Ricoh Aficio SP 3400SF User manual

Quick Guide
Read this manual carefully before you use the product and keep it handy for future
reference. For safe and correct use, please be sure to read "Safety Information"
before using the machine.
SP 3400SF/SP 3410SF
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Troubleshooting
Removing Paper Jams
Print Cartridge

2
Table of Contents
Names and Locations
Exterior 3
Interior 4
Control Panel 5
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Troubleshooting
Removing Paper Jams
Print Cartridge
Initial Screen and Basic Operation 7
Advanced Photocopy Settings 9
I
nitial Screen and Basic Operation 12
Advanced Scan Settings 18
Initial Screen and Basic Operation for Sending a Fax 19
Advanced Scan Settings 22
Error and Status Messages on the Screen 23
Printing or Scanning Problems 28
Fax Transmission Problems 29
Removing Inner/Lower/Upper Jam 30
Removing Bypass Tray Jam 32
Removing Outer/Duplex Jam 34
Removing from the ADF 38
Before Replacing the Print Cartridge 41
Replacing the Print Cartridge 42

Names and Locations
3
Exposure Glass Cover
Open this cover to place originals on theexpo-
sure glass.
Tray 2 (option)
Exposure Glass
Place originals here sheet by sheet.
Output Tray/Stop
Fences
Printed paper is output here.
Raise this fence to prevent paper
from falling off.
Tray 1
Front Cover/Bypass
Tray
Open this cover to replace the
print cartridge or remove jammed
paper. Pull open the bypass tray
to load paper.
Control Panel
USB Flash Disk Port
Insert a USB flash disk to store scanned files
using the Scan to USB function.
Output Tray for the
ADF
Originals scanned with the ADF
are output here.
Input Tray for the ADF
Place stacks of originals here. They will feed in
automatically.
ADF (Auto document feeder)
Cover
Open this cover to remove originals jammed in
the ADF.
Exterior

Names and Locations
4
BSP253SBSP409S
Print Cartridge
Messages appear on the
screen when the print
cartridge needs to be
replaced, or a new cartridge
needs to be prepared.
Interior

Names and Locations
5
Screen
Displays current status and messages.
Menu keys
Press any of these four keys to display the menu for configuring the settings of the
machine's current operation mode (copier, scanner, or fax).
• [ ] key
Press to exit to the previous level of the menu tree.
• [ ] [ ] keys
Press to scroll through the current level of the menu tree. When entering characters,
press the [ ] or [ ] key to move the cursor left or right, respectively.
• [OK] key
Press to confirm settings or enter the next level of the menu tree.
Number keys
Use to enter numerical values when specifying settings such as fax numbers and copy
quantities, or enter letters when specifying names.
[Start] key
Press to scan or copy, or start sending a fax.
[Clear/Stop] key
• While the machine is processing a job: press to cancel the current job.
• While configuring the machine: press to cancel the current setting and return to
standby mode.
• While in standby mode: press to cancel temporary settings such as the image
density or resolution.
Control Panel

Names and Locations
6
[Pause/Redial] key
• Pause: (fax mode)
• Redial: (scanner mode/fax mode)
[On Hook Dial] key
(fax mode)
[Address Book] key
(scanner mode/fax mode)
[User Tools] key
Press to display the menu for configuring the
machine's system settings.
[Image Quality] key
(copier mode/scanner mode/fax mode)
[Density] key
(copier mode/scanner mode/fax mode)
[Scanner]/[Facsimile]/
[Copy] key
Press to switch the machine's
operation mode.
[Reduce/Enlarge] key
(copier mode/scanner mode)
[Shift] key
(scanner mode/fax mode)
One Touch buttons
(scanner mode/fax mode)
Control Panel

7
Using the Copier Function
The following is the initial screen in copier mode.
1. Reproduction ratio
2. Status of the machine
3. Copy quality
4. Paper size
5. Copy quantity
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
Press the [Copy] key.
Place the original face down on the exposure glass or face up
in the ADF.
Lift the ADF carefully without holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
BSP086S
BSP412S
• If necessary, configure advanced photocopy settings. For more details, see "Advanced Photo-
copy Settings" on page 9.
BAA350S
BSP043S
Initial Screen and Basic Operation

8
Using the Copier Function
To make multiple copies, enter the number of copies using the
number keys.
• The maximum number of copies is 99.
Press the [Start] key.
• To cancel photocopying, press the [Copy] key, and then press the [Clear/Stop] key.
• If a paper jam occurs, printing stops after the current page has been printed out. After the
jammed paper is removed, printing restarts from the jammed page automatically.
• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page.
• For information about originals, see "Getting Started", User Guide.
BSP089S
Initial Screen and Basic Operation

9
Using the Copier Function
vMaking Enlarged or Reduced Copies
You can specify the reduction or enlargement ratio for the current job. There are two ways to set
the scaling ratio: using a preset ratio or manually specifying a custom ratio.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select the desired ratio, and then press the
[OK] key.
3. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys, and then
press the [OK] key.
vCopying Multiple Pages onto One Sheet
• This function is only available when the original is set in the ADF, not when it is set on the
exposure glass.
• To use this function, the paper size used for printing copies must be set to A4, Letter, or Legal.
You can set 2-in-1/4-in-1 copy mode for the current job.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select [2in1] or [4in1], and then press the [OK]
key.
3. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key.
The following types of printout format can be selected depending on your preference.
Printout formats for 2-in-1 copying
[Portrait] [Landscape]
Printout formats for 4-in-1 copying
[Portrait Row] [Landscape Row]
[Portrait Column] [Landscape Column]
BPC225S
BPC226S
BPC227S
BPC229S
BPC228S
BPC230S
Advanced Photocopy Settings

Using the Copier Function
10
vMaking 2-sided Copies Automatically (SP 3410SF)
• This function is available with the SP 3410SF model only.
• This function is only available when the original is set in the ADF, not when it is set on the
exposure glass.
• Paper size must be A4, Letter, or Legal, and paper type must be thin, plain, recycled, color,
preprinted or prepunched.
You can set the machine to copy in duplex copy mode.
1. Press the [Copy] key.
2. Press any menu key.
3. Press the [ ][ ] keys to select [Duplex Copy], and then press the [OK] key.
4. Press the [ ][ ] keys to select copy orientation from [Top to Top] or [Top to Bottom], and then
press the [OK] key.
5. Press the [ ][ ] keys to select original orientation from [Portrait] or [Landscape], and then press
the [OK] key.
6. Confirm the setting, and then press the [ ] key.
7. Press the [Clear/Stop] key to return to the initial screen.
"Duplex" appears on the display, indicating that the machine is now in duplex copy mode.
The following types of printout format can be selected depending on your preference.
Printout formats for Top-to-Top copying
[Portrait] [Landscape]
BPC232S
BPC233S
Printout formats for Top-to-Bottom copying
[Portrait] [Landscape]
BPC234S
BPC235S
• After this function is set, all subsequent copies will be 2-sided, unless you cancel the setting
by selecting [Off] for [Duplex Copy].
• You can make 2-sided copies manually with the SP 3400SF model. For details, see "Making
2-sided Copies", User Guide.
Advanced Photocopy Settings