Ricoh Pro C7100s User manual

Operating Instructions
About This Machine
For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

TABLE OF CONTENTS
1. Easy Search
Searching by What You Want to Do................................................................................................................7
I Want to Reduce my Costs........................................................................................................................... 7
I Want to Use Scanned Files on the Computer............................................................................................8
I Want to Register Destinations..................................................................................................................... 9
I Want to Operate the Machine More Effectively.......................................................................................9
What You Can Do with This Machine............................................................................................................11
You Can Customize the [Home] Screen.................................................................................................... 11
You Can Make Copies Using Various Functions...................................................................................... 12
You Can Print Data Using Various Functions.............................................................................................13
You Can Utilize Stored Documents............................................................................................................ 14
You Can Use the Scanner in a Network Environment.............................................................................. 15
You Can Embed Text Information in Scanned Files.................................................................................. 15
You Can Prevent Information Leakage (Security Functions).....................................................................16
You Can Centrally Control Scan Conditions and Distribution................................................................. 17
You Can Monitor and Set the Machine Using a Computer.....................................................................17
You Can Prevent Unauthorized Copying.................................................................................................. 18
2. Getting Started
Overview of This Machine.............................................................................................................................. 21
Names of Major Features........................................................................................................................... 21
Model-Specific Information........................................................................................................................ 21
Functions Requiring Optional Configurations............................................................................................22
Guide to Names and Functions of Components............................................................................................26
Guide to Functions of the Attention Light....................................................................................................30
Guide to Functions of the Machine's Options................................................................................................32
Guide to Functions of the Machine's External Options.............................................................................32
Guide to Functions of the Machine's Internal Options/Option Controller............................................. 37
Guide to the Names and Functions of the Machine's Control Panel........................................................... 39
Adjusting the Angle of the Control Panel................................................................................................... 41
Inserting/Removing a Memory Storage Device........................................................................................... 43
Inserting an SD Card................................................................................................................................... 43
Inserting a USB Flash Memory Device.......................................................................................................44
Removing an SD Card.................................................................................................................................45
1

Removing a USB Flash Memory Device.................................................................................................... 45
Changing Modes............................................................................................................................................. 46
Displaying the [Home] Screen....................................................................................................................46
How to Use the [Top] Screen and the [Home] Screen............................................................................. 46
Changing Modes by Pressing the Icons on the [Home] Screen.............................................................. 49
Changing Modes by Pressing the Function Keys...................................................................................... 50
System Reset.................................................................................................................................................53
How to Use the Screens on the Control Panel...............................................................................................54
How to Use the [Copier] Screen................................................................................................................ 54
How to Use the [Document Server] Screen............................................................................................... 55
How to Use the [Printer] Screen..................................................................................................................60
How to Use the [Scanner] Screen.............................................................................................................. 61
How to Use the [Information] Screen.........................................................................................................73
Switching Screen Patterns........................................................................................................................... 74
Changing the Display Language................................................................................................................75
Logging In the Machine...................................................................................................................................77
When the Authentication Screen Is Displayed.......................................................................................... 77
User Code Authentication Using the Control Panel.................................................................................. 77
User Code Authentication Using a Printer Driver...................................................................................... 78
Logging In Using the Control Panel............................................................................................................78
Logging Out Using the Control Panel.........................................................................................................78
Auto Logout Function................................................................................................................................... 79
Logging In Using a Printer Driver................................................................................................................79
Logging In Using Web Image Monitor......................................................................................................80
Logging Out Using Web Image Monitor...................................................................................................80
User Lockout Function..................................................................................................................................81
Changing the Login Password.................................................................................................................... 81
Turning On/Off the Power..............................................................................................................................84
Turning On/Off the Power..........................................................................................................................84
Saving Energy.............................................................................................................................................. 85
Anti-humidity Heater Switch........................................................................................................................87
Entering Text..................................................................................................................................................... 89
Character Entry Display.............................................................................................................................. 89
2

Available Characters...................................................................................................................................92
Entering Text.................................................................................................................................................93
Software that You Can Download..................................................................................................................96
Device Manager NX................................................................................................................................... 96
SmartDeviceMonitor for Client................................................................................................................... 96
Using the Ring Binder and the High Capacity Stacker................................................................................. 97
Using the Ring Binder.................................................................................................................................. 97
Using the High Capacity Stacker.............................................................................................................100
3. Information for This Machine
Information on Environmental Regulations.................................................................................................. 105
ENERGY STAR Program........................................................................................................................... 105
Energy Saving Functions...........................................................................................................................105
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 107
Note for the Battery and/or Accumulator Symbol (For EU Countries Only) (mainly
Europe).......................................................................................................................................................108
Environmental Advice for Users (mainly Europe)............................................................... 108
Notes to Users in the State of California (Notes to Users in USA) (mainly North America)...
.................................................................................................................................................................... 109
4. Paper Specifications and Adding Paper
Placing Originals........................................................................................................................................... 111
Recommended Original Sizes and Weights...........................................................................................111
Sizes Detectable with Auto Paper Select.................................................................................................114
Placing Originals on the Exposure Glass................................................................................................ 116
Placing Originals in the Auto Document Feeder.....................................................................................118
Loading Paper................................................................................................................................................120
Precautions for Loading Paper................................................................................................................. 120
Loading Paper into Tray 1........................................................................................................................ 122
Loading Paper into the A3/11 × 17 Tray Unit.......................................................................................124
Loading Paper into Tray 2........................................................................................................................ 125
Loading Paper into the Multi Bypass Tray (Tray A)................................................................................126
Loading Paper into the Three-tray Wide Large Capacity Tray............................................................. 129
Loading Paper into the Two-tray Wide Large Capacity Tray................................................................130
Loading Paper into the Interposer............................................................................................................131
3

Loading Cover Sheets into the Interposer of the Perfect Binder.............................................................132
Loading Orientation-fixed Paper or Two-sided Paper...........................................................................135
Changing the Paper Size.............................................................................................................................. 138
Precautions for Changing the Paper Size................................................................................................138
Changing the Paper Size in Tray 2..........................................................................................................138
Changing the Paper Size in the Three-tray Wide Large Capacity Tray............................................... 141
Changing the Paper Size in the Two-tray Wide Large Capacity Tray................................................. 147
Changing to a Size That Is Not Automatically Detected....................................................................... 152
Changing to a Custom Paper Size...........................................................................................................153
Recommended Paper.................................................................................................................................... 154
Recommended Paper Sizes and Types................................................................................................... 154
Unusable Paper......................................................................................................................................... 179
Paper Storage............................................................................................................................................180
5. Convenient Functions
Registering Frequently Used Functions.........................................................................................................181
Registering Functions in a Program..........................................................................................................181
Registering a Shortcut to a Program to the [Home] Screen................................................................... 186
Deleting a Shortcut to a Program from the [Home] Screen................................................................... 187
Recalling a Stored Program..................................................................................................................... 188
Changing a Stored Program.................................................................................................................... 189
Deleting a Stored Program.......................................................................................................................190
Changing the Default Functions of the Initial Screen.................................................................................. 192
Customizing the [Home] Screen...................................................................................................................194
Types of [Home] Screens and How to Customize Them........................................................................194
Adding Icons to the [Home] Screen.........................................................................................................195
Changing the Order of Icons on the [Home] Screen............................................................................. 198
Deleting an Icon on the [Home] Screen.................................................................................................. 200
Displaying an Image on the [Home] Screen...........................................................................................201
Restoring the [Home] Screen Default.......................................................................................................203
Checking Machine Status and Settings....................................................................................................... 204
Managing Jobs..............................................................................................................................................207
Types of Screens to Manage Jobs...........................................................................................................207
Checking Jobs in the Job List.....................................................................................................................211
4

Changing the Order of Jobs.....................................................................................................................211
Holding Jobs..............................................................................................................................................212
Deleting Jobs..............................................................................................................................................213
Checking the Job History.......................................................................................................................... 214
6. Maintenance and Specifications
General Requirements...................................................................................................................................215
Dos and Don'ts.......................................................................................................................................... 215
Saving Printouts......................................................................................................................................... 217
Backing Up Hard Disk Data..................................................................................................................... 217
Replenishing and Replacing Consumables................................................................................................. 218
Adding Toner.............................................................................................................................................218
Replacing the Waste Toner Bottle............................................................................................................221
Adding Staples.......................................................................................................................................... 222
Replacing Ring Combs..............................................................................................................................223
Filling the Glue Container.........................................................................................................................225
Where to Put Your Machine......................................................................................................................... 226
Moving the Machine.................................................................................................................................226
Optimum Environmental Conditions After Moving the Machine...........................................................226
Maintaining Your Machine...........................................................................................................................231
How to Clean the Machine...................................................................................................................... 231
Cleaning the Exposure Glass and Scanning Glass................................................................................231
Cleaning the Auto Document Feeder.......................................................................................................232
Cleaning the Power Cord Plug.................................................................................................................233
Checking the Earth Leakage Breakers.....................................................................................................234
Useful Information..........................................................................................................................................237
Counter.......................................................................................................................................................237
Inquiry........................................................................................................................................................ 237
Specifications................................................................................................................................................. 240
Specifications for the Main Unit............................................................................................................... 240
Specifications for the Document Server...................................................................................................244
Specifications for Printer........................................................................................................................... 244
Specifications for Scanner........................................................................................................................245
Specifications for Auto Document Feeder...............................................................................................248
5

Specifications for Finisher SR5050..........................................................................................................249
Specifications for Booklet Finisher SR5060............................................................................................252
Specifications for Punch Unit.................................................................................................................... 257
Specifications for Interposer.....................................................................................................................258
Specifications for Multi-Folding Unit........................................................................................................258
Specifications for Three-Tray Wide Large Capacity Tray......................................................................260
Specifications for Two-Tray Wide Large Capacity Tray........................................................................260
Specifications for Multi Bypass Tray (Tray A).........................................................................................261
Specifications for Decurl Unit................................................................................................................... 262
Specifications for Trimmer.........................................................................................................................262
Specifications for Ring Binder...................................................................................................................263
Specifications for Perfect Binder...............................................................................................................264
Specifications for Buffer Pass Unit............................................................................................................265
Specifications for High Capacity Stacker................................................................................................266
7. Appendix
Trademarks.....................................................................................................................................................269
6

1. Easy Search
You can search for a description by what you want to do. Also, this machine's distinctive functions are
explained.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
I Want to Reduce my Costs
BRL059S
Printing multi-page documents on both sides of sheets (Duplex Copy)
See Copy/ Document Server for details.
Printing multi-page documents on a single sheet (Combine)
See Copy/ Document Server for details.
Checking how much paper is saved ([Information] screen)
page 73 "How to Use the [Information] Screen"
Reducing electricity consumption
page 85 "Saving Energy"
7

I Want to Use Scanned Files on the Computer
BQX138S
Sending scan files
See Scan for details.
Sending the URL of the folder in which scan files are stored
See Scan for details.
Storing scan files in a shared folder
See Scan for details.
Storing scan files on media
See Scan for details.
Embedding text information in scanned files
See Scan for details.
Managing and using documents converted to electronic formats (Document Server)
See Copy/ Document Server for details.
1. Easy Search
8

I Want to Register Destinations
CAY062
Using the control panel to register destinations in the Address Book
See Scan for details.
I Want to Operate the Machine More Effectively
BQX139S
Registering and using frequently-used settings (Program)
page 181 "Registering Functions in a Program"
Searching by What You Want to Do
9

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))
page 192 "Changing the Default Functions of the Initial Screen"
Registering frequently-used printing settings to the printer driver
See Print for details.
Changing the initial settings of the printer driver to frequently-used printing settings
See Print for details.
Adding shortcuts to frequently used programs
page 195 "Adding Icons to the [Home] Screen"
Changing the order of the function and shortcut icons
page 198 "Changing the Order of Icons on the [Home] Screen"
1. Easy Search
10

What You Can Do with This Machine
This section describes the features of this machine.
You Can Customize the [Home] Screen
The icons of each function are displayed on the [Home] screen.
DER151
• You can add shortcuts to often used programs to the [Home] screen. The programs can be recalled
easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see page 46 "How to Use the [Top] Screen
and the [Home] Screen".
• For details about how to customize the [Home] screen, see page 194 "Types of [Home] Screens
and How to Customize Them".
What You Can Do with This Machine
11

You Can Make Copies Using Various Functions
CWW102
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
See Copy/ Document Server for details.
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
page numbers, and texts.
See Copy/ Document Server for details.
• You can adjust the color tones and image quality of your copies.
For details about a color adjustment, see Copy/ Document Server.
For details about an image adjustment, see Copy/ Document Server.
• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See Copy/ Document Server for details.
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
For details about duplex copying, see Copy/ Document Server.
For details about combined copying, see Copy/ Document Server.
For details about the booklet and magazine functions, see Copy/ Document Server.
• You can copy onto various types of paper such as envelopes and transparencies.
See Copy/ Document Server for details.
1. Easy Search
12

• The finisher allows you to sort, staple, and punch holes in your copies.
See Copy/ Document Server for details.
• The multi-folding unit allows you to fold your copies.
See Copy/ Document Server for details.
• The ring binder allows you to bind your copies with a ring comb.
See Copy/ Document Server for details.
• The perfect binder allows you to apply adhesive to the spine of gathered pages to bind them in a
booklet.
See Copy/ Document Server for details.
You Can Print Data Using Various Functions
CWW103
• This machine supports network and local connections.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See Print for details.
• The finisher allows you to staple and punch holes in your prints.
For details about stapling, see Print.
For details about punching, see Print.
• The multi-folding unit allows you to fold your prints.
See Print for details.
• The ring binder allows you to bind your prints with a ring comb.
What You Can Do with This Machine
13

See Print for details.
• The perfect binder allows you to apply adhesive to the spine of gathered pages to bind them in a
booklet.
See Print for details.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See Print for details.
You Can Utilize Stored Documents
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image
Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
CWW104
• You can retrieve stored documents scanned in scanner mode to your computer.
• For details about how to use the Document Server, see Copy/ Document Server.
• For details about the Document Server in copier mode, see Copy/ Document Server.
• For details about the Document Server in printer mode, see Print.
• For details about the Document Server in scanner mode, see Scan.
1. Easy Search
14

You Can Use the Scanner in a Network Environment
CWW106
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See Scan for details.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See Scan for details.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
See Scan for details.
You Can Embed Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
What You Can Do with This Machine
15

CWW107
• To use this function, the OCR unit is required.
• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.
• See Scan for details.
You Can Prevent Information Leakage (Security Functions)
CWW108
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
1. Easy Search
16

• You can limit the usage of functions for each user.
• See Security Guide.
You Can Centrally Control Scan Conditions and Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
A
A
CWW109
[email protected]
600 dpi
[email protected]
600 dpi
• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported by Windows Server 2008 R2 or later.
• For details about how to deliver files using the distributed scan management system, see Scan.
You Can Monitor and Set the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
What You Can Do with This Machine
17

CWW110
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See Connecting the Machine/ System Settings for details.
• See Web Image Monitor Help.
You Can Prevent Unauthorized Copying
You can print embedded patterns on printouts to prevent unauthorized copying.
DER153
1. Easy Search
18