RCA 25203 User manual

Two-Line Speakerphone
with Call Waiting Caller ID
User’s Guide
Please read this manual before
operating this product for the
first time.
Model 25203

2
Important Information
NOTICE: This product meets the applicable Industry Canada technical specifications.
Operation is subject to the following two conditions: (1) This device may not cause interference,
and (2) This device must accept any interference, including interference that may cause undesired
operation of the device.
The equipment must be installed using an acceptable method of connection. The customer should be
aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility
designated by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request the user to
disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe systems, if present, are connected together.
This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
NOTES: This equipment may not be used on coin service provided by the telephone company.
Interference Information
This equipment generates and uses radio frequency energy which may interfere with residential
radio and television reception if not properly installed and used in accordance with instructions
contained in this manual. Reasonable protection against such interference is ensured, although there
is no guarantee this will not occur in a given installation. If interference is suspected and verified
by switching this equipment on and off, the user is encouraged to try to correct the interference by
one or more of the following measures: Reorient the radio/television receiver’s antenna, relocate the
equipment with respect to the receiver, plug the equipment and receiver into separate circuit outlets.
The user may also wish to consult a qualified radio/television technician for additional suggestions.
This equipment has been fully tested and complies with all limits for Class B computing devices
pursuant to part 15 FCC Rules and Regulations.
Important Information

3
Telephone Network Information
Should your equipment cause trouble on your line which may harm the telephone network, the
telephone company, where practicable, may notify you that temporary discontinuance of service may
be required. Where prior notice is not practicable and the circumstances warrant such action, the
telephone company may temporarily discontinue service immediately.
The telephone company may make changes in its communications facilities, equipment, operations
or procedures where such action is required in the operation of its business. If these changes are
expected to affect the use or performance of your telephone equipment, the telephone company will
likely give you adequate notice to allow you to maintain uninterrupted service.
Notice must be given to the telephone company upon termination of your telephone from your line.
REN Number
On the bottom of this equipment is a label indicating, among other information, the Ringer
Equivalence Number (REN) for the equipment.
The REN is useful in determining the number of devices you may connect to your telephone line and
still have all of these devices ring when your telephone number is called. In most (but not all) areas,
the sum of the RENs of all devices connected to one line should not exceed 5. To be certain of the
number of devices you may connect to your line as determined by the REN, you should contact your
local telephone company.
REN Number is located on the cabinet bottom.
Licensing
Licensed under US Patent 6,427,009.
Hearing Aid Compatibility
This telephone system meets FCC standards for Hearing Aid Compatibility.
FCC RF Radiation Exposure Statement
This equipment complies with FCC RF radiation exposure limits set forth for an uncontrolled
environment. This equipment should be installed and operated with a minimum distance of 20
centimeters between the radiator and your body. This transmitter must not be co-located or operated
in conjunction with any other antenna or transmitter.
Important Information

4
Important InformatIon .....................2
Important InformatIon ..................................2
Interference InformatIon...............................2
telephone network InformatIon ....................3
ren number................................................3
lIcensIng ......................................................3
hearIng aId compatIbIlIty .............................3
fcc rf radIatIon exposure statement ..........3
IntroductIon ....................................6
INTRODUCTION...................................................... 6
PARTS CHECKLIST................................................. 7
TELEPHONE JACK REQUIREMENTS .......................... 7
InstallatIon ..................................................7
IMPORTANT INSTALLATION INFORMATION ................ 7
base layout..................................................8
connectIons and setup.....................8
InstallIng the phone .....................................9
ATTACHING THE DESKTOP PEDESTAL......................11
DATA PORT........................................................12
WALL MOUNTING THE PHONE ............................12
programmIng the telephone ........................13
DISPLAY LANGUAGE............................................13
MANUALLY SETTING THE DATE AND TIME ............13
FLASH TIME .......................................................14
HOUR FORMAT ..................................................14
CALL ALERT TONE ..............................................15
LOCAL AREA CODE.............................................15
REGIONAL AREA CODES .....................................16
VOICE MAIL ACCESS CODES...............................17
RESTORING THE DEFAULTS...................................17
connectIons and setup...................17
telephone operatIon ...................................18
MAKING CALLS WITH THE HANDSET....................18
MAKING CALLS WITH THE SPEAKERPHONE ...........18
MAKING CALLS WITH THE OPTIONAL HEADSET.....18
RECEIVING CALLS WITH THE HANDSET .................19
RECEIVING CALLS WITH THE SPEAKERPHONE.........19
RECEIVING CALLS WITH THE OPTIONAL HEADSET ..19
SWITCHING BETWEEN THE SPEAKERPHONE, HANDSET,
AND HEADSET ...............................................19
PRE-DIALING TELEPHONE NUMBERS ...................20
CALL TIMER.......................................................20
MUTE................................................................20
HOLD ................................................................ 21
Placing acall on Hold.....................................21
Releasing acall fRom Hold..............................21
FLASH ............................................................... 21
REDIAL ............................................................. 21
VOLUME ............................................................22
RingeR Volume................................................... 22
sPeakeRPHone, Handset, and Headset Volume 22
CONFERENCE......................................................22
telephone operatIon ......................22
DONOT DISTURB ..............................................23
telephone operatIon ......................23
VOICE MESSAGING.............................................24
Table of Contents

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SEE MARKING ON BOTTOM / BACK OF PRODUCT
RISK OF ELECTRIC SHOCK
DO NOTOPEN
WARNING: TO
PREVENT FIRE OR
ELECTRICAL SHOCK
HAZARD, DO NOT
EXPOSETHIS
PRODUCT TO RAIN
OR MOISTURE.
THE LIGHTNING
FLASH AND ARROW
HEAD WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
“DANGEROUS
VOLTAGE” INSIDE
THE PRODUCT.
CAUTION: TO REDUCE THE
RISK OF ELECTRIC SHOCK, DO
NOT REMOVE COVER (OR
BACK). NO USER
SERVICEABLE PARTS INSIDE.
REFER SERVICING TO
QUALIFIED SERVICE
PERSONNEL.
THE EXCLAMATION
POINT WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
IMPORTANT
INSTRUCTIONS
ACCOMPANYING
THE PRODUCT.
CAUTION:
caller Id (cId) .........................................25
SUMMARY SCREEN.............................................25
RECEIVING AND STORING CID RECORDS .............25
REVIEWING CID RECORDS .................................26
SAVING CID RECORDS TO MEMORY/PHONE
DIRECTORY MEMORY.....................................26
DELETING ACID RECORD ..................................26
DELETING ALL CID RECORDS .............................26
DIALING BACK ...................................................26
caller Id ......................................26
CALL WAITING CALLER ID .................................27
dIrect access memory & dIrectory
memory...................................................28
STORING ANAME AND NUMBER IN MEMORY .....28
REVIEWING STORED NAMES & NUMBERS ...........29
CHANGING ASTORED NAME OR NUMBER ...........29
STORING THE LAST NUMBER DIALED ...................29
STORING APAUSE..............................................30
DIALING ASTORED NUMBER...............................30
Table of Contents
memory ........................................30
CHAIN DIALING.................................................. 31
DELETING AONE-TOUCH MEMORY.....................32
DELETING ADIRECTORY MEMORY .......................32
DELETING ALL DIRECTORY MEMORY....................32
dIsplay messages .......................................33
troubleshootIng guIde ................................34
general product care ................................35
lImIted warranty .......................................36
accessory InformatIon...................37
Index.............................................38

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Introduction
CAUTION: When using telephone equipment, there are basic safety instructions that should
always be followed. Refer to the IMPORTANT SAFETY INSTRUCTIONS provided with this product
and save them for future reference.
Your Caller ID phone stores and displays specific information, provided by your local tele-
phone company, to subscribers of Caller ID or similar caller identification services.
Your Caller ID phone enables you to:
• Identify callers before you answer the phone.
• View the time and date of each incoming call.
• Record up to 99 Caller ID messages sequentially.
• Know who called while you were away.
To get the most from your new phone, we suggest that you take a few minutes right now
to read through this user’s guide.
IMPORTANT: In order to use this unit, you must subscribe to either the standard Name/Number Caller
ID Service or Caller ID with Call Waiting Service. To know who is calling while you are on the phone, you
must subscribe to Caller ID with Call Waiting Service.
Introduction

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Modular telephone
line jack
Wall plate
Parts Checklist
Make sure your package includes the following items:
Telephone Jack Requirements
To use this phone, you need an RJ14C or two RJ11C
type modular jacks, which might look like the one
pictured here, installed in your home. If you don’t
have a modular jack, call your local phone company
to find out how to get one installed.
Installation
Important Installation Information
• Never install telephone wiring during a lightning
storm.
• Never touch uninsulated telephone wires or
terminals, unless the telephone line has been
disconnected at the network interface.
• Use caution when installing or modifying
telephone lines.
• Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
Connections and Setup
Handset cord Line cords AC power adaptor
Base
Handset Short Line cord
Desk Stand

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Base Layout
Connections and Setup
Memory 1-16
buttons
Dial button
Exit button
Sel/Save button
Menu button Display
Directory button
Delete button
Vol +/- buttons
Voicemail 1 button
Store button
Voicemail 2 button
DND button
Redial/Pause button
Flash button
Hold button
Line 1 & 2 buttons
Headset
button
Microphone
Speaker
button Mute button
Confer
(Conference)
button
CID buttons
#
button
New Call Indicator

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Installing the Phone
1. Choose an area near an electrical outlet and
telephone wall jack. Your phone should be placed
on a level surface, such as a table top or desk.
2. Install 4 AAA-size alkaline batteries (not
included) for back up power in the event of a
power failure.
CAUTION: Unit will not work if electrical power
fails and batteries are depleted or not installed.
Therefore it is important that you replace them
when “REPLACE BATTERY” shows in display in order
to maintain unit operation. As a precaution, you
may want to write down any stored information you
do not want erased.
• Open the battery compartment door located on
the bottom of the phone by inserting a flathead
screw driver into the battery door latch area and
gently tilting the screw driver away from the
battery door to release the latch.
• Insert the batteries as shown on the diagram
inside the battery compartment.
• Snap the battery compartment door back into
place.
IMPORTANT: If you are not going to use the telephone for
more than 30 days, remove the batteries because they can
leak and damage the unit.
3. Connect the AC power adaptor to an electrical
outlet and the plug connector to the back of the
base.
Connections and Setup

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CAUTION: To reduce risk of personal injury, fire, or damage use only the
5-2495A power adaptor listed in the user’s guide. This power adaptor is
intended to be correctly orientated in a vertical or floor mount position.
4. Connect the telephone line cords:
If you have two telephone lines installed on a single jack, plug one end
of the straight telephone line cord into the jack marked Line 1+2 on
the back of the base. Plug the other end into the 2-line wall jack.
If you have two separate telephone line jacks, plug one telephone line
cord into the jack marked Line 1+2 and another cord into the jack
marked Line 2. Plug the other end of each line cord into separate wall
jacks.
Connections and Setup
3
4
5
6
NOTE: To use two line, you must have two telephone lines with unique telephone
numbers. If you only have one telephone line, this phone will still operate, but
only as a single line telephone.