Ricoh A6500 User manual

Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read
This First before using the machine.

TABLE OF CONTENTS
Introduction......................................................................................................................................................... 5
Super Password / Admin Password / Lockscreen Password.................................................................... 5
How to Read This Manual................................................................................................................................. 6
Symbols...........................................................................................................................................................6
Disclaimer........................................................................................................................................................6
Notes...............................................................................................................................................................6
1. Overview
Things You Can Do with the Machine...............................................................................................................9
How to Use the Home Screen.........................................................................................................................13
Icon displayed in the sidebar menu........................................................................................................... 14
Icon displayed in the float bar menu..........................................................................................................16
Operating the Screen...................................................................................................................................... 18
About Pre-installed Apps................................................................................................................................. 19
Remote Control Usage Tips.............................................................................................................................20
Inserting a USB Flash Memory Device...........................................................................................................21
2. Using a Whiteboard
Starting the Whiteboard App..........................................................................................................................23
Icons displayed on the whiteboard screen................................................................................................24
Basic Operations..............................................................................................................................................30
Writing on the Screen..................................................................................................................................30
Writing by Multiple Users at the Same Time............................................................................................. 35
Writing a Figure........................................................................................................................................... 36
Loading a Video File....................................................................................................................................36
Loading an Image File.................................................................................................................................38
Erasing.......................................................................................................................................................... 41
Enlarging, Reducing, or Moving Written Content.....................................................................................44
Copying........................................................................................................................................................47
Changing the Display Magnification/Moving the Display Area............................................................49
Undoing Operations....................................................................................................................................50
Operating a Page............................................................................................................................................ 51
Adding a Page.............................................................................................................................................51
Changing the Displayed Pages.................................................................................................................. 51
Change the Displayed Page by Selecting from Thumbnails.................................................................... 52
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Deleting a Page............................................................................................................................................52
Changing the Background..........................................................................................................................54
Operating a File............................................................................................................................................... 57
Saving Pages................................................................................................................................................57
Importing a Saved Page..............................................................................................................................59
Uploading a Page to a Network Drive......................................................................................................60
Sharing Pages with a Smart Device........................................................................................................... 61
Other Functions................................................................................................................................................ 64
Enabling Eye Protection...............................................................................................................................64
Splitting the Whiteboard App Screen........................................................................................................ 64
Writing on a Screen Other Than the Whiteboard App................................................................................ 67
Starting the Annotation................................................................................................................................67
Icons Displayed on the Annotation............................................................................................................ 68
Writing on the Screen..................................................................................................................................68
Erasing.......................................................................................................................................................... 69
Capturing the Screen and Pasting to the Whiteboard Page.................................................................... 71
Changing the Display Magnification/Moving the Display Area............................................................74
Temporarily Stopping Writing.................................................................................................................... 75
Undoing Operations....................................................................................................................................76
Saving...........................................................................................................................................................76
Sharing Pages with a Smart Device........................................................................................................... 77
3. Sharing the Screen with EShare
About EShare....................................................................................................................................................79
Start Screen Sharing........................................................................................................................................ 81
Changing EShare Settings...............................................................................................................................83
Display Group Settings................................................................................................................................83
Moderator Control Center..........................................................................................................................83
Settings..........................................................................................................................................................84
4. Using the Various Functions
Playing Video and Audio Files........................................................................................................................ 85
Playing with File Manager.......................................................................................................................... 85
Playing with Media Player.......................................................................................................................... 86
Using the Tools in the Sidebar Menu..............................................................................................................87
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Using the Tools in Utilities............................................................................................................................87
Using Other Tools........................................................................................................................................ 92
5. Using File Manager
Managing Files.................................................................................................................................................95
Starting File Manager..................................................................................................................................95
How to Use the File Manager Screen........................................................................................................96
Operating a File...........................................................................................................................................97
Opening a file.............................................................................................................................................. 97
6. Managing Apps
Adding an App.................................................................................................................................................99
Adding a Shortcut to the Home Screen...................................................................................................100
Removing Shortcuts from the Home Screen............................................................................................ 100
Deleting an App........................................................................................................................................ 100
7. Connecting Devices
Connecting an External Device.................................................................................................................... 101
Connecting Audio/Video Signals........................................................................................................... 101
Connecting the VGA Input........................................................................................................................101
Connecting the Digital Inputs....................................................................................................................102
Connecting a Device Compatible with DisplayPort Alternate Mode....................................................103
Connecting an External Microphone...................................................................................................... 104
Connecting External Speakers................................................................................................................. 104
Connecting with a USB Cable..................................................................................................................105
Connecting a Computer or Tablet to the Machine..................................................................................... 107
Using the Touch Screen.................................................................................................................................108
Important Instructions for Using the Touch Screen..................................................................................108
Using a Projector to Project a Screen...........................................................................................................110
8. Changing the Settings for Video Input
Displaying the Source Settings..................................................................................................................... 111
How to Use the Source Settings............................................................................................................... 111
Selecting the Video Input (Source)...............................................................................................................113
Selecting the Source from the List.............................................................................................................113
Changing the Video by Checking the Preview....................................................................................... 113
Changing the Source Settings.......................................................................................................................116
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9. Changing System Settings
Displaying System Settings............................................................................................................................119
Changing the System Settings.......................................................................................................................120
Network and Connection......................................................................................................................... 120
Wallpaper..................................................................................................................................................122
Language and Input Method....................................................................................................................123
Date and Time........................................................................................................................................... 123
Security Settings.........................................................................................................................................124
Power Settings........................................................................................................................................... 124
Information.................................................................................................................................................125
Other.......................................................................................................................................................... 126
Super Password.........................................................................................................................................128
Updating Your System...................................................................................................................................129
Updating via a Network...........................................................................................................................129
Updating via a USB Flash Memory Device............................................................................................ 129
Restoring the Factory Default Settings..........................................................................................................131
Changing the Access Permissions of Apps.................................................................................................. 132
10. Troubleshooting
If a Message is Displayed during Operation..............................................................................................133
When You Cannot Use the Machine As You Want....................................................................................135
When Turning the System On/Off.......................................................................................................... 135
When Displaying an Image..................................................................................................................... 136
When Using the System as a Whiteboard.............................................................................................. 137
When Using the System as a Monitor..................................................................................................... 138
Others.........................................................................................................................................................139
11. Appendix
Maintenance..................................................................................................................................................141
Cleaning the Display.................................................................................................................................141
List of the Functions and Commands Controlled by the RS-232C Terminal............................................. 142
About VESA Bracket......................................................................................................................................146
Specifications................................................................................................................................................. 147
Information for Copyright of Software included in the Machine...............................................................153
Trademarks.....................................................................................................................................................155
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
For safe and correct use, be sure to read the Safety Information in "Read This First" before using the
machine.
Super Password / Admin Password / Lockscreen Password
The configuration screen for the Super Password, Admin Password, and Lockscreen Password appears
when the machine's power is turned on for the first time or when the machine's settings are restored to the
factory defaults. Make sure that each password is configured.
Super Password
The Super Password is used to initialize the administrator password.
Admin Password
The Admin Password is used to display settings in the system settings that can only be changed by
the administrator.
Lockscreen Password
The Lockscreen Password is used to unlock the screen when returning from standby mode.
• The Super Password, Admin Password, and Lockscreen Password are not set in the factory defaults.
• Each password must fulfill the following conditions:
• Specify a password that is 8 to 64 characters long.
• Specifiable characters: Single-byte alphanumeric characters, symbols
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the software. Be sure to read these explanations.
Indicates supplementary information that you may find helpful, but not essential to completing a task.
[ ]
Indicates the names of screens, menus, settings, and buttons.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
The machine has the capability to download and use third-party applications. If you download or use
any third-party apps on the machine, you are solely responsible for such apps. We make no warranty
as to the accuracy, completeness, or quality of any third-party apps.
Please note that we cannot be held responsible for any abnormality in the machine caused by the third-
party apps.
Use the machine in accordance with the conditions of use described in this manual.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
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The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
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1. Overview
This chapter provides an overview of the whiteboard function of the machine. It also explains how to
view the screen.
Things You Can Do with the Machine
You can use this machine in a variety of ways to fit your needs.
Use a Whiteboard
You can use your finger or a pen to write letters,
shapes, etc., on the whiteboard.
In addition to drawing freehand lines, you can also
enter figures.
See page 30 "Writing on the Screen".
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Operate pages
You can add pages to the whiteboard and switch
between pages to write, draw, or edit written
contents. You also can change the display
magnification of the displayed page.
See page 51 "Operating a Page".
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Import a file and write text or draw figures
You can import and display image files and video
files on the whiteboard app screen.
See page 36 "Loading a Video File".
See page 38 "Loading an Image File".
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Save pages
You can combine all the pages within a single PDF
file. This file can be saved to the storage of the
machine, to cloud storage, or to a USB flash
memory drive.
See page 57 "Saving Pages".
See page 60 "Uploading a Page to a Network
Drive".
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Display a page on a smart device
By displaying a QR code on this machine and
scanning it with a smart device, you can display the
content displayed on this machine on a smart device
or other device.
See page 61 "Sharing Pages with a Smart
Device".
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Add an app
You can add apps from the app store as needed.
See page 99 "Adding an App".
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1. Overview
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Display the screen of an external device such as a
computer
You can connect a computer, tablet, or document
camera to this machine and display images.
See page 107 "Connecting a Computer or Tablet
to the Machine".
Preview the screen of the external devices
You can display a list of screen previews of the
external devices connected to this machine.
You can also display a picture-in-picture preview of
the screen of an external device. The preview
display can be moved and enlarged or reduced.
See page 113 "Selecting the Video Input (Source)".
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Write on screens other than the whiteboard app
You can write text on the screen of an external
device connected to this machine, the display
screen of a document file, or the screen of an app
such as a web page. You can also capture a screen
image and paste it onto a whiteboard page.
See page 67 "Writing on a Screen Other Than
the Whiteboard App".
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Share the screen of this machine with external
devices connected via network
Using EShare, you can share the screen of this
machine with multiple devices connected to the
network.
See page 81 "Start Screen Sharing".
Display the screen of an external device connected
to the network
Using EShare, you can display the screen of the
external devices connected via a network.
See page 81 "Start Screen Sharing".
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Things You Can Do with the Machine
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Lock the screen with a password
You can lock the screen of this machine with a
password.
See page 120 "Changing the System Settings".
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1. Overview
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How to Use the Home Screen
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1. Connection status icons
This icon appears when you connect an external device such as a USB flash memory device or a computer to
this machine.
2. Date/Time
Displays the current date and time
3. Sidebar menu display button
Displays the sidebar menu
This button is always visible on both the left and right sides of the screen, and you can view the sidebar menu
from any screen.
4. Application box
Displays a list of apps installed on the machine
5. Browser
Displays a web page
6. EShare
Launches EShare app
Shares the screen and files of this machine with devices using Windows, macOS, Android, iOS, Chrome OS,
or Ubuntu.
On this machine, you can also display the screen of a device using Windows, macOS, Android, iOS, Chrome
OS, or Ubuntu.
7. File Manager
Launches File Manager
How to Use the Home Screen
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You can manages the files stored in the machine.
8. Whiteboard app
Launches whiteboard app
Use your finger or a pen to write letters, shapes, etc., on the whiteboard.
9. USB flash memory device
Manages the files stored in the USB flash memory device
This icon is displayed only when a USB flash memory device is inserted into this machine.
10. Sidebar menu
The sidebar menu allows you to switch the video input and to check or change various settings.
For details about the sidebar menu, see page 14 "Icon displayed in the sidebar menu".
11. Float bar menu
Touch and hold any location on the screen with two fingers for about three seconds to display it.
The float bar menu allows you to use the whiteboard app, the annotation, and the screen capture tool.
The float bar menu is disabled in the factory default settings.
For details about the float bar menu, see page 16 "Icon displayed in the float bar menu".
• The browser and EShare icons can be replaced with shortcut icons for other apps. For details, see
page 99 "Managing Apps".
• In order to display the float bar menu, the administrator needs to change the settings in the "Other"
section of System Settings. For details, see page 126 "Other".
Icon displayed in the sidebar menu
Icon Description
Returns the sidebar menu to hidden
• If [Show and Hide Sidebar by Edge Swipe] under [Other] of System Settings is
turned on, the sidebar menu cannot be hidden by this icon. For details about
"Show and Hide Sidebar by Edge Swipe", see page 126 "Other".
Displays the home screen
1. Overview
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Icon Description
Displays the source settings
• Source Settings
Allows you to check and change settings related to video input (source)
• Source Preview
Displays a preview of all the video inputs (source)
In the source preview, you can check each video input screen, switch to a video
input screen, or select one video input to display a picture-in-picture preview.
• Source list
Switches to the video input screen
• page 111 "Changing the Settings for Video Input"
Lowers the top edge of the displayed screen
This is used when it is difficult to write on the top of the screen.
• Depending on the apps that you are using, this function may not be available.
• page 92 "Lower the top edge of the screen"
Displays the utility menu
The following utilities are available:
• Countdown Day
• Eye Protection
• Calculator
• Vote
• Screen capture
• Screen Recorder
• Stopwatch
• Spotlight
• Touch Sound
You can also adjust the volume and brightness, as well as add app shortcuts.
• page 87 "Using the Tools in Utilities"
How to Use the Home Screen
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Icon Description
Displays the System Settings
You can check and change the System Settings of this machine.
• page 119 "Changing System Settings"
Launches the annotation
You can write on the currently displayed content.
You can write on the video from an external device, the display screen of a document
file, or the app screen of a web page, etc.
• page 67 "Writing on a Screen Other Than the Whiteboard App"
Displays a list of screens that are processing in the background
You can switch the display to another processing screen or split the screen.
• page 93 "Displaying the list of screens processing in the background"
• page 93 "Splitting the screen"
Turns OFF the power of this machine
• The [Power Off OPS] option is only available when a controller that supports the
OPS (Open Pluggable Specification) standard is installed.
Icon displayed in the float bar menu
On the home screen or any of the app screens, touch and hold any location with two fingers for about
three seconds to display the float bar menu.
The float bar menu consists of a float bar and a menu around it.
Touch and hold on the float bar menu to move the display position.
1. Overview
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1. Home screen
Displays the home screen
2. Undo operation
Undoes the previous operation
3. Comment tool
Launches the annotation
For details, see page 67 "Writing on a Screen Other Than the Whiteboard App".
4. Float bar
Touch to close the menu. Touch again to display the menu.
Touch and hold to exit the float bar.
5. Screen capture tool
Launches the screen capture tool
For details, see page 87 "Using the Tools in Utilities".
6. Whiteboard app
Launches the whiteboard app
For details, see page 23 "Using a Whiteboard".
7. OPS
This button is only available when a controller that supports the OPS (Open Pluggable Specification) standard
is installed.
• In order to display the float bar menu, the administrator needs to change the settings in the "Other"
section of System Settings. For details, see page 126 "Other".
How to Use the Home Screen
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Operating the Screen
You can use the pen or your fingers to operate the screen.
To select an icon or button, touch the item you want to use with the pen nib or your finger.
When operating a computer from the machine, you can perform a single-click by touching the screen
once or a double-click by touching the same location twice.
Major Screen Operations
Input
Writes by hand.
Delete
Deletes the written content.
You can erase each writing, erase with the palm of your hand or finger, or erase the entire
page.
Select
Encloses the target items to select.
Reduce/Enlarge
The selected item can be enlarged or reduced.
Move
The selected item can be moved to a different position.
Cut/Copy/Paste
The selected item can be cut, copied or pasted.
• For details about the screen operation, see page 30 "Basic Operations".
Notes before operating
• If a shirt sleeve touches the display while you are operating the screen, text or figures may not
be written or drawn on the display of the whiteboard correctly.
• While you are operating the screen with your fingers to scale or move an object, the touch
may not be recognized accurately when the distance between your fingers touching the
screen is too narrow.
• A touch on the top of the screen may not be recognized accurately.
1. Overview
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