Ricoh Gestetner DSm790 User manual

Operating Instructions
Copy/Document Server
Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Placing Originals
Copying
Connect Copy
Document Server
Appendix
1
2
3
4
5

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see “Machine Types”, About This Machine.)
• Type 1: 90 copies/minute (A4K, 81/2" ×11"K)
• Type 2: 110 copies/minute (A4K, 81/2" ×11"K)
• Type 3: 135 copies/minute (A4K, 81/2" ×11"K)
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing, e-mail addresses, and user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• Manuals for This Machine
•SafetyInformation
• Quick Reference Copy Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
What You Can Do with This Machine
Functions differ depending on machine type and options.
Reference
p.3 “Functions Requiring Optional Configurations”
Types of Duplex Copies
❖1-sided 2 Pages →2-sided 1 Page
See p.75 “Duplex”.
❖2-sided 1 Page →2-sided 1 Page
See p.75 “Duplex”.
❖1-sided 4 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
GCBOOK0E

iv
❖1-sided 8 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
AFront
BBack
❖1-sided 16 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
AFront
BBack
❖2-sided 2 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
ANP020S
GCSHVY5E
GCSHVY1E

v
❖2-sided 4 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
AFront
BBack
❖2-sided 8 Pages →2-sided 1 Page
See p.82 “Two-Sided Combine”.
AFront
BBack
❖Bound Originals →2-sided Pages
See p.87 “Booklet/Magazine”.
GCSHVY2E
GCSHVY6E

vi
❖Front/Back Bound →Originals 2-sided Pages
See p.87 “Booklet/Magazine”.
❖Mix 1 & 2 Sided
See p.93 “Mix 1 & 2 Sided”.
Copying Book Originals
❖1-sided 4 Pages →Booklet
See p.87 “Booklet/Magazine”.
•Opentoleft
GCKONZ0J
GCBOOK0E

vii
•Opentoright
❖2-sided 2 Pages →Booklet
See p.87 “Booklet/Magazine”.
•Opentoleft
•Opentoright
❖1-sided →Magazine
See p.87 “Booklet/Magazine”.
•Opentoleft
GCBOOK1E
GCAH010E
GCAH020E
GCBOOK3E

viii
•Opentoright
❖2-sided →Magazine
See p.87 “Booklet/Magazine”.
•Opentoleft
•Opentoright
GCBOOK4E
GCAH030E
GCAH040E

ix
Combining Multiple Pages onto a Single Page
See p.79 “One-Sided Combine”.
❖1-sided 2 Pages →1-sided 1 Page
❖1-sided 4 Pages →1-sided 1 Page
❖1-sided 8 Pages →1-sided 1 Page
GCSHVY7E
GCSHVY8J
GCSHVY3J

x
❖2-sided 1 Page →1-sided 1 Page
❖2-sided 2 Pages →1-sided 1 Page
❖2-sided 4 Pages →1-sided 1 Page
GCSHVYOJ
GCSHVYBJ
GCSHVY4J

xi
Copying Originals Such as Books
❖Bound Originals →1-sided Pages
See p.85 “Series Copies”.
❖Bound Originals →2-sided Pages
See p.87 “Booklet/Magazine”.
❖Front/Back Bound Originals →2-sided Pages
See p.87 “Booklet/Magazine”.
CP2B0100

xii
Copying 2-Sided Pages onto 1-Sided Pages
See p.85 “Series Copies”.
❖2-sided 1 Page →1-sided 2 Pages
CP2B0200

xiii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Copying Book Originals............................................................................................. vi
Combining Multiple Pages onto a Single Page ......................................................... ix
Copying Originals Such as Books............................................................................. xi
Copying 2-Sided Pages onto 1-Sided Pages........................................................... xii
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Functions Requiring Optional Configurations....................................................3
Display Panel..........................................................................................................4
Simplified Display.......................................................................................................5
User Tools Menu (Copier/Document Server Features) ......................................6
1. Placing Originals
Originals ...............................................................................................................13
Sizes and Weights of Recommended Originals.......................................................13
Originals not recommended for the Auto Document Feeder (ADF) ......................14
Sizes Detectable by the Auto Paper Select .............................................................15
Sizes difficult to detect...........................................................................................16
Missing Image Area .................................................................................................17
Placing Originals..................................................................................................18
Original Orientation ..................................................................................................18
Reverse Orientation .................................................................................................20
Placing Originals on the Exposure Glass.................................................................21
Placing Originals in the Auto Document Feeder ......................................................22
Batch mode ..............................................................................................................23
SADF mode..............................................................................................................24
Mixed size mode ......................................................................................................25
Thin Mode ................................................................................................................26
Original size .............................................................................................................27
Regular sizes.........................................................................................................27
Custom sizes ......................................................................................................... 27
2. Copying
Basic Procedure...................................................................................................29
Interrupt Copy ..........................................................................................................30
Left Original Beeper .................................................................................................31
Copying onto Tab Stock...........................................................................................31
Surplus tab stock auto eject ..................................................................................33
When copying onto OHP Transparencies................................................................34
Auto Start .................................................................................................................34

xiv
Job Preset ................................................................................................................35
Job Preset display .................................................................................................35
To check job contents............................................................................................36
To change job contents after checking..................................................................36
To delete a job after checking its contents ............................................................37
Deleting a Job ..........................................................................................................37
Job List .................................................................................................................38
Job List screen .........................................................................................................38
Checking jobs in the print queue..............................................................................39
Changing the order of jobs.......................................................................................40
Holding print jobs .....................................................................................................41
Deleting jobs ............................................................................................................41
Checking Job History ...............................................................................................42
Copying from the Multi Bypass Tray .................................................................43
Setting the tab stock in the multi bypass tray (Tray 7) .............................................44
When copying onto Regular Size Paper ..................................................................45
When copying onto Custom Size Paper ..................................................................46
When copying onto Special Paper ...........................................................................47
Copier Functions .................................................................................................48
Adjusting Copy Image Density .................................................................................48
Auto image density ................................................................................................48
Manual image density............................................................................................49
Combined auto and manual image density ...........................................................49
Selecting the Original Type Setting..........................................................................50
Selecting Copy Paper ..............................................................................................51
Auto Paper Select..................................................................................................52
Manual Paper Select .............................................................................................52
Preset Reduce/Enlarge ............................................................................................53
Create Margin function ..........................................................................................55
Zoom ........................................................................................................................55
To select the ratio with [o]and [n].....................................................................56
To enter the ratio with the number keys ................................................................56
Auto Reduce/Enlarge ...............................................................................................57
Size Magnification ....................................................................................................58
Directional Magnification (%) ...................................................................................59
To enter the ratio with the number keys ................................................................60
To specify a ratio with [o]and [n]......................................................................60
Directional Size Magnification (mm).........................................................................61
Sort...........................................................................................................................63
Sample copy..........................................................................................................64
Changing the Number of Sets ...............................................................................65
When memory is full..............................................................................................65
Shift tray off in sort/stack .......................................................................................66
Separation .............................................................................................................66
Stack ........................................................................................................................67
Staple .......................................................................................................................68
Punch .......................................................................................................................71
3 Edges Full Bleed ...................................................................................................73
Z-fold ........................................................................................................................74
Using the Z-fold Support Tray ...............................................................................74
Z-fold positions and Z-folding Copies ....................................................................75
Duplex ......................................................................................................................75
Originals and copy orientation ...............................................................................78

xv
One-Sided Combine.................................................................................................79
Two-Sided Combine.................................................................................................82
Series Copies...........................................................................................................85
Booklet/Magazine.....................................................................................................87
Creep Adjustment ....................................................................................................92
Mix 1 & 2 Sided ........................................................................................................93
Scanning Position ....................................................................................................94
Margin Adjustment ...................................................................................................96
Erase........................................................................................................................97
Border Erase (same width)....................................................................................99
Border Erase (different width)..............................................................................100
Centre/Border Erase (same width)......................................................................101
Centre/Border Erase (different width)..................................................................102
Inside Erase.........................................................................................................103
Outside Erase......................................................................................................104
Background Numbering .........................................................................................105
Preset Stamp .........................................................................................................106
Changing the stamp position, size and density ...................................................108
User Stamp ............................................................................................................109
Changing the user stamp position.......................................................................111
To program the user stamp .................................................................................112
To delete the user stamp.....................................................................................114
Date Stamp ............................................................................................................115
To change the format of date ..............................................................................117
To change the date stamp position .....................................................................118
Page Numbering ....................................................................................................118
Changing the stamp position...............................................................................121
Specifying the first printing page and start number
(“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”, “Page 1,Page 2...”).........................121
Specifying the first printing page and start number (“1/5,2/5…”).........................122
Specifying the first printing page and start number (“1-1,1-2…”) ........................123
Stamp Text.............................................................................................................124
Changing the stamp position...............................................................................125
Image Repeat.........................................................................................................126
Double Copies........................................................................................................127
Centring..................................................................................................................128
Positive/Negative ...................................................................................................130
Covers....................................................................................................................131
Designate ...............................................................................................................133
Chapters.................................................................................................................134
Designation Sheet Copy ........................................................................................135
Blank Slip Sheets ...................................................................................................137
Slip Sheets .............................................................................................................138
Copy Face Up ........................................................................................................140
Storing Originals in the Document Server ......................................................141
Programs ............................................................................................................143
Storing a Program ..................................................................................................143
Changing a Stored Program ..................................................................................144
Deleting a Program ................................................................................................145
Recalling a Program...............................................................................................145
Programming Defaults in Initial Display .................................................................146

xvi
3. Connect Copy
What is Connect Copy?.....................................................................................147
How It Works..........................................................................................................148
Machine Types and Options................................................................................148
Interrupt Copy......................................................................................................148
Before You Start..................................................................................................149
Connect Copy Display Panel ............................................................................150
Display panel of the sub-machine ..........................................................................152
Using Connect Copy..........................................................................................153
Order of Copy Output.............................................................................................156
Auto Reset when using Connect Copy................................................................157
Auto Off ...............................................................................................................157
Exiting Connect Copy.............................................................................................157
Copying Stored Documents Using Connect Print ..................................................158
Using Job Preset in Connect Copy..................................................................160
Connect Copy Job Flow ....................................................................................162
When One of the Two Machines is Idle .................................................................162
Using the idle machine as the main machine (Connect Copy)............................163
Using the machine currently copying as the main machine (Connect Copy: Job Preset) ....164
When Both Machines are in Use............................................................................164
When both machines are copying the same number of originals
(Connect Copy: Job Preset) ..............................................................................165
When one machines is copying a larger number of originals (Connect Copy: Job Preset) ...166
4. Document Server
Relationship between Document Server and Other Functions .....................167
Document Server Display ......................................................................................168
Simplified Display...................................................................................................169
Preview Display......................................................................................................170
Using the Document Server..............................................................................172
Storing Data ...........................................................................................................172
To register or change a user name
(When using a user name registered to the Address Book)..............................174
To register or change a user name
(When using a user name not registered to the Address Book)........................175
To register or change a user name
(When no name is registered to the Address Book)..........................................176
To change a file name .........................................................................................176
To set or change a Password..............................................................................177
Changing User Name, File Name or Password of a Stored Document .................178
Checking the Details of a Stored Document ..........................................................179
Searching for a Stored Document..........................................................................180
To search by file name ........................................................................................180
To search by user name......................................................................................181
Printing a Stored Document ...................................................................................182
When Interrupting Printing...................................................................................183
Changing Number of Print Copies while Printing is in Progress..........................184
Sample Print ........................................................................................................184
Printing the First Page.........................................................................................185
Printing a Specified Page ....................................................................................186
Printing a Specified Range..................................................................................186

xvii
Edit File ..................................................................................................................187
Combining Files...................................................................................................187
Inserting Documents............................................................................................188
Deleting Pages ....................................................................................................188
Copying Documents ............................................................................................189
Print Backup ........................................................................................................190
Deleting a Document..............................................................................................190
Displaying a Document in Document Server with Web Image Monitor..................191
Downloading Stored Documents............................................................................192
5. Appendix
Function Compatibility ......................................................................................193
Supplementary Information ..............................................................................195
INDEX....................................................................................................... 206

xviii