Oce VarioLink 4522c User manual

Océ
VarioLink 4522c
VarioLink 5522c
VarioLink 6522c
Printing for
Professionals
Network
Administration
User’s Guide

.

Océ-Technologies B.V.
Copyright
2009,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
GB
edition:2009-09

VL6522c/VL5522c/VL4522c Contents-1
Table of contents
1Introduction
1.1 Welcome .......................................................................................................................................... 1-3
1.1.1 User's guides ..................................................................................................................................... 1-3
1.1.2 User's Guide ...................................................................................................................................... 1-4
1.2 Conventions used in this manual .................................................................................................. 1-5
1.2.1 Symbols used in this manual. ............................................................................................................ 1-5
To use this machine safely................................................................................................................. 1-5
Procedural instruction........................................................................................................................ 1-5
Key symbols....................................................................................................................................... 1-6
1.2.2 Indication for originals and paper ...................................................................................................... 1-6
Paper size .......................................................................................................................................... 1-6
Paper indication ................................................................................................................................. 1-6
2 Setting Items for each Procedure
2.1 Procedure list .................................................................................................................................. 2-3
2.1.1 Connecting to network....................................................................................................................... 2-3
2.1.2 Using Web Connection ...................................................................................................................... 2-3
2.1.3 Scanning ............................................................................................................................................ 2-3
2.1.4 Printing............................................................................................................................................... 2-4
2.1.5 Sending and receiving network faxes................................................................................................ 2-4
2.1.6 Using User Authentication ................................................................................................................. 2-4
2.1.7 Cooperating with applications ........................................................................................................... 2-4
2.1.8 Reinforcing security ........................................................................................................................... 2-5
2.1.9 Managing ........................................................................................................................................... 2-6
2.1.10 Registering ......................................................................................................................................... 2-6
2.1.11 Configuring User Box settings........................................................................................................... 2-7
2.1.12 Configuring print settings................................................................................................................... 2-7
2.1.13 Configuring fax settings..................................................................................................................... 2-7
2.2 Basic settings for TCP/IP communication ................................................................................... 2-8
TCP/IP Settings.................................................................................................................................. 2-8
Device Setting.................................................................................................................................. 2-10
2.3 Using Web Connection................................................................................................................. 2-11
2.3.1 TCP/IP Settings................................................................................................................................ 2-11
2.3.2 Web Connection Settings ................................................................................................................ 2-11
2.3.3 TCP Socket Settings........................................................................................................................ 2-12
2.3.4 Device Certificate Setting ................................................................................................................ 2-12
2.4 Logging in to the administrator mode ........................................................................................ 2-13
2.5 Using Popup Help ......................................................................................................................... 2-15
Help Display Setting......................................................................................................................... 2-15
Popup Help Display Example .......................................................................................................... 2-15
2.6 Configuring Settings for each Purpose via Wizard.................................................................... 2-16
2.6.1 Screen Components ........................................................................................................................ 2-16
2.6.2 Setting for each purpose ................................................................................................................. 2-17
2.7 Registering the certificate of this machine for SSL communications ..................................... 2-18
2.7.1 Device Certificate Setting ................................................................................................................ 2-19
2.7.2 Creating and installing a self-signed certificate............................................................................... 2-20
2.7.3 Requesting an issuance of certificate.............................................................................................. 2-21
2.7.4 Install a Certificate ........................................................................................................................... 2-22
2.7.5 Import Certificates ........................................................................................................................... 2-23
2.7.6 SSL Setting ...................................................................................................................................... 2-24
2.7.7 Removing a Certificate..................................................................................................................... 2-25

Contents-2 VL6522c/VL5522c/VL4522c
2.8 Using device certificates depending on protocol ...................................................................... 2-26
2.8.1 Registering a certificate ................................................................................................................... 2-27
2.8.2 Protocol setting................................................................................................................................ 2-27
2.9 Managing a device certificate...................................................................................................... 2-28
2.9.1 Registering a certificate ................................................................................................................... 2-28
2.9.2 Exporting a certificate ...................................................................................................................... 2-28
2.10 Registering a user certificate in this machine............................................................................ 2-30
2.10.1 E-mail............................................................................................................................................... 2-31
2.10.2 Automatically Obtain Certificates .................................................................................................... 2-32
2.10.3 Certificate validation ........................................................................................................................ 2-33
Certificate Verification Level Settings .............................................................................................. 2-33
Certificate Verification Settings........................................................................................................ 2-33
2.11 Specifying the date and time of this machine ............................................................................ 2-35
2.11.1 Manual Setting ................................................................................................................................. 2-36
2.11.2 TCP/IP Settings................................................................................................................................ 2-36
2.11.3 Time Zone ........................................................................................................................................ 2-36
2.11.4 Timer Adjustment Setting ................................................................................................................ 2-37
2.12 Sending scanned data to a computer on network..................................................................... 2-38
2.12.1 TCP/IP Settings................................................................................................................................ 2-38
2.12.2 Client Setting.................................................................................................................................... 2-39
2.12.3 WINS Setting.................................................................................................................................... 2-40
2.12.4 Direct Hosting Setting...................................................................................................................... 2-41
2.12.5 LLMNR Setting................................................................................................................................. 2-41
2.13 Sending scanned data to your computer (Scan to Home)........................................................ 2-42
2.13.1 TCP/IP Settings................................................................................................................................ 2-42
2.13.2 User authentication (Active Directory) ............................................................................................. 2-43
2.13.3 Scan to Home Settings.................................................................................................................... 2-43
2.13.4 Client Setting.................................................................................................................................... 2-43
2.13.5 WINS Setting.................................................................................................................................... 2-43
2.13.6 Direct Hosting Setting...................................................................................................................... 2-43
2.13.7 LLMNR Setting................................................................................................................................. 2-43
2.14 Restricting the use of the SMB address registered in the address book................................ 2-44
2.14.1 TCP/IP Settings................................................................................................................................ 2-45
2.14.2 User Authentication ......................................................................................................................... 2-45
2.14.3 Scan to Authorized Folder Settings ................................................................................................. 2-45
2.14.4 Client Setting.................................................................................................................................... 2-45
2.14.5 WINS Setting.................................................................................................................................... 2-45
2.14.6 Direct Hosting Setting...................................................................................................................... 2-45
2.14.7 LLMNR Setting................................................................................................................................. 2-45
2.15 Sending scanned data by E-mail ................................................................................................. 2-46
2.15.1 TCP/IP Settings................................................................................................................................ 2-46
2.15.2 E-mail Transmission (SMTP)............................................................................................................ 2-47
E-mail Transmission (SMTP)............................................................................................................ 2-47
Admin. E-mail Address .................................................................................................................... 2-48
2.15.3 SMTP over SSL/Start TLS ............................................................................................................... 2-49
E-mail Transmission (SMTP)............................................................................................................ 2-49
Certificate Verification Settings........................................................................................................ 2-50
2.15.4 SMTP Authentication ....................................................................................................................... 2-51
2.15.5 POP before SMTP............................................................................................................................ 2-51
POP before SMTP............................................................................................................................ 2-51
E-Mail RX (POP)............................................................................................................................... 2-52
2.15.6 POP over SSL .................................................................................................................................. 2-53
E-Mail RX (POP)............................................................................................................................... 2-53
Certificate Verification Settings........................................................................................................ 2-53
2.15.7 APOP Authentication ....................................................................................................................... 2-54

VL6522c/VL5522c/VL4522c Contents-3
2.16 Sending scanned data to the user's E-mail address (Scan to Me) .......................................... 2-55
2.16.1 TCP/IP Settings................................................................................................................................ 2-55
2.16.2 User Authentication ......................................................................................................................... 2-56
When the MFP authentication is selected ....................................................................................... 2-56
When the Active Directory or LDAP authentication is selected....................................................... 2-56
When the NTLM or NDS authentication is selected ........................................................................ 2-56
2.16.3 E-mail Transmission (SMTP)............................................................................................................ 2-56
2.16.4 SMTP over SSL/Start TLS ............................................................................................................... 2-56
2.16.5 SMTP Authentication ....................................................................................................................... 2-56
2.16.6 POP before SMTP............................................................................................................................ 2-57
2.16.7 POP over SSL .................................................................................................................................. 2-57
2.16.8 APOP Authentication ....................................................................................................................... 2-57
2.17 Sending scanned data by E-mail (with digital signature).......................................................... 2-58
2.17.1 TCP/IP Settings................................................................................................................................ 2-58
2.17.2 E-mail Transmission (SMTP)............................................................................................................ 2-58
2.17.3 Registering a certificate ................................................................................................................... 2-59
2.17.4 S/MIME ............................................................................................................................................ 2-59
2.17.5 SMTP over SSL/Start TLS ............................................................................................................... 2-59
2.17.6 SMTP Authentication ....................................................................................................................... 2-59
2.17.7 POP before SMTP............................................................................................................................ 2-60
2.17.8 POP over SSL .................................................................................................................................. 2-60
2.17.9 APOP Authentication ....................................................................................................................... 2-60
2.18 Sending scanned data by E-mail (Encryption by public key).................................................... 2-61
2.18.1 TCP/IP Settings................................................................................................................................ 2-61
2.18.2 E-mail Transmission (SMTP)............................................................................................................ 2-62
2.18.3 S/MIME ............................................................................................................................................ 2-62
2.18.4 SMTP over SSL/Start TLS ............................................................................................................... 2-62
2.18.5 SMTP Authentication ....................................................................................................................... 2-62
2.18.6 POP before SMTP............................................................................................................................ 2-63
2.18.7 POP over SSL .................................................................................................................................. 2-63
2.18.8 APOP Authentication ....................................................................................................................... 2-63
2.19 Searching for the E-mail address in the LDAP server............................................................... 2-64
2.19.1 TCP/IP Settings................................................................................................................................ 2-64
2.19.2 LDAP Settings.................................................................................................................................. 2-65
2.19.3 Setting up the LDAP server.............................................................................................................. 2-66
2.19.4 LDAP over SSL ................................................................................................................................ 2-68
Setting up the LDAP server.............................................................................................................. 2-68
Certificate Verification Settings........................................................................................................ 2-68
2.19.5 DNS server setting ........................................................................................................................... 2-69
2.19.6 Date/Time Setting ............................................................................................................................ 2-69
2.20 Sending scanned data to the FTP server.................................................................................... 2-70
2.20.1 TCP/IP Settings................................................................................................................................ 2-70
2.20.2 FTP transmission setting ................................................................................................................. 2-71
2.21 Sending scanned data to the WebDAV server ........................................................................... 2-72
2.21.1 TCP/IP Settings................................................................................................................................ 2-72
2.21.2 WebDAV client settings ................................................................................................................... 2-73
2.21.3 WebDAV over SSL ........................................................................................................................... 2-74
Certificate Verification Level Settings .............................................................................................. 2-74
Certificate Verification Settings........................................................................................................ 2-74
2.22 Sending Internet faxes.................................................................................................................. 2-76
2.22.1 TCP/IP Settings................................................................................................................................ 2-77
2.22.2 Network Fax Function Settings........................................................................................................ 2-77
2.22.3 Machine Setting ............................................................................................................................... 2-78
2.22.4 Header Information .......................................................................................................................... 2-79
2.22.5 E-mail Transmission (SMTP)............................................................................................................ 2-79

Contents-4 VL6522c/VL5522c/VL4522c
2.22.6 Network Fax Settings....................................................................................................................... 2-79
I-Fax Advanced Setting ................................................................................................................... 2-79
Black Compression Level ................................................................................................................ 2-80
Color/Grayscale Multi-Value Compression Method ........................................................................ 2-81
2.22.7 SMTP over SSL/Start TLS ............................................................................................................... 2-81
2.22.8 SMTP Authentication ....................................................................................................................... 2-81
2.22.9 POP before SMTP............................................................................................................................ 2-81
2.22.10 POP over SSL .................................................................................................................................. 2-81
2.22.11 APOP Authentication ....................................................................................................................... 2-81
2.23 Receiving Internet faxes............................................................................................................... 2-82
2.23.1 TCP/IP Settings................................................................................................................................ 2-82
2.23.2 Network Fax Function Settings........................................................................................................ 2-82
2.23.3 E-Mail RX (POP) ............................................................................................................................... 2-83
2.23.4 Network Fax Settings....................................................................................................................... 2-84
I-Fax Advanced Setting ................................................................................................................... 2-84
Internet Fax RX Ability...................................................................................................................... 2-85
2.23.5 POP over SSL .................................................................................................................................. 2-85
2.23.6 APOP Authentication ....................................................................................................................... 2-85
2.24 Sending and receiving IP address faxes..................................................................................... 2-86
2.24.1 TCP/IP Settings................................................................................................................................ 2-86
2.24.2 Network Fax Function Settings........................................................................................................ 2-87
2.24.3 SMTP TX Setting.............................................................................................................................. 2-88
2.24.4 SMTP RX Setting ............................................................................................................................. 2-89
2.24.5 Network Fax Settings....................................................................................................................... 2-90
Black Compression Level ................................................................................................................ 2-90
Color/Grayscale Multi-Value Compression Method ........................................................................ 2-91
2.24.6 IP Address Fax Setting .................................................................................................................... 2-92
2.24.7 Header Information .......................................................................................................................... 2-92
2.25 Importing images by TWAIN scan ............................................................................................... 2-93
2.25.1 TCP/IP Settings................................................................................................................................ 2-93
2.25.2 SLP Setting ...................................................................................................................................... 2-93
2.25.3 TCP Socket Settings........................................................................................................................ 2-94
2.25.4 Network TWAIN ............................................................................................................................... 2-94
2.26 Printing (LPR/Port9100) ................................................................................................................ 2-95
2.26.1 TCP/IP Settings................................................................................................................................ 2-95
2.26.2 LPD Setting...................................................................................................................................... 2-95
2.26.3 RAW Port Number ........................................................................................................................... 2-95
2.27 Print (SMB)..................................................................................................................................... 2-96
2.27.1 TCP/IP Settings................................................................................................................................ 2-96
2.27.2 Print Setting ..................................................................................................................................... 2-97
2.27.3 WINS Setting.................................................................................................................................... 2-97
2.27.4 Direct Hosting Setting...................................................................................................................... 2-97
2.27.5 LLMNR Setting................................................................................................................................. 2-97
2.28 Print (IPP) ....................................................................................................................................... 2-98
2.28.1 TCP/IP Settings................................................................................................................................ 2-98
2.28.2 IPP Setting ....................................................................................................................................... 2-99
2.28.3 IPP Authentication Setting ............................................................................................................. 2-100
2.29 Print (IPPS)................................................................................................................................... 2-101
2.29.1 TCP/IP Settings.............................................................................................................................. 2-101
2.29.2 IPP Setting ..................................................................................................................................... 2-101
2.29.3 Device Certificate Setting .............................................................................................................. 2-102
2.29.4 IPP Authentication Setting ............................................................................................................. 2-102
2.30 Printing (Bonjour) ........................................................................................................................ 2-103
Bonjour Settings ............................................................................................................................ 2-103
2.31 Printing (AppleTalk)..................................................................................................................... 2-104
AppleTalk Settings ......................................................................................................................... 2-104

VL6522c/VL5522c/VL4522c Contents-5
2.32 Printing (Netware) ....................................................................................................................... 2-105
2.32.1 NetWare Settings ........................................................................................................................... 2-105
In Remote Printer mode using the NetWare 4.x Bindery Emulation.............................................. 2-106
In Print Server mode using the NetWare 4.x Bindery Emulation ................................................... 2-106
In NetWare 4.x Remote Printer mode (NDS).................................................................................. 2-107
In the NetWare 4.x/5.x/6 Print Server mode (NDS)........................................................................ 2-108
For NetWare 5.x/6 Novell Distributed Print Service (NDPS) .......................................................... 2-109
2.32.2 NetWare Status.............................................................................................................................. 2-110
2.33 Using the WS print function ....................................................................................................... 2-111
2.33.1 TCP/IP Settings.............................................................................................................................. 2-111
2.33.2 Web Service Common Settings..................................................................................................... 2-112
2.33.3 Print Setting ................................................................................................................................... 2-113
2.34 Using Data Saved in a Cellular Phone or PDA ......................................................................... 2-114
2.34.1 Bluetooth Setting ........................................................................................................................... 2-114
2.34.2 System Connection Setting ........................................................................................................... 2-115
2.35 Using the WS scan function....................................................................................................... 2-116
2.35.1 TCP/IP Settings.............................................................................................................................. 2-116
2.35.2 Web Service Common Settings..................................................................................................... 2-117
2.35.3 Scanner Settings............................................................................................................................ 2-118
2.36 Using Web services to secure communication from Vista/Server 2008 to this
machine via SSL .......................................................................................................................... 2-119
2.36.1 TCP/IP Settings.............................................................................................................................. 2-119
2.36.2 Device Certificate Setting .............................................................................................................. 2-119
2.36.3 Web Service Common Settings..................................................................................................... 2-119
2.37 Using Web services to establish an SSL communication from this machine to
Vista/Server 2008 ........................................................................................................................ 2-120
2.37.1 TCP/IP Settings.............................................................................................................................. 2-120
2.37.2 Web Service Common Settings..................................................................................................... 2-120
Certificate Verification Settings...................................................................................................... 2-121
2.38 Displaying this machine on the network map .......................................................................... 2-122
2.38.1 TCP/IP Settings.............................................................................................................................. 2-122
2.38.2 LLTD Setting .................................................................................................................................. 2-122
2.39 Monitoring this machine by SNMP Manager............................................................................ 2-123
2.39.1 TCP/IP Settings.............................................................................................................................. 2-123
2.39.2 NetWare Settings ........................................................................................................................... 2-124
2.39.3 SNMP Settings............................................................................................................................... 2-125
2.40 Reporting the status of this machine (by E-mail)..................................................................... 2-127
2.40.1 TCP/IP Settings.............................................................................................................................. 2-127
2.40.2 E-mail Transmission (SMTP).......................................................................................................... 2-128
2.40.3 Status Notification Setting ............................................................................................................. 2-129
2.40.4 SMTP over SSL/Start TLS ............................................................................................................. 2-130
2.40.5 SMTP Authentication ..................................................................................................................... 2-130
2.40.6 POP before SMTP.......................................................................................................................... 2-130
2.40.7 POP over SSL ................................................................................................................................ 2-130
2.40.8 APOP Authentication ..................................................................................................................... 2-130
2.41 Reporting the status of this machine (TRAP) ........................................................................... 2-131
2.41.1 TCP/IP Settings.............................................................................................................................. 2-131
2.41.2 NetWare Settings ........................................................................................................................... 2-132
2.41.3 TRAP Settings................................................................................................................................ 2-132
2.41.4 Status Notification Setting ............................................................................................................. 2-133
2.42 Reporting the counter information of this machine (by E-mail) ............................................. 2-134
2.42.1 TCP/IP Settings.............................................................................................................................. 2-134
2.42.2 E-mail Transmission (SMTP).......................................................................................................... 2-135
2.42.3 Total Counter Notification Setting.................................................................................................. 2-136
2.42.4 SMTP over SSL/Start TLS ............................................................................................................. 2-137
2.42.5 SMTP Authentication ..................................................................................................................... 2-137

Contents-6 VL6522c/VL5522c/VL4522c
2.42.6 POP before SMTP.......................................................................................................................... 2-137
2.42.7 POP over SSL ................................................................................................................................ 2-137
2.42.8 APOP Authentication ..................................................................................................................... 2-137
2.43 Restricting users of this machine (MFP authentication) ......................................................... 2-138
2.43.1 Authentication Method................................................................................................................... 2-139
2.43.2 User Registration ........................................................................................................................... 2-141
2.43.3 Account Track Registration ........................................................................................................... 2-144
2.44 Restricting users of this machine (Active Directory) ............................................................... 2-146
2.44.1 TCP/IP Settings.............................................................................................................................. 2-146
2.44.2 External Server Settings................................................................................................................. 2-147
2.44.3 Authentication Method................................................................................................................... 2-148
2.44.4 Default Function Permission .......................................................................................................... 2-149
2.44.5 Date/Time Setting .......................................................................................................................... 2-150
2.45 Restricting users of this machine (Windows domain or workgroup)..................................... 2-151
2.45.1 TCP/IP Settings.............................................................................................................................. 2-151
2.45.2 External Server Settings................................................................................................................. 2-152
2.45.3 Authentication Method................................................................................................................... 2-153
2.45.4 Default Function Permission .......................................................................................................... 2-153
2.45.5 Client Setting.................................................................................................................................. 2-154
2.45.6 WINS Setting.................................................................................................................................. 2-154
2.45.7 Direct Hosting Setting.................................................................................................................... 2-154
2.46 Restricting users of this machine (NDS over IPX/SPX) ........................................................... 2-155
2.46.1 External Server Settings................................................................................................................. 2-155
2.46.2 Authentication Method................................................................................................................... 2-156
2.46.3 Default Function Permission .......................................................................................................... 2-157
2.46.4 NetWare Settings........................................................................................................................... 2-157
2.47 Restricting users of this machine (NDS over TCP/IP) ............................................................. 2-158
2.47.1 TCP/IP Settings.............................................................................................................................. 2-158
2.47.2 External Server Settings................................................................................................................. 2-159
2.47.3 Authentication Method................................................................................................................... 2-160
2.47.4 Default Function Permission .......................................................................................................... 2-160
2.48 Restricting users of this machine (LDAP)................................................................................. 2-161
2.48.1 TCP/IP Settings.............................................................................................................................. 2-161
2.48.2 External Server Settings................................................................................................................. 2-162
2.48.3 Authentication Method................................................................................................................... 2-163
2.48.4 Default Function Permission .......................................................................................................... 2-163
2.48.5 LDAP over SSL .............................................................................................................................. 2-164
External Server Settings................................................................................................................. 2-164
Setting Up LDAP (Certificate Verification Level Settings) .............................................................. 2-164
Certificate Verification Settings...................................................................................................... 2-165
2.49 Filtering IP addresses ................................................................................................................. 2-166
2.49.1 TCP/IP Settings.............................................................................................................................. 2-166
2.49.2 IP Filtering ...................................................................................................................................... 2-166
2.50 Communicating using IPv6 ........................................................................................................ 2-168
TCP/IP Setting ............................................................................................................................... 2-169
2.51 Communicating using IPsec ...................................................................................................... 2-171
2.51.1 TCP/IP Settings.............................................................................................................................. 2-171
2.51.2 IPsec .............................................................................................................................................. 2-172
2.51.3 IKE.................................................................................................................................................. 2-173
IKE.................................................................................................................................................. 2-173
IKE Setting ..................................................................................................................................... 2-173
2.51.4 SA................................................................................................................................................... 2-174
SA................................................................................................................................................... 2-174
SA Setting ...................................................................................................................................... 2-174
2.51.5 Peer................................................................................................................................................ 2-175

VL6522c/VL5522c/VL4522c Contents-7
2.52 Using IEEE802.1X authentication .............................................................................................. 2-176
2.52.1 TCP/IP Settings.............................................................................................................................. 2-176
2.52.2 Device Certificate Setting .............................................................................................................. 2-176
2.52.3 IEEE802.1X Authentication Setting................................................................................................ 2-177
2.52.4 Certificate validation ...................................................................................................................... 2-179
IEEE802.1X Authentication Setting................................................................................................ 2-179
Certificate Verification Settings...................................................................................................... 2-179
2.52.5 IEEE802.1X Authentication Trial .................................................................................................... 2-180
2.53 Using applications that communicate with this machine with TCP Socket.......................... 2-181
2.53.1 TCP/IP Settings.............................................................................................................................. 2-181
2.53.2 Device Certificate Setting .............................................................................................................. 2-181
2.53.3 TCP Socket Settings...................................................................................................................... 2-182
2.54 Linking an OpenAPI system with this machine........................................................................ 2-183
2.54.1 TCP/IP Settings.............................................................................................................................. 2-183
2.54.2 SSDP Settings ............................................................................................................................... 2-184
2.54.3 Device Certificate Setting .............................................................................................................. 2-185
2.54.4 OpenAPI Setting ............................................................................................................................ 2-185
2.54.5 Certificate validation ...................................................................................................................... 2-186
Certificate Verification Level Settings ............................................................................................ 2-186
Certificate Verification Settings...................................................................................................... 2-186
2.55 Using the FTP server and WebDAV server functions .............................................................. 2-188
2.55.1 TCP/IP Settings.............................................................................................................................. 2-188
2.55.2 Device Certificate Setting .............................................................................................................. 2-188
2.55.3 FTP Server Settings ....................................................................................................................... 2-189
2.55.4 WebDAV Server Settings ............................................................................................................... 2-190
2.56 Settings under "Maintenance"................................................................................................... 2-191
2.56.1 Checking the counter of this machine ........................................................................................... 2-191
Meter Count ................................................................................................................................... 2-191
2.56.2 Checking the machine ROM version ............................................................................................. 2-192
ROM Version.................................................................................................................................. 2-192
2.56.3 Importing and exporting the machine configuration information................................................... 2-193
Import/Export................................................................................................................................. 2-193
2.56.4 Using the timer functions............................................................................................................... 2-194
Power Save Setting........................................................................................................................ 2-194
Weekly Timer Setting ..................................................................................................................... 2-195
2.56.5 Displaying a network error code.................................................................................................... 2-196
Network Error Code Display Setting.............................................................................................. 2-196
2.56.6 Initializing the configuration information ........................................................................................ 2-197
Network Setting Clear.................................................................................................................... 2-197
Reset.............................................................................................................................................. 2-197
Format All Destination.................................................................................................................... 2-198
2.56.7 Enhancing the functions of this machine....................................................................................... 2-198
Get Request Code ......................................................................................................................... 2-199
Install License ................................................................................................................................ 2-199
2.56.8 Registering and editing font/macro ............................................................................................... 2-200
Edit Font/Macro ............................................................................................................................. 2-200
2.56.9 Outputting job logs ........................................................................................................................ 2-201
Creating job log data ..................................................................................................................... 2-201
Downloading job log data .............................................................................................................. 2-202
2.57 Settings under "System Settings"............................................................................................. 2-203
2.57.1 Registering machine information ................................................................................................... 2-203
Machine Setting ............................................................................................................................. 2-203
2.57.2 Registering support information .................................................................................................... 2-204
Register Support Information......................................................................................................... 2-204

Contents-8 VL6522c/VL5522c/VL4522c
2.57.3 Configuring the environmental settings for using User Boxes....................................................... 2-205
Delete Unused User Box................................................................................................................ 2-205
Delete Secure Print File.................................................................................................................. 2-205
Delete Time Setting........................................................................................................................ 2-206
Document Delete Time Setting ...................................................................................................... 2-207
Document Hold Setting.................................................................................................................. 2-208
External Memory Function Settings............................................................................................... 2-209
User Box Operation ....................................................................................................................... 2-210
ID & Print Delete Time.................................................................................................................... 2-211
2.57.4 Configuring stamp settings............................................................................................................ 2-212
Header/Footer Registration ........................................................................................................... 2-212
Fax TX settings .............................................................................................................................. 2-213
2.57.5 Configuring settings for printing blank pages................................................................................ 2-214
Blank Page Print Settings .............................................................................................................. 2-214
2.57.6 Configuring settings for skipping jobs ........................................................................................... 2-214
Skip Job Operation Settings.......................................................................................................... 2-214
2.57.7 Disabling Flash View ...................................................................................................................... 2-215
Flash View Settings........................................................................................................................ 2-215
2.57.8 Using the Fax Server Communicating in E-Mail Format................................................................ 2-216
System Connection Setting ........................................................................................................... 2-216
2.57.9 Configuring Outline PDF Settings .................................................................................................. 2-217
Outline PDF Setting ....................................................................................................................... 2-217
2.58 Settings under "Security"........................................................................................................... 2-218
2.58.1 Managing external certificates....................................................................................................... 2-218
External Certificate Setting ............................................................................................................ 2-218
2.58.2 Limiting accessible destinations for each user .............................................................................. 2-220
Registering reference allowed groups ........................................................................................... 2-220
2.58.3 Restricting Registration and Change by a User............................................................................. 2-221
Restrict User Access...................................................................................................................... 2-221
2.58.4 Configuring Copy Security Settings............................................................................................... 2-222
Copy Security ................................................................................................................................ 2-222
2.58.5 Specifying the automatic logout time of Web Connection ............................................................ 2-223
Auto Logout ................................................................................................................................... 2-223
2.58.6 Configuring the administrator password ....................................................................................... 2-224
Administrator Password Setting .................................................................................................... 2-224
2.59 Settings under "User Authentication/Account Track" ............................................................ 2-225
2.59.1 Configuring the function permission of the public user................................................................. 2-225
Public User..................................................................................................................................... 2-225
2.59.2 Specifying the maximum number of Public User Boxes ............................................................... 2-227
Public User Box Setting................................................................................................................. 2-227
2.59.3 Managing single color /2 Color output .......................................................................................... 2-228
User/Account Common Setting..................................................................................................... 2-228
2.59.4 Restricting specification of sending destinations .......................................................................... 2-229
Scan to Authorized Folder Settings ............................................................................................... 2-229
2.60 Settings under "Box" .................................................................................................................. 2-230
2.60.1 Changing User Box settings .......................................................................................................... 2-230
Open User Box .............................................................................................................................. 2-230
2.60.2 Creating new User Boxes .............................................................................................................. 2-232
Create User Box............................................................................................................................. 2-232
2.60.3 Changing System User Box settings ............................................................................................. 2-233
Open System User Box ................................................................................................................. 2-233
2.60.4 Creating a new System User Box .................................................................................................. 2-235
Create System User Box ............................................................................................................... 2-235
2.61 Settings under "Print Setting" ................................................................................................... 2-237
2.61.1 Configuring initial settings for the printer function......................................................................... 2-237
Basic Setting.................................................................................................................................. 2-237
2.61.2 Configuring the initial settings for the PCL print function .............................................................. 2-238
PCL Setting.................................................................................................................................... 2-238

VL6522c/VL5522c/VL4522c Contents-9
2.61.3 Configuring the initial settings for the PS print function ................................................................ 2-239
PS Setting ...................................................................................................................................... 2-239
2.61.4 Configuring the initial settings for the TIFF print function.............................................................. 2-240
TIFF Setting.................................................................................................................................... 2-240
2.61.5 Configuring the initial settings for the XPS print function .............................................................. 2-240
XPS Settings .................................................................................................................................. 2-240
2.61.6 Specifying the timeout of the interface.......................................................................................... 2-241
Interface Setting............................................................................................................................. 2-241
2.61.7 Disabling the direct print function.................................................................................................. 2-241
Direct Print Settings ....................................................................................................................... 2-241
2.62 Settings under "Store Address" ................................................................................................ 2-242
2.62.1 Registering Address Book ............................................................................................................. 2-242
Address Registration...................................................................................................................... 2-242
Icon ................................................................................................................................................ 2-247
2.62.2 Registering a group........................................................................................................................ 2-248
Group ............................................................................................................................................. 2-248
2.62.3 Registering a program destination................................................................................................. 2-249
Program ......................................................................................................................................... 2-249
2.62.4 Registering Temporary One-Touch Destination ............................................................................ 2-264
Temporary One-Touch................................................................................................................... 2-264
2.62.5 Registering the E-mail subject and body....................................................................................... 2-265
Subject........................................................................................................................................... 2-265
Text ................................................................................................................................................ 2-265
2.62.6 Using a fax server .......................................................................................................................... 2-266
Registering applications................................................................................................................. 2-266
2.62.7 Simplifying entering E-mail addresses........................................................................................... 2-269
Prefix/Suffix.................................................................................................................................... 2-269
2.63 Settings under "Fax Settings".................................................................................................... 2-270
2.63.1 Configuring Header/Footer Position settings ................................................................................ 2-270
Header/Footer Position.................................................................................................................. 2-270
2.63.2 Configuring settings for telephone and fax lines ........................................................................... 2-271
Line Parameter Setting .................................................................................................................. 2-271
2.63.3 Configuring settings to send or receive faxes ............................................................................... 2-272
TX/RX settings ............................................................................................................................... 2-272
2.63.4 Configuring settings for the fax functions...................................................................................... 2-274
Function ON/OFF Setting .............................................................................................................. 2-274
Memory RX Setting........................................................................................................................ 2-275
Closed network RX ........................................................................................................................ 2-276
Forward TX Setting ........................................................................................................................ 2-277
Incomplete TX Hold ....................................................................................................................... 2-278
PC-FAX RX Setting ........................................................................................................................ 2-279
TSI User Box Setting...................................................................................................................... 2-280
TSI User Box Registration.............................................................................................................. 2-281
2.63.5 Configuring PBX connection settings ............................................................................................ 2-282
PBX Connection Setting ................................................................................................................ 2-282
2.63.6 Configuring settings to print fax reports ........................................................................................ 2-283
Report Settings .............................................................................................................................. 2-283
2.63.7 Using extension lines ..................................................................................................................... 2-284
Multi Line Settings ......................................................................................................................... 2-284
2.63.8 Registering the Sender Name and Fax ID ..................................................................................... 2-285
Header Information ........................................................................................................................ 2-285
2.64 Using Data Management Utility................................................................................................. 2-287
2.64.1 Starting up Data Management Utility............................................................................................. 2-287
2.64.2 Managing copy protect data.......................................................................................................... 2-288
Copy protect list............................................................................................................................. 2-288
System ........................................................................................................................................... 2-289
Edit................................................................................................................................................. 2-289

Contents-10 VL6522c/VL5522c/VL4522c
2.64.3 Managing stamp Data.................................................................................................................... 2-290
Stamp list ....................................................................................................................................... 2-290
System ........................................................................................................................................... 2-291
Edit................................................................................................................................................. 2-291
2.64.4 Managing font or macro................................................................................................................. 2-292
Font/Macro List.............................................................................................................................. 2-292
System ........................................................................................................................................... 2-293
Add................................................................................................................................................. 2-293
3 Appendix
3.1 Product specifications (Network functions) ................................................................................. 3-3
3.2 Displaying the network settings screen (Control panel) ............................................................. 3-4
3.3 Network settings menu list (Control panel) .................................................................................. 3-6
3.3.1 Network Settings screen (1/2)............................................................................................................ 3-6
[1] TCP/IP Settings............................................................................................................................. 3-6
[2] NetWare Settings .......................................................................................................................... 3-8
[3] HTTP Server Settings.................................................................................................................... 3-8
[4] FTP Settings.................................................................................................................................. 3-9
[5] SMB Settings ................................................................................................................................ 3-9
[6] LDAP Settings ............................................................................................................................. 3-10
[7] E-mail Settings............................................................................................................................ 3-11
[8] SNMP Settings............................................................................................................................ 3-13
[9] AppleTalk Settings ...................................................................................................................... 3-14
[0] Bonjour Setting ........................................................................................................................... 3-14
3.3.2 Network Settings screen (2/2).......................................................................................................... 3-15
[1] TCP Socket Settings................................................................................................................... 3-15
[2] Network Fax Settings.................................................................................................................. 3-15
[3] WebDAV Settings........................................................................................................................ 3-16
[4] Web Service Settings.................................................................................................................. 3-16
[6] SSDP Setting .............................................................................................................................. 3-17
[7] Detail Settings ............................................................................................................................. 3-17
[8] IEEE802.1X Authentication Settings ........................................................................................... 3-18
[0] Bluetooth Setting ........................................................................................................................ 3-18
3.4 Network Error Codes.................................................................................................................... 3-19
3.5 Glossary ......................................................................................................................................... 3-31
4Index
4.1 Index by item ................................................................................................................................... 4-3
4.2 Index by button................................................................................................................................ 4-5

1Introduction

VL6522c/VL5522c/VL4522c 1-3
1.1 Welcome 1
1Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and
simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this
product and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
Printed manual Overview
Quick Guide [Copy/Print/Fax/Scan/Box Opera-
tions]
This manual describes operating procedures and the
functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
User's guide DVD manuals Overview
Copy Operations This manual describes details on copy mode opera-
tions and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
Enlarge Display Operations This manual describes details on operating proce-
dures of enlarge display mode.
• Copy function
• Scanning function
• G3 fax function
• Network fax function
Print Operations This manual describes details on printer functions.
• Printer function
• Setting the printer driver
Box Operations This manual describes details on the boxed functions
using the hard disk.
• Saving data in User Boxes.
• Retrieving data from User Boxes.
• Transferring and printing data from User Boxes
Network Scan/Fax/Network Fax Operations This manual describes details on transmitting
scanned data.
• E-mail TX, FTP TX, SMB TX, Save in User Box,
WebDAV TX, Web Services
•G3fax
• IP Address Fax, Internet Fax
Fax Driver Operations This manual describes details on the fax driver func-
tion that transmits faxes directly from a computer.
•PC-FAX
Network Administrator This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using Web Connection.

Welcome
1
1-4 VL6522c/VL5522c/VL4522c
1.1
1.1.2 User's Guide
This User's Guide is intended for a wide range of users ranging from those using this machine for the first
time to administrators.
It describes basic operations, functions that enable more convenient operations, simple troubleshooting
operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform troubleshooting
operation. Limit your troubleshooting operations to the areas explained in this manual.
Should you experience any problems, please contact our service representative.
Advanced Function Operations This manual describes details on functions that be-
come available by registering the optional license kit
and by connecting to an application.
• Web browser function
•Imagepanel
• PDF Processing Function
• Searchable PDF
• My panel and My address function
User's guide DVD manuals Overview

VL6522c/VL5522c/VL4522c 1-5
1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual.
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause
injury or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are
prerequisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a
procedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.
A procedural operation
is illustrated.

Conventions used in this manual
1
1-6 VL6522c/VL5522c/VL4522c
1.2
dReference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
This symbol represents a key name on the control panel, touch panel or the computer screen, or power
switch, etc.
1.2.2 Indication for originals and paper
Paper size
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Paper indication
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

2Setting Items for each
Procedure