Savin 2018 User manual

FAX Option Type 2018
Operating Instructions
Facsimile Reference
<Advanced Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
Copy Reference before you use it.
Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Using Fax with Computers
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix
1
2
3
4
5
6
7
8
9

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®and Outlook®are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.) and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
❖
❖❖
❖Facsimile Reference <Advanced Features> (this manual)
Describes advanced functions and settings for key operators.
❖
❖❖
❖Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖
❖❖
❖Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's print-
er function.
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.
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ii
❖
❖❖
❖Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
•DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
❖
❖❖
❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
•ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
•ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖
❖Other manuals
•PostScript3 Supplement (PDF file - CD-ROM1)
•UNIX Supplement (Available from an authorized dealer, or as a PDF file
on our Web site.)
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iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................2
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
User Transmission.................................................................................................5
Two-Sided Transmission (Double-Sided Transmission) ...................................7
E-mail Options........................................................................................................9
Fax Header Print ..................................................................................................10
Label Insertion .....................................................................................................11
2. Communication Information
Canceling a Transmission ..................................................................................13
Printing a List of Files in Memory (Print TX Standby File List) .......................15
Checking the Transmission Result (TX File Status).........................................16
Checking the Reception Result (RX File Status) ..............................................17
Printing a File (Print TX Standby File)................................................................18
Printing a File Received with Memory Lock (Print Memory Lock File)...........19
Printing the Journal .............................................................................................21
Journal .....................................................................................................................22
E-mail Reception..................................................................................................24
3. Other Transmission Features
Handy Dialing Functions.....................................................................................25
Chain Dial.................................................................................................................25
(Example) 01133-155533 ......................................................................................25
Redial .......................................................................................................................26
On Hook Dial ........................................................................................................27
Manual Dial ........................................................................................................... 28
Transmission Features........................................................................................29
Stamp.......................................................................................................................29
Detecting Blank Sheet..............................................................................................30
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iv
More Transmission Functions............................................................................31
If Memory Runs Out While Storing an Original ........................................................31
Parallel Memory Transmission.................................................................................31
Checking the Transmission Result...........................................................................32
Automatic Redial ...................................................................................................... 32
Batch Transmission..................................................................................................32
ECM (Error Correction Mode) .................................................................................. 32
Dual Access .............................................................................................................33
Transmission with Image Rotation ...........................................................................33
JBIG Transmission...................................................................................................33
Transmitting Journal by E-mail.................................................................................33
Journal by E-mail...................................................................................................34
Printed Report ......................................................................................................35
Memory Storage Report...........................................................................................35
Transmission Result Report (Memory Transmission) ..............................................35
Communication Failure Report ................................................................................36
Transmission Result Report (Immediate Transmission) ..........................................36
4. Reception Features
Reception..............................................................................................................37
Immediate Reception ...............................................................................................37
Memory Reception ...................................................................................................37
Substitute Reception ................................................................................................38
Receiving messages unconditionally.....................................................................39
Receiving messages according to parameter-specified settings...........................39
Reception Functions ...........................................................................................40
Forwarding Received Documents ............................................................................40
SMTP Reception Using Internet Fax........................................................................41
Routing E-mail Received via SMTP ......................................................................42
JBIG Reception ........................................................................................................43
Auto Fax Reception Power-up .................................................................................43
Printing Options...................................................................................................44
Print Completion Beep .............................................................................................44
Checkered Mark.......................................................................................................44
Center Mark .............................................................................................................44
Reception Time ........................................................................................................45
Image Rotation.........................................................................................................45
Combine Two Originals............................................................................................45
Page Separation and Length Reduction .................................................................46
TSI Print (Transmitting Subscriber Identification Print) ............................................46
When There Is No Paper of the Correct Size...........................................................47
Setting priority trays...............................................................................................48
Just size printing....................................................................................................48
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v
5. Using Fax with Computers
Sending Fax Documents from Computers........................................................49
Before Use ...............................................................................................................50
Installing the Software..............................................................................................50
Auto run program...................................................................................................50
Installing individual applications ............................................................................51
Applications Stored on the CD-ROM .......................................................................52
LAN-Fax Driver......................................................................................................52
Address Book ........................................................................................................52
LAN-Fax Cover Sheet Editor .................................................................................52
Setting LAN-Fax Properties .....................................................................................53
Basic Transmission ..................................................................................................54
Attaching a cover sheet ........................................................................................56
Previewing fax images...........................................................................................56
Specifying options .................................................................................................56
Printing and Saving..................................................................................................58
Editing Address Book...............................................................................................59
Editing Fax Cover Sheets ........................................................................................61
Creating a cover sheet ..........................................................................................61
Attaching a created cover sheet ............................................................................61
LAN-Fax Operation Messages.................................................................................63
LAN-Fax Error Report ..............................................................................................63
LAN-Fax Result by E-mail .....................................................................................63
Editing Receiver's Fax Information Via Web Browser......................................64
6. Facsimile Features
Function List ........................................................................................................67
Accessing User Tools (Facsimile Features)......................................................70
Quitting Default Settings ..........................................................................................71
Print List/Report .......................................................................................................71
General Settings/Adjust ...........................................................................................72
Reception Settings ...................................................................................................73
E-mail Settings .........................................................................................................73
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vi
7. Key Operator Setting
Key Operator Tools List ......................................................................................75
Using Key Operator Settings ..............................................................................76
Counters...................................................................................................................76
Forwarding ...............................................................................................................76
Programming an End Receiver .............................................................................77
Quitting the forwarding function.............................................................................78
Forwarding Mark....................................................................................................78
Memory Lock............................................................................................................79
User Parameters ...................................................................................................... 80
Changing the User Parameters .............................................................................83
Printing the User Parameter List ...........................................................................84
Home Position .......................................................................................................85
Special Senders to Treat Differently ........................................................................89
Programming/ Changing Special Senders ............................................................91
Deleting a Special Sender.....................................................................................94
Programming Initial Set Up of a Special Sender ...................................................95
Printing the Special Sender List ............................................................................96
Programming a Memory Lock ID .............................................................................97
Selecting Dial/Push Phone.......................................................................................98
G3 Analog Line ........................................................................................................98
RDS (Remote Diagnostic System).........................................................................100
8. Solving Operation Problems
When An Error Report is Printed......................................................................101
Turning Off the Main Power/In Case of a Power Failure ................................102
When an Error Occurs Using Internet Fax ......................................................103
Error Mail Notification.............................................................................................103
Error Report (Mail) .................................................................................................103
Server-Generated Error E-mail ..............................................................................103
9. Appendix
Replacing the Stamp Cartridge ........................................................................105
Connecting the Machine to a Telephone Line and Telephone ......................106
Connecting the Telephone Line .............................................................................106
Selecting the Line Type..........................................................................................107
Connecting the Optional Handset or an External Telephone.................................107
Optional Equipment...........................................................................................109
Handset..................................................................................................................109
Specifications.....................................................................................................110
Compatible Machines.............................................................................................111
Acceptable Types of Originals ...............................................................................112
Acceptable original sizes .....................................................................................112
Paper size and scanned area..............................................................................112
Maximum Values................................................................................................115
INDEX....................................................................................................... 116
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1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, Copy Reference.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, Copy Reference.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
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2
Names of Major Options
The following software products are referred to using a general name:
•DeskTopBinder V2 Lite and DeskTopBinder V2 Professional →DeskTop-
Binder V2 Lite/Professional
Major options of this machine are referred to as follows in this manual:
•Auto Document Feeder →ADF
•Auto Document Feeder capable of scanning both side of a sheet →ARDF
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