DE REFERENCE
KURZANLEITUNG
GUÍA DE REFERENCIA RÁPIDA
BEKNOPTE HANDLEIDING
GUIA PRATICO DE REFERIMENTO
NEDERLANDS FRANÇAISDEUTSCH
ESPAÑOL
PORTUGUÊS ENGLISH

PUBLICATION ISSUED BY:
Olivetti Tecnost, S.p.A.
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 2002, Olivetti
All rights reserved

1
ENGLISH
Quick Reference Guide
QUICK START
Unpack the cash register and place it on a level, stable, vibration-free and dust-free surface near a grounded
power outlet.
Plugthecashregistertothegroundedpoweroutletandtheninsertfourcharged"AA"sizememorybackupbatteries
in the battery compartment as explained in the section Inserting/Replacing Batteries of the Instructions Manual.
Duringcashregisteroperation,alltransactiondataforthemanagementreportarestoredintheregister'smemory.
This memory also holds all optional programming information. The memory back-up battery system keeps this
informationstored inmemorywhen thecash registeristurned offorwhen apowerfailure occurs. Alldata stored
in memory will be canceled if you unplug the cash register from the electrical wall outlet without back-up
batterysupply.
Loadthepaperrollandinstalltheinkedribboncartridgebyfollowingtheproceduresdescribedintherelatedsections
of the Instructions Manual.
1. SET THE DATE
1. Turn the PRG key to the PRG position.
2. Type the [numeric keys] representing the current date. Remember to use the DDMMYY format. Single digit
numbers for months and days must be preceded by a zero (0).
3. Press the [#/ST/NS] key to store the date. The date entered is printed.
4. Pressthe[Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Set a date of January 18, 2001.
Type/Press:
[180101] + [#/ST/NS]
NOTE: If you wish that the date just entered be printed and displayed in the month/day/year format, type [40]
and then press the [Void] key.
2. SET THE TIME
1. Turn the PRG key to the PRG position.
2. Type the [current time] using the HH:MM format.
NOTE: Time is set according to international, or military time (24-hour clock format). To correctly enter this
time, simply add 12 to all hours in the PM. For example, to set the time to 9:00 AM, type [0900]; to set
the time to 2:15 PM, type [1415].
3. Press the [Qty/Date] key to store the entered time. The newly defined time is automatically printed.
4. Press the [Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Set the time at 3:30 PM.
Type/Press:
[1530] + [Qty/Date]
NOTE: If you wish thatthe time just entered beprinted and displayed in the 24-hourformat, type [180] andthen
press the [Void] key.

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3. SETYOUR LANGUAGE
1. Turn the PRG key to the PRG position.
2. Type [19] followed by [1] and [Void] to print in Spanish,
[19] followed by [2] and[Void] toprintin French,
[19] followed by [3] and [Void] to print in German.
To print in English again (the default language), type [19] followed by [0].
3. Press the [Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Change the language in which the cash register prints the customer receipt and journal record from
English into French.
Type/Press:
[19] + [2] + [Void]
4. PERSONALIZETHERECEIPTHEADER
1. Turn the PRG key to the PRG position.
2. Type [3] followed by the [number] of the line (n = 1....5) you wish to modify and then press the [Return] key.
The letter "P" appears on the left-hand side of the displays and the message "LOGO LINE n" is displayed on
the operator display where n is the number of the line to change.
3. Using the cash register's alphanumeric keypad or the Character Code Table provided in the Appendix of the
InstructionsManual, type thecharacter code stringfor the lettersto be enteredon this particularline selected.
Remember that up to 24 characters can be entered (spaces included). If you wish to center a writing, you will
needtocalculatetheemptycharacterspacesbeforeandafteryourstringandtypetheappropriateblankspace
code(00)inthecorrespondingplaces.Usethe[Void]keyasbackspacefunctiontoclearanincorrectcharacter
entry if necessary.
4. Press the [Check] key again to store the newly defined header line. This new line is automatically printed.
5. Repeat steps 3 and 4 if you wish to program the remaining three programmable header lines.
6. Press the [Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Changethefourthlineofthedefaultheaderto*PLEASECOMEAGAIN*withtheappropriate spaces
before andaftertocenterthisnewstringandusingtheCharacterCodeTableprovidedintheAppendix
of the Instructions Manual.
Type/Press:
[3] + [4] + [Return] + [76 00 00] + [56 52 45 41 59 45 00] + [43 55 53 45 00] + [41 47 41 49 54] + [00 00 00 76]
+ [Check]
NOTE: Ifyouwish to usethealphanumeric keypad to typetheheader PLEASE COMEAGAIN,type [00] for the
spacesandthenpresstheDeptkeycorrespondingtotheletterwanted.Iftheletterwantedisonthebottom
half of the key, firstly press the [Dept Shift] key and then the related[Dept] key. The asterisk can only
beenteredbytypingitscorrespondingcode(76)fromtheCharacterCodeTableprovidedintheAppendix
of the Instructions Manual.

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ENGLISH
5. PROGRAM THE EURO EXCHANGE RATE
1. Turn the PRG key to the PRG position.
2. Type the [decimal point position] of the exchange rate (0-8 digits after the decimal point).
3. Type the [decimal point position] of the converted amount (0-3 digits after the decimal point).
4. Type the [exchange rate] using up to six digits without specifying any decimal point.
5. Pressthe[Euro]keytostoretheexchangerate.Therateenteredisautomaticallyprintedalongwiththecaption
"EURO".
6. Press the [Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Program an exchange rate of £ 0.64 to the Euro.
Type/Press:
[2] + [2] + [000064] + [Euro]
Program the Cash Register to Use the Euro Currency Only
When the Euro becomes the only valid currency in your country, you can program the cash register to work
accordingly by disabling the Euro convert function. A prerequisite to working with the Euro as the base currency
isforthe decimal point be programmedtothe x.xx format (refer totheChange the Decimal Point Positionsection
further on).
1. Turn the PRG key to the PRG position.
2. Type [28] to indicate the machine condition to be changed (Euro convert function allowed/not allowed) and
then type [1] to disable the Euro convert function.
3. Press the [Void] key to confirm the setting made.
4. Exit the program mode by turning the PRG key to the OFF position.
Example: Program the cash register to disable the Euro convert function.
Type/Press:
[28] + [1] + [Void]
6. SET A FIXED VAT RATE
1. Turn the PRG key to the PRG position.
2. Type the [numbers] which represent the VAT (1 for VAT1, 2 for VAT2, 3 for VAT3, 4 for VAT4).
3. Press the [Tax Set] key. The message "TAX n RATE" appears on the operator display where n is the number
representing the VAT rate.
4. Type the VAT rate. Up to five digits can be used, and you MUST enter three digits after the desired decimal
place. For example, to enter a 5.5% VAT rate, type [5500]; to enter a 16% VAT rate, type [16000].
5. Pressthe[AmtTend/Total]key.Thetaxrateenteredfollowedbyitsalphanumericidentifier(T1,T2,T3orT4)
is printed.
6. Press the [Clear] keytoprogram anotherfeature orexit theprogram modeby turningthe PRGkey tothe OFF
position.
Example: Set a VAT1 rate of 5.5%, VAT2 rate of 7%, VAT3 rate of 16% and a VAT4 rate of 20%.
Type/Press:
[1] + [Tax Set] + [5500] + [Amt Tend/Total]
[2] + [Tax Set] + [7000] + [Amt Tend/Total]
[3] + [Tax Set] + [16000] + [Amt Tend/Total]
[4] + [Tax Set] + [20000] + [Amt Tend/Total]

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7. CHANGETHEDECIMALPOINTPOSITION
Thedecimalpointsettingis preset to the x.xx format. This format canbechanged,asneeded, to one of the other
settings below.
1. Turn the PRG key to the PRG position.
2. Type the status number [0, 1, 2 or 3] to select the desired format as indicated in the following table:
Status Number Format
0x
1 x.x
2 x.xx
3 x.xxx
3. Press the [-%/RA] key to set the new format. The setting made is automatically printed along with the caption
"R-A-".
4. Press the [Clear]keytoprogramanotherfeatureorexittheprogrammodebyturningthePRGkeytotheOFF
position.
Example: Program the cash register so that two digits are left after the decimal point.
Type/Press:
[2] + [-%/RA]
8. CREATE A PRICE LOOK-UP (PLU)
1. Turn the PRG key to the PRG position.
2. Press the [Qty/Date] key.Themessage "PLUPRICE" appearson theoperator displayandthenumber001is
displayed on the left-hand side of the displays to indicate the first PLU number. If you wish to change the PLU
number from 001 to another number such as 30, type [030] and then press the [PLU] key.
3. Type the [unit price] that you wish to assign to that PLU.
4. Presstheappropriate[Department] keytoassign thePLUtoaDepartment from1to20.Usethe[Dept Shift]
keyfordepartmentsfrom21-40.Themessage"PLUNAME"isdisplayedwhilethePLUnumber,itempriceand
departmentnumberareprinted.
5. With reference to the Character Code Table in the Appendix of the Instructions Manual or by using the
alphanumerickeypad,defineamaximum10-characterdescriptiontothePLUitem.Forexample,theitemCoffee
will have the [43 55 46 46 45 45] character code string if the Character Code Table is used.
6. Press the [Check] key to store the PLU item description which is printed. The cash register automatically
switches to the next PLU item number.
7. Pressthe[Qty/Date] keytoprogramanotherfeatureortoexittheprogrammodebyturningthePRGkeytothe
OFF position.
Example: Create PLU 1 with a unit price of £2.69 assigned to Department 3 and name this item Coffee
by using the Character Code Table provided in the Instructions Manual and then create PLU 320
with a unit price of £5.00 assigned to Department 33 and name this item Book by using the
alphanumerickeypad.
Type/Press:
[Qty/Date] + [269] + [Department 3/23] + [43 55 46 46 45 45] + [Check] + [320] + [PLU] +
[500] + [Dept Shift] + [Dept 13/33] + [Dept 2/22 Dept 15/35 Dept 15/35 Dept 11/31] +
[Check] + [Qty/Date]

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ENGLISH
9. LINK AN HDLO, TAX STATUS, SINGLE/MULTIPLE ITEM SALE, ITEM PRICE AND
DESCRIPTIONTOADEPARTMENT
A 5-digit department status can be programmed by using the following options:
Dept. Def. Single/Multiple Item High Digit Lock Out Tax Status
Sale
0 = Standard 0 = Multiple item 0 = No HDLO 00 = Non tax.
Dept. 1 = Single item cash 1 = 1 digit (0.09) 01 = VAT1
1 = Gallonage 2 = 2 digits (0.99) 02 = VAT2
Dept. 3 = 3 digits (9.99) 03 = VAT3
4 = 4 digits (99.99) 04 = VAT4
5 = 5 digits (999.99)
6 = 6 digits (9999.99)
1. Turn the PRG key to the PRG position.
2. Typethe[departmentdefinition],[single/multipleitemsale],[HDLO]and[taxstatus]optionsbyreferringto
theprevious table.
3. Press the [Subtotal w/Tax] key to confirm your entry. The message "DEPT PRICE" appears on the operator
display and the codes of the options programmed will be printed along with the caption "SUBTTL".
4. Type a [price] to assign to a specific item and then press the relative [Department] key. The message
"DEP n NAME" appears on the operator display and the amount entered is printed along with the caption
"DEPT n", where the n in both cases represents the department number.
5. With reference to the Character Code Table provided in the Appendix of the Instructions Manual or by using
the alphanumeric keypad, define the department descriptor (max 12 chars, spaces included).
6. Store the item descriptor entered by pressing the [Check] key.
7. Pressthe[Clear] keyto programanotherfeature, otherwise exitthe program modeby turning thePRGkey to
the OFF position.
Example: Assign a no HDLO, VAT3, multiple item sale, a price of £2.50 to an item in Standard Department 1
named Groceries defined using the Character Code Table in the Instructions Manual.
Type/Press:
[0] + [0] + [0] + [03] + [Subtotal w/Tax] + [250] + [Department 1/21] + [47 58 55 43 45 58 49 45 59] + [Check]
NOTE: If you wish to rename the Groceries department back to DEPT 1, repeate the procedure and enter the
character code string [44 45 56 60 00 31] (or type the related characters on the alphanumeric keypad).

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10. PROGRAM A SECRET CODE LINKED TO A CLERK NUMBER
1. Turn the PRG key to the PRG position.
2. Type [121] and then press the [Void] key to activate the Clerk system.
3. Type [444444] and press the [Amt Tend/Total] key. The symbol "C" is displayed on the left-hand side of the
operator and customer displays while the message "CLERK PASS" is displayed on the operator display.
4. Type a number to which the secret code will be linked.
5. Set a three-digit secret code by typing three [numeric keys].
6. Press the [Clerk] key.
Repeat the above operations (from step 4 to step 6) to assign a secret code to the remaining 14 Clerks or use
the [Clear] key to exit from Clerk Secret Code programming.
Ifyouwishtochangetheclerk'ssecretcodeandtheClerksystemisalreadyactivated,thereisnoneedtoperform
step 2 above.
Example: Assign secret code 106 to Clerk 1 for the first time.
Type/Press:
[121] + [Void] + [444444] + [Amt Tend/Total] + [1] + [106] + [Clerk]
11. DEFINE A CLERK NAME
Todefineaclerkname you can use either the Character Code TableprovidedintheAppendix of the Instructions
Manual or you can type the name directly by using the alphanumeric keypad.
Using the Character Code Table in the Instructions Manual:
1. Turn the PRG key to the PRG position.
2. Type the number of the Clerk whose name is to be defined.
3. Pressthe[Return]key.Theletter"P"appearsontheleft-handsideoftheoperatorandcustomerdisplayswhile
the message "CLERK NAME" is displayed on the operator display.
4. With reference to the Character Code Table in the Appendix of the Instructions Manual, type the string of
character codes to define the letters of a name and then press the [Check] key. Up to a maximum of 24 digits
canbe entered. Thenameentered will beprinted.
Example: Program Christina as the name for Clerk number 1.
Type/Press:
[1] + [Return] + [43 09 19 10 20 21 10 15 02] + [Check]
Using the alphanumeric keypad:
1. Turn the PRG key to the PRG position.
2. Type the number of the Clerk whose name is to be defined.
3. Pressthe[Return]key.Theletter"P"appearsontheleft-handsideoftheoperatorandcustomerdisplayswhile
the message "CLERK NAME" is displayed on the operator display.
4. Type the [Dept] key corresponding to the letter wanted. If the letter wanted is on the bottom half of the [Dept]
key,pressthe[DeptShift]keyfirstthentherelated[Dept]key.Afterenteringtheletterstringwanted,pressthe
[Check] key.Thename enteredwillbeprinted.
Example: Program Alex as the name for Clerk number 2.
Type/Press:
[2] + [Return] + [1/21 12/32 5/25] + [Dept Shift] + [4/24] + [Check]

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FRANÇAIS
Guide de Reference
DÉMARRAGE RAPIDE
Déballer la caisse enregistreuse et la placer sur une superficie à niveau, stable, à l’abri de vibrations et de la
poussière, à proximité d’une prise de terre.
Brancher la caisse à la prise de terre, puis insérer quatre batteries tampon "AA" chargées dans le compartiment
batteries, en suivant les explications de la section Installation et remplacement des piles dans le Manuel
d’instructions. Lorsque la caisse est en service, toutes les données d’enregistrement nécessaires aux compte-
rendus de gestion sont mémorisées dans la mémoire de la caisse enregistreuse. Cette mémoire contient aussi
toutes les informations concernant les programmes fonctionnels. Le système de sauvegarde des données en
mémoire conserve ces informations grâce à des piles lorsque la caisse n’est plus alimentée ou en cas de panne
decourant.Sil’ondéconnecte la caissesansavoir montélespiles, toutes lesdonnéesen mémoire seront
perdues.
Installez le rouleau de papier et la cartouche d’encre en suivant la procédure décrite dans les sections
correspondantesdumanuelInstructionsd'emploi.
1. RÉGLER LA DATE
1. Tourner la clé PRG sur la position PRG du commutateur.
2. Appuyer sur les [touches numériques] représentant la date courante. Bien respecter le format JJMMAA.
Les nombres à un seul chiffre des jours et des mois doivent être précédés d’un zéro (0).
3. Appuyersurlatouche[#/ST/NS]pourmettreladateenmémoire.Ladateainsiintroduiteestensuiteimprimée.
4. Appuyersurlatouche[Clear]pourprogrammeruneautrefonctionouquitterlemodeProgrammationenportant
la clé PRG sur la position OFF.
Exemple : Programmerladatedu 18 janvier 2001.
Introduire :
[180101] + [#/ST/NS]
REMARQUE : Si l’on désire imprimer et afficher la date programmée sous la forme mois/jour/année, taper le
code [40] puis appuyer sur la touche [Void].
2. RÉGLERL’HEURE
1. Tourner la clé PRG sur la position PRG du commutateur.
2. Taper l’[heure courante] sous la forme HH:MM.
REMARQUE : L’heure est programmée sous la forme internationale (forme à 24 heures). Il faut donc ajouter
12 pour programmer les heures de l’après-midi. Par exemple, pour programmer 9 heures du
matin, introduire [0900] ; pour programmer 2h15 de l’après-midi, introduire [1415].
3. Appuyersurlatouche[Qty/Date]pourmettrel’heureenmémoire.L’heureainsiintroduiteestensuiteimprimée
automatiquement.
4. Appuyersurlatouche[Clear]pourprogrammeruneautrefonctionouquitterlemodeProgrammationenportant
la clé PRG sur la position OFF.
Exemple : Programmer 3h30 de l’après-midi.
Introduire :
[1530] + [Qty/Date]
REMARQUE: Sil’ondésireimprimeretafficherl’heureprogramméesouslaformeà24heurestaperlecode[180]
puis appuyer sur la touche [Void].

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3. SELECTIONNER LA LANGUE
1. Tourner la clé PRG sur la position PRG du commutateur.
2. Taper [19] suivide[1] et de [Void] pourimprimer en espagnol,
[19] suivi de [2] et de [Void] pour imprimer en français
ou [19] suivi de [3] et de [Void] pour imprimer en allemand.
Pour recommencer à imprimer en anglais, taper [19] suivi de [0].
3. Appuyersur latouche[Clear] pour programmer une autre fonctionoubien quitter le modeprogrammationen
portant la touche PRG sur la position OFF.
Exemple : Changer la langue dans laquelle la caisse enregistreuse imprime le ticket de caisse et le journal
de caisse de l’anglais au français.
Introduire :
[19] + [2] + [Void]
4. PERSONNALISERL’EN-TETE DUTICKETDE CAISSE
1. Tourner la clé PRG sur la position PRG du commutateur.
2. Taper [3] suivi par le [nombre] de la ligne que (n = 1....5) que l’on désire modifier puis appuyer sur la touche
[Return].Lalettre"P"apparaîtsurlecôtégauchedesafficheursetlemessage"LOGOLINEn"estaffichésur
l’afficheur opérateur où n est le numéro de la ligne devant être modifiée.
3. En utilisant le clavier alphanumérique de la caisse ou la Table des codes caractère fourni dans l’Annexe du
manuel Instructions d'emploi, introduire la séquence de caractères correspondant aux lettres de la ligne du
message que l’on souhaite modifier. Se souvenir que l’on peut introduire jusqu’à 24 caractères (espaces
compris). Si l’on désire centrer le message, il faut calculer le nombre d’espaces blancs qui précèdent ou
suivent le message et introduire le code espacement (00) dans les positions correspondantes. Utiliser la
touche [Void] comme touche d’espacement arrière pour effacer tout caractère saisi, si nécessaire.
4. Appuyerdenouveausurlatouche[Check]pourmettreenmémoirelanouvelleligneainsidéfinie.Cettenouvelle
ligneseraimpriméeautomatiquement.
5. Répéter les étapes 3 et 4 si l’on désire programmer les trois autres lignes de l’en-tête.
6. Appuyersur latouche[Clear] pour programmer une autre fonctionoubien quitter le modeprogrammationen
portant la touche PRG sur la position OFF.
Exemple : Changer la quatrième ligne de l’en-tête de défaut de façon à imprimer *AU REVOIR* avec des
astérisques avant et après la nouvelle phrase en utilisant la Table des codes caractère fourni
dans l’Annexe du manuel Instructions d'emploi.
Introduire :
[3] + [4] + [Return] + [76 00 00 00 00 00 00] + [41 61 00] + [58 45 62 55 49 58] + [00 00 00 00 00 00 00 76] +
[Check]
REMARQUE : Sil’on désire utiliserle clavieralphanumériquepour taperl’entête*AU REVOIR*,taper[00] pour
les espacement et appuyer ensuite sur la touche Catégorie correspondant à la lettre désirée.
Si la lettre désirée se trouve sur la moitié inférieure de la touche, appuyer d’abord sur la touche
[DeptShift]puissurlatouche[catégorie]correspondante.L’astérisquenepeutêtreintroduitqu’en
tapant le code correspondant (76) lu dans la Table des codes caractère fourni dans l’Annexe du
manuelInstructionsd'emploi.