Xerox WorkCentre Pro 657 User manual

Polling
Document WorkCentre Pro 635, 645, 657 10-1
10 Polling
Polling Communications
The Polling function keyallows you to poll a remote machine (Poll), set
up a document to be polled by a remote machine (Be Polled), or poll
multiple remote machines during the same operation (Group or
Continuous Poll).
The Polling feature allows you to retrieve a document from a remote
machine when you call that machine.
You can also transmit a document to a remote machine when the
remote machine calls you.

Polling
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Storing a Document to be Polled
This feature stores documents in polling boxes on your machine to be
retrieved by others. The following types of Polling boxes are
available.
•Poll-once Box — Documents stored in a poll-once box are
cleared when they are polled. When storing a document to be
polled, you can designate the following security options to be
required by the polling machine when retrieving your documents.
-A 4-digit security code 0000-9999. Only WorkCentre Pro 745,
635, 645, 657 machines can poll your machine.
-The remote machine fax number.
-Both the remote machine fax number and a 4-digit security
code.
Only 1 transmission can be reserved in a poll-once box without
security options assigned.
•Multi-poll Box — Documents stored in a multi-poll box are
retained in memory regardless of how many times they are
polled. No security options are available for multi-poll boxes.
Only one transmission can be reserved to a multi-poll box at a
given time.

Polling
Document WorkCentre Pro 635, 645, 657 10-3
Storing a Document to be Polled in a Poll-once Box
This feature stores a document in a Poll-once box and prepares your
machine to be polled once by a remote machine. The document is
deleted after polling.
You can attach security requirements to the document.
You can store a document to a Poll-once box (without security), or a
multi-poll box, but not both.
You can store a document to both a Poll-once box (with security) and
a Multi-poll box.
1. Load the document face down in the Document Tray.
2. Select the desired
Resolution and Contrast .
3. Open the Access Cover and press:
4. To store the document in a Poll-once box, press .
Note: Group Polling is initiated when the Group Number is
assigned to a One Touch key. (See “Presetting Group
Numbers”.)
2
Polling
Scan to be polled:
1. Poll-once box
2. Multi-poll box
1
1
Security/fax number?
1. No
2. Security code
3. Fax number
4. Security & fax nbr

Polling
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5. Select the security option for storing in this Poll-once box.
To select no security, press and go to step 7. (If you
stored a document in a Multi-poll box you can not store a
document without a security code). Any fax machine can poll your
machine.
To select a 4-digit security code, press and go to step 6.
To select a remote fax number, press and go to step 6.
Any fax machine can poll your machine.
To select both a security code and a Fax Number, press
and go to step 6.
– or –
6. Using the numeric keypad, enter the 4-digit Security Code, or the
fax number of the remote polling machine, or both. Press
Enter
after each entry.
7. The document is scanned into memory and is waiting to be
polled. If a security code was used, provide the 4 digit number to
the polling machine operator.
Note: If a document is already reserved in a Poll-once box and
you select the same security features and numbers, you
are prompted to delete it, retain it or add the new
document to it.
1
1
2
3
4
Scan to be polled:
security code
Scan to be polled:
Secure fax (20 max):

Polling
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Storing a Document to be Polled in a Multi-poll Box
This feature stores a document in a Multi-poll box and prepares your
machine to be polled multiple times by various remote machines. You
can only store one document in a Multi-poll box. The document is
retained in memory regardless of how many times it is polled.
If a document is stored in a Poll-once box (without security), you
cannot store a document in a Multi-poll box (see “Polling a Remote
Document (Poll-once or Multi-poll Box)”, in this Chapter).
1. Load the document face down in the Document Tray.
2. Select the desired
Resolution and Contrast .
3. Open the Access Cover and press:
4. To store the document in a Multi-poll box, press . If you
stored a document without a security code in a Poll-once box you
cannot store a document in the Multi-poll box.
The document is scanned and stored in the Multi-poll box. When a
polling machine calls, the document will be transmitted.
Note: If a document is reserved in a Multi-poll box you are
prompted to delete it, retain it or add the new document
to it.
2
Polling
Scan to be polled:
1. Poll-once box
2. Multi-poll box
2

Polling
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Cancelling Documents Stored in a Polling Box
To cancel a polling job refer to Chapter 9, “Cancelling Jobs”.
Modifying Documents Stored in a Polling Box
Once a document is stored in a polling box, additional documents
may replace it or be added to it. If a document is present in the polling
box you have selected, the “Already Assigned” screen displays.
To replace or add to a document stored in a Poll box:
1. Load the document face down in the Document Tray.
2. Select the desired
Resolution and Contrast .
3. Open the Access Cover and press:
4. To select Poll-once box press , and go to step 5.
To select Multi-poll box, press , and go to step 7.
2
Polling
Scan to be polled:
1. Poll-once box
2. Multi-poll box
1
1
2
Security/fax number?
1. No
2. Security code
3. Fax number
4. Security & fax nbr

Polling
Document WorkCentre Pro 635, 645, 657 10-7
5. Select the type of security used when the previous document was
stored to the Poll-once box.
If no security was used, press , then go to step 7.
If only a security code was used, press .
If only the remote fax number was used, press .
If both the remote fax number and a security code were used,
press .
– or –
6. Using the numeric keypad, enter the Security Code, Fax Number
or both that were used when the previous document was stored
in this Poll-once box. Press the
Enter key after each entry.
7. Select the change option:
To delete and replace the stored document, press . The
document is scanned and the machine returns to the Standby
Mode.
To add this document to the stored document, press . The
document is scanned and assigned a job number.
The machine returns to the Standby Mode.
To retain the current stored document, press and then
press
Stop . The machine returns to the Standby Mode.
1
1
2
3
4
Scan to be polled:
Security code
Scan to be polled:
Secure fax (20 max):
Already assigned
1. Delete
2. Add +
3. Retain
1
1
2
3

Polling
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Polling a Remote Document (Poll-once or Multi-poll Box)
Use this procedure to poll a document from a remote machine. If the
remote operator stored the document with a security code, you must
enter that same security code to poll the document. If a security code
is used the document can only be polled by other WorkCentre Pro
745, 635, 645, 657 machines.
To poll a document from a remote machine:
1. Open the Access Cover and press:
2. Enter the fax number, press
Start .
3. Select the security code option:
If a security code is required, press . Then enter the
Security Code obtained from the remote operator, then press
Enter .
If no Security Code is required by the sending machine,
press .
The machine dials the number and retrieves the document.
-or-
4. Using one of the dialing methods, dial the remote telephone
number, then press
Start if necessary.
1
1
Polling
Poll one number
Enter fax number
Poll
Add security code?
1. Yes
2. No
1
1
2

Polling
Document WorkCentre Pro 635, 645, 657 10-9
Group Polling
Use this procedure to poll documents from multiple remote machines
with one operation, using a preset Group Number (see “Presetting
Group Numbers” earlier in this chapter).
A maximum of 50 groups can be preset for use with Multiple Polling
Receptions.
To poll documents from Multiple Remote Machines:
1. Open the Access Cover and press:
2. Press:
3. Using the numeric keypad,
Speed Dial or One Touch keys, enter
the number and press
Enter if necessary. Groups can also be
entered if preset to a One Touch key.
4. Repeat step 3 until you entered each number you want to include
in the Group Poll.
5. Press
Start .
Note: Group Polling is initiated when the Group Number is
assigned to a One Touch key. (See “Presetting Group
Numbers”).
Load document
To poll
press [Start]
Poll one number
Enter fax number
1
1
Polling
Manual
Group
Poll a group
Enter fax number
Speed dial Key
or One Touch Key
Poll a group
Add Security Code?
1. Yes
2. No

Polling
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6. Select the Group Poll Security option:
To poll a group of numbers that do not require a Security Code,
press .
To enter a Security Code, press .
7. Using the numeric keypad, enter the required Security Code, then
press
Enter .
The machine dials each number in the group and retrieves the
document.
Note: All machines must use the same poll security code.
2
1
1
Poll a group
security code:

Polling
Document WorkCentre Pro 635, 645, 657 10-11
Continuous Polling*
Use this procedure to poll the same machine or group of machines
frequently, you can set up your machine to automatically perform this
task on a regular schedule. When the Continuous Polling feature is
active, your machine polls and receives documents from the
designated machines, at the same time, on each day you have
selected.
Only one Continuous Polling operation can be reserved at a time. To
delete the reserved Continuous Poll operation refer to “Deleting
Continuous Poll Jobs”.
To set the Continuous Polling feature:
1. Open the Access Cover and press:
2. Enter the polling interval (first digit only), then press
Enter .
* Not allowed in all markets.
Note: The interval is the period of time between polling
procedures. Possible settings are 10 to 70 minutes, in 10
minute increments.
3
Polling
Continuous poll
Interval 10-70min:
0
Continuous poll
Start/stop time: 08:00 -17:00

Polling
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3. Enter the Polling start time and stop time, then press
Enter .
4. Using the up and down arrow keys, select the starting day of the
week. When the starting day you want is blinking, press
Enter .
5. Using the up and down arrow keys, select the stopping day of the
week. When the stopping day of the week is blinking, press
Enter .
6. Using the dialing methods, enter the remote machine facsimile
numbers, and press
Enter if necessary.
7. When you finish entering telephone numbers, press
Start .
Continuous poll
[ ↑↓] for setting
Start/stop days: Mon-Fri
Mon
Continuous poll
Enter fax number
Speed dial key
or One Touch key
Continuous poll
One Touch key: 46
Enter more
or press [start]
Continuous poll
Security code:

Polling
Document WorkCentre Pro 635, 645, 657 10-13
8. If required, enter a 4-digit Security Code, then press
Enter .
Continuous Polling starts when the machine clock reaches the start
time.
Deleting Continuous Poll Jobs
To modify the continuous poll operation, you must delete and reenter
the information.
To delete a Continuous Poll Job:
1. Open the Access Cover and press:
2. To delete the Continuous Poll Job, press .
The Continuous Poll Job is deleted and the machine returns to the
Standby Mode.
Note: If using a security code for this poll operation, all machines
must be set with the same code.
3
Polling
Already assigned
1. Delete
2. Retain
1
1

Polling
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Notes: