Ricoh PRSPC342DN1 User manual

TABLE OF CONTENTS
1. Getting Started
Before You Start..................................................................................................................................................9
How to Read the Manuals.............................................................................................................................9
Model-Specific Information........................................................................................................................ 10
List of Options...............................................................................................................................................11
Manuals for This Machine...............................................................................................................................12
Guide to Names and Functions of Components............................................................................................14
Guide to Components................................................................................................................................. 14
Guide to the Names and Functions of the Control Panel......................................................................... 19
Guide to the Names and Functions of the Control Panel Screen............................................................ 22
Using the Screen on the Control Panel...........................................................................................................28
Changing Modes by Pressing the Icons.....................................................................................................28
Available Characters and How to Enter Them..........................................................................................29
Customizing the [Home] Screen.................................................................................................................31
Logging in to the Printer................................................................................................................................... 37
User Code Authentication Using the Control Panel.................................................................................. 37
User Code Authentication Using a Printer Driver...................................................................................... 37
Logging In Using the Control Panel............................................................................................................38
Logging Out Using the Control Panel.........................................................................................................38
Logging In Using a Printer Driver................................................................................................................38
Logging In Using Web Image Monitor......................................................................................................39
Logging Out Using Web Image Monitor...................................................................................................40
User Lockout Function..................................................................................................................................40
Changing the Login Password.................................................................................................................... 40
Downloading Utility Software......................................................................................................................... 43
Device Manager NX Accounting/Device Manager NX Lite.................................................................. 43
2. Setting Up the Printer
Printer Set Up Procedure..................................................................................................................................45
Install Location..................................................................................................................................................47
Checking the Contents of the Box...................................................................................................................50
Unpacking........................................................................................................................................................ 51
Installing Options............................................................................................................................................. 57
Order of Option Installation........................................................................................................................57
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Attaching the Paper Feed Unit.................................................................................................................... 57
Installing the Hard Disk................................................................................................................................59
Installing the Interface Units........................................................................................................................ 63
Installing SD Card Options......................................................................................................................... 66
Connecting the Power Cord............................................................................................................................70
Turning On/Off the Power..............................................................................................................................73
Turing On the Power....................................................................................................................................73
Turning Off the Power..................................................................................................................................73
Saving Energy.............................................................................................................................................. 74
Selecting the Display Language......................................................................................................................77
Connecting the Printer......................................................................................................................................78
Connecting to the Gigabit Ethernet Interface............................................................................................ 78
Connecting to the USB (Type B) Interface................................................................................................. 80
Connecting a Device to the Printer's USB Host Interface..........................................................................81
Connecting to the IEEE 1284 Interface..................................................................................................... 83
Connecting to the Wireless LAN Interface.................................................................................................85
Connecting to the USB Device Server........................................................................................................88
Configuration....................................................................................................................................................90
Ethernet Configuration.................................................................................................................................90
Wireless LAN Configuration.......................................................................................................................93
Specifying an IP address for the USB Device Server................................................................................97
Test Printing.....................................................................................................................................................100
Interpreting the Configuration Page.........................................................................................................100
3. Loading Paper
Paper Loading Procedure............................................................................................................................. 105
Paper Size Specifications..............................................................................................................................106
Paper Type Specifications.............................................................................................................................108
Paper Precautions.......................................................................................................................................... 110
Loading Paper into Paper Trays................................................................................................................... 113
When Loading Paper Larger than A4 or 81/2 × 11..............................................................................115
Loading Paper into the Bypass Tray.............................................................................................................119
Loading Orientation-Fixed Paper or Two-Sided Paper..............................................................................121
Loading Envelopes........................................................................................................................................ 123
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Paper Settings................................................................................................................................................ 125
Specifying a Paper Size............................................................................................................................125
Specifying a Paper Type...........................................................................................................................126
Registering Unique Names to Paper Types.............................................................................................127
Configuring Envelope Settings Using the Control Panel........................................................................ 129
4. Printing
Displaying the Printer Driver Settings Screen...............................................................................................131
Displaying the Printer Driver Properties with Windows..........................................................................131
Displaying the Printer Driver Properties in Mac OS X............................................................................ 133
Standard Printing........................................................................................................................................... 134
Printing with Windows (PCL 6/PostScript 3).......................................................................................... 134
Printing with Windows (PCL 5e/5c)........................................................................................................135
Printing with Mac OS X.............................................................................................................................136
Convenient Print Functions............................................................................................................................ 138
Printing on Both Sides of a Page.............................................................................................................. 138
Combining Multiple Pages onto a Single Page......................................................................................138
Poster..........................................................................................................................................................140
Booklet Printing..........................................................................................................................................141
Collate........................................................................................................................................................142
Conserving Toner when Printing...............................................................................................................143
Watermarks............................................................................................................................................... 143
Printing Documents that Are Not Authorized for Duplication................................................................ 144
Cover Sheet............................................................................................................................................... 147
Slip Sheets..................................................................................................................................................148
Registering Classification Codes..............................................................................................................149
Banner Page.............................................................................................................................................. 151
Using Convenient Print Functions with Windows (PCL 6/PostScript 3)................................................ 152
Using Convenient Print Functions with Windows (PCL 5e/5c)..............................................................155
Using Convenient Print Functions with Mac OS X.................................................................................. 158
Printing on Envelopes.................................................................................................................................... 166
Printing on Envelopes with Windows (PCL 6/PostScript 3)...................................................................166
Printing on Envelopes with Windows (PCL 5e/5c)................................................................................ 166
Printing on Envelopes with Mac OS X.....................................................................................................167
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Spool Printing.................................................................................................................................................169
Displaying the Spooled Job List................................................................................................................169
Specifying the Printer Behavior.....................................................................................................................171
Applying the Settings Specified in the Printer Driver or Commands when Printing..............................171
Preventing Documents from Being Left Unattended or Taken By Mistake............................................ 172
Specifying How to Process Jobs with Errors............................................................................................172
Printing Stored Documents............................................................................................................................ 176
Storing a Document...................................................................................................................................177
Printing Stored Documents........................................................................................................................179
Deleting Stored Documents...................................................................................................................... 185
Managing Jobs..............................................................................................................................................186
Types of Screens to Manage Jobs...........................................................................................................186
Checking Jobs in the Job List.....................................................................................................................187
Changing the Order of the Jobs...............................................................................................................188
Holding Jobs..............................................................................................................................................189
Deleting Jobs..............................................................................................................................................189
Checking the Job History.......................................................................................................................... 189
Printing Files from a Memory Storage Device.............................................................................................191
Direct Printing from a Memory Storage Device......................................................................................191
Direct Printing from a Digital Camera......................................................................................................197
Canceling a Print Job.....................................................................................................................................205
Before Printing Starts................................................................................................................................. 205
While Printing Is in Progress..................................................................................................................... 205
If an Error Occurs with the Specified Paper Size and Type....................................................................... 207
Printing from a Selected Tray....................................................................................................................207
Changing the Paper Tray Settings............................................................................................................208
Proceeding with Printing Using the Bypass Tray..................................................................................... 208
Canceling a Print Job................................................................................................................................ 209
Checking Error Logs...................................................................................................................................... 210
5. Configuring and Managing the Printer
Displaying the Printer Configuration Screens Using the Control Panel..................................................... 211
Configuring Printer Settings from the [Menu] key...................................................................................211
Configuring Printer Settings from the [User Tools] key........................................................................... 212
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Printer Configuration Items List (SP C340DN).............................................................................................213
Paper Input.................................................................................................................................................213
Maintenance (SP C340DN).................................................................................................................... 214
List/Test Print (SP C340DN).....................................................................................................................216
System (SP C340DN)...............................................................................................................................216
Print Settings (SP C340)............................................................................................................................219
Security Options (SP C340DN)...............................................................................................................222
Device Setting Information (SP C340DN).............................................................................................. 224
Host Interface (SP C340DN)................................................................................................................... 224
Language (SP C340DN)..........................................................................................................................226
Extended Features (SP C340DN)............................................................................................................226
Function Details of the Printer Configuration Items (SP C340DN)............................................................ 227
Paper Input (SP C340DN)....................................................................................................................... 227
Maintenance (SP C340DN).................................................................................................................... 229
List/Test Print (SP C340DN).....................................................................................................................233
System (SP C340DN)...............................................................................................................................234
Print Settings (SP C340DN)......................................................................................................................243
Security Options (SP C340DN)...............................................................................................................253
Device Setting Information (SP C340 DN)............................................................................................. 255
Host Interface (SP C340DN)................................................................................................................... 255
Language (SP C340DN)..........................................................................................................................263
Extended Features (SP C340DN)............................................................................................................263
Memory Erase Status................................................................................................................................ 263
Printer Configuration Items List (SP C342DN).............................................................................................264
System Settings (SP C342DN).................................................................................................................264
Printer Features (SP C342DN).................................................................................................................276
XPS Menu (SP C342DN)......................................................................................................................... 281
Extended Feature Settings (SP C342DN)............................................................................................... 282
Address Book Mangmnt (SP C342DN)..................................................................................................282
Tray Paper Settings (SP C342DN).......................................................................................................... 282
Edit Home (SP C342DN)......................................................................................................................... 284
Remote Services (SP C342DN)............................................................................................................... 284
Switch Display Language (SP C342DN)................................................................................................284
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Maintenance: Print (SP C342DN)........................................................................................................... 284
Maintenance: Image (SP C342DN)....................................................................................................... 285
Function Details of the Printer Configuration Items (SP C342DN)............................................................ 286
System Settings.......................................................................................................................................... 286
Printer Features.......................................................................................................................................... 312
Extended Feature Settings........................................................................................................................ 326
Address Book Mangmnt........................................................................................................................... 326
Tray Paper Settings....................................................................................................................................326
Edit Home...................................................................................................................................................327
Remote Services.........................................................................................................................................327
Switch Display Language......................................................................................................................... 327
Maintenance: Print.................................................................................................................................... 327
Maintenance: Image.................................................................................................................................329
Using a Print Server....................................................................................................................................... 331
Configuring a Print Server.........................................................................................................................331
Monitoring and Configuring the Printer....................................................................................................... 332
Using Web Image Monitor...................................................................................................................... 332
Printer Status Notification by E-mail.........................................................................................................343
Registering the Address Book....................................................................................................................... 350
Address Book.............................................................................................................................................350
Address Book Backup and Restore..........................................................................................................351
Registering User Information.................................................................................................................... 352
Authentication Information........................................................................................................................355
Registering Users to a Group................................................................................................................... 358
Registering LDAP Authentication.............................................................................................................. 362
Checking Which Functions Are Available...............................................................................................363
Setting Up LDAP Authentication....................................................................................................................365
Configuring the LDAP Server....................................................................................................................365
Configuring the Realm.............................................................................................................................. 368
6. Troubleshooting
When a Panel Tone Beeps............................................................................................................................371
When Checking the Indicator Lamps, Status Icons, and Messages on the Control Panel...................... 372
Indicators....................................................................................................................................................372
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Checking Printer Status and Settings........................................................................................................372
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing.................................................373
If USB Connection Fails.................................................................................................................................376
When Messages Are Displayed.................................................................................................................. 377
Status Messages........................................................................................................................................377
Alert Messages (Displayed on the Control Panel)..................................................................................378
Alert Messages (Printed on Error Logs and Reports)..............................................................................387
When You Cannot Print.................................................................................................................................397
When the Data In Indicator Does Not Light Up or Flash....................................................................... 400
Other Printing Problems.................................................................................................................................401
When You Cannot Print Properly............................................................................................................. 401
Paper Misfeeds Occur Frequently........................................................................................................... 406
Additional Troubleshooting...................................................................................................................... 410
The Printed Image is Different from the Image on the Computer...........................................................414
When Printer Is Not Functioning Properly............................................................................................... 417
When PictBridge Printing Does Not Work...................................................................................................419
Removing Jammed Paper..............................................................................................................................420
Paper Misfeed Message (A).................................................................................................................... 420
Misfeed Bypass Tray.................................................................................................................................422
Paper Misfeed Message (B).....................................................................................................................423
Paper Misfeed Message (Y).....................................................................................................................425
Paper Misfeed Message (Z).....................................................................................................................426
7. Maintenance and Specifications
General Requirements...................................................................................................................................427
Precautions.................................................................................................................................................427
Saving Printouts......................................................................................................................................... 428
Backing Up Hard Disk Data..................................................................................................................... 428
Moving the Printer..........................................................................................................................................430
Cleaning the Printer....................................................................................................................................... 432
Precautions When Cleaning the Printer...................................................................................................432
Cleaning the Paper Tray, Friction Pad, and the Paper Feed Roller.......................................................432
Cleaning the Registration Roller...............................................................................................................435
Cleaning the Toner Density Sensor..........................................................................................................436
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Cleaning the Power Cord Plug.................................................................................................................438
Adjusting the Color Registration................................................................................................................... 440
Correcting the Color Gradation...................................................................................................................441
Flow of Manual Gradation Correction....................................................................................................441
Resetting the Gradation Correction Value to the Default Value............................................................444
Adjusting Printing Position............................................................................................................................. 445
Replenishing and Replacing Consumables................................................................................................. 449
Replacing the Print Cartridge................................................................................................................... 449
Replacing Other Consumables................................................................................................................ 451
Consumables..................................................................................................................................................454
Print Cartridge............................................................................................................................................454
Waste Toner Bottle....................................................................................................................................454
Intermediate Transfer Unit.........................................................................................................................455
Maintenance Kit........................................................................................................................................ 455
Specifications................................................................................................................................................. 457
Specifications for the Printer..................................................................................................................... 457
Specifications for 500-sheet Paper Feed Unit........................................................................................ 461
Specification for Hard Disk.......................................................................................................................462
Specifications for Wireless LAN Interface Board................................................................................... 462
Specifications for IEEE1284 Interface Board......................................................................................... 463
Specifications for USB Device Server......................................................................................................463
Information for This Printer.............................................................................................................................464
User Information on Electrical & Electronic Equipment ......................................................464
EMC Directive............................................................................................................................................465
Note for the Battery and/or Accumulator Symbol (For EU countries only) ....................465
Environmental Advice for Users ........................................................................................... 465
Notes for users in the state of California ..............................................................................466
ENERGY STAR Program........................................................................................................................... 466
Environmental protection expiration date for use...................................................................................468
Fixed form sentences 11 _ china environmental labeling notice _ LP_Title Sentence 1..................... 468
Appendix........................................................................................................................................................469
Trademarks................................................................................................................................................ 469
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1. Getting Started
This section describes the symbols used in the manuals supplied with the printer, available options, and
names and functions of components.
Before You Start
How to Read the Manuals
Symbols used in the manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates the key sequence order you should perform using the control panel.
Example:
Select [Host Interface] Press [OK]
(Select [Host Interface], and then press the [OK] key.)
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by the two symbols. Read
the information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 10 "Model-Specific
Information".
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Disclaimer
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
Notes
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Some illustrations in this manual might be slightly different from the machine.
About IP addresses
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
Model-Specific Information
This section explains how to identify the region to which your printer belongs.
There is a label on the rear of the printer, located in the position shown below. The label contains details
that identify the region to which your printer belongs. Read the label.
CZV925
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your printer.
(mainly Europe and Asia)
If the label contains the following, your printer is a Region A model:
• CODE XXXX -27
1. Getting Started
10 midas-p3_com_operating_instructions_gb_00198411_eng.xml
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