Panasonic DP-2500 User manual

English
Operating Instructions (For Facsimile)
Digital Copier
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
DP-2500/3000 Operating Instructions (for Facsimile) English
Matsushita Electric Industrial Co., Ltd.
Osaka 542-8588, Japan
DZSD001124-1 T0800-1031
March 2001
Printed in Japan
U.S.A. Only
For Service Call:
DP-2500/3000
Options
DA-AR250/AS200/DS200/DS205/DS210/DS215/FG230/FG231/FK200/FK210/FS200/FS205/MD200
DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171
GETTING TO KNOW YOUR MACHINE
INSTALLING YOUR MACHINE
PROGRAMMING YOUR MACHINE
BASIC OPERATIONS
ADVANCED FEATURES
NETWORK FEATURES
PRINTOUT JOURNALS AND LISTS
PROBLEM SOLVING
APPENDIX
English

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() -
Supplies Telephone Number
() -
Service Telephone Number
() -
Copyright ©2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of these Operating Instructions are subject to change without notice.
Model and Serial
Number
DZSD001024--1 UK

1
Table of Contents
Safety Information ..................................................................................................................................... 5
Function Key .............................................................................................................................................. 9
External View ............................................................................................................................................. 10
Control Panel ......................................................................................................................................... 12
Adjusting the Volume ................................................................................................................................15
■Setting The Ringer Volume ........................................................................... 15
■Setting the Monitor Volume ........................................................................... 16
User Parameters ........................................................................................................................................ 17
■Setting the Date and Time ............................................................................ 17
■Setting Your LOGO ....................................................................................... 19
■Setting Your Character ID ............................................................................. 21
■Setting Your ID Number (Fax Telephone Number) ....................................... 23
Phone Book ............................................................................................................................................... 25
■Adding Telephone Numbers .......................................................................... 25
■Editing the Phone Book ................................................................................. 27
Customizing Your Machine ...................................................................................................................... 31
■Setting the Fax Parameters ........................................................................... 31
■Fax Parameter Table ..................................................................................... 33
Loading Originals ...................................................................................................................................... 37
■How To Load Originals .................................................................................. 37
■Sending Non-Standard Size Originals ........................................................... 37
■Flatbed Scanning .......................................................................................... 37
Basic Transmission Settings ................................................................................................................... 38
■Contrast ......................................................................................................... 38
■Resolution ..................................................................................................... 38
■Original (Text/Photo) ..................................................................................... 39
■Verification Stamp ......................................................................................... 39
■Communication Journal (Comm. Journal) ..................................................... 40
Sending Documents ................................................................................................................................. 42
■Memory Transmission ................................................................................... 42
■Manual Number Dialling ................................................................................ 44
■Phone Book Dialling ...................................................................................... 46
■Direct Transmission ....................................................................................... 48
■Manual Number Dialling (Direct Transmission) ............................................. 48
■Rotated Transmission ................................................................................... 50
■Rotation XMT Fax Parameter set to: ............................................................. 50
■Double-Sided Transmission (Receiving) ....................................................... 50
■Duplex Scan Select Mode set to: .................................................................. 50
■Duplex Print Fax Parameter set to: ............................................................... 50
■Setting the Rotation XMT .............................................................................. 51
■Duplex Scan .................................................................................................. 53
■Sending Document(s) Using Duplex Scan .................................................... 53
■Setting Duplex Print ...................................................................................... 55
■Voice Mode Transmission ............................................................................. 57
■Off-Hook Dialling ........................................................................................... 57
■On-Hook Dialling ........................................................................................... 59
■Transmission Reservation ............................................................................. 61
■Memory Transmission Reservation (Multi-Tasking) ...................................... 61
■Direct Transmission Reservation (Priority Transmission Reservation) ......... 63
■Redialling ...................................................................................................... 65
■Automatic Redialling ...................................................................................... 65
■Manual Redialling .......................................................................................... 65
Receiving Documents ............................................................................................................................... 66
■Automatic Reception ..................................................................................... 66
■Manual Reception ......................................................................................... 66
■Print Reduction .............................................................................................. 68
■Selecting the Print Reduction Mode .............................................................. 68
■Receiving Oversize Documents .................................................................... 69
■Substitute Memory Reception ....................................................................... 70
Getting to Know Your Machine
Programming Your Machine
Basic Operations

Table of Contents
2
Batch Transmission .................................................................................................................................. 71
■Real-Time Batch Transmission ..................................................................... 71
■Delayed Batch Transmission ........................................................................ 71
Timer Controlled Communications ......................................................................................................... 72
■Deferred Transmission .................................................................................. 72
■Deferred Polling ............................................................................................ 74
■Deferred Advanced Communication ............................................................. 76
Polling ........................................................................................................................................................ 77
■Preparing to be Polled ................................................................................... 77
■Polling Documents from Another Station ...................................................... 79
Program Keys ............................................................................................................................................ 81
■Setting for Group Dialling .............................................................................. 81
■Setting for Program Dial ................................................................................ 83
■Editing for Group Dialling .............................................................................. 85
■Erasing the Program Key Settings ................................................................ 87
Edit File Mode ............................................................................................................................................ 89
■Printing or Viewing a File List ........................................................................ 89
■Changing the Start Time or the Station of a File ........................................... 91
■Deleting a File ............................................................................................... 93
■Printing Out a File ......................................................................................... 95
■Adding Documents Into a File ....................................................................... 97
■Retry an Incomplete File ............................................................................... 99
Receive To Memory ................................................................................................................................... 101
■Setting the RCV To Memory Password ........................................................ 101
■Setting RCV To Memory ............................................................................... 102
■Printing Documents ....................................................................................... 104
Fax Cover Sheet ........................................................................................................................................ 106
■General Description ...................................................................................... 106
■To Use the Fax Cover Sheet ......................................................................... 106
Department Code ...................................................................................................................................... 109
■General Description ...................................................................................... 109
■Setting the Department Code ........................................................................ 109
■Setting the Department Code Name ............................................................. 111
■Changing the Department Code ................................................................... 113
■Deleting the Department Code ...................................................................... 115
■Sending a Document with Department Code ................................................ 117
■Sending a Document with Department Code (Voice Mode Transmission) ... 118
■Printing a Department Code List ................................................................... 120
■Printing a Department Code Journal ............................................................. 122
Advanced Features

Table of Contents
3
Selective Reception .................................................................................................................................. 125
■Setting the Selective Reception. ................................................................... 125
Password Communications ..................................................................................................................... 127
■General Description ....................................................................................... 127
■Compatibility with Other Machines ................................................................ 127
■Setting Password Transmission ................................................................... 128
■Setting Password Reception ......................................................................... 130
■Using Password Transmission ...................................................................... 132
■Using Password Reception ........................................................................... 133
Confidential Mailbox ................................................................................................................................. 134
■Confidential Mailbox ...................................................................................... 134
■Compatibility with Other Machines ................................................................ 134
■Sending a Confidential Document to a Remote Station's Mailbox ................ 135
■Polling a Confidential Document from a Remote Station's Mailbox .............. 137
■Receiving a Confidential Document into Your Machine's Mailbox ................ 139
■Storing a Confidential Document in Your Machine's Mailbox ........................ 140
■Printing a Confidential Document from Your Machine's Mailbox .................. 142
■Deleting a Confidential Document Stored in Your Machine's Mailbox .......... 143
Sub-Addressing ........................................................................................................................................ 145
■General Description ....................................................................................... 145
■Setting the Sub-Address into a Phone Book Numbers ................................. 146
■Sending a Fax with Sub-Address .................................................................. 148
■Using Manual Number Dialling ...................................................................... 149
■Use Sub-Address temporarily ...................................................................... 150
Journals and Lists .................................................................................................................................... 153
■Transaction Journal ....................................................................................... 153
■Individual Transmission Journal (Ind. XMT Journal) ..................................... 155
■Communication Journal (Comm. Journal) ..................................................... 158
■Phone Book List ............................................................................................ 160
■Group and Program List ................................................................................ 162
■FAX Parameter List ....................................................................................... 164
Troubleshooting ........................................................................................................................................ 167
■If You Have Any of These Problems ............................................................. 167
■Information Codes ......................................................................................... 169
■Verification Stamp ......................................................................................... 171
Specifications ............................................................................................................................................ 173
Options and Supplies ............................................................................................................................... 175
Glossary ..................................................................................................................................................... 176
Index............................................................................................................................................................ 181
Network Feature
Printout Journals and Lists
Problem Solving
Appendix

4
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GETTING TO KNOW YOUR MACHINE
5
Getting to Know Your Machine
Safety Information
Declaration of Conformity (DoC)
"Hereby Matsushita Graphic Communication Systems, Inc./ Panasonic Testing Centre (Europe) GmbH (PTC),
declares that this (G3 Facsimile Equippment) is in compliance with the essential requirements and other relevant
provisions of the Directive 1999/5/EC"
Hint:
If you want to get a copy of the original DoC of our products which relates to the R&TTE, please contact to our
web address: http://doc.panasonic-tc.de.
Network Compatibility
This product, Model DP-2500/3000 with DA-FG230/FG231-** (** means country suffixes as table below), is
designed as to work with an analogue Public Switched Telephone Network (PSTN) in the each country.
denotes a potential hazard that could result in serious injury or death.
WARNING
!
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT CONTAINS HAZARDOUS RADIATION. IF YOU DO NOT FOLLOW THESE INSTRUCTIONS OR
USE CONTROLS, MAKE ADJUSTMENTS OR PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN,
YOU MAY EXPOSE YOURSELF TO HAZARDOUS RADIATION.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT
AND BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS
NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
• PLUG POWER SUPPLY CORD INTO ORDINARY AC OUTLET BEFORE CONNECTING TELEPHONE LINE
CORD. DISCONNECT TELEPHONE LINE CORD BEFORE UNPLUGGING POWER SUPPLY CORD FROM
AC OUTLET.
• DISCONNECT THE EQUIPMENT IMMEDIATELY SHOULD IT EVER SUFFER PHYSICAL DAMAGE WHICH
RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE IN NORMAL USE. IN THIS INSTANCE
USERS SHOULD HAVE THE EQUIPMENT REPAIRED OR DISPOSE OF.
• IF THE POWER SUPPLY CORD AND/OR TELEPHONE LINE CORD OF THIS EQUIPMENT ARE DAMAGED,
THEY MUST BE REPLACED BY THE SPECIAL CORDS SUPPLIED BY AN AUTHORIZED PANASONIC
SERVICE CENTRE.
** Country ** Country ** Country ** Country
AA Austria AJ Spain EE Italy AB U.K./Ireland
AD Denmark AM Switzerland AR Belgium AG Germany
AF Finland AN Norway AS Sweden YG Greece
AH The Netherlands AP Portugal AV France

GETTING TO KNOW YOUR MACHINE
6
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS
INCORRECTLY REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
• WHEN YOU KNOW THAT A THUNDERSTORM IS COMING, WE RECOMMEND THAT YOU:
(1)UNPLUG THE TELEPHONE LINE CORD FROM THE PHONE JACK.
(2)TURN OFF THE POWER AND UNPLUG THE POWER SUPPLY CORD FROM AC OUTLET.
• THIS EQUIPMENT MAY NOT NECESSARILY PROVIDE FOR THE EFFECTIVE HAND-OVER OF A CALL TO
OR FROM A TELEPHONE CONNECTED TO THE SAME LINE.
• THE OPERATION OF THIS EQUIPMENT ON THE SAME LINE AS TELEPHONES OR OTHER EQUIPMENT
WITH AUDIBLE WARNING DEVICES OR AUTOMATIC RING DETECTORS WILL GIVE RISE TO BELL
TINKLE OR NOISE AND MAY CAUSE FALSE TRIPPING OF THE RING DETECTOR. SHOULD SUCH
PROBLEM OCCUR, THE USER IS NOT TO CONTACT TELECOM (TELEPHONE COMPANY) FAULTS
SERVICE.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
Safety Information

GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
7
IMPORTANT SAFETY INSTRUCTIONS
!
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN
SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF
BATTERIES IN A FIRE, THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL
DISPOSAL INSTRUCTIONS.
Safety Information

GETTING TO KNOW YOUR MACHINE
8
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 10 cm of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
Safety Information

GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
9
Function Key
Any function can be started by first pressing and then select the desired function on the display.
External View
FUNCTION
Advanced Communication
02 = Mailbox
04 = Sub-Address XMT
Polling
01 = Polling
02 = Polled
Print Out
01 = Journal (Print/View)
02 = Phone Book List
03 = Program List
04 = Fax Parameter List
05 = Individual XMT Journal
Deferred Communication
01 = XMT
02 = Polling
03 = Advanced Communication
Set Mode
01 = User Parameters
•Date & Time
•Logo
•Character ID
•ID Number (Fax Telephone Number)
02 = Phone Book
03 = Program Keys
04 = Fax Parameters
05 = Department Set
Select Mode
01 = Stamp
02 = Communication Journal = OFF/ON/INC
03 = Duplex Scan
04 = Cover Sheet = OFF/ON
05 = Password-XMT = OFF/ON
06 = RCV To Memory = OFF/ON/PRINT
Edit File Mode
01 = File List (Print/View)
02 = Change Time/Station
03 = Delete File
04 = Print File
05 = Add Document
06 = Retry Incomplete File
Edit Phone Book
01 = Add Telephone
02 = Add EMail Address
03 = Modify Station
04 = Delete Station

GETTING TO KNOW YOUR MACHINE
10
External View
WARNING FOR FLEXIBLE CORD
If the fitted moulded plug is unsuitable for the socket outlet in your home then the fuse should be removed and the
plug cut off and disposed of safely.
There is a danger of several electrical shock if the cut off plug is in serted into a live socket outolet. If a new plug
is to be fitted please observe the wiring code as below. If in any doubt please consult a qualified electrician.
Use a fuse as approved by ASTA or BSI to BS1362.
Always replace the fuse cover, never use the plug with the fuse cover omitted.
IMPORTANT
The wires in this mains lead are coloured in accordance with the following code.
Green or Green & Yellow = Earth.
Blue = Neutral. Brown = Live.
As the colours of the wires in the mains lead of this appliance may not correspond with the coloured markings
identifying the terminals in your plug. Proceed as follows.
The wire which is coloured green or green & yellow must be connected to the terminal in the plug which is marked
with the letter E or by the earth symbol or coloured green of green & yellow.
The wire which is coloured blue must be connected to the terminal which is marked with the letter Nor coloured
black or blue.
The wire which is coloured brown must be connected to the terminal which is marked with the letter Lor coloured
red or brown.

GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
11
Power switch
•After connecting all cables
and Power Cord, turn the
power switch ON.
Telephone Line Jack
•Plug one end of the
telephone line cable into
the telephone jack supplied
by the telephone company
and the other end into the
LINE jack on the Rear of
the machine.
Warning : This apparatus
must be properly grounded
through an ordinary AC
outlet.
External Telephone
(Optional)
•You can connect an
additional standard single
line telephone to the
machine. To connect the
telephone, break off the
protective tab on the TEL
jack.
External View

GETTING TO KNOW YOUR MACHINE
12
Control Panel
CONTRAST
LCD
REDIAL/
PAUSE
LINE
SELECT
FLASH/
SUB-ADDR
SET
ORIGINAL COPY
SIZE SIZE
MONITOR
RESET
START
123
456
789
0
PQRS
GHI
TUV
JKL
ABC
WXYZ
MNO
DEF
STOP
ON LINE
ON LINE
DATA
FAX
INTERNET
PRINTER
MULTI-SIZE
FEED SORT
ALARM ACTIVE
CLEAR
ENERGY SAVER
DP-3000
INTERRUPT FUNCTION
COPY
ADD TONER
MON. VOL.
•Used to select the FAX
mode.
•Used to select the
original size manually.
ON LINE Indicator
Blinks : When sending
or receiving faxes.
Touch Panel Display

GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
13
CONTRAST
LCD
REDIAL/
PAUSE
LINE
SELECT
FLASH/
SUB-ADDR
SET
ORIGINAL COPY
SIZE SIZE
A3
FLS
B4
A5
A4
A4
MONITOR
RESET
START
123
456
789
0
PQRS
GHI
TUV
JKL
ABC
WXYZ
MNO
DEF
STOP
ON LINE
ON LINE
DATA
FAX
INTERNET
PRINTER
MULTI-SIZE
FEED SORT
ALARM ACTIVE
CLEAR
ENERGY SAVER
DP-3000
INTERRUPT FUNCTION
COPY
ADD TONER
MON. VOL.
•Used to enter a pause when recording or dialling a telephone
number, or to redial the last dailled number.
•Used to separate the Sub-Address from the telephone
number when dailling, or to access some features of your
PBX.
•Used to manually select the communications port for each
transmission. Available when the Optional 2nd G3 Fax
Communication Port Kit has been installed. (See Operating
Instructions (For Copier) page 72.)
•Used to start On-Hook dialling.
•Used to set operations.
•Used for adjusting the monitor volume.
•Used to switch the
machine into energy
saving mode.
For more details, see
page 32 of the
OperatingInstructions
(For Copier.)
•Used to start or
select the
function and
sub-functions.
These functions
are explained in
detail on page 9.
•Use this button when
resetting all the
previously set
functions.
•Use this button when
correcting entered
numbers or characters.
•Press this button when
you want to stop
telecommunication,
registration operation,
or audible tone.
•Press this button to
start transmitting or
receiving fax.
Ten Keypad
•Used for manual number
dialling, recording phone
numbers, and numerical entries.
Control Panel

This page is intentionally left blank.
GETTING TO KNOW YOUR MACHINE
14

INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
15
Adjusting the Volume
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial
tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. (see Note 1)
Setting The Ringer Volume
NOTE
1. You can also adjust the volumeof the key touch tone andthe volume of the buzzer in the Fax Parameter No. 010
(KEY/BUZZER VOLUME). (See page 33)
Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".
1
2
3Press or to scroll the display to the desired
Fax Parameter.
4Select the desired setting for the Ringer Volume.
5
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODE
POLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
SET MODE 04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001 CONTRAST (HOME)
002 RESOLUTION (HOME)
003 ORIGINAL (HOME)
004 STAMP
005 MEMORY
CANCEL O K
01/20
086 RINGER VOLUME
086 RINGER VOLUME
OFF
LOUD
MEDIUMSOFT
CANCEL O K
OK

INSTALLING YOUR MACHINE
16
Setting the Monitor Volume
Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".
1
You will hear the dial tone through the speaker.
2Press or repeatedly to raise or lower the
Volume.
3
15-AUG-2001 15:00
MONITOR
>>>>>>>
CANCEL O K
OK
Adjusting the Volume

INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
17
User Parameters
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents
you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID
Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be
updated.
Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".
1
2
3
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODE
POLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
SET MODE 01 USER PARAMETERS
USER PARAMETERS
SELECT A FUNCTION
01 DATE & TIME
02 LOGO
03 CHARACTOR ID
04 ID NO.
05
CANCEL O K
01 DATE & TIME
USER PARAMETERS
DATE & TIME
01-01-2001 00:00
CANCEL O K

INSTALLING YOUR MACHINE
18
4Enter the new date and time.
Ex: Date : 15th
Month : August
Year : 2001
Time : 3:00 PM
If you make a mistake, use or to move the cursor
over the incorrect number, then overwrite it with a
correct one.
5
1 5
0 8
2 0 0 1
1 5 0 0
USER PARAMETERS
DATE & TIME
15-08-2001 15:00
CANCEL O K
OK
User Parameters