Samsung OfficeServ DS-5012L User manual

SAMSUNG
OfficeServ
User Guide
Enterprise IP Solutions
for
Large LCD Phones:
ITP-5012L
DS-5012L

Publication Information
Samsung Telecoms reserves the right without prior notice to re-
vise information in this publication for any reason.
Samsung Telecoms also reserves the right without prior notice to
make changes in design or components of equipment as engi-
neering and manufacturing may warrant.
Disclaimer
Samsung Telecoms is not responsible for errors or problems
arising from customers not installing, programming or operating
their Samsung systems as described in this manual.
Copyright 2004
Samsung Telecoms (UK) Limited
All rights reserved. No part of this manual may be reproduced in
any form or by any means –graphic, electronic or mechanical,
including recording, taping, photocopy or information retrieval
system –without express written permission of the publisher of
this material.
Part No.: 18730 Version 1.0

EUDeclaration ofConformity(RTTE)
SamsungElectronics Co.,Ltd.
259 Gongdan-Dong, Gumi-City Kyungbuk, Korea, 730-030
(factoryname,address)
declareunderoursoleresponsibilitythattheproduct
DigitalKeyphoneSystem"iDCS500 / OfficeServ500"
towhichthisdeclarationrelates isinconformitywith
RTTEDirective 1999/5/EC(AnnexII )
LowVoltageDirective 73/23/EEC
EMC Directive 89/336/EEC:92/31/EEC
Byapplicationofthefollowing standards
EMC: EN55022 :1998, EN61000-3-2:1995 Inc A1/A2:1998 + A14:2000*,
.........................................................................................
RTTE: TBR4: November 1995 incorporating TBR4/A1: December 1997
.........................................................................................
EN61000-3-3:1995,EN61000-4-2:1995 98,EN61000-4-3:1996,
.........................................................................................
EN61000-4-4:1995,EN61000-4-5:1995,EN61000-4-6:1996,
.........................................................................................
LVD: EN60950: 2000 (IEC 60950, Third Edition, 1999)
.........................................................................................
EN61000-4-11:1994, AS/NZS3548:1995
.........................................................................................
.........................................................................................
(Manufacturer)
SamsungElectronics Co., Ltd
259,Gongdan-Dong,Gumi-City
Kyungbuk,Korea, 730-030
Tae-eokJang /GeneralManager
................................................. .................................................................................
(placeanddateofissue)(nameand signatureofauthorizedperson)
(Representative intheEU)
SamsungElectronics EuroQALab.
Blackbushe Business Park
SaxonyWay,Yateley,Hampshire
GU46 6GG, UK
In-Seop Lee /Manager
................................................. ...............................................................................
2003-05-18
2003-05-19 TEJang
ISLee
(place and date of issue) (name and signature of authorized person)
ELECTRONICS

i
About This Guide
This User’s Guide provides instructions for using Samsung’s latest ITP-
5012L Internet Phone and DS-5012L Digital Phone in conjunction with the
Samsung Enterprise IP Solutions OfficeServ telephone system. Both are
large LCD phones which display icons and menus to allow fast and easy
selection of functions and features.
You are shown how to install your phone, how to configure it to work cor-
rectly and how to operate it. Take time to study this guide and familiarise
yourself with the operation of your phone—and the benefits the new IP
technology can provide if using the Internet Phone. Keep the guide in a
convenient place by the phone and refer to it whenever necessary.
Safety Tips
The ITP-5012L IP phone is supplied with an AC
power adapter and this adapter must be used.
If an alternative power adapter is used, this may result in
serious damage and will void the warranty.
Do not put objects that contain water—such as
vases, cups, cosmetics, and medicines—near
the phone.
Moisture in the phone can cause fire and electric shocks.
WARNING

ii
Do not install the phone on an unstable surface
or in direct sunlight.
May cause severe damage to parts of the phone
Do not place the phone in an area which is prone
to dust or fluctuating temperatures.
May cause a fire or electric shocks.
Do not install the phone near a heat source
(electric fire, radiator, etc.)
May cause a fire or electric shocks.
Do not use or store inflammable solvents or materials
near the phone.
May cause a fire or electric shocks.
If the phone makes unexpected noises, odd smells
or smoke, immediately unplug the phone and
call your dealer.
May cause a fire or electric shocks.

iii
ITP-5012L—Take care not to connect the network (LAN)
cable to the PC connector on the phone.
If the LAN cable is connected to the PC connection jack,
both telephone and PC communications will be lost.
Use a soft dry cloth to clean the phone.
Do not use any chemical solvents such as wax,
benzene, alcohol, thinner, mosquito spray,
aerosol, lubricant, or detergent to clean your
phone.
The use of chemicals on the phone may cause
fading, discoloration or damage.
Do not place heavy items on top of the phone.
May cause damage .
Do not attempt to dismantle or repair
the phone yourself.
If repair is needed, contact your dealer.
CAUTION

Contents DS/ITP-5012L Phone User Guide
iv
Contents
ABOUT THIS GUIDE ........................... i
SAFETY TIPS....................................... i
INSTALLING THE PHONE .................. 1
ITP-5012L Internet Phone........................................... 1
1. Checking Components.......................................... 1
2. Assembling the Phone .......................................... 3
DS-5012L Digital Phone.............................................. 5
1. Checking Components.......................................... 5
2. Assembling the Phone .......................................... 7
3. Supporting the Samsung Network
SYNC Program ..................................................... 9
CONFIGURING THE IP PHONE.......... 10
1. Entering the Environment Setup Mode ................ 10
2. Network Settings ..................................................... 13
3. Load & Upgrade Settings ....................................... 15
4. Setting System Authentication Information ........ 17
5. Verifying Settings .................................................... 18
6. Exiting Setup ............................................................ 19
THINGS YOU SHOULD KNOW........... 20
1. About Stations and Central Office Lines.............. 20
2. Introduction to the Main Screens.......................... 21
Background Screen ...................................................... 21
AOM Screen ................................................................. 21
Fixed Feature Menu Screen ......................................... 22
Executive Status Display .............................................. 22
Navigation Menu Screen .............................................. 23

Contents DS/ITP-5012L Phone User Guide
v
3. Using the AOM Screen............................................ 24
4. Using the Fixed Feature Menu Screen ................. 24
5. Using Feature Dialling Codes ................................ 26
6. Entering Numbers & Characters ........................... 28
7. Volume Adjustment................................................. 32
Adjusting Handset Volume............................................ 32
Adjusting Speaker Volume............................................ 33
Adjusting Ring Volume.................................................. 33
8. Signal Tones............................................................. 34
9. Changing Dial Tone ............................................... 35
10. Phone Status Indicator ......................................... 35
11. Button LEDs ............................................................. 36
MAIN FEATURES ................................ 37
1. Overview ................................................................... 37
2. Layout of the Phone................................................ 42
ANSWERING CALLS .......................... 46
1. Before Answering a Call......................................... 46
2. Answering an Intercom Call................................... 47
Automatic Answering Mode .......................................... 48
Voice Announce Mode .................................................. 49
3. Answering an Outside Call..................................... 50
Automatic Answering Mode .......................................... 51
Universal Answer for Outside Calls .............................. 52
4. Other Call Functions ............................................... 53
Station Call Pickup........................................................ 53
Group Call Pickup......................................................... 54
Answering a Waiting Call.............................................. 55

Contents DS/ITP-5012L Phone User Guide
vi
MAKING CALLS .................................. 57
1. Before Making a Call ............................................... 57
2. Making an Intercom Call......................................... 59
Busy Station Callback ................................................... 60
Busy Station Camp-On ................................................. 62
Calling the System Operator......................................... 63
3. Making an Outside Call........................................... 63
Redial Number.............................................................. 64
Automatic Redial........................................................... 65
Setting a Callback on an Outside Line.......................... 67
Making a New Call........................................................ 69
Using Authentication & Account Codes ........................ 69
Saving a Telephone Number ........................................ 71
Redialling a Saved Number .......................................... 71
4. Other Call Functions ............................................... 72
Last Number Redial ...................................................... 72
Calling From Lists of the Most Recent Called
Numbers or Incoming Calls .......................................... 73
Dialling from the Recent Call Log ................................. 73
Speed Dialling ............................................................... 74
Dialling from Directory Names ...................................... 75
HANDLING CALLS.............................. 77
1. Intercom Calls .......................................................... 77
Hold an Intercom Call ................................................... 77
Mute Your Phone .......................................................... 78
2. External Calls ........................................................... 78
Hold an External Call .................................................... 79
Hold an External Call & Make an Intercom Call ........... 80
Call Transfer.................................................................. 81
Call Parking................................................................... 82

Contents DS/ITP-5012L Phone User Guide
vii
Transfer Calls to Voice Mailbox .................................... 83
3. Intercom & External Calls....................................... 84
Conference Calls .......................................................... 84
Load Group for Conference .......................................... 86
CONVENIENCE FEATURES ............... 87
1. Call Forwarding........................................................ 87
Forward All Calls........................................................... 87
Forward Busy................................................................ 88
Forward No Answer ...................................................... 88
Forward Busy/No Answer ............................................. 89
Forward Follow Me ....................................................... 89
Forward DND................................................................ 90
Cancel Call Forwarding ................................................ 91
2. Do Not Disturb (DND).............................................. 91
Setting / Cancelling DND .............................................. 91
3. Paging ....................................................................... 93
Internal Page................................................................. 93
External Page ............................................................... 94
All Page ..................................................................... 96
Meet Me Page............................................................... 97
Call Park and Page....................................................... 99
Page Pickup.................................................................. 100
4. Off-Hook Voice Announce (OHVA) ....................... 101
Make OHVA .................................................................. 101
Answer OHVA ............................................................... 102
Cancel OHVA................................................................ 102
Reject OHVA................................................................. 103
Block OHVA .................................................................. 103
5. Messaging ................................................................ 104
Leaving a Message Waiting Indication ......................... 104

Contents DS/ITP-5012L Phone User Guide
viii
Verify, Return or Delete an Indication ........................... 105
Programmed Messages................................................ 107
6. Executive/Secretary Hot Line................................. 109
Executive Status Display .............................................. 109
Call Transfer from Secretary to Executive .................... 110
Executive/Secretary Message ...................................... 111
7. In/Out of Group ........................................................ 113
8. Group Listening ....................................................... 114
9. Caller ID (CID) Presentation ................................... 115
Saving Caller Number................................................... 115
Dialling a Saved Caller Number.................................... 116
Storing a Caller Number as a Speed
Dial Number .................................................................. 116
Viewing the CID of Calls Parked or On Hold ................ 117
10. Call Duration Display .............................................. 118
11. Door Phone Related Features................................ 118
Answering the Door Phone........................................... 118
Calling the Door Phone................................................. 119
12. Background Music .................................................. 120
NAVIGATION MENUS.......................... 121
1. Navigation Buttons.................................................. 121
Menu Button.................................................................. 121
Send Button .................................................................. 122
Enter Button .................................................................. 122
Direction Buttons .......................................................... 122
Cancel Button ............................................................... 123
End Button .................................................................... 123
2. Entering Menus........................................................ 123
Selecting Menus ........................................................... 123
3. Phone Book.............................................................. 124

Contents DS/ITP-5012L Phone User Guide
ix
Search by Speed Dial Number Location....................... 125
Search by Name ........................................................... 126
Search by Number........................................................ 127
Search by Group........................................................... 128
Search by Time............................................................. 129
Recently Called Numbers ............................................. 129
Recent Caller Numbers ................................................ 130
Registering New Numbers............................................ 131
Editing Groups .............................................................. 132
Deleting All Telephone Numbers................................... 133
Checking Your Own Extension Number ....................... 134
4. E-Diary....................................................................... 135
Wakeup Call.................................................................. 135
Alarm Clock................................................................... 136
Daily Planner................................................................. 137
Memo Pad..................................................................... 139
Calculator ..................................................................... 140
World Time.................................................................... 141
D-DAY Plus ................................................................... 142
Unit Conversion ............................................................ 143
5. Messages.................................................................. 144
Received Messages ..................................................... 145
Sent Messages ............................................................. 148
Draft ..................................................................... 151
6. Volume Adjustment................................................. 153
Selecting a Ring Type................................................... 153
Ringer Volume .............................................................. 154
Off-Hook Volume........................................................... 155
Handset Volume ........................................................... 156
Speaker Volume............................................................ 156
Background Music (BGM) Volume................................ 157

Contents DS/ITP-5012L Phone User Guide
x
Page Volume................................................................. 158
7. Call Forwarding........................................................ 158
8. Configuration ........................................................... 159
Changing Your Password ............................................. 160
Locking Your Phone...................................................... 160
Setting the Answer Mode.............................................. 161
Setting the Boss Answering Mode................................ 162
Phone Language .......................................................... 163
Setting the Type of Caller ID (CID) Display .................. 164
Setting Absence Messages .......................................... 164
Displaying Internal Calls ............................................... 165
Dial Mode ..................................................................... 166
Switching Station Features On & Off ............................ 167
9. My Phone .................................................................. 168
Select the Background Screen ..................................... 169
Entering Your Name...................................................... 169
Network Information...................................................... 170
Viewing Status Information ........................................... 170
Enbloc Timeout ............................................................. 171
Privacy Option............................................................... 172
Reset Configuration. ..................................................... 172
Version Information....................................................... 173

Installing the Phone DS/ITP-5012L Phone User Guide
1
Installing the Phone
ITP-5012L Internet Phone
1. Checking Components
You should have received the following items. If any are missing or dam-
aged, contact your dealer.
LAN Cable
(for PC connection)
Phone
Stand
Handset
ITP-5012L
Power Adapter

Installing the Phone DS/ITP-5012L Phone User Guide
2
Base of Phone
LAN connection jack:
For connecting the LAN cable from the network.
PC connection jack:
For connecting the LAN cable from a PC’s network card.
Power adapter connection jack:
For connecting the power adapter cable.
Handset connection jack:
For connecting the handset cord (jack marked with symbol).
Connection jack for a recording device:
For connecting a recording device.
Holes for mounting the phone stand:
For inserting the phone stand when used as a desk phone.

Installing the Phone DS/ITP-5012L Phone User Guide
3
2. Assembling the Phone
Connecting Cables to the Phone
1. Connect the handset to the handset connection jack ( ).
2. Connect the LAN cable from the network to the LAN connection jack.
①
②③
④
⑤

Installing the Phone DS/ITP-5012L Phone User Guide
4
3. Connect the LAN cable from the PC’s network card to the PC connec-
tion jack.
4. Connect the power adapter to the power adapter jack. (Do not connect
the power adapter to the mains outlet yet, or if you do, ensure that the
power is not switched on.)
5. Connect any recording device to the recording device jack (REC.) (The
recording device can record phone conversations.)
Using the Phone Stand
If the phone is to stand on a desk, insert the phone stand into the two side
holes located on the base and slide it upward, as shown.
Now skip to the section Configuring the IP Phone to configure the working
environment for your phone.

Installing the Phone DS/ITP-5012L Phone User Guide
5
DS-5012L Digital Phone
1. Checking Components
You should have received the following items. If any are missing or dam-
aged, contact your dealer.
4-Hole Jack
Line Cord
Phone
Stand
Handset
DS-5012L

Installing the Phone DS/ITP-5012L Phone User Guide
6
Base of Phone
Holes for mounting the desktop stand:
For mounting the phone stand.
Phone line connection jack:
For connecting the line cord.
Handset connection jack:
For connecting the handset cord (jack marked with the symbol).
Connection jack for a recording device:
For connecting a recording device.
USB connection port:
For connecting PC to the phone.
Holes for mountiong
the desk top stand
USB connection
port
Connection Jack for
a recording device
Phone line connection Jack
Handset Connection Jack

Installing the Phone DS/ITP-5012L Phone User Guide
7
2. Assembling the Phone
Connecting Cables to the Phone
1. Connect the handset to the handset connection jack ( ).
2. Connect the line cord to the phone line jack.