Sharp MX 5500N - Color Laser - Copier User manual

User's Guide
MX-5500N
MX-6200N
MX-7000N
MODEL:

2
TABLE OF CONTENTS
ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3
• MANUALS PROVIDED WITH THE MACHINE . . . 3
1BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . 5
• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
• AUTOMATIC DOCUMENT FEEDER AND
DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . . 8
• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . . . 9
• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . 10
TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
PRINT/SEND STATUS (JOB STATUS). . . . . . . . . . . 15
TURNING THE POWER ON AND OFF . . . . . . . . . . . 16
• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . . . 17
• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . . . 17
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . 18
• AUTHENTICATION BY USER NUMBER. . . . . . . 18
• AUTHENTICATION BY LOGIN NAME /
PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
2LOADING PAPER
IMPORTANT POINTS ABOUT PAPER . . . . . . . . . . . 24
• NAMES AND LOCATIONS OF TRAYS . . . . . . . . 24
• THE MEANING OF "R" IN PAPER SIZES . . . . . . 24
• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . . . 25
TRAY SETTINGS FOR TRAY 1 AND TRAY 2. . . . . . 27
• LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . 27
• CHANGING THE PAPER SIZE . . . . . . . . . . . . . . 28
TRAY SETTINGS FOR TRAY 3 AND TRAY 4. . . . . . 30
• LOADING PAPER AND CHANGING THE
PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
TRAY SETTINGS OF TRAY 5 (LARGE
CAPACITY TRAY) . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
• LOADING PAPER (MX-LCX2) . . . . . . . . . . . . . . . 33
• LOADING PAPER (MX-LCX3) . . . . . . . . . . . . . . . 34
• CHANGING THE PAPER SIZE (MX-LCX3). . . . . 36
LOADING PAPER IN THE BYPASS TRAY . . . . . . . . 38
• IMPORTANT POINTS WHEN USING THE
BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . 41
3ORIGINALS
PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . 44
• PLACING ORIGINALS IN THE AUTOMATIC
DOCUMENT FEEDER . . . . . . . . . . . . . . . . . . . . . 44
• PLACING THE ORIGINAL ON THE
DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . 46
4PERIPHERAL DEVICES
PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . . 48
FINISHER / SADDLE STITCH FINISHER . . . . . . . . . 49
• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
• FINISHER / SADDLE STITCH FINISHER
MAINTENANCE . . . . . . . . . . . . . . . . . . . . . . . . . . 51
PUNCH MODULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
INSERTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
• LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . 59
• MANUALLY OPERATING THE INSERTER. . . . . 60
5MAINTENANCE
REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . . . 62
• CLEANING THE DOCUMENT GLASS AND
AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . 62
• CLEANING THE MAIN CHARGER OF THE
PHOTOCONDUCTIVE DRUM . . . . . . . . . . . . . . . 65
• CLEANING THE BYPASS FEED ROLLER . . . . . 66
• CLEANING THE LASER UNIT. . . . . . . . . . . . . . . 67
REPLACING THE TONER CARTRIDGES. . . . . . . . . 71
REPLACING THE WASTE TONER BOX. . . . . . . . . . 74
6ENTERING TEXT
FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . . . 76
• ENTERING TEXT FROM AN EXTERNAL
KEYBOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

3
ABOUT THIS MANUAL
Please note
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Manual name Contents
Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
Software Setup
Guide
This manual explains how to install the software and configure settings to use the machine as a printer
or scanner.
Quick Start Guide
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Troubleshooting
This manual explains how to remove paper misfeeds and provides answers to frequently asked
questions regarding the operation of the machine in each mode. Refer to this manual when you have
difficulty using the machine.

4
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual name Contents
User's Guide
(This manual)
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the print function.
Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function.
Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
Document Filing
Guide
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
System Settings
Guide
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
This alerts you to a situation where
there is a risk of machine damage or
failure.
This indicates the name of a system setting and provides a brief
explanation of the setting.
For detailed information on each system setting, see the System
Settings Guide.
When "System Settings:" appears:
A general setting is explained.
When "System Settings (Administrator):" appears:
A setting that can only be configured by an administrator is
explained.
This provides a supplemental
explanation of a function or procedure.
This explains how to cancel or correct
an operation.
Warning This alerts you to a situation where there is a risk of human death or injury.
Caution This alerts you to a situation where there is a risk of human injury or property damage.

5
This chapter provides basic information about the machine. Please read this chapter before using the machine.
PART NAMES AND FUNCTIONS
EXTERIOR
(1) Finisher / saddle stitch finisher*
This can be used to staple output. The saddle stitch
finisher can automatically staple output at the center line
and fold the pages to create a pamphlet.
☞FINISHER / SADDLE STITCH FINISHER (page 49)
(2) Punch module*
This is used to punch holes in output.
☞PUNCH MODULE (page 57)
(3) Inserter*
Paper loaded in the inserter can be inserted into output
from the machine as covers and inserts.
☞INSERTER (page 58)
(4) Automatic document feeder
This automatically feeds and scans multiple originals. Both
sides of 2-sided originals can be automatically scanned.
☞PLACING THE ORIGINAL (page 44)
(5) Front cover (upper)
Open this to replace a toner cartridge or clear a paper
misfeed from the paper pass unit.
☞REPLACING THE TONER CARTRIDGES (page 71)
(6) Front cover (lower)
Open this to switch the main power on and off.
☞TURNING THE POWER ON AND OFF (page 16)
☞5. MAINTENANCE (page 62)
(7) Operation panel
This is used to select functions and enter the number of
copies.
☞OPERATION PANEL (page 10)
(8) Right Tray
Output can be delivered to this tray.
(9) Output tray (center tray)
Output is delivered to this tray.
* Peripheral device.
1BEFORE USING THE MACHINE
(1) (2) (3) (4) (5) (7) (8) (9)(6)
When a finisher /
saddle stitch finisher
is not installed
When a finisher is
installed

6
(10) Tray 1 (left side)
This holds paper. Up to 1200 sheets of paper can be
loaded.
☞TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page
27)
(11) Tray 2 (right side)
This holds paper. Up to 800 sheets of paper can be
loaded.
☞TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page
27)
(12) Tray 3
This holds paper. Transparency film, tab paper, and
other special media can also be loaded. Up to 500 sheets
of paper can be loaded.
☞TRAY SETTINGS FOR TRAY 3 AND TRAY 4 (page
30)
(13) Tray 4
This holds paper. Up to 500 sheets of paper can be
loaded.
☞TRAY SETTINGS FOR TRAY 3 AND TRAY 4 (page
30)
(14) Tray 5 (when a large capacity tray (MX-LCX2) is
installed)*
This holds paper. 8-1/2" x 11" or A4 paper can be loaded.
Up to 3500 sheets of paper can be loaded.
☞TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY
TRAY) (page 33)
(15) Tray 5 (when a large capacity tray (MX-LCX3) is
installed)*
This holds paper. 8-1/2" x 11" to 12" x 18" (B5 to A3W)
paper can be loaded. Up to 3000 sheets of paper can be
loaded.
☞TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY
TRAY) (page 33)
* Peripheral device.
(10) (11)(12) (14) (15)
(13)

7
INTERIOR
(16) Paper pass unit*
This transfers output to the finisher or saddle stitch
finisher.
(17) Toner cartridges
These contain toner for printing. When the toner runs out
in a cartridge, the cartridge of the color that ran out must
be replaced.
☞REPLACING THE TONER CARTRIDGES (page 71)
(18) Fusing unit
Heat is applied here to fuse the transferred image onto
the paper.
(19) Transfer belt
During full color printing, the toner images of each of the
four colors on each of the photoconductive drums are
combined together on the transfer belt. During black and
white printing, only the black toner image is transferred
onto the transfer belt.
(20) Right side cover
Open this cover to operate the fusing unit pressure
adjusting lever and to remove a misfeed.
☞Fusing unit pressure adjusting levers (page 43)
(21) Paper reversing section cover
This is used when 2-sided printing is performed. Open
this cover to remove a paper misfeed.
(22) Bypass tray
Use this tray to feed paper manually.
When loading paper larger than 8-1/2" x 11"R or A4R, be
sure to pull out the bypass tray extension.
☞LOADING PAPER IN THE BYPASS TRAY (page 38)
(23) Main power switch
This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.
☞TURNING THE POWER ON AND OFF (page 16)
(24) Waste toner box
This collects excess toner that remains after printing.
☞REPLACING THE WASTE TONER BOX (page 74)
(25) Waste toner box compartment cover
Open this to remove a paper misfeed from trays 1 to 4, or
to replace the waste toner box.
(26) Right side cover release lever
To remove a paper misfeed, pull and hold this lever up to
open the right side cover.
* Peripheral device.
(22)(21)(19) (20)(18)(16) (17)
(25) (26) (24)(23)
When a finisher /
saddle stitch finisher is
not installed
Caution
The fusing unit is hot. Take care not to burn yourself
when removing a paper misfeed.
Do not touch or damage the transfer belt. This may
cause a defective image.
Your service technician will collect the waste toner
box.

8
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT
GLASS
(1) Document feeding area cover
Open to remove a misfed original.
(2) Original guides
These help ensure that the original is scanned correctly.
Adjust the guides to the width of the original.
☞PLACING THE ORIGINAL (page 44)
(3) Document feeder tray
Place originals in this tray. 1-sided originals must be
placed face up.
☞PLACING THE ORIGINAL (page 44)
(4) Original exit tray
Originals are delivered to this tray after scanning.
(5) Scanning area
Originals placed in the document feeder tray are scanned
here.
☞REGULAR MAINTENANCE (page 62)
(6) Original size detector
This detects the size of an original placed on the
document glass.
☞PLACING THE ORIGINAL ON THE DOCUMENT
GLASS (page 46)
(7) Document glass
Use this to scan a book or other thick original that cannot
be fed through the automatic document feeder.
☞PLACING THE ORIGINAL ON THE DOCUMENT
GLASS (page 46)
(1) (5) (6) (7)(2) (3) (4)

9
SIDE AND BACK
(1) USB connector (A type)
This is used to connect a USB device such as USB
memory to the machine.
For the USB cable, use a shielded cable.
(2) USB connector (B type )
A computer can be connected to this connector to use
the machine as a printer.
For the USB cable, use a shielded cable.
(3) LAN connector
Connect the LAN cable to this connector when the
machine is used on a network.
For the LAN cable, use a shielded type cable.
(4) Service-only connector
(5) Power plug
(1)
(2)
(3)
(4)
(5)
Caution
This connector is for use only by service technicians.
Connecting a cable to this connector may cause the
machine to malfunction.
Important note for service technicians:
The cable connected to the service connector must be
less than 118" (3 m) in length.

10
OPERATION PANEL
(1) Touch panel
Messages and keys appear in the touch panel display.
Touch the displayed keys to perform a variety of
operations.
When a key is touched, a beep sounds and the selected
item is highlighted. This provides confirmation as you
perform an operation.
☞TOUCH PANEL (page 12)
(2) [HOME] key
Touch this key to display the home screen. Frequently
used settings can be registered in the home screen to
enable quick and easy operation of the machine.
☞HOME SCREEN (page 23)
(3) [SYSTEM SETTINGS] key
Press this key to display the system settings menu
screen. The system settings are used to configure paper
tray settings, store addresses for transmission
operations, and adjust parameters to make the machine
easier to use.
☞System Settings Guide
(4) Numeric keys
These are used to enter the number of copies, fax
numbers, and other numerical values.
(5) [CLEAR] key ( )
Press this key to return the number of copies to "0".
(6) PRINT mode indicators
•READY indicator
Print jobs can be received when this indicator is lit.
•DATA indicator
This blinks while print data is being received and lights
steadily while printing is taking place.
(7) IMAGE SEND mode indicators
•LINE indicator
This lights up during transmission or reception of a fax
or Internet fax. This also lights during transmission of
an image in scan mode.
•DATA indicator
This blinks when a received fax or Internet fax cannot
be printed because of a problem such as out of paper.
This lights up when there is a transmission job that has
not been sent.
(8) [JOB STATUS] key
Press this key to display the job status screen. The job
status screen is used to check information on jobs and to
cancel jobs.
☞PRINT/SEND STATUS (JOB STATUS) (page 15)
LOGOUT
LINE
PRINT
IMAGE SEND
DATA
DATA
READY
SYSTEM
SETTINGS
HOME
JOB STATUS
(4) (5)(2) (3)(1)
(6) (7) (8)

11
(9) [LOGOUT] key ( )
Press this key to log out after you have logged in and
used the machine. When using the fax function, this key
can also be pressed to send tone signals on a pulse dial
line.
☞USER AUTHENTICATION (page 18)
(10) [#/P] key ( )
When using the copy function, press this key to use a job
program. When using the fax function, this key can be
used when dialing.
(11) [CLEAR ALL] key ( )
Press this key to return to the initial operation state.
Use this key when you wish to cancel all settings that
have been selected and start operation from the initial
state.
(12) [STOP] key ( )
Press this key to stop a copy job or scanning of an
original.
(13) [BLACK & WHITE START] key ( )
Press this key to copy or scan an original in black and
white. This key is also used to send a fax in fax mode.
(14) [COLOR START] key ( )
Press this key to copy or scan an original in color.
This key cannot be used for fax or Internet fax.
(15) [POWER SAVE] key ( ) / indicator
Use this key to put the machine into auto power shut-off
mode to save energy.
The [POWER SAVE] key ( ) blinks when the machine
is in auto power shut-off mode.
☞[POWER SAVE] KEY (page 17)
(16) [POWER] key ( )
Use this key to turn the machine power on and off.
☞TURNING THE POWER ON AND OFF (page 16)
(17) Main power indicator
This lights up when the machine's main power switch is
in the "on" position.
☞TURNING THE POWER ON AND OFF (page 16)
LOGOUT
LINE
PRINT
IMAGE SEND
DATA
DATA
READY
SYSTEM
SETTINGS
HOME
JOB STATUS
(11) (13)(12) (14)(9) (10) (15) (16) (17)

12
TOUCH PANEL
The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.
Using the touch panel
Example 1
(1) Mode select keys
Use these keys to switch between copy, image send, and document filing modes.
(2) Settings for each function are easily selected and canceled by touching the keys on the screen with your finger.
When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.
(3) Keys that are grayed out cannot be selected.
Example 2
(1) If the initial state of a key in a screen is highlighted,
the key is selected. To change the selection, touch
one of the other keys to highlight that key.
(2) The keys can be used to increase or
decrease a value. To make a value change quickly,
keep your finger on the key.
(3) Touch this key to cancel a setting.
(4) Touch the [OK] key to enter and save a setting.
Example 3
(1) Some items in the special modes screen are selected
by simply touching the key of the item.
To cancel a selected item, touch the highlighted key
once again so that it is no longer highlighted.
(2) When settings extend over multiple screens, touch
the key or the key to switch through the
screens.
If you touch a key that cannot be selected, a double beep will sound. However, in a system settings screen, a beep will not
sound if you touch a key that cannot be selected.
Job status screen.
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000 Waiting
Computer01 002 / 000 Waiting
0312345678 001 / 000 Waiting
Print Job
Job Queue Sets / Progress Status
Scan to Fax Job Internet Fax
Priority
1
1
Job Queue
Copy1 020 / 001 Copying
IMAGE SEND DOCUMENT
FILING
COPY
(3)
(1)
(2)
Beep
Tone
Special Modes OK
1/2
Margin Shift
Right Left Down Side 1
(0~1)
inch
1/2
Side 2
(0~1)
inch
OKCancel
(3) (4)(2)(1)
Special Modes
1
2
Card Shot
Multi Shot
OK
Dual Page
Copy
Tandem
Copy
Tab Copy
Transparency
Inserts
Erase
Job
Build
Book Copy
Covers/Inserts
Margin Shift
Pamphlet Copy
(1) (2)

13
Example 4
When at least one special mode is selected, the
key appears in the base screen.
The key can be touched to display a list of the
selected special modes.
Color Mode Special Modes
Plain
2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
11x17 3.
1. 2.
8½x118½x11
Original Paper Select
Auto
8½x11
Plain
Auto
8½x11
Full Color
Exposure
Auto
8½x14 4.
8½x11
OK
1
1
Function Review
Margin Shift
Erase
Shift:Right
Front:1/2inch/Back:1/2inch
Edge:1/2inch
Center:1/2inch
Covers/Inserts Front:2-Sided/Back:Insert
Insertion A:10 Page/B:10 Page
The above explanations do not apply to the system settings. For information on the screens and procedures for using the
system settings, see the System Settings Guide.
System Settings (Administrator): Keys Touch Sound
This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned
off.

14
SYSTEM BAR
The system bar appears at the bottom of the touch panel.
The items that appear in the system bar are explained below.
(1) Job status display
The first four jobs in progress or reserved are indicated
by icons. The icons are as follows.
The status of the first job is indicated as shown in (A).
The color appearing in the job status display depends on
the job status as indicated in the table below.
The job status display can be touched to show the job
status screen.
(2) USB device display
This appears when a USB memory or other USB device
is connected to the machine.
(3) Brightness adjustment key
Touch this key to adjust the brightness of the touch
panel.
When touched, the following screen appears next to the
key.
Touch the [+] key or the [-] key to adjust the brightness.
When finished, touch the brightness adjustment key
again to close the screen.
Color Mode Special Modes
Plain
2-Sided Copy
Output
File
Quick File
Copy Ratio
Printing
100%
11x17 3.
1. 2.
8½x118½x11
Original Paper Select
Auto
8½x11
Plain
Auto
8½x11
Full Color
Exposure
Auto
8½x14 4.
8½x11
(2) (3)
(A) (1)
Print job Copy job
Scan to E-mail
job
Scan to FTP job
Scan to
Network Folder
job
Scan to
Desktop job
Fax
transmission
job
Fax reception
job
PC-Fax
transmission
job
Internet fax
transmission
job
Internet Fax
reception job
PC-I-Fax
transmission
job
Broadcast job Scan to HDD
file print job
Tandem
copy/print job
Job status
display Machine Configuration
Green A print, scan or other job is being
executed normally.
Yellow The machine is warming up or on
standby, or a job is being canceled.
Red A paper misfeed or other error
condition has occurred.
Gray The machine has no jobs.

15
PRINT/SEND STATUS (JOB STATUS)
This screen appears when the [JOB STATUS] key on the operation panel is pressed.
The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is
used to check jobs, move a job to the top of the job queue, or delete a job.
(1) Mode select tabs
Use these tabs to select print mode, scan mode, fax
mode, or Internet fax mode.
• The [Print Job] tab shows copy, print, received fax,
received Internet fax, and self print jobs.
• The [Scan to] tab shows transmission jobs that use the
scanner function.
• The [Fax Job] tab shows transmission (and reception)
jobs that use the fax and PC-Fax functions.
•
The [Internet Fax] tab shows transmission (and reception)
jobs that use the Internet fax and PC-I-fax functions.
For more information on the job status screen in each
mode, see the manual for each mode.
(2) Job list
• This shows jobs that are reserved and in progress (job
queue), and jobs that have been completed.
When the [Print Job] tab is touched in the mode select
tabs, the job status screen selector key changes and
the "Spool" list appears.
A brief description of each job and its status appears in
the list.
•
The "Spool" screen shows spooled print jobs and
encrypted PDF jobs waiting for password entry. To move
an encrypted PDF job from the spool list to the job queue,
touch the key of the job and enter the job password.
(3) Job status screen selector key
This switches the job list display between spooled jobs,
the job queue, and completed jobs.
"Spool": This shows spooled print jobs and encrypted
PDF jobs waiting for password entry. "Spool"
appears when print jobs are displayed.
"Job Queue": This shows reserved jobs and the job in
progress.
"Complete": This shows completed jobs.
(4) "Paper Empty" display
Add paper.
When the status is "Paper Empty", the specified size of
paper for the job is not loaded in any of the trays. In this
case, the job will be held until the required size of paper
is loaded. Other jobs that are waiting will be printed (if
possible) ahead of the held job. (However, other jobs will
not be printed if the paper ran out while printing was in
progress.)
If you need to change the paper size because the
specified paper size is not available, touch the key of the
job in the job list (2) to select it, touch the [Detail] key
described in (6), and select a different paper size.
(5) keys
These change the page of the displayed job list.
(6) [Detail] key
This shows detailed information on a selected job.
When a job has been stored using Quick File or File in
document filing mode, or when a broadcast transmission
has been performed in image send mode, the job
appears as a key in the completed jobs screen. You can
touch the [Detail] key to show details on the completed
job, and you can also touch the [Call] key to reprint or
resend the job.
(7) [Priority] key
A reserved job in the "Job Queue" screen can be printed
ahead of all other reserved jobs by selecting the job and
then touching this key.
In the print job queue, select the print or copy job to
which you wish to give priority and touch this key. The job
in progress stops and printing of the selected job begins.
When the selected job is completed, the interrupted job
resumes.
(8) [Stop/Delete] key
Use this key to cancel the job currently in progress or a
selected reserved job. Note that printing of received
faxes and received Internet faxes cannot be canceled.
(9) [Call] key
A job that appears in the completed jobs screen as a key
can be touched followed by the [Call] key to reprint or
resend the job. This is the same [Call] key that appears
when the [Detail] key is touched.
Spool
Complete
Job Queue
Detail
Call
Detail
Spool
Complete
Stop/Delete
2
3
4
002 / 000
Computer01 002 / 000
0312345678 001 / 000
Print Job
Job Queue Sets / Progress Status
Scan to Fax Job Internet Fax
Priority
1
1
Job Queue
1020 / 001
Paper Empty
Waiting
Waiting
Copying
Copy
Copy
(1)
(2)
(6)
(3)
(7)
(8)
(5)
(4)
(9)
"Complete"
job screen

16
TURNING THE POWER ON AND OFF
The machine has two power switches. The main power switch is at the lower left after the front cover (lower) is opened.
The other power switch is the [POWER] key ( ) on the operation panel at the top right.
Main power switch
When the main power switch is switched on, the main
power indicator on the operation panel lights up.
[POWER] key
Turning on the power
(1) Switch the main power switch to the "on" position.
(2) Press the [POWER] key ( ) to turn on the power.
Turning off the power
(1) Press the [POWER] key ( ) to turn off the power.
(2) Switch the main power switch to the "off" position.
"On" position
"Off" position
LOGOUT
Main power indicator
[POWER] key
• Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE
indicators for image send are not lit or blinking on the operation panel.
Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking
may damage the hard drive and cause data to be lost.
• Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine
failure, if there is a bad thunderstorm nearby, or when you are moving the machine.
When using the fax or Internet fax function, always keep the main power switch in the "on" position.

17
ENERGY SAVE FUNCTIONS
This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve
natural resources and reduce environmental pollution.
Preheat Mode (low power mode)
Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the
machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings
(administrator).
This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby.
The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on
the operation panel, or an original is placed.
Auto power shut-off mode (Sleep mode)
Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the
standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This
mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode,
however, the wakeup time is longer. This mode can be disabled in the system settings (administrator).
The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking
[POWER SAVE] key ()is pressed.
[POWER SAVE] KEY
Press the [POWER SAVE] key ()to put the machine in auto power shut-off mode or wake it up from auto power
shut-off mode. The [POWER SAVE] key ()has an indicator that indicates whether or not the machine is in auto power
shut-off mode.
When the [POWER SAVE]
key ( ) indicator is off in the
standby state
The machine is ready to be used.
If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink
and the machine will enter auto power shut-off mode after a brief interval.
When the [POWER SAVE]
key ( ) indicator is blinking
The machine is in auto power shut-off mode.
If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will
turn off and the machine will return to the ready state after a brief interval.
LOGOUT
[POWER SAVE]
key / indicator

18
USER AUTHENTICATION
When the administrator of the machine has enabled user authentication, either of the two screens shown below will appear.
If either screen appears, enter the user number or login name and password that you received from the administrator.
When controlled by user number When controlled by login name and password
(Different items will appear in the screen when LDAP
authentication is used.)
AUTHENTICATION BY USER NUMBER
The following procedure is used to log in using a user number received from the administrator of the machine.
User Authentication OK
Admin Login
User Authentication OK
Login Name
User Name
Password
Auth to: Login Locally
1
Enter your user number (5 to 8 digits)
with the numeric keys.
Each entered digit will be displayed as " ".
2
Touch the [OK] key.
After the entered user number is authenticated, the user count
screen will appear briefly.
When page limits have been set in "Pages Limit Group List" in
the system settings (administrator), the number of pages
remaining will appear. (The remaining number of pages that the
user can use in each mode (copy, scan, etc.) appears.) The
amount of time that this screen appears can be changed using
"Message Time Setting" in the system settings (administrator).
When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user
number is entered.)
User Authentication OK
Admin Login
Usage status: used/remaining pages
Black-white : 87,654,321/12,345,678
Full color : 87,654,321/12,345,678
2-color : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678

19
If an incorrect user number is entered 3 times in a row...
If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if
an incorrect user number is entered 3 times in a row.
Verify the user number that you should use with the administrator of the machine.
3
When you have finished using the
machine and are ready to log out, press
the [LOGOUT] key ( ).
• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
mode, as the key is used for fax number entry.
• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on
the machine and then log out.
The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.
LOGOUT

20
AUTHENTICATION BY LOGIN NAME / PASSWORD
The following procedure is used to log in using a login name and password received from the administrator of the
machine or the administrator of the LDAP server.
1
Touch the [Login Name] key or the
key.
If the [Login Name] key is touched, a screen for selecting the
user name appears. Go to the next step.
If the key is touched, an area for entering a "Registration
No." appears [---].
Use the numeric keys to enter your registration number that
has been stored in "User List" in the system settings
(administrator). After entering the registration number, go to
step 3.
2
Select the user name.
(A) [Direct Entry] key
Use this key if you have not been stored in "User List" in
the system settings (administrator) and are only using
LDAP authentication.
A text entry screen will appear. Enter your login name.
To enter text, see "6. ENTERING TEXT" (page 76).
(B) User selection keys
Touch your user name that has been stored in "User List"
in the system settings (administrator).
(C) [Back] key
Touch this key to return to the login screen.
(D) Index tabs
All users appear on the [All Users] tab. Users are grouped
on the other tabs according to the search characters
entered when each user was stored.
LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area
network).
User Authentication OK
Login Name
User Name
Password
Auth to: Login Locally
Device Account Mode User Selection
1
2
Back
User 0012
User 0010
User 0008
User 0006
User 0004
User 0002
User 0011
User 0009
User 0007
User 0005
User 0003
User 0001
All Users ABCD EFGHI JKLMN OPQRST UVWXYZ
Admin Login
Direct Entry
User
ABC
12 186
(B) (C)
(D)
(A)