Philips VOICE TRACER DVT1300 User manual

DVT1300
EN User manual
Register your product and get support at
www.philips.com/dictation

2 Table of contents

3
Table of contents
Table of contents
1 Important safety information 5
1.1 Safety instructions 5
2 About this user manual 7
2.1 Symbols used 7
3 Your digital recorder 8
3.1 Product highlights 8
3.2 Package contents 9
3.3 Product features 10
3.3.1 Front and rear sides 10
3.3.2 Keys 11
3.4 Start-up screen 12
3.4.1 Menu overview 13
4 Getting started 14
4.1 Inserting the batteries 14
4.2 Turning the device on/o 15
4.3 Initial installation process 15
4.3.1 Selecting the language 15
4.3.2 Setting the date & time 15
4.4 Enabling/disabling the keypad lock 16
4.5 Pulling out the stand 16
4.6 Accessories 17
4.6.1 Connecting headphones 17
4.6.2 Connecting an external microphone 17
4.7 Connecting to a computer 18
4.7.1 Transferring files to or from the device 18
4.7.2 Disconnecting from a computer 19
5 Recording 20
5.1 Recording settings 20
5.1.1 Recording using an external microphone 21
5.2 Starting recording automatically 21
5.2.1 Using the timer function 21
5.2.2 Using voice activation 22
6 Playback 23
6.1 Selecting a recording 23
6.2 Playback of a recording or music file 23
6.3 Quick search 24
6.4 Adjusting playback speed 24
6.5 Repeating a file / loop sequence 24
6.5.1 Repeating a file 24
6.5.2 Repeat or loop a sequence 25
6.6 Index marks 25
6.6.1 Adding index marks 25
6.6.2 Switching to index marks 25
6.6.3 Deleting an index mark 25
6.7 Protecting a recording / locking a file 26
6.8 Removing protection / unlocking a file 26
7 Deleting recordings 27
7.1 Deleting recordings on the device 27
7.2 Deleting all recordings in a folder 27

4 Table of contents
8 Settings 28
8.1 Recording settings 28
8.1.1 Setting the recording quality 28
8.1.2 Setting the microphone sensitivity 29
8.1.3 Enabling/disabling noise reduction 29
8.1.4 Setting the timer 30
8.1.5 Enabling/disabling voice-activated recording 31
8.1.6 Setting auto divide 31
8.1.7 Enabling/disabling the record indicator 32
8.2 Display settings 32
8.2.1 Language selection 32
8.2.2 Adjusting the display contrast 33
8.2.3 Enabling/disabling background lighting 33
8.3 Device settings 34
8.3.1 Setting the date & time 34
8.3.2 AUTO-OFF 35
8.3.3 Enabling/disabling key and signal tones 35
9 Service 36
9.1 Service functions on device 36
9.1.1 Displaying device information 36
9.1.2 Memory formatting 36
9.1.3 Device reset 37
9.2 Replacing batteries or rechargeable batteries 37
9.3 Troubleshooting 38
10 Appendix 39
10.1 Technical data 39

5Important safety information
Table of contents
1 Important safety information
Do not make any adjustments and modifications that are not described in
this manual. Follow all safety instructions to ensure proper operation of the
device. The manufacturer assumes no liability for damages resulting from
non-compliance with the safety instructions.
1.1 Safety instructions
• Protect the device from rain or water to prevent a short circuit.
• Do not expose the device to excessive heat caused by placing it on a
heating device or in direct sunlight.
• Protect the cables from damage by being trapped, particularly at the
plugs and where cables exit the housing.
• Back up your data and recordings. The manufacturer cannot be held
responsible for any loss of data.
• Do not perform any maintenance operations that are not described in
this manual. Do not disassemble the device into its component parts to
carry out repairs The device may only be repaired at authorized service
centers.
1.1.1 Batteries and rechargeable batteries
• Only use AAA batteries with the device.
• Never try to recharge alkaline or non-rechargeable batteries.
• Remove batteries or rechargeable batteries from the device if it will
not be used for an extended period of time. Leaking batteries or
rechargeable batteries can damage the device.
• Do not remove batteries or rechargeable batteries from the device while
it is recording. If you do this, data may become damaged or lost. Device
malfunctions may also occur.
• Batteries and rechargeable batteries contain substances that may pollute
the environment. Used batteries and rechargeable batteries should be
disposed of at an ocial collection point.
1.1.2 Hearing protection
Follow these guidelines when using headphones:
• Set the volume to a moderate level and do not use headphones to listen
for excessively long periods of time.
• Be particularly careful to avoid adjusting the volume to a level that your
hearing cannot handle.
• Do not turn the volume up so high that you cannot hear what is going on
around you.
• In potentially dangerous situations you must be very careful, or
temporarily discontinue use.
• Do not use headphones while operating a motorized vehicle, cycling,
skateboarding, etc. You could be a hazard to yourself and other road
users, and could possibly be breaking the law.

6Important safety information Table of contents
1.1.3 Maximum sound power
• The manufacturer guarantees compliance with the maximum sound
power of its audio players as determined by relevant regulatory bodies,
but only with the original model of headphones supplied. If you need to
replace these headphones, we recommend contacting your dealer to
order the respective original Philips model.
1.1.4 Legal restrictions on recording
• The use of the device's recording function is subject to the legal
restrictions that may apply in your country. You should also respect the
privacy and personal rights of the third parties if you record talks or
lectures.
• Please note that, in certain countries, you may be legally required to
inform the person you are conversing with on the telephone that you
are recording the conversation, or that the recording of telephone
conversations is illegal. Please check if the use of such data is legal in your
country prior to recording telephone calls.

7About this user manual
Table of contents
2 About this user manual
You can find a quick overview of your device in the following pages. For
detailed description, see the following chapters of this user manual. Read
this user manual carefully.
2.1 Symbols used
Tip
• This symbol identifies information that helps you to use your device
more eciently and simply.
Note
• This symbol indicates notices which you must observe when handling
or operating the device.
Caution
• This symbol warns of damage to the device and possible data loss.
Damage can be caused by improper handling.
Warning
• This symbol warns of danger to persons. Bodily injury or damage could
be caused by improper handling.

8Your digital recorder Table of contents
3 Your digital recorder
We are delighted that you have chosen a Philips device. Visit our website
for comprehensive support such as user manuals, software downloads,
warranty information and much more:
www.philips.com/dictation.
3.1 Product highlights
• Voice-activated recording mode without pressing buttons
• Highlight important parts of your recording using index markers
• Noise Cut for clear recordings

9
Your digital recorder
Table of contents
INDEX HOLD ON/OFF
Register your product and get support at
www.philips.com/dictation
DVT1300
Quick start guide
3.2 Package contents
a Device
b Two AAA batteries
c Quick start guide
d USB cable to connect to a computer
Note
• If any item is missing or damaged, please contact your distributor.

10 Your digital recorder Table of contents
3.3 Product features
3.3.1 Front and rear sides
a ON/OFF switch / HOLD (keypad lock)
b Micro USB port for computer connection
c Microphone
d Headphone port
(stereo jack, 3.5 mm)
e External microphone port (stereo jack, 3.5 mm)
f LED light:
Red–device is recording
Green–device is playing back
Yellow–data is being transferred to/from the computer
g Display
h Operating panel with keys
i Speaker
j Operating panel with keys
k Microphone
l Fold-out stand
m Battery compartment
INDEX HOLD ON/OFF
NOISE CUT
VOL

11
Your digital recorder
Table of contents
3.3.2 Keys
a ON/OFF switch / HOLD (keypad lock)
b Short press: adds index mark, long press: displays list of index
marks (INDEX key)
ch Short press: jumps to the previous recording
Long press: fast seek rewind mode
Menu navigation: displays previous menu tab
dg Starts recording, pauses recording, confirm selection (record key)
ee Plays back recording; pauses playback (playback/pause key)
fj Stops recording and playback, closes menu,
changes folder (stop key)
gb Short press: jumps to the next recording
Long press: fast seek forward mode
Menu navigation: calls next menu tab
h Enables noise reduction (NOISE CUT key)
i` Calls up menu functions (menu key)
j+ Raises volume; menu navigation: selects menu functions
– Lowers volume, menu navigation: selects menu functions
kz Deletes recording (delete key)
NOISE CUT
VOL
INDEX HOLD ON/OFF

12 Your digital recorder Table of contents
001/001 1536kbps
150429_001.WAV
00:00:00
00:00:00
3.4 Start-up screen
aŒ Sets recording quality: Œ – SLP, Ž – SP, ‹ – HQ, € – PCM
b Š – Voice activation switched on
cº Microphone sensitivity: ¹ – low sensitivity (shorter distance),
º – high sensitivity (longer distance)
d Sets repeat mode / continuous loop: Â–Repeat file playback,
Á–Repeat folder playback, Ã–Repeat selection/sequence,
Ä–Random repeat mode
e \ – Noise reduction on
f¾ Battery charge level
gj S–Playback, {–Pause, j–Stop, g–Record, |–Pause
recording
h Bit rate
i Position indicator of current playback/recording
j Playback/recording time / Remaining recording time
k File name of current playback/recording
l Number of current recording / total number of recordings in
folder
mu Selected folder
Note
• The symbol display may vary, depending on the mode and the selected
functions.

13
Your digital recorder
Table of contents
3.4.1 Menu overview
Note
• In stop mode (start-up screen), press the menu key ` to open the
menu.
• Press h / b to select one of the following menus: Ò, Ó, Ô, or ×.
Ò File menu:
Repeating a file / loop sequence
Protecting a recording / locking a file
Ó Recording settings:
Setting the microphone sensitivity
Setting the recording quality
Setting the timer
Enabling/disabling voice-activated recording
Setting auto divide
Ô Display settings:
Language selection
Adjusting the display contrast
Enabling/disabling background lighting
× Device settings:
Setting the date & time
AUTO-OFF
Memory formatting
Enabling/disabling the record indicator
Enabling/disabling key and signal tones
Displaying device information
Device reset
Device settings
Display settings
File menu
Record settings

14 Getting started Table of contents
4 Getting started
Use the installation guide on the following pages to start using your device
quickly and easily.
Caution
• Follow the instructions on handling the device, especially the batteries
and rechargeable batteries (see also chapter 1.1.1 Batteries and
rechargeable batteries, page 5).
4.1 Inserting the batteries
Your device is supplied with two AAA batteries.
1 Slide the battery compartment cover downwards.
NOISE CUT
VOL
2 Insert the batteries or rechargeable batteries into the device as shown.
Make sure the polarity is correct.
NOISE CUT
VOL
3 Close the battery compartment cover.
NOISE CUT
VOL

15
Getting started
Table of contents
4.2 Turning the device on/o
1 Slide the on/o switch on the side of the device downwards for
approximately two seconds.
XThe device turns on and the start-up screen is displayed.
INDEX HOLD ON/OFF
HOLD ON/OFF
2 To turn it o, slide the power switch on the side of the device down
again and hold for about two seconds.
Note
• The device turns o automatically if no key is pressed within a pre-set
period of time (see also chapter 8.3.2 AUTO-OFF, page 35).
4.3 Initial installation process
When using for the first time, you must set the device display language and
date and time.
4.3.1 Selecting the language
Follow the description in the chapter Language selection (see also chapter
8.2.1 Language selection, page 32).
Note
• Your language might not be available. Select an alternative one.
4.3.2 Setting the date & time
Follow the description in the chapter Setting the date & time (see also
chapter 8.3.1 Setting the date & time, page 34).

16 Getting started Table of contents
4.4 Enabling/disabling the keypad lock
The keypad lock deactivates all keys on the device. The device timer
function continues to operate.
1 Slide the ON/OFF switch on the side of the device up to the HOLD
position to lock the device keypad.
XThe display briefly shows the lock symbol.
INDEX HOLD ON/OFF
HOLD ON/OFF
2 Slide the ON/OFF switch on the side of the device to the center
position to disable the keypad lock.
4.5 Pulling out the stand
Use the stand on the rear of the device when you stand it on a table, for
example to record a meeting.
1 Pull out the stand on the back of the unit.
NOISE CUT
VOL
2 Place the unit on a flat surface, such as a table.

17
Getting started
Table of contents
4.6 Accessories
Depending on the type of the device, the product package may include
various accessories. Additional accessories may be obtained directly from
your retailer.
4.6.1 Connecting headphones
Warning
• Set the volume to a moderate level and do not use headphones to
listen for excessively long periods of time. Exposure to intense sound
can cause a hearing impairment. Comply with the hearing safety
instructions (see also chapter 1.1.2 Hearing protection, page 5).
1 Turn down the volume of the device before you plug in the
headphones.
2 Insert the stereo jack into the headphone port on the top of the device.
INDEX HOLD ON/OFF
3 Turn up the volume until you reach a comfortable listening level. The
speaker is switched o when headphones are connected.
4.6.2 Connecting an external microphone
Note
• If you connect an external microphone to the device, the recording
source will switch automatically and the device's microphone will be
turned o.
1 Stop the recording currently in progress.
2 Insert the stereo jack into the microphone port on the top of the
device.
INDEX HOLD ON/OFF

18 Getting started Table of contents
4.7 Connecting to a computer
You can select one of the following options once you have connected the
device to a computer:
• USB mass storage device: You can use the File Explorer to access
the device data without installing additional software. It is automatically
displayed as a mass storage device similarly to a USB memory stick or
card. It is a convenient way to store and manage files on your computer
as well as to free up space on the device (see also chapter 4.7.1
Transferring files to or from the device, page 18).
1 Plug the USB connector into a USB port on your computer.
2 Insert the micro USB plug into the USB port on the side of the device.
XThe device is displayed as a mass storage device in File Explorer.
INDEX HOLD ON/OFF
Caution
• Do not disconnect the device from the computer while files are
transferred to or from the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device using File Explorer on the
computer, which could cause the device to malfunction. If you want to
delete all data, use the Format memory function on the device (see
also chapter 9.1.2 Memory formatting, page 36).
4.7.1 Transferring files to or from the device
You can use the File Explorer to access the device data without installing
additional software. It is automatically displayed as a mass storage device
similarly to a USB memory stick or card.
1 Connect the device to the computer as described.
2 Open File Explorer on your computer.
XThe device is automatically displayed as a mass storage device,
similarly to a USB memory stick or card. The Voice folder on the
device is for recordings and the Music folder is for music files.
3 Copy or move files to your computer or delete files to archive
recordings and free up space on the device.

19
Getting started
Table of contents
Caution
• Never disconnect the device from the computer while files are being
transferred to or from the device (the status LED indicatorflashes
yellow when data is being transferred). This this may damage or
corrupt the files.
• Do not format the drive of the device using File Explorer on the
computer, which could cause the device to malfunction. If you want to
delete all data, use the Format memory function on the device (see
also chapter 9.1.2 Memory formatting, page 36).
Note
• The device supports WMA and MP3 music file formats. These files can
be transferred from the computer to the Music folder on the device.
The files are located in the y folder on the device.
• Files with copy protection (Digital Rights Management, DRM) are not
supported.
• The device can store up to 99 music files.
4.7.2 Disconnecting from a computer
1 Select Eject USB in File Explorer.
2 Disconnect the USB cable from the computer.

20 Recording Table of contents
5 Recording
The device oers many features that you can use during recording or to
improve the quality of a recording. Use the timer and the voice activation
functions to start a recording automatically.
5.1 Recording settings
Before starting a recording session, set the required recording quality and
microphone sensitivity.
When you record in environments with lots of noise in the background (e.g.
while in a crowd or while traveling by train or car), you can enable the noise
reduction function to reduce the background noise (see also chapter 8.1.3
Enabling/disabling noise reduction, page 29).
Caution
• Do not remove batteries or rechargeable batteries from the device
while it is recording. If you do this, data may become damaged or lost.
Device malfunctions may also occur.
1 In stop mode (start-up screen), press the stop key j to select the
desired folder for the recording.
XThe following icons are displayed: u, v, w, x.
2 Point the built-in microphone toward the sound source and press the
record key g.
XThe device is recording and the record/play indicator lights up red.
The recording duration and the remaining recording time are displayed.
3 Press the record key g to pause recording.
XThe record/play indicator flashes red.
4 Press the record key g to resume recording.
5 Press the stop key j to stop recording.
XThe device returns to stop mode.