Pyramid TimeTrax Clock User manual

REFERENCE GUIDE
Time and Attendance System

Inside Front Cover
Inside Back Cover
ARE BLANK

TIME & ATTENDANCE SYSTEM
REFERENCE GUIDE

TIMETRAX MOBILE
TIMETRAX MOBILE PRODUCT & SOFTWARE
LICENSING AGREEMENT
Copyright © 2001-2007 Pyramid Technologies,
LLC
Portions of this program Copyright © 1991-2005
Microsoft Corp.
Portions of the report generation software are
distributed under a licensing agreement with Data
Dynamics, Ltd.
Portions of this program Copyright © 1994-2000
eHelp Corp. All rights reserved.
Portions of this program Copyright © 1990-2005
Info-ZIP, and distributed under license dated 2005-
Feb-10.
Portions of this program Copyright © 1999
vbAccelerator.com, and distributed under their
Software License Version 1.0 dated 2002:
This product includes software developed by
vbAccelerator (http://vbaccelerator.com/).
Warning: This computer program is protected by copy-
right law and international treaties. Unauthorized
reproduction or distribution of this program, or any
portion of it, may result in severe civil and criminal
penalties, and will be prosecuted to the maximum
extent possible under law.
END-USER LICENSE AGREEMENT FOR
TIMETRAX MOBILE® TIME RECORDER &
SOFTWARE MANAGER
IMPORTANT-READ CAREFULLY: This Pyramid
Technologies, LLC. End-User License Agreement
(“EULA”) is a legal agreement between You (either
an individual person or a single legal entity, who
will be referred to in this EULA as “You”) and
Pyramid Technologies, LLC. for the Pyramid
Technologies, LLC. TimeTrax Mobile Time Recorder
& Software Manager that accompanies this EULA,
including any associated media, printed materials
and electronic documentation (the “TimeTrax
Mobile software”). The TimeTrax Mobile software
also includes any software updates, add-on compo-
nents, web services and/or supplements that
Pyramid Technologies, LLC. may provide to You
or make available to You after the date You obtain
Your initial copy of the TimeTrax Mobile software
to the extent that such items are not accompanied
by a separate license agreement or terms of use. By
installing, copying, downloading, accessing or oth-
erwise using the TimeTrax Mobile software, You
agree to be bound by the terms of this EULA. If
You do not agree to the terms of this EULA, do not
install, access or use the TimeTrax Mobile software;
in such event the original purchaser may, however,
return it to the place of purchase within thirty
days of the date of original purchase for a full
refund.
TIMETRAX MOBILE SOFTWARE LICENSE
The TimeTrax Mobile software is protected by
intellectual property laws and treaties. The
TimeTrax Mobile software is licensed, not sold.
1) GRANT OF LICENSE. This Section of the
EULA describes Your general rights to install and
use the TimeTrax Mobile software. The license
rights described in this section are subject to all
other terms and conditions of this EULA.
General License Grant to Install and
Use TimeTrax Mobile software. You may install
and use one copy of the TimeTrax Mobile software
on a single computer but only for use in the num-
ber of written language(s) that You selected at time
of first installation and in which You have
acquired rights. You can share a copy of the
TimeTrax Mobile software installed on a common
build/test machine provided that You or Your enti-
ty has purchased a single license for that common
build/test machine and each developer using it has
a license. TimeTrax Mobile software is an exception
to this clause and may not be shared. A license for
the TimeTrax Mobile software may not be shared.
Redistributable File(s). Notwithstanding
the terms of this EULA to the contrary, certain of
the executable files of the TimeTrax Mobile soft-
ware may be redistributed by You to the extent
required for the permitted operation of the appli-
cation(s) software installation code created by
You while using the TimeTrax Mobile software.
The redistributable file(s) are limited to those
specifically identified as “Redistributables” in the
media, printed materials, and “online” or electron-
ic documentation accompanying the particular
embodiment of the TimeTrax Mobile software.
2) DESCRIPTION OF OTHER RIGHTS AND
LIMITATIONS.
Limitations on Reverse Engineering,
Decompilation, and Disassembly. You may not
modify, reverse engineer, decompile, or disassem-
ble the TimeTrax Mobile software, except and only
to the extent that such activity is expressly permit-
ted by applicable law notwithstanding this limita-
tion. The TimeTrax Mobile software is licensed
as a single product. Except with respect to the
Redistributables, its component parts may not be
separated for use on more than one computer.
Not for Resale Software. If the TimeTrax
Mobile software is labeled “Not for Resale” or
“NFR” or “Evaluation Copy” or “30 Day

TIME & ATTENDANCE SYSTEM
Complimentary,” then, notwithstanding other sec-
tions of this EULA, You may not use the TimeTrax
Mobile software for commercial purposes nor sell,
or otherwise transfer it for value. Commercial
purposes include the use of the TimeTrax Mobile
software to create publicly distributed computer
software.
No rental, leasing or commercial host-
ing. You may not rent, lease, lend or provide
commercial hosting services to third parties with
the TimeTrax Mobile software.
Software Transfer. You may permanently
and wholly transfer all of Your rights under this
EULA, provided You (a) retain no copies (whole or
partial), (b) permanently and wholly transfer any
and all of the TimeTrax Mobile software (including
all component parts, the media and printed mate-
rials, any upgrades, this EULA, and, if applicable,
the Certificate of Authenticity) to the recipient,
and (c) the recipient first agrees to abide by all of
the terms of this EULA. If the TimeTrax Mobile
software is an upgrade, any transfer must include
any and all prior versions of the TimeTrax Mobile
software and any and all of Your rights therein, if
any.
Support Services. Pyramid Technologies,
LLC. may provide You with support services related
to the TimeTrax Mobile software (“Support
Services”). The provision and use of Support
Services is governed by the Pyramid Technologies,
LLC. policies and programs described in the
TimeTrax Mobile software user manual and/or in
“online” documentation. Any supplemental soft-
ware code provided to You as part of the Support
Services shall be considered part of the TimeTrax
Mobile software and subject to the terms and con-
ditions of this EULA. With respect to technical
information You provide to Pyramid Technologies,
LLC. as part of the Support Services, Pyramid
Technologies, LLC. may use such information for
its business purposes, including for product
updates and development.
Termination. Without prejudice to any of
Pyramid Technologies, LLC.’s other rights, Pyramid
Technologies, LLC. may terminate this EULA if You
fail to comply with the terms and conditions of
this EULA. In such event, You must destroy any
and all copies of the TimeTrax Mobile software and
all of its component parts.
3) UPGRADES and SUBSCRIPTION. If
the TimeTrax Mobile software is labeled or other-
wise identified by Pyramid Technologies, LLC.
as an “upgrade” or “subscription,” You must be
properly licensed to use a product identified by
Pyramid Technologies, LLC. as being eligible for
the upgrade in order to use the TimeTrax Mobile
software.
A TimeTrax Mobile software, labeled or otherwise
identified by Pyramid Technologies, LLC. as an
upgrade, replaces and/or supplements the product
that formed the basis for Your eligibility for such
upgrade. You may use the resulting upgraded
product only in accordance with the terms of
this EULA. If the TimeTrax Mobile software is an
upgrade of a component of a package of software
programs that You licensed as a single product,
the TimeTrax Mobile software may be used and
transferred only as part of that single product
package and may not be separated for use on
more than one computer.
4) COPYRIGHT AND TRADEMARKS.
All title, trademarks and copyrights in and
pertaining to the TimeTrax Mobile software, the
accompanying printed materials, and any copies
of the TimeTrax Mobile software, are owned or
licensed by Pyramid Technologies, LLC. or its
affiliated companies. The TimeTrax Mobile soft-
ware is protected by copyright and trademark laws
and international treaty provisions. You may make
one copy of the TimeTrax Mobile software for
back-up and archival purposes. You may not copy
the printed materials accompanying the TimeTrax
Mobile software.
You may not remove, modify or alter any
Pyramid Technologies, LLC. copyright or trade-
mark notice or the Pyramid Technologies, LLC.
name from any part of the TimeTrax Mobile
software, including but not limited to any such
notices contained in the physical and/or electronic
media or documentation, in the Pyramid
Technologies, LLC. Setup Wizard dialogue or
‘about’ boxes, in any of the runtime resources
and/or in any web-presence or web-enabled
notices, code or other embodiments originally
contained in or otherwise created by the TimeTrax
Mobile software.
5) DUAL-MEDIA SOFTWARE. You may
receive the TimeTrax Mobile software in more than
one medium. Regardless of the type or size of
the medium You receive, You may use only that
one medium that is appropriate for Your single
computer. You may not use or install the other
medium on another computer, including but not
limited to portable computers under the exclusive
control of the registered developer. You may not
loan, rent, lease, or otherwise transfer the other
medium to another user, except as part of the
permanent transfer (as provided above) of the
TimeTrax Mobile software.
6) U. S. GOVERNMENT RESTRICTED
RIGHTS. The TimeTrax Mobile software and
documentation are provided with RESTRICTED

TIMETRAX MOBILE
RIGHTS. Use, duplication, or disclosure by the
U.S. Government is subject to restrictions as set
forth in subparagraph C (1)(ii) of the Rights in
Technical Data and Computer Software clause at
DFARS 252.227-7013 or subparagraphs (c) (1)
and (2) of the Commercial Computer Software
Restricted Rights at 48 CFR 52.227-19, as applica-
ble. Manufacturer is: Pyramid Technologies LLC.,
48 Elm Street, Meriden, CT, 06450, USA.
7) APPLICABLE LAW. This EULA is governed
by the laws of the State of Connecticut. Should
You have any questions concerning this EULA, or
if You desire to contact PYRAMID TECHNOLOGIES
for any reason, please contact the PYRAMID
distributor serving you or write: PYRAMID
TECHNOLOGIES LLC. , 48 Elm Street, Meriden,
CT, 06450; Or Call Toll Free 1-888-479-7264
8) LIMITED WARRANTY. Pyramid
Technologies, LLC. warrants that (a) the TimeTrax
Mobile software will, for a period of ninety (90)
days from the date of delivery, perform substantial-
ly in accordance with Pyramid Technologies,
LLC.’s written materials accompanying it, and (b)
any Support Services provided by Pyramid
Technologies, LLC. shall be substantially as
described in applicable written materials provided
to You by Pyramid Technologies, LLC.
CUSTOMER REMEDIES. In the event
of any breach of warranty or other duty owed
by Pyramid Technologies, LLC., Pyramid
Technologies, LLC.’s and its suppliers’ entire
liability and Your exclusive remedy shall be, at
Pyramid Technologies, LLC.’s option, either (a)
return of the price paid by You for the TimeTrax
Mobile software (not to exceed the suggested U.S.
retail price) if any, (b) repair or replacement of
the defective TimeTrax Mobile software or (c) re-
performance of the Support Services. This Limited
Warranty is void if failure of the TimeTrax Mobile
software has resulted from accident, abuse, or
misapplication. Any replacement TimeTrax Mobile
software will be warranted for the remainder of
the original warranty period or thirty (30) days,
whichever is longer.
NO OTHER WARRANTIES. TO THE MAXI-
MUM EXTENT PERMITTED BY APPLICABLE LAW,
PYRAMID TECHNOLOGIES, LLC. AND ITS SUPPLI-
ERS DISCLAIM ALL OTHER WARRANTIES AND
CONDITIONS, EITHER EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, IMPLIED
WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE, TITLE AND
NON-INFRINGEMENT, WITH REGARD TO THE
TIMETRAX MOBILE SOFTWARE AND THE PROVI-
SION OF OR FAILURE TO PROVIDE SUPPORT
SERVICES. THE LIMITED WARRANTY GIVES YOU
SPECIFIC LEGAL RIGHTS. YOU MAY HAVE OTH-
ERS, WHICH VARY FROM STATE/JURISDICTION
TO STATE/JURISDICTION. Some states and juris-
dictions do not allow disclaimers of or limitations
on the duration of an implied warranty, so the
above limitation may not apply to You. To the
extent implied warranties may not be entirely
disclaimed but implied warranty limitations are
allowed by applicable law, implied warranties on
the TimeTrax Mobile software, if any, are limited
to ninety (90) days.
9) LIMITATION OF LIABILITY. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE
LAW, IN NO EVENT SHALL PYRAMID TECHNOLO-
GIES, LLC. OR ITS SUPPLIERS BE LIABLE FOR ANY
SPECIAL, INCIDENTAL, INDIRECT, OR CONSE-
QUENTIAL DAMAGES WHATSOEVER (INCLUD-
ING, WITHOUT LIMITATION, DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUP-
TION, LOSS OF BUSINESS INFORMATION, OR
ANY OTHER PECUNIARY LOSS) ARISING OUT
OF THE USE OF OR INABILITY TO USE THE
TIMETRAX MOBILE SOFTWARE OR THE PROVI-
SION OF OR FAILURE TO PROVIDE SUPPORT SER-
VICES, EVEN IF PYRAMID TECHNOLOGIES, LLC.
HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. IN ANY CASE, PYRAMID TECH-
NOLOGIES, LLC.'S ENTIRE LIABILITY UNDER ANY
PROVISION OF THIS EULA SHALL BE LIMITED TO
THE AMOUNT YOU ACTUALLY PAID TO PYRA-
MID TECHNOLOGIES, LLC. FOR THE TIMETRAX
MOBILE SOFTWARE OR SERVICE THAT DIRECTLY
CAUSED THE DAMAGE. BECAUSE SOME STATES
AND JURISDICTIONS DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY,
THE ABOVE LIMITATION MAY NOT APPLY
TO YOU.
Pyramid Technologies, LLC
48 Elm Street
Meriden, CT 06450
www.PyramidTechnologies.com
©2007 Pyramid Technologies, LLC. All rights reserved.

TIME & ATTENDANCE SYSTEM
TABLE OF CONTENTS
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Minimum System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Using the Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Charging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Using the Car Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Downloading Punches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using Employee Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Serial Cable Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Multiple TimeTrax Mobile Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Multiplexer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Log In Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Initial Communication Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
TimeTrax Mobile Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Payroll Group Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Pay Categories Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Employee Group Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Advanced Employee Groups Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Employee Details Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Changing Payroll Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Vertical Icon Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Configure Tab Including Date/Time Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Automatic Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
TimeTrax Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Time Source & Sync Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Supervisor Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

TIMETRAX MOBILE
Setup Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Keypad Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Payroll Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Payroll Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Assert Global Special Pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Workdays and Workweek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Reports/Exports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Employee Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Archive Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Importing Employees from QuickBooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
ADP Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Generic Text Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
PAYCHEX Preview Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
PAYCHEX Paylink Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Prodata Evolution Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Department Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
SQL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Troubleshooting Guide for Time Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58-70
Troubleshooting Guide for Support Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68-69
Warranty Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Technical Support Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

1
TIME & ATTENDANCE SYSTEM
WHAT’S IN THE BOX?
The TimeTrax Mobile system includes
the following:
• (1) TimeTrax Mobile time recorder.
• Power Supply.
• (1) 7 foot Flat serial communications
cable with RJ-45 connectors on both
ends.
• (1) RJ-45 to DB-9 serial port adapter.
• (50) Employee cards (numbered 1-50).
• CD-ROM with TimeTrax Mobile soft-
ware and help system.
• (1) Loop back diagnostic plug. (Please
keep in a safe place for future use.)
• (1) USB interface w/standard RS232
adapter
SYSTEM REQUIREMENTS
In order to run the TimeTrax Mobile
system the following is required:
• PC base computer with a Pentium®
class or faster processor.
• Minimum 32 megabytes of RAM.
• Minimum 50 megabytes of free space
on the hard drive.
• CD-ROM drive.
• VGA or higher resolution monitor.
• Mouse or other pointing device.
• Available USB port or 9-pin serial port.
• Microsoft Windows®NT, 2000, XP
or VISTA.
• Printer (if hard copy reports are
desired).
• Internet Explorer®Version 6 or later.
(Additional cards, cable extensions and other supplies are available from Pyramid.
See pages 72-73 for accessories list.)

2
TIMETRAX MOBILE
INTRODUCTION
Congratulations on your purchase of the Pyramid TimeTrax Mobile Time and
Attendance System.
TimeTrax Mobile takes proven card reader technology and combines it with the
powerful TimeTrax Mobile software to create a time and attendance solution
that is highly effective, easy to use, and can move from job to job.
FEATURES
• Manage your employee workforce “on-the-go”
• Standard 50 Employees, upgradeable to 9999
• Weekly, Biweekly, Semi-monthly, or Monthly Pay Period
• Automatic overtime calculation
• Pay Interval rounding to 5, 6, 10, or 15 minutes
• Shift rounding up or down, to prevent unauthorized overtime
• Option to automatically deduct unpaid lunches
• Option to automatically deduct unpaid breaks
• Exports out of the box to QuickBooks, ADP, PAYCHEX, and Excel
• Produces a variety of useful reports
• Automatic history and backup
• Unlimited user-defined payroll groups and employee groups
• Unlimited user-defined pay codes/categories
• Department codes (optional)
• Network software (optional)
• Sturdy, water-tight, shock absorbent plastic carrying case
• Fully battery operated

3
TIME & ATTENDANCE SYSTEM
IMPORTANT INFORMATION
Software must be fully installed PRIOR to connecting any cables.
USING THE TIME RECORDER
The Pyramid TimeTrax Mobile Time Recorder is powered by battery and can
easily be moved from job site to job site so your Time Recorder is where your
employees are! For employees traveling between multiple job sites, employees
can swipe in at one location and swipe out at an entirely different one using
the same card! Punches from each clock can be downloaded into the software
one at a time or simultaneously using the Pyramid Multiplexer (sold separately.)
The TimeTrax Mobile recorder automatically stores 4,000 punches. Depending
on usage, the punches can be retrieved on a more or less frequent basis.
However, it is recommended that punches should be retrieved on a regular
basis for two reasons:
1. The larger the number of new punches retrieved, the longer it takes for
downloading to the TimeTrax Mobile database.
2. In case of catastrophic equipment failure of the time recorder, such as
lightning or violent impact, the punches will not be lost.
CHARGING THE BATTERY
Note: There is no battery indicator light. We suggest fully charging the unit
once per week (four hours). If the battery runs too low, time will have to be
reset. However, punches/data will not be lost if the battery runs too low.
Connect the AC Power to a 115-volt electrical outlet and the other end to the
TimeTrax Mobile charge port. The TimeTrax Mobile Time Recorder requires a
minimum of 4 hours of charging prior to first time use. During the charging
process, the charge light displays a constant green.
Fully charged, the TimeTrax Mobile battery life is 50 hours. The Sleep Mode
offers battery conservation by automatically shutting off after 15-minutes of
non-use allowing longer periods between recharges. Pyramid recommends
frequent recharging.
When the TimeTrax Mobile is in Sleep Mode and an employee needs to swipe,
the On/Off switch needs to be turned off and then back on to bring the unit
back into ready mode. Sleep Mode does not move the switch to the OFF posi-
tion but it shuts down the power as if it did.

Successful
Connection
Select
Download
Punches
4
TIMETRAX MOBILE
USING THE CAR CHARGER
The Pyramid TimeTrax Mobile offers an Automotive Adapter/Car Charger
(Pyramid Part Number 42180) as an optional accessory to charge your battery on
the go. Simply plug one end of the car charger into the TimeTrax Mobile charge
port and the other end into the car’s 12-volt accessory power outlet/cigarette
lighter for an instant charge. As with a 115-volt electrical outlet charge, Pyramid
recommends frequent recharging.
USING EMPLOYEE CARDS
1. Insert the employee card at the top of
the slot on the right side of the time
recorder. The card must be held with the
magnetic stripe to the right and the card
firmly in the slot.
2. Rapidly pull the card down through the
slot. If the employee number is success-
fully read, the time recorder will beep
and the card number will be displayed
briefly on the screen.
3. Keypad entry of employee numbers can
be done in lieu of employee cards.
DOWNLOADING PUNCHES
Single TimeTrax
Mobile Unit: Connect
the hardware as shown
in the diagram on page
5. Once connected,
open software and from
the Initial Communi-
cations Form, verify
that the recorders are
found and select the
Download Punches box.

5
TIME & ATTENDANCE SYSTEM
OPTION 1
OPTION 2
A
BD
D
CB
E
FG
1
4
7
2
5
8
0
3
6
9
ENTER
CLEAR
PARTS REFERENCE
A. Central PC
B. RJ45 to DB9 Adapter (PN 41400)
C. USB to RS232 Adapter (PN 41685)
D. 7’ RJ45 Flat Cable (PN 41539)
E. TimeTrax Mobile
(PN TTMOBILE)
F. AC Power Supply (included in shipment)
G. Standard 115v Wall Power Outlet
OPTION 1: PC has an available Serial 9-pin (COM) port.
Connect the 7’ RJ45 cable (fig. D) to the RJ45/DB9 adapter (fig. B).
This will then connect to the back of your PC. (fig. A)
OPTION 2: PC only has a USB port. **Important** Make sure
the TimeTrax software is pre-installed prior to any hardware
and cable connections.
Connect the 7’ RJ45 cable (fig. D) to the RJ45/DB9 adapter (fig. B) and
then connect the RS232/USB adapter (fig. C) to the back of your PC (fig. A).
SERIAL CABLE INSTALLATION
Two available options for connecting the TimeTrax Mobile to your central PC
(fig. A).
Note: If you purchased SQL (page 49) see that section of this manual for
additional installation instructions.

6
TIMETRAX MOBILE
Multiple TimeTrax Mobile Units: Follow the instructions for the Single
TimeTrax Mobile unit as described on page 5. In this case, each terminal will
have to be connected, one-at-a-time to download the punches.
To download punches from multiple TimeTrax Mobile Recorders simultaneously,
connect a Pyramid Multiplexer P/N 8050 (sold separately) to the PC and then
connect each terminal to the Pyramid Multiplexer as shown below. Verify proper
connections and download the punches from the Initial Communications Form
as shown on page 4.
Multiplexer: The Pyramid Multiplexer is a device that allows TimeTrax soft-
ware to interface with up to 8 additional TimeTrax recorders, in a serial environ-
ment. The Multiplexer can be used in a single computer environment or multi-
computer environment with SQL software.
Electrical Installation on Multiplexer:
1. Plug the power jack from the supplied wall transformer into the connector
labeled “POWER” and plug the wall transformer into the proper wall outlet.
The green LED on the front of the unit will turn on.
2. Insert the RJ45 cable included in the shipment from the host Computer into
the RJ45 connector marked “PC”.
3. Using RJ45 cable, plug the each Recorder, (maximum 8) into any one of the
RJ45 connectors labeled 1,2,3,4,5,6,7, or 8. A TimeTrax Recorder must be
inserted into the connector marked 1 when any clock is included in the
system so the clock receives a time signal.
4. Open the TimeTrax Program. The Initial Communication Screen will
indicate the proper connections.
To Connect With TimeTrax Mobile Terminals:

7
TIME & ATTENDANCE SYSTEM
INSTALLING THE SOFTWARE
Click NEXT to continue
Note: Prior to install, it is recommended that you
disable all anti-virus and firewall software so it
does not interfere with the software. It can be
turned back on immediately after installation.
To accept licensing
agreement click
NEXT to continue
Enter User Name and
Organization.
Choose for whom to
install the application.
Click NEXT to continue
Click INSTALL to
begin installation
When installation is
complete, click FINISH
Double click the
ICON placed on your
desktop to begin

8
TIMETRAX MOBILE
LOG IN WINDOW
When the program is launched, you are presented with the Log In Form.
INITIAL COMMUNICATION FORM
After you successfully log in, the system initializes communications with the
time recorder attached to the PC. When this is successfully accomplished,
you will see Recorder Found. Once the initial communication between the
PC and the TimeTrax terminal is successfully completed, you may opt for the
software to not “Search for Time Recorders” every time it is opened by uncheck-
ing the SEARCH FOR TIME RECORDERS box on the Log In form. When this
box is unchecked, it will speed up access to the TimeTrax program. Whenever
the download of punches occurs, TimeTrax will automatically search for time
recorders.
Enter ADMIN into
USER NAME field
Enter PTI (uppercase)
into PASSWORD field
Search for Time Records
Successful Connection
Click OK to continue

9
TIME & ATTENDANCE SYSTEM
TIMETRAX MOBILE SETUP WIZARD
PAYROLL GROUP SETUP
Payroll Groups categorize how groups of employees are paid. As an example,
Sales Department employees are paid monthly and Production Department
employees are paid bi-weekly. Sales and Production would be two different
Payroll Groups. If your company pays all employees on the same schedule,
you should have only one payroll group. It is important to note that once an
employee is placed in a Payroll Group, they cannot be moved to another Payroll
Group. You will need to make the employee inactive in the first Payroll Group
and enter them into the new one.
Click YES to continue
Click the ADD
button to start

10
TIMETRAX MOBILE
PAY CATEGORIES SETUP
Pay categories are classifications of employee
hours. Click EDIT to begin.
PAY CATEGORY: Classification of
employee hours. Regular, Overtime 1.5
and overtime 2 are predefined. You can add
an unlimited number of pay catagories.
RATE MULTIPLIER: The rate at
which the Pay Category is paid;
i.e., Holiday would be rate multiplier 1 if the
employee is paid regular rate for the day. If
you choose to pay time and a half, the rate
multiplier is 1.5.
APPLY TO WEEKLY OVERTIME:
Check box if category hours can accrue
towards overtime.
CATEGORY CODE: Provided by
the payroll company if you are
using one.
Ensures proper transfer of information from
the pay category in TimeTrax Mobile to your
payroll service provider.
ADD allows access to the screen for
editing purposes. It also doubles as SAVE.
When your selections are complete, click
Close to continue.
Click SAVE
to continue
Once saved, click on
SETUP PAY CATEGORIES
Select your Pay Period.
Note: Hourly employees paid on a
Monthly and Semi-Monthly basis
could accrue overtime in one Pay
Period that is applied to the next.
Select the day that your Pay Period
starts on.
Select the time to begin the new
Pay Period.
The time selected should be after the
last out-punch of the previous pay
period and before the first in-punch
of the current pay period.

11
TIME & ATTENDANCE SYSTEM
EMPLOYEE GROUP SETUP
Click EDIT to start.
Max Hours Before Missed Punch Assumed: The maximum number of
hours an employee can work without punching before the system assumes
the employee forgot to punch out.
Pay Interval Round: Click ENABLE if you wish to use Pay Interval
Rounding. Divides each clock hour into intervals of 5, 6, 10, or 15 minutes.
The software automatically edits the punch time so that it is set to the start
of the interval that contains the actual time. For example, at 5-minute inter-
vals, 7:02 AM becomes 7:00 AM and 7:07 AM becomes 7:05 AM. Leave box
unchecked for No Pay Interval Rounding.
Filter-Out Punches Closer Than: This will eliminate duplicate punches
within a user definable time; i.e., If an employee goes to the time clock and
punches their badge, forgets that they punched it, and punches again, this
filter will automatically eliminate the second punch if it is within the filter
time defined. Pyramid recommends using 90-seconds.
DAILY OVERTIME:
Choose how it is paid and after how many hours.
WEEKLY OVERTIME: Choose how it is paid
and after how many hours.
MONTHLY/SEMI-MONTHLY PAY
PERIODS ONLY: Must select the day and
time that the workweek begins to calculate
overtime correctly.
Max hours before mixed punch
Pay interval round
Filter out punches closer than
Click YES to continue
Note: If you wish to assign
Supervisor User Levels and give
access to one or more supervisors
to access employee records and
approve punches for their direct
reports, you must create a separate
Employee Group per supervisor.

12
TIMETRAX MOBILE
ADVANCED EMPLOYEE GROUPS SETUP
Employee Groups Advanced can be used when the standard Employee Groups
is not sufficient for an organization.
Shift Warnings: Allows the employee to punch at any time, but will generate
a warning when an employee punches outside of the defined shift. The user can
define the warning based on minutes before or after the shift starts or ends.
Saturday Overtime: Allows the employer to specify whether or not Saturday
is automatically overtime regardless of the number of hours worked during the
regular pay period.
Sunday Overtime: Allows the employer to specify whether or not Sunday is
automatically overtime regardless of the number of hours worked during the
regular pay period.
7th Day Worked Overtime: Allows the employer to specify whether or not
an employee who works 7 consecutive days is eligible for overtime regardless of
hours worked during the regular pay period.
Lunch Rules: Allows the employer to specify whether an employee must
punch out or have lunches automatically deducted or any combination of both.
You can choose both Automatic Lunch Deductions and No Deductions, if the
employees within your Employee Group will perform multiple activities where
they may not be able to consistently punch.
Enable Lunch Warnings: Allows the employee to punch at any time, but will
generate a warning when an employee punches outside of the defined lunch.
The user can define the warning based on minutes before or after the lunch
starts or ends.
Grace Window: The number of minutes that the employer will allow before a
warning is generated for lunch punches.
Shift Rounding: Prevents unautho-
rized overtime. You can enter the num-
ber of minutes prior to and following
the end of each shift that overtime will
not be paid. Punches made during this
period will display the actual punch
time, however, calculations will include
the additional time. To authorize the
punch and pay overtime for these
punches, simply edit the punch and
save it. This action will override the
Shift Rounding rule.
When using Supervisor Groups,
SELECT the supervisor of the
employee group