SpectraLink 8400 Series User manual

Spectralink®8400 Series
Quick Start Guide

Additional Resources
Product Compatibility
Use only 8400 Series products with other 8400 Series products as
identi ed by the model number located on the label of the product.
If you have any questions about product compatibility, contact your
system administrator.
Online Reference
The Spectralink 8400 Series Wireless Handset User Guide is your
complete reference for utilizing all of the features of this handset.
Spectralink Wireless Telephones
Safety Information
Spectralink 8400 Series
Regulatory Information
All support documents may be downloaded from
http://support.spectralink.com.
Select product type and product name from the dropdown list
in order to access the product support page.
Battery Pack Initial Set Up
You must fully charge your handset’s Battery Pack before you use
it for the  rst time. See page 29 for complete information.
Warning
This equipment will not operate when mains power fails.
Caution
The operation of the personal alarm features (i.e. man down
and panic button) on your Spectralink 8441 and 8453 handset
is dependent on the functionality of infrastructure and systems
that are neither provided by nor managed by Spectralink (e.g. LAN,
wireless LAN, call server, central provisioning server, server hosting
services, and central security system and its servers), correct
handset con guration, and a properly trained operator. Spectralink
assumes no responsibility and shall not be liable for any of the
above dependency factors. In addition, please be aware that the
personal alarm features should not be your sole solution to any
of your safety concerns and are not a substitute for safe practices
and procedures.

3
Side / Rear View......................................4
Front View ...............................................5
Logging In and Signing In........................6
Sharing Handsets ..............................6
Signing in to Microsoft®Lync®............6
The Home Screen ...................................7
Home Icons........................................7
Shortcut Menus..................................8
The Session Manager .............................9
Status and Call Icons.............................10
Basic Handset Features ........................11
Placing a Call...................................11
Answering a Call..............................12
Making an Emergency Call..............12
Incoming Call Management .............12
Microphone Mute .............................13
Call Hold and Resume.....................13
Keypad Lock ....................................13
Volume Adjustment ..........................13
Hands-free Options..........................13
Transfer and Conference Calls ........14
Do Not Disturb (DND) ......................15
Forwarding an Incoming Call ...........15
Forward All Calls..............................15
Voicemail..........................................15
Call Lists ..........................................15
Contact Directory .............................16
Set Prole ........................................17
Table of Contents
Using Microsoft®Lync®..........................18
Viewing Your Lync Contacts.............18
Sending and Receiving
Instant Messages........................19
Updating Your Lync Presence..........20
Signing out of Lync ..........................20
Signing Back Into Lync ....................20
Push-to-Talk...........................................21
Advanced Features ...............................22
Basic Settings ..................................22
Preferences......................................22
Using the Barcode Reader ....................23
Chargers................................................24
Charging Icon...................................24
Dual Charger....................................24
USB Charger....................................26
Quad Charger ..................................26
12-Bay Charger................................27
Speakerphone Dock..............................28
Battery Packs ........................................29
Battery Pack Removal
and Replacement........................29
Notice for Spectralink 8400 Series
Wireless Telephone Users.....................31
Contact Information ...............................32

4
6
Battery Pack
Battery Pack
removal latch
Speakerphone
Noise-cancelling
Microphone
Barcode reader
(8450/8452 only)
Status bar
Date and time
Extension
Current profile
Home icons:
Messages
Settings
Contacts/Call Lists
Applications
(not shown)
Soft key labels
Rear View
The Home Screen
The Home screen provides you with information about the status
of the handset and the Home icons.
5
Volume up
Volume down
USB interface
(Lift the cover for
access)
Headset jack
(Lift the cover for
access)
Talk button
(PTT)
Barcode reader
Volume up
Volume down
Talk button
(PTT)
Barcode reader
scan button
Headset jack
(Lift the cover for
access)
USB interface
(Lift the cover for
access)
Side View – 8450/8452
Side View – 8440
Side View
Rear View
(if available)
(if available)
Push-to-talk button or
Emergency Dial button
(if con gured)
(if available)

5
4
LED indicator
Start key
• Opens the
Dialer from the
Home screen
• Initiates a call
from the Dialer
• Answers an
incoming call
Keypad
While in Multi Key Answer
Mode you can use any of these
keys to answer an incoming
call instead of pressing the
Start key or Answer soft key
Home key
Returns you to
the Home
screen
Back key
Returns to the
previous menu
level or to the
Home screen
End key
• Ends the call or
returns to the
Home screen
• Rejects an
incoming call
• Terminates a
conference call
• Powers the
handset on or
off when held
down for about
two seconds
Navigation keys
 and 
Scroll through
menus and fields
◄ and ►
Move cursor
OK key
• Selects menu
items
• Enables or
disables menu
items
Full-color LCD
display
Soft keys
Access
context-sensitive
features
Model number
Front View – All Models
Front View
keypad
to answer an incoming

6
Logging In and Signing In
In some environments, you will need to log in and/or sign in to
your handset before it is operational. See page 18 for complete
information on utilizing the features provided by the Lync interface.
Sharing Handsets
When User Proles are deployed, a handset may be shared by
any number of users. Users must turn on the handset and log in to
access their custom settings, call lists, and other telephony features.
From the Home screen, press the Features soft key, and
select Login. Enter your user name and password in the elds.
If you have any question about what these are, contact your
system administrator. Use the Encoding soft key for character
entry variations.
Always log out when you have nished using your phone for
the day. From the Home screen, press the Features soft key,
and select Logout.
Signing in to Microsoft®Lync®
When a Microsoft Lync telephony server is deployed, you will
have an interactive connection between your handset and your
PC. Lync contacts, IM messaging and Lync Calendaring features
may be available. You must sign into the Lync server before you
can use your phone.
Enter your credentials in the elds as shown below. Contact your
system administrator for credentials if you do not know them.

7
Home Icons
The Home icons allow you to access your handset’s features
from the Home screen. Use the ◄ and ► keys to rotate the
Home icons. Press the OK key to select the center icon.
Contacts/Call Lists
The Contacts/Call Lists icon gives you access to your Contact
Directory and your Corporate Directory, if available. For more
information, see Contact Directory on page 16.
Messages
The Messages icon gives you access to Voicemail and Instant
Messages. For more information, see Voicemail on page 15,
and Instant Messaging on page 19.
Settings
The Settings icon opens a menu for con guring many handset
features. See your User Guide for a complete list of these options.
6
Battery Pack
Battery Pack
removal latch
Speakerphone
Noise-cancelling
Microphone
Barcode reader
(8450/8452 only)
Status bar
Date and time
Extension
Current profile
Home icons:
Messages
Settings
Contacts/Call Lists
Applications
(not shown)
Soft key labels
Rear View
The Home Screen
The Home screen provides you with information about the status
of the handset and the Home icons.
The Home Screen

8
Applications
Depending on the conguration of your handset, a menu
of custom applications may be accessible by selecting the
Applications icon from the Home screen. See your system
administrator for information about any applications listed on
this menu.
Shortcut Menus
The soft keys at the bottom of the display allow you to select
functions. The gray triangles in the upper right corner of the soft
keys indicate that there is a shortcut menu with additional options.
Use the shortcut menus to quickly nd the options you want.
Use the ▲ and ▼ navigation keys to highlight an option, and
choose the option by pressing OK. Alternatively, you can press
the number of the option on the keypad to instantly activate it.
Grayed options are not available.

9
The Session Manager
Use your handset to manage up to eight communication
sessions—calls, broadcasts, chats, and alerts—at any one time
and in any combination. Each communication session is shown
as a color-coded cell in the Session Manager screen. Cells
display with a call icon indicating call status, a line number
indicator, the name and extension/channel of the party, and
the call duration, as shown next:
8
Line number
Name, if known
Call icon indicates
call status
Call duration
Extension or channel
A dark blue cell indicates
on hold status
A light blue cell indicates
call is highlighted
A green cell indicates active while
another cell is highlighted
The Session Manager
Use your handset to manage up to eight communication sessions
- calls, broadcasts, chats, and alerts - at any one time and in any
combination. Each communication session is shown as a
color-coded cell in the Session Manager screen. Cells display
with a call icon indicating call status, a line number indicator, the
name and extension/channel of the party, and the call duration,
as shown next:
When a cell is highlighted, soft keys display that you can press to
affect that call while other cells remain unaffected. Use the ▲
and ▼ navigation keys to scroll to and highlight a cell.
When a cell is highlighted, soft keys display that you can press
to affect that call while other cells remain unaffected. Use the ▲
and ▼ navigation keys to scroll to and highlight a cell. Press the
OK key to select the highlighted cell.

10
Call Icon
9
Status and Call Icons
Status Icon Indication Indication
Incoming call
ringing
Outgoing call
Call active
Call on hold
IM call on hold
Conference call
Conference leg/
with HD audio
PTT/Page receive
PTT/Page transmit
PTT/Page idle
IM Presence
indicator
Dialer–Outgoing call
Dialer–Incoming call
Dialer–Missed Call
Call list–Outgoing
Call list–Incoming
Call list–Missed
IM call history
Missed IM call
Call Icon
9
Status and Call Icons
Status Icon Indication Indication
Status and Call Icons
Call Icon
9
Status and Call Icons
Status Icon Indication Indication
Status Icon Indication Call Icon Indication
Battery full
Signal strength with
location services
Mute
Do not disturb
Missed call with
number indicator
Voicemail with
number indicator
Bluetooth available
Bluetooth connected
Pro le: Normal
Pro le: Silent
Pro le: Custom
Pro le: Meeting
All phone lines
are available
With green dot means active call
With red dot means call on hold
Phone and/or IM
lines are available
Personal Alarm Icons
Alarm state
Monitoring state
Suspend state