Ricoh Aficio MP 3500P Service manual

Operating Instructions
Printer Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Saving and Printing Using the Document Server
The Functions and Settings of the Machine
Appendix
1
2
3
4
5
6

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Notes
Some illustrations in this manual might be slightly different from the machine.
Depending on your machine, certain units may be optional. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Trouble Shooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.

ii
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Display Panel..........................................................................................................3
Initial Display ..............................................................................................................3
Printer Features Menu ...........................................................................................5
Setting Paper on the Bypass Tray........................................................................9
Setting the Paper Size Using the Control Panel ......................................................11
Setting Custom Size Paper Using the Control Panel ...............................................12
Setting Thick Paper or OHP Transparencies Using the Control Panel ....................13
1. Preparing the Machine
Confirming the Connection Method...................................................................15
Network Connection.................................................................................................15
Local Connection .....................................................................................................18
Installing the Printer Driver.................................................................................19
Quick Install..............................................................................................................19
Installing the Printer Driver for the Selected Port .....................................................21
Using as a Windows Network Printer ................................................................34
Using as a NetWare Print Server/Remote Printer .............................................37
Form Feed................................................................................................................39
Banner Page ............................................................................................................39
Printing after Resetting the Printer ...........................................................................39
Installing the Printer Driver Using USB .............................................................40
Windows Me - USB ..................................................................................................40
Windows 2000 - USB ...............................................................................................42
Windows XP, Windows Server 2003 - USB .............................................................44
Printing with Parallel Connection.......................................................................46
Printing with Bluetooth Connection...................................................................48
Supported Profiles....................................................................................................48
Printing with Bluetooth Connection ..........................................................................49
Configuring Security Mode Settings.........................................................................50
Printing in the Security Mode ...................................................................................50
Making Option Settings for the Printer ..............................................................51
Conditions for Bidirectional Communication ............................................................51
If Bidirectional Communication Is Disabled..............................................................53
Installing Font Manager 2000..............................................................................54
Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................55

iv
2. Setting Up the Printer Driver
PCL - Accessing the Printer Properties.............................................................57
Windows 95/98/Me - Accessing the Printer Properties ............................................57
Windows 2000 - Accessing the Printer Properties ...................................................59
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................61
Windows NT 4.0 - Accessing the Printer Properties ................................................63
RPCS - Accessing the Printer Properties..........................................................66
Windows 95/98/Me - Accessing the Printer Properties ............................................66
Windows 2000 - Accessing the Printer Properties ...................................................68
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................70
Windows NT 4.0 - Accessing the Printer Properties ................................................72
3. Other Print Operations
Printing a PDF File Directly.................................................................................75
Printing Method ........................................................................................................75
Using DeskTopBinder Lite .......................................................................................76
Using commands .....................................................................................................80
Unauthorized Copy Control ................................................................................81
Using [Data security for copying].................................................................................82
Using [Mask type:].....................................................................................................84
Important Notice.......................................................................................................86
Using the Print Job Function..............................................................................87
Selecting the Initial Print Job List .............................................................................90
Printing from the Print Job Screen ....................................................................91
Sample Print.............................................................................................................91
Locked Print .............................................................................................................95
Hold Print .................................................................................................................99
Stored Print ............................................................................................................102
Printing from the List Per User ID Screen .......................................................106
Printing the Selected Print Job...............................................................................106
Printing All Print Jobs .............................................................................................108
Form Feed...........................................................................................................110
Printing from a Selected Tray.................................................................................110
Canceling a Print Job .............................................................................................111
Canceling a Print Job ........................................................................................112
Canceling a Print Job Using the Control Panel ......................................................112
Windows - Canceling a Print Job from the computer .............................................113
Checking the Error Log .....................................................................................114
Spool Printing ....................................................................................................116
User Defined Pages ...........................................................................................117
Printing with the Finisher..................................................................................118
Staple .....................................................................................................................119
Punch .....................................................................................................................121
Collate ....................................................................................................................123
Covers.................................................................................................................125
Chaptering ..........................................................................................................129
No slip sheets.........................................................................................................129
Inserting chapter slip sheets ..................................................................................130
Slip Sheet............................................................................................................131

v
4. Saving and Printing Using the Document Server
Accessing the Document Server......................................................................133
5. The Functions and Settings of the Machine
Mainframe ...........................................................................................................135
Functions................................................................................................................135
Interface .................................................................................................................135
List of the Setting Items ....................................................................................136
Web Image Monitor................................................................................................136
telnet ......................................................................................................................139
UNIX.......................................................................................................................140
Settings that can be used with PostScript 3...........................................................141
6. Appendix
Specifications.....................................................................................................143
Options...................................................................................................................144
INDEX....................................................................................................... 146

vi

1
Notice
❖Declaration of Conformity
Product Name: Printer/Scanner Controller
Model Number: Printer/Scanner Unit Type 4500, Printer Unit Type 4500,
Printer Enhance Option Type 4500, RPCS Printer Unit Type 4500
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
AThis device may not cause harmful interference, and
Bthis device must accept any interference received,
including interference that may cause undesired operation.
AProperly shielded and grounded cables and connectors must be used for
connections to a host computer (and/or peripheral) in order to meet FCC
emission limits.
B An AC adapter with a ferrite core must be used for RF interference suppression.
❖Note to users in the United States of America
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the in-
structions, may cause harmful interference to radio communications. Howev-
er, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or tele-
vision reception, which can be determined by turning the equipment off and
on, the user is encouraged to try to correct the interference by one more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
❖Caution:
Changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate the equipment.
❖Note to users in Canada
This Class B digital apparatus complies with Canadian ICES-003.
❖Remarque concernant les utilisateurs au Canada
❖Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.

2
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

3
Display Panel
This section describes configuration using the display panel when the printer
function is selected.
Initial Display
Important
❒The machine switches to offline when you make settings when the machine
is online. After you complete the setting, the machine switches to online au-
tomatically.
❒If you make a setting when the machine is offline, it will stay offline after-
wards.
❒The function items displayed serve as selector keys. You can select or specify
an item by pressing it lightly.
❒When you select or specify an item on the display panel, it becomes high-
lighted.
❒Keys dimmed (for example, ) cannot be used.
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Printing...”. In-
formation about the print job (user ID
and document name) appears in this sec-
tion.
2. [fOnline]/[Offline]
When you press these keys, the machine
switches between online and offline.
When the machine is online, it can re-
ceive data from the computer.
When the machine is offline, it cannot re-
ceive data from the computer.
3. [Form Feed]
Press to print all the data left in the ma-
chine's input buffer.
• When the machine is online, the status
appears dimly.
• This function is not available with the
RPCS printer language.
4. [Job Reset]
Press to cancel the current print job.
If you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.
ASE003S

4
5. [Print Jobs]
Press to display print jobs sent from a
computer.
6. [Error Log]
Press to display the error logs of print
jobs that sent from a computer.
7. [Spooling Job List]
Press to display spooled jobs.
8. Paper Tray Status indicators
The paper tray settings appear.
Note
❒When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “User Tools (System Set-
tings)”, General Settings Guide.

5
Printer Features Menu
The following explains settings and meanings of functions on Printer Feature.
Printer Feature screen appears when you press the {User Tools/Counter}key. For
details, see “Printer Features Menu”, General Settings Guide.
❖List / Test Print
❖Maintenance
Menu Description
Multiple Lists You can print the configuration page and error log.
Config. Page You can print the machine's current configuration val-
ues.
Error Log You can print error logs listing all errors that occurred
during printing.
Menu List You can print a Menu List showing the machine's
function menus.
PCL Config. / Font Page You can print the current configuration and installed
PCL font list.
This menu can be selected only when the PCL unit is
installed.
PS Config. / Font Page You can print the current configuration and installed
PostScript font list.
This menu can be selected only when the optional
PostScript 3 unit is installed.
PDF Config. / Font Page You can print the current configuration and installed
PDF font list.
This menu can be selected only when the optional
PostScript 3 is installed.
Hex Dump You can print in the Hex Dump mode.
Menu Description
Menu Protect This function lets you protect menu settings from ac-
cidental change. It makes it impossible to change
menu settings with normal procedures unless you
perform the required key operations.
In a network environment, only administrators can
make changes to menu settings.
List / Test Print Lock You can lock the [List / Test Print]menu.
Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the
machine.
Delete All Stored Print Jobs You can delete all print jobs stored in the machine.

6
❖System
Menu Description
Print Error Report You can print an error report when a printer or mem-
ory error occurs.
Auto Continue You can select this to enable Auto Continue. When it
is On, printing continues after a system error occurs.
Memory Overflow Select this to have a memory overflow error report
printed.
Job Separation You can enable Job Separation.
This menu can be selected only when a finisher (op-
tional) is installed.
Auto Delete Temporary Print Jobs You can select to automatically delete print jobs tem-
porarily stored in the machine.
Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored
in the machine.
Initial Print Job List You can set the default Printer screen when you press
[Print Jobs].
Memory Usage You can select the amount of memory used in Font
Priority or Frame Priority, according to paper size or
resolution.
Duplex You can select to have print on both sides of each page.
Copies You can specify the number of print sets. This setting
is disabled if the number of pages to print has been
specified with the printer driver or another command.
Blank Page Print You can select whether or not to print blank pages.
Edge Smoothing You can set to smoothen the edges of printed charac-
ters.
Toner Saving Make setting to select either to apply or not to apply
Toner Saving.
Printer Language You can specify the printer language.
Sub Paper Size You can enable the Auto Substitute Paper Size
(A4↔LT) feature.
Page Size You can select the default paper size.
Letterhead Setting You can rotate original images when printing.
When printing, original images are always rotated by
180 degrees. Therefore, output might not be as expect-
ed when printing onto letterhead or preprinted paper
requiring orientation. Using this function, you can
specify image rotation.
Bypass Tray Setting Priority You can specify which of the two options, (Printer)
Driver / Command or Machine Settings, has priority
for determining the paper size for the bypass tray.

7
❖Host Interface
❖PCL Menu
This menu can be selected only when the PCL unit is installed.
Edge to Edge Print You can select whether or not to print on the entire
sheet.
Default Printer Language You can set the default printer language if the machine
cannot find the printer language automatically.
Tray Switching You can set to switch the paper tray.
Menu Description
I/O Buffer You can set the size of the I/O Buffer. Normally it is
not necessary to change this setting.
I/O Timeout You can set how many seconds the machine should
wait before ending a print job. If data from another
port usually arrives in the middle of a print job, you
should increase this timeout period.
Menu Description
Orientation You can set the page orientation.
Form Lines You can set the number of lines per page.
Font Source You can set the storage location of the default font.
Font Number You can set the ID of the default font you want to use.
Point Size You can set the point size you want to use for the se-
lected font.
Font Pitch You can set the number of characters per inch for the
selected font.
Symbol Set You can specify the set of print characters for the se-
lected font. The available options are as follows:
Courier Font You can select a courier font type.
Extend A4 Width You can extend the printing area width when printing
on A4 sheet with PCL.
Append CR to LF When set to On, a carriage return will follow each line
feed: CR=CR, LF=CR−LF, FF=CR−FF.
Resolution You can set the print resolution in dots per inch.
Menu Description

8
❖PS Menu (optional)
❖PDF Menu (optional)
This menu can be selected only when the optional PostScript 3 unit is in-
stalled.
Note
❒Some options do not appear depending optional units or selected printer lan-
guages.
❒The PCL printer language is optional depending on the options installed on
the machine, but is required if the PCL unit is installed.
❒Some options cannot be set depending on security settings.
Reference
For details, see “Printer Features”, General Settings Guide.
For more information about copier features and system settings, see Copy
Reference and General Settings Guide.
Menu Description
Data Format You can select a data format.
Resolution You can set the print resolution in dots per inch.
Menu Description
Change PDF Password You can set the password for the PDF file executing
PDF Direct Print.
PDF Group Password You can set the group password already specified
with DeskTopBinder Lite.
Resolution You can set the print resolution in dots per inch.

9
Setting Paper on the Bypass Tray
This section gives instructions for setting paper on the bypass tray.
For details about paper size and paper type, see “Recommended Paper Size and
Types”, About This Machine.
Paper within the following dimensions can be set in the bypass tray:
• Vertical: 100 - 297 mm (3.9 - 11.7 in.)
• Horizontal: 148 - 600 mm (5.8 - 23.6 in.)
Important
❒The following functions are disabled when printing from the bypass tray:
• Duplex printing (when the optional unit is installed)
•AutoTraySelect
•AutoTraySwitching
• Rotating collate
• Staple (when the optional unit is installed)
• Punch (when the optional 2 Tray Finisher is installed)
❒Be sure to set the paper size using the printer driver when printing data from
the computer. The paper size set using the printer driver has priority over the
one set using the display panel.
❖Printing onto paper with specific orientation
When printing onto paper that has specific orientation requirements, such as
envelopes or letterhead paper, be sure to set as the followings:
• If the paper feed orientation is L, insert paper print side down in the by-
pass tray, and set the bottom edge of the paper toward the machine.
• If the paper feed orientation is K, insert paper print side down in the by-
pass tray, and set the bottom edge of the paper toward you.
To print on paper that is set in the opposite position to either of the correct
positions described above, rotate the print image 180 degrees using the print-
er driver. For details, see the printer driver Help.

10
AOpen the bypass tray.
BAdjust the paper guides to the paper size.
If the paper guides are not flush against the paper, skewing and misfeeds
might occur.
1. Extender
2. Paper Guide
CGently insert paper facing down into the bypass tray until the beeper
sounds.
Fan the paper to get air between the sheets to avoid a multi-sheet feed.
DSelect the paper size.
Note
❒Open out the extender to support paper sizes larger than A4 L, 81/2×11 L.
❒When setting an OHP transparency, make sure that its front and back sides
are properly positioned.
Reference
For printer driver settings, see the printer driver Help.
Select paper type when printing onto OHP transparencies or thick paper
(over 127.9 g/m2). For details, see p.13 “Setting Thick Paper or OHP Trans-
parencies Using the Control Panel”.
AJL006S
AJL007S

11
Setting the Paper Size Using the Control Panel
Follow the procedure below to set the machine using the control panel when
loading standard size paper onto the bypass tray.
Important
❒The following procedures are not required if you select [Driver / Command]from
[Bypass Tray Setting Priority]in [System]of [Printer Features]. In that case, set the
paper size using the printer driver. For details, see General Settings Guide.
❒If you select [Machine Settings]from [Bypass Tray Setting Priority]in [System]of
[Printer Features](see “Printer Features”, General Settings Guide), the settings
made using the control panel have priority over the printer driver settings.
❒If the printer driver is not used, select [Machine Settings]from [Bypass Tray Set-
ting Priority]in [System]of [Printer Features](see “Printer Features”, General Set-
tings Guide). Set paper size using the control panel.
❒Thick paper and OHP transparencies are delivered face up on the top of the
preceding page; therefore, the prints need to be rearranged into the correct or-
der. To avoid this, select [Reverse order print]in the RPCS printer driver set-
tings to deliver the prints in the correct page order.
APress the {User Tools/Counter}key on the control panel.
BPress [System Settings].
CPress the [Tray Paper Settings]tab.
DPress [TNext]to scroll through the list.
EPress [Printer Bypass Paper Size].
FSelect the paper size.
Press [UPrevious]or [TNext]to scroll through the list.
GPress [OK].
HPress the {User Tools/Counter}key.
Reference
When loading thick paper or OHP transparencies, select paper size and pa-
per type. For details, see p.13 “Setting Thick Paper or OHP Transparencies
Using the Control Panel”.
AJM002S

12
Setting Custom Size Paper Using the Control Panel
Follow the procedure below to set the machine using the control panel when
loading custom size paper onto the bypass tray.
Important
❒The following procedures are not required if you select [Driver / Command]
from [Bypass Tray Setting Priority]in [System]of [Printer Features](see “Printer
Features”, General Settings Guide). In that case, set the paper size using the
printer driver.
❒If you select [Machine Settings]from [Bypass Tray Setting Priority]in [System]of
[Printer Features](see “Printer Features”, General Settings Guide), the settings
made using the control panel have priority over the printer driver settings.
❒If the printer driver is not used, select [Machine Settings]from [Bypass Tray Set-
ting Priority]in [System]of [Printer Features](see “Printer Features”, General Set-
tings Guide). Set paper size using the control panel.
APress the {User Tools/Counter}key on the control panel.
BPress [System Settings].
CPress the [Tray Paper Settings]tab.
DPress [TNext]to scroll through the list.
EPress [Printer Bypass Paper Size].
FPress [Custom size].
If a custom size is already set, press [Change Size].
GPress [Vertical].
HEnter the vertical size of the paper using the number keys, and then press {#}.
IPress [Horizontal].
J Enter the horizontal size of the paper using the number keys, and then press { # } .
KPress [OK].
The paper sizes entered are displayed.
LPress [OK].
MPress the {User Tools/Counter}key.
Note
❒ When loading OHP transparencies or thick paper, set paper size and paper type.
❒For printer driver settings, see the printer driver Help.