Philips Pocket Memo Digital Recorder User manual

Quick Reference Guide for the Philips Pocket Memo Recorder & Software
Page 1of 6
Display
Smart Buttons
Menu Button
EOL (End of Letter) Button
Slide Switch
+/-, Menu Navigation and Volume Control
On/Off Switch
Download Indicator LED
Charge Indicator LED
Docking Station
Fast Forward Button
Microphone Socket
Headphone Socket
Function Button
Slide Switch positions
Current function of the
right Smart button
Current position in recording
Device is recording
Recording format
Battery level indicator
Recording / Playback time
Position bar
Recording number
Current function of the
left Smart button

Quick Reference Guide for Philips Pocket Memo Recorder & Software
Page 2of 6
Buttons or Task Description User Actions
On/Off button
Right side of recorder
Turns the recorder on/off. 1. Push the button up for ‘On’.
2. Push the button down for ‘Off”.
Record
(display window) Starts recording. Move the slide switch to the ‘Record’ position.
Stop
(display window) Stops recording. Move the slide switch to the ‘Stop’ position.
Play
(display window) Plays recording. Move the slide switch to the ‘Play’ position.

Rewind
(display window) Rewind or fast rewind recording. 1. Move the slide switch to the ‘Rewind’ position. 2. Hold the slide switch in the Rewind position for
‘Fast rewind’.
3. When you release the slide switch, recorder will
be at Play.
Forward/Fast Forward
button
Left side of recorder
Forward or fast forward recording. 1. Press the button on the left side of recorder to
forward.
2. If you hold down the button it will fast forward.
+ (plus) and – (minus)
buttons
Front of recorder
Navigational buttons used to scroll
through the menu list or move
between recording files. Also used
during Playback to adjust the
volume.
1. Use these buttons to go up or down within a menu
list or sub list or to move between recording files.
2. During playback use these buttons to adjust
volume.
Menu button
Center front of recorder
Opens menu list. Is also used as an
[OK] button for menu selections. Press the [Menu] button to display menu list of options. Use the + or – buttons to scroll to desired
menu option and press either the [Menu] button again
or the [OK] smart button to see that function’s
submenu.

Quick Reference Guide for Philips Pocket Memo Recorder & Software
Page 3of 6
Buttons or Task Description User Actions
Smart buttons
Front of recorder
The display window will show the
function directly above the
corresponding button.
Press the appropriate button function for the outcome
you want to achieve.
Function button
Front of recorder
Insert Mode function – to insert into
a recording without overwriting what
is already recorded.
1. Press the function button to enable Insert Mode.
2. Press the button again to disable Insert Mode
3. See Insert within a Recording.
Insert within a
Recording Insert within a recording without overwriting what is currently there.
The insert mode symbol appears
in your display when function is
enabled.
1. Slide Switch in the ‘Stop’ position.
2. Use the rewind/fast rewind, play, forward/fast
forward to locate the insert position.
3. Press the function key to enable ‘Insert’.
4. Move the slide switch to ‘Record’.
5. Move the slide switch to ‘Stop’.
6. Press the function key to disable ‘Insert’.
Move within or between
recording files Move to the beginning or end of file or to another recording file. 1. Slide Switch in the ‘Stop’ position.
2. Use the + (plus) and – (minus) buttons to move to
the end/beginning of recording.
3. If you continue to press the + (plus) and – (minus)
buttons you will scroll between recording files.
To overwrite part of a
recording Recording files are recorded in overwrite mode by default. 1. Slide Switch in the ‘Stop’ position.
2. Use the rewind/fast rewind, play, forward/fast
forward to locate the overwrite position.
3. Move the slide switch to ‘Record’ and overwrite
section.
4. Move the slide switch to ‘Stop’ recording or
overwriting.

Quick Reference Guide for Philips Pocket Memo Recorder & Software
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Buttons or Task Description User Actions
Finish (Lock) recording
(EOL) End of Letter
button
Right side of recorder
Once a user is finished recording
then lock the file to protect it from
being deleted.
A file with a checkmark in the
display is a locked recording file.
1. Slide Switch in the ‘Stop’ position.
2. Press the [EOL] End of Letter button.
3. The recorder will advance to a new file ready for
recording.
Unlock a recording file
(EOL) End of Letter
button
Right side of recorder
Recording file has a checkmark in
the display window. 1. Slide Switch in the ‘Stop’ position.
2. Use the + (plus) and – (minus) buttons to move
between the recording files to find the locked file.
3. Press the [EOL] End of Letter button. This will
remove the checkmark – file is no longer locked.
Delete part of
Recording file This function is used to delete part of the recording file. 1. Slide Switch in the ‘Stop’ position.
2. Press the [Menu] button. Use the + (plus) and –
(minus) buttons to scroll to Delete section.
3. Press the [OK] smart button to select this function.
4. Use the rewind/fast rewind, play, forward/fast
forward to locate the begin section to delete.
5. Press the [Mark 1] smart button, an X appears on
the display window.
6. Use the rewind/fast rewind, play, forward/fast
forward to locate the end of section to delete.
7. Press the [Mark 2] smart button, and a second X
appears on the display window.
8. Press the [Delete] smart button to select this
function.
9. Press the [OK] smart button to accept deletion.

Quick Reference Guide for Philips Pocket Memo Recorder & Software
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Buttons or Task Description User Actions
Delete a recording file This function will delete the entire
recording file. 1. Slide Switch in the ‘Stop’ position.
2. Use the + (plus) and – (minus) buttons to move
through the recording files to find the file to delete.
3. Press the [Menu] button. Use the + (plus) and –
(minus) buttons to scroll to Delete dictation.
4. Press the [Enter] smart button to select this
function.
5. Press the [OK] smart button to accept deletion.
Download a file The program is configured to
download files automatically when
connected to the computer. But if
the file is too large you will have to
manually download the files.
1. Connect the docking station to the computer using
the USB cable.
2. Turn the recorder to the ON position and place in the
docking station.
3. Wait few seconds to see if program will download file.
If the program downloads, you will see a download
complete pop-up message.
4. If the program does not download, then click on File
from the menu bar’Start DMP download’.
5. System will prompt you to choose a download
source. Select ‘From connected DPM device’ and
click the [Download] button.
6. DPM File Download screen appears; select which
files you want to download.
a. Check the checkbox ‘Delete files on the DPM
after download is finished’.
b. Then click on the [Download] button.
7. You will see a download complete pop-up message
that you can safely disconnect the recorder.
8. Recording files should be in the Court Hearings-DPM
folder.

Quick Reference Guide for Using Windows to Burn Copy of Recording
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Buttons or Task Description User Actions
Burn a CD using
Windows Use Windows to burn a copy of the recording files to CD. 1. Insert a new blank CD-R disk into the CD drive of your computer.
2. The AutoPlay window displays.Select ‘Burn files to disc’.
3. System prompts: How do you want to use this disc?
a. Select: With a CD/DVD player.
b. Click [Next] to continue.
4. On the right side, click on the C drive and locate the Court
Hearings – DPM folder.
a. Click once to highlight the wave recording file you want
to copy. You will not need the XML file. These are the
files with the musical note and have the type of Wave
Sound.
5. Drag the highlighted files to the DVD RW Drive folder.
6.
While at the DVD RW Drive folder, click ‘Burn to Disc’ menu
option.
7. The Burn to Disc window opens. Select ‘Close the Wizard
after files have been burned’ checkbox and then click [Next]
to continue.
8. The system displays the Burn an Audio CD window. Select
‘Make a data CD’ and then click [Next].
9. The program displays a progress bar. Wait until it finishes
and closes the progress bar.
10.You can play this CD copy using Media Player.
Note: There will not be any transcription software and/or foot pedal for transcription. Use Windows Media Player to play
back recording for transcription.