Sony HVO-4000MT User manual

4K3D Video Recorder
Instructions for Use
Before operating the unit, please read this manual thoroughly
and retain it for future reference.
HVO-4000MT
4-578-373-11 (1)
2015-11
© 2015 Sony Corporation

2
Owner’s Record
The model and serial numbers are located at the rear.
Record these numbers in the space provided below.
Refer to these numbers whenever you call upon your
Sony dealer regarding this product.
Model No.
Serial No.
Indications for Use/Intended Use
The Sony HVO-4000MT 4K, 3D and 2D Video Recorder
is intended to record 4K video and still images from
endoscopic/laparoscopic camera systems, surgical
microscope and other compatible medical imaging
systems. This medical grade recorder can save video and
still images to an internal hard disk drive, a portable USB
drive, optical disk or to a compatible network server. The
recorded images can be used for the patient record,
training or education. The recorder is suitable for use in
hospital operating rooms, medical imaging centers,
surgical centers, clinics, doctor’s offices and similar
healthcare environments.
To reduce the risk of fire or electric shock, do not
expose this apparatus to rain or moisture.
To avoid electrical shock, do not open the
cabinet. Refer servicing to qualified personnel
only.
No modification of this equipment is allowed.
WARNING
To avoid the risk of electric shock, this
equipment must only be connected to a supply
mains with protective earth.
WARNING
To disconnect the main power, unplug the power plug.
When installing the unit, incorporate a readily accessible
disconnect device in the fixed wiring, or connect the
power plug to an easily accessible socket-outlet near the
unit.
Do not position the ME equipment where it is difficult to
unplug the power plug.
If a fault should occur during operation of the unit,
operate the disconnect device to switch the power supply
off, or unplug the power plug.
CAUTION
Danger of explosion if battery is incorrectly replaced.
Replace only with the same or equivalent type
recommended by the manufacturer.
When you dispose of the battery, you must obey the law
in the relative area or country.
WARNING
If you don’t use the remote for an extended period of time,
remove the batteries to avoid possible damage from
battery leakage and corrosion.
Caution
Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure.
This HVO-4000MT is classified as a CLASS 1 LASER
PRODUCT. (IEC 60825-1: 2007)
Caution
The use of optical instruments with this product will
increase eye hazard.
CAUTION
The apparatus shall not be exposed to dripping or
splashing. No objects filled with liquids, such as vases,
shall be placed on the apparatus.
WARNING
Symbols on the products
Consult the Instructions for Use
Follow the directions in the Instructions for
Use for parts of the unit on which this mark
appears.
This symbol indicates the manufacturer, and
appears next to the manufacturer’s name and
address.
This symbol indicates the European
Community representative, and appears next
to the European Community representative’s
name and address.
This symbol indicates the equipotential
terminal which brings the various parts of a
system to the same potential.

3
For the customers in the U.S.A.
This equipment has been tested and found to comply with
the limits for a Class A digital device, pursuant to part 15
of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when
the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in
accordance with the instruction manual, may cause
harmful interference to radio communications. Operation
of this equipment in a residential area is likely to cause
harmful interference in which case the user will be
required to correct the interference at his own expense.
You are cautioned that any changes or modifications not
expressly approved in this manual could void your
authority to operate this equipment.
All interface cables used to connect peripherals must be
shielded in order to comply with the limits for a digital
device pursuant to Subpart B of part 15 of FCC Rules.
This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2)
this device must accept any interference received,
including interference that may cause undesired
operation.
Caution
Federal law (United States of America) restricts this
device to sale by or on the order of a licensed healthcare
practitioner.
For the customers in Canada
CAN ICES-3 (A)/NMB-3(A)
This unit has been certified according to Standard CAN/
CSA-C22.2 No.60601-1.
Important safeguards/notices for use in
the medical environments
1 All the equipments connected to this unit shall be
certified according to Standard IEC60601-1,
IEC60950-1, IEC60065 or other IEC/ISO Standards
applicable to the equipments.
2 Furthermore all configurations shall comply with the
system standard IEC60601-1. Everybody who
connects additional equipment to the signal input part
or signal output part configures a medical system, and
is therefore, responsible that the system complies with
the requirements of the system standard IEC60601-1.
If in doubt, consult the qualified service personnel.
3 The leakage current could increase when connected to
other equipment.
4 For this particular equipment, all accessory equipment
connected as noted above, must be connected to mains
via an additional isolation transformer conforming
with the construction requirements of IEC60601-1
and providing at least Basic Insulation.
5 This equipment generates, uses, and can radiate radio
frequency energy. If it is not installed and used in
accordance with the instruction manual, it may cause
interference to other equipment. If this unit causes
interference (which can be determined by unplugging
the power cord from the unit), try these measures:
Relocate the unit with respect to the susceptible
equipment. Plug this unit and the susceptible
equipment into different branch circuit.
Consult your dealer. (According to standard IEC60601-1-
2 and CISPR11, Class B, Group 1)

4
Important EMC notices for use in the medical environments
• The HVO-4000MT needs special precautions regarding EMC and needs to be installed and put into service according
to the EMC information provided in the instructions for use.
• The portable and mobile RF communications equipment such as cellular phones can affect the HVO-4000MT.
Warning
The use of accessories and cables other than those specified, with the exception of replacement parts sold by Sony
Corporation, may result in increased emissions or decreased immunity of the HVO-4000MT.
Warning
If the HVO-4000MT should be used adjacent to or stacked with other equipment, it should be observed to verify normal
operation in the configuration in which it will be used.
Guidance and manufacturer’s declaration-electromagnetic emissions
The HVO-4000MT is intended for use in the electromagnetic environment specified below.
The customer or the user of the HVO-4000MT should assure that it is used in such an environment.
Emission test Compliance Electromagnetic environment-guidance
RF emissions
CISPR 11 Group 1
The HVO-4000MT uses RF energy only for its
internal function. Therefore, its RF emissions are
very low and are not likely to cause any interference
in nearby electronic equipment.
RF emissions
CISPR 11
Class B
The HVO-4000MT is suitable for use in all
establishments, including domestic establishments
and those directly connected to the public low-
voltage power supply network that supplies buildings
used for domestic purposes.
Harmonic
emissions
IEC 61000-3-2
Class A
Voltage
fluctuations/flicker
emissions
IEC 61000-3-3
Complies

5
Guidance and manufacturer’s declaration - electromagnetic immunity
The HVO-4000MT is intended for use in the electromagnetic environment specified below. The customer or
the user of the HVO-4000MT should assure that it is used in such as environment.
Immunity test IEC 60601
test level
Compliance
level Electromagnetic environment-guidance
Electrostatic
discharge (ESD)
IEC 61000-4-2
±6 kV contact
±8 kV air
±6 kV contact
±8 kV air
Floors should be wood, concrete or ceramic tile. If
floors are covered with synthetic material, the relative
humidity should be at least 30%.
Electrical fast
transient/burst
IEC 61000-4-4
±2 kV for power
supply lines
±1 kV for input/
output lines
±2 kV for power
supply lines
±1 kV for input/
output lines
Mains power quality should be that of a typical
commercial or hospital environment.
Surge
IEC 61000-4-5
±1 kV line(s) to
line(s)
±2 kV line(s) to
earth
±1 kV differential
mode
±2 kV common
mode
Mains power quality should be that of a typical
commercial or hospital environment.
Voltage dips,
short
interruptions and
voltage
variations on
power supply
input lines
IEC 61000-4-11
< 5% UT
(> 95% dip in
UT)
for 0.5 cycle
40% UT
(60% dip in UT)
for 5 cycles
70% UT
(30% dip in UT)
for 25 cycles
< 5% UT
(> 95% dip in
UT)
for 5 sec
< 5% UT
(> 95% dip in
UT)
for 0.5 cycle
40% UT
(60% dip in UT)
for 5 cycles
70% UT
(30% dip in UT)
for 25 cycles
< 5% UT
(> 95% dip in
UT)
for 5 sec
Mains power quality should be that of a typical
commercial or hospital environment. If the user of the
HVO-4000MT requires continued operation during
power mains interruptions, it is recommended that
the HVO-4000MT be powered from an uninterruptible
power supply or a battery.
Power frequency
(50/60 Hz)
magnetic field
IEC 61000-4-8
3 A/m 3 A/m Power frequency magnetic fields should be at levels
characteristic of a typical location in a typical
commercial or hospital environment.
NOTE: UTis the a.c. mains voltage prior to application of the test level.

6
Guidance and manufacturer’s declaration - electromagnetic immunity
The HVO-4000MT is intended for use in the electromagnetic environment specified below. The customer or
the user of the HVO-4000MT should assure that it is used in such as environment.
Immunity test IEC 60601
test level
Compliance
level Electromagnetic environment-guidance
Conducted RF
IEC 61000-4-6
Radiated RF
IEC 61000-4-3
3 Vrms
150 kHz to
80 MHz
3 V/m
80 MHz to
2.5 GHz
3 Vrms
3 V/m
Portable and mobile RF communications equipment
should be used no closer to any part of the HVO-
4000MT, including cables, than the recommended
separation distance calculated from the equation
appliance to the frequency of the transmitter.
Recommended separation distance
d= 1.2 √P
d= 1.2 √P80 MHz to 800 MHz
d= 2.3 √P800 MHz to 2.5 GHz
Where Pis the maximum output power rating of the
transmitter in watts (W) according to the transmitter
manufacturer and dis the recommended separation
distance in meters (m).
Field strengths from fixed RF transmitters, as
determined by an electromagnetic site survey, a
should be less than the compliance level in each
frequency range. b
Interference may occur in the vicinity of equipment
marked with following symbol:
NOTE 1: At 80 MHz and 800 MHz, the higher frequency range applies.
NOTE 2: These guidelines may not apply in all situations. Electromagnetic propagation is affected by
absorption and reflection from structures, objects and people.
a Field strengths from fixed transmitters, such as base stations for radio (cellular/cordless) telephones and
land mobile radios, amateur radio, AM and FM radio broadcast and TV broadcast cannot be predicted
theoretically with accuracy.
To assess the electromagnetic environment due to fixed RF transmitters, an electromagnetic site survey
should be considered. If the measured field strength in the location in which the HVO-4000MT is used
exceeds the applicable RF compliance level above, the HVO-4000MT should be observed to verify normal
operation. If abnormal performance is observed, additional measures may be necessary, such as
reorienting or relocating the HVO-4000MT.
b Over the frequency range 150 kHz to 80 MHz, field strengths should be less than 3 V/m.

7
CAUTION
When you dispose of the unit or accessories, you must obey the laws in the relative area or country and the regulations in
the relative hospital regarding environmental pollution.
Using this unit for medical purposes
The connectors on this unit are not isolated.
Always use USB-compatible external hard drives and USB memory devices that operate solely on the power supplied by
the unit.
Connecting a device that operates on an AC power supply may result in an influx of leakage currents from the connected
device, which may in turn result in electric shocks to the patient and operator.
If use of such devices cannot be avoided, be sure to connect an isolation transformer to the power supply of the connected
device or connect an isolator between the connection cables to isolate the power supply, and verify that the risk of electric
shock from the system has been sufficiently reduced to levels that conform to IEC60601-1 standards.
Using this unit for medical purposes
This equipment’s connectors are not isolated.
Do not connect any device other than one which conforms to IEC60601-1.
When an information technology device or AV device that uses an alternating current is connected, current leakage may
result in an electric shock to the patient or operator.
If use of such a device is unavoidable, isolate its power supply by connecting an isolation transformer, or by connecting
an isolator between the connecting cables.
After implementing these measures, confirm that the reduced risk now conforms to IEC60601-1.
Recommended separation distances between portable and mobile RF communications equipment and
the HVO-4000MT
The HVO-4000MT is intended for use in an electromagnetic environment in which radiated RF disturbances
are controlled.
The customer or the user of the HVO-4000MT can help prevent electromagnetic interference by maintaining
a minimum distance between portable and mobile RF communications equipment (transmitters) and the
HVO-4000MT as recommended below, according to the maximum output power of the communications
equipment.
Rated maximum output power of
transmitter
W
Separation distance according to frequency of transmitter
m
150 kHz to 80 MHz
d= 1.2 √P
80 MHz to 800 MHz
d= 1.2 √P
800 MHz to 2.5 GHz
d= 2.3 √P
0.01 0.12 0.12 0.23
0.1 0.380.380.73
1 1.2 1.2 2.3
10 3.8 3.8 7.3
100 12 12 23
For transmitters rated a maximum output power not listed above, the recommended separation distance din
meters (m) can be estimated using the equation applicable to the frequency of the transmitter, where Pis the
maximum output power rating of the transmitter in watts (W) according to the transmitter manufacturer.
NOTE 1: At 80 MHz and 800 MHz, the separation distance for the higher frequency range applies.
NOTE 2: These guidelines may not apply in all situations. Electromagnetic propagation is affected by
absorption and reflection from structures, objects and people.
WARNING
WARNING

8
WARNING on power connection
Use a proper power cord for your local power supply.
1 Use the approved Power Cord (3-core mains lead) / Appliance Connector / Plug with earthing-contacts that conforms
to the safety regulations of each country if applicable.
2 Use the Power Cord (3-core mains lead) / Appliance Connector / Plug conforming to the proper ratings (Voltage,
Ampere). If you have questions on the use of the above Power Cord / Appliance Connector / Plug, please consult a
qualified service personnel.
WARNING on power connection for medical use
Please use the following power supply cord. With connectors (plug or female) and cord types other than those indicated in
this table, use the power supply cord that is approved for use in your area.
* Note: Grounding reliability can only be achieved when the equipment is connected to an equivalent receptacle marked
‘Hospital Only’ or ‘Hospital Grade’.
CAUTION Network connector (RJ-45)
For safety, do not connect the connector for peripheral device wiring that might have excessive voltage to this port. Follow
the instructions for this port.
Batteries shall not be exposed to excessive heat such as sunshine, fire or the like.
Do not come into contact with the terminals of the rear panel connectors and patients at the same time.
Doing so may result in a generation of voltage that can be harmful to patients if the unit is malfunctioning.
Always disconnect the power cord before connecting and disconnecting connectors.
Do not come into contact with the unit’s internal circuits and patients at the same time.
Doing so may result in a generation of voltage that can be harmful to patients if the unit is malfunctioning.
Note
To prevent the interior of the unit from overheating, keep the rear of the unit completely clear, and maintain a clearance of
at least 10 cm (4 in.) around the rest of the unit.
WARNING
Excessive sound pressure from earphones and headphones can cause hearing loss.
In order to use this product safely, avoid prolonged listening at excessive sound pressure levels.
United States and Canada
Plug Type HOSPITAL GRADE*
Cord Type Min. Type SJT
Min. 18 AWG
Minimum Rating for Plug and
Appliance Couplers
10A/125V
Safety Approval UL Listed and CSA
WARNING
Caution
Caution

9
For the State of California, USA only
Perchlorate Material - special handling may apply, See
www.dtsc.ca.gov/hazardouswaste/perchlorate
For the customers in Taiwan only
For the customers in the U.S.A.
SONY LIMITED WARRANTY - Please visit
http://www.sony.com/psa/warranty for important information and complete terms and conditions of Sony’s limited
warranty applicable to this product.
For the customers in Canada
SONY LIMITED WARRANTY - Please visit
http://www.sonybiz.ca/pro/lang/en/ca/article/resources-warranty-product-registration for important information and
complete terms and conditions of Sony’s limited warranty applicable to this product.
For the customers in Europe
Sony Professional Solutions Europe - Standard Warranty and Exceptions on Standard Warranty.
Please visit http://www.pro.sony.eu/warranty for important information and complete terms and conditions.
For the customers in Korea
SONY LIMITED WARRANTY - Please visit
http://bpeng.sony.co.kr/handler/BPAS-Start for important information and complete terms and conditions of Sony’s
limited warranty applicable to this product.

10
Table of Contents
Please Read First ....................................13
Usage Notes.............................................15
Chapter 1 Overview
Features ...................................................16
System Configuration Example .............17
Names and Functions of Parts...............18
Front ............................................................ 18
Rear.............................................................. 20
Infrared Remote Control Unit
(RM-M010) ................................................. 22
Status Displays ............................................ 24
Setting Screens ............................................ 25
Using the On-Screen Keyboard
(Text Entry) ..............................................26
Names and Functions of Parts (On-Screen
Keyboard) .................................................... 26
Handling Discs ........................................27
Notes on Handling....................................... 27
Inserting and Removing Discs..................... 28
Chapter 2 Preparation
Connections.............................................29
Turning the Unit On and Off ...................29
Configuring System Settings .................30
Configuring Recording Settings
(User Settings).........................................31
Displaying the [User Settings] Screen......... 31
Configuring Input Signal Settings ............... 31
Configuring Image Quality Settings............ 31
Configuring Recording Settings .................. 32
Configuring Save Settings........................... 32
Configuring Print Settings........................... 33
Configuring Other Settings.......................... 34
Function Keys..........................................35
Using Function Keys ................................... 35
Factory Assigned Functions ........................ 35
Other Assignable Functions ........................ 36
4K Convert Modes .................................. 37
Chapter 3 Basic Recorder
Operations
Operation Flow........................................ 39
Step 1: Record......................................... 40
Step 2: Capture Still Images ..................41
Step 3: Quick Playback .......................... 41
Step 4: End Recording ........................... 42
Chapter 4 Recording and Playback
Recording Preparation ........................... 43
Patient Information and Data Storage
Settings........................................................ 43
Using a Hard Keyboard for Patient
Information and Data Storage Settings ....... 44
Registering Multiple Patients in
Advance....................................................... 44
Test Recording ............................................ 45
Recording ................................................ 46
Manual Recording....................................... 46
Capture Still Images ............................... 47
Manual Still Image Capture ........................ 47
Using the Ch1/Ch2 Simultaneous
Recording Function ................................ 48
Configuring Settings for Ch1/Ch2
Simultaneous Recording ............................. 48
Performing Ch1/Ch2 Simultaneous
Recording .................................................... 48
Playback .................................................. 48
Playing Back the Most Recent Data (Quick
Playback)..................................................... 48
Image Search........................................... 49
Specifying Search Conditions ..................... 49
Viewing Thumbnails of Recorded Data...... 49
Playback from the Search Results List........ 50
Sorting the Recorded Data List ................... 50
Processing Recorded Data .................... 51
Printing........................................................ 51
Copying to External Media ......................... 52