Toa VS-900MF User guide

SETUP SOFTWARE MANUAL
VOICE SECURITY SYSTEM VS-900
Please follow the instructions in this manual to obtain the optimum results from this unit.
We also recommend that you keep this manual handy for future reference.

2
TABLE OF CONTENTS
1. DESCRIPTION
1.1. System Requirements ....................................................................................... 4
1.2. Installation.......................................................................................................... 4
1.3. Start and Exit .................................................................................................... 4
1.4. Uninstallation (Removal) ................................................................................... 4
2. PROGRAM EXECUTION AND TERMINATION
2.1. Program Execution
2.1.1. Entering the password ............................................................................ 5
2.1.2. Changing the password .......................................................................... 6
2.1.3. Main screen ............................................................................................ 7
2.1.4. Program termination ............................................................................... 7
3. STORING DATA AND READING DATA FILES
3.1. Data Storage ([Save As] menu) ........................................................................ 8
3.2. Overwriting ([Save] menu) ................................................................................ 8
3.3. Opening Data Files ........................................................................................... 9
3.4. Creating a New File .......................................................................................... 9
4. PRINTING
4.1. Printing ............................................................................................................. 10
5. HELP
5.1. Version Information .......................................................................................... 11
6. DATA SETTING
6.1. System Setting
6.1.1. System setting ....................................................................................... 12
6.2. Line Setting
6.2.1. Station setting ........................................................................................ 14
6.2.2. Outside line setting ................................................................................ 18
6.3. Function Setting
6.3.1. Group Call setting .................................................................................. 20
6.3.2. Call Forwarding/Time-Out setting .......................................................... 22
6.3.3. Scan Monitor setting .............................................................................. 24
6.3.4. Paging setting ........................................................................................ 26
6.3.5. Emergency Conference setting .............................................................. 32
6.3.6. Direct Select setting ............................................................................... 34
6.4. Maintenance/Control Functions Setting
6.4.1. Remote Dialing ...................................................................................... 35
6.4.2. Log Data ................................................................................................ 36
6.4.3. Communication Monitoring .................................................................... 38
6.4.4. Upload/Download ................................................................................... 40
6.4.5. Printout ................................................................................................... 42
6.4.6. PC Port Setting ...................................................................................... 43
6.5. VS-900DI Settings
6.5.1. Dialing Assignment ................................................................................ 44

3
7. DATA SETTING RANGES AND INITIAL VALUES
7.1. System Setting ................................................................................................. 46
7.2. Line Setting ...................................................................................................... 46
7.3. Function Settings ............................................................................................. 48
7.4. Other Settings .................................................................................................. 49
7.5. VS-900DI Setting ............................................................................................. 49
8. MESSAGES
8.1. Confirmation Messages ................................................................................... 50
8.2. Setting Error Messages ................................................................................... 50

4
1. DESCRIPTION
The PC program (VS900.EXE) described in this manual is software intended for performing the VS-900
system setting.
1.1. System Requirements
OS: Microsoft ® Windows NT ® Workstation 4.0 Service Pack 5, Windows 2000, XP or Vista*
CPU: Pentium ® II , 200 MHz or more
Memory: 64 MByte or more
Hard disk: Free space of 50 Mbyte or more
Monitor: Larger than 14.1 inches
Resolution: 800X600 pixel, 256 colors or more
Other: RS-232C port, 3.5-inch FDD
1.2. Installation
(1) Before starting installation, first exit all other applications and resident programs. You could not properly
perform installation if there is any program under execution.
(2) Set the first setup disk.
(3) Press the Start button on the task bar, and select [Run...].
(4) Enter "a:setup" in the name column and press the Enter key. Thereafter, perform installation according to
the installer's instructions.
1.3. Start and Exit
Start: Press the Start button on the task bar and select Program -VS-900 - VS-900.
Exit: Either select File - Exit from the menu or press the Exit button.
1.4. Uninstallation (Removal)
(1) Check to be sure that the program for the VS900 PC has not been activated.
(2) Press the Start button on the task bar, and select Settings - Control Panel.
(3) Execute Add/Remove Program and select the Install/Uninstall tab.
(4) Select VS-900 from the listing of Install/Uninstall and press the Add/Remove... button.
(5) The screen will ask you if you delete. Press the Yes button. To abort the deletion, press the No button.
(6) The end message will be displayed, indicating the completion of uninstallation (removal).
Note
Microsoft and Windows NT, 2000, XP or Vista are the trade marks registered by the United States' Microsoft
Corporation in the United States and other countries.
Pentium is the registered trade mark of Intel Corporation in the United States.
* Note: When installing software on a PC with Windows Vista install to the user account. (Not for ALL USERS.)

5
2. PROGRAM EXECUTION AND TERMINATION
2.1. Program Execution
Start the VS900.exec program. The following password screen will be displayed if a password has been
registered. Enter the password. If the password is correct, the settings file will be read and the main screen
displayed.
If no settings file is found, the system will revert to default settings and create a new settings file.
2.1.1. Entering the password
Starting the setup program displays the following screen. This screen will not be displayed unless a password
has been registered. Use the Maintenance screen to set the password.
Password
A password of up to 20 characters can be entered for the VS900 setting software.
Password Change [New Password Change] Button
Displays the Password Change screen to permit the set password to be changed.
[OK] Button
Displays the main screen when the password is correctly entered.
[Cancel] Button
Exits the password setting screen.

6
2.1.2. Changing the password
To change the password, press the [New password Change] button. The following screen will then be
displayed.
Old Password
Enter the current password.
New Password
Enter the new password.
New Password (confirmation)
Enter the new password again.
[OK] Button
Saves the entered password, if correct.
[Cancel] Button
Exits the Setting Change mode to return the display to the Password screen.

7
2.1.3. Main screen
When a password has been registered, the following screen is displayed if the correct password is entered. If
no password has been registered, the following screen is displayed instead of the Password screen.
Notes
• The [Log Data] button lights up in red when pressed.
• The [Communication Monitoring] button lights up in red when pressed.
2.1.4. Program termination
To terminate the program, press the [Exit] button on the main screen or choose [Quit Application] from the File
menu.
Notes
• A warning message appears if an attempt is made to terminate the program while log data or
communication monitoring is requested. In such cases, choose the [Stop] button to terminate the request.
• A warning message appears if an attempt is made to terminate the program without saving changes to the
settings file.

8
3. STORING DATA AND READING DATA FILES
3.1. Data Storage ([Save As] menu)
To save entered data to disk, choose [Save As] from the [File] menu on the main screen. The following screen
will then be displayed:
Filename
Enter the filename to save data to.
[Save] Button
Saves data to disk.
[Cancel] Button
Cancels current operation and returns the display to the main screen.
3.2. Overwriting ([Save] menu)
To save changes made to an existing data file, choose [Save] from the [File] menu on the main screen. When
there is no filename (i.e. when [New File] is selected from the [File] menu on the main screen), the [Save As]
menu is displayed. Enter the new filename and store the file.
Notes
• Overwriting a file already stored on the [Save As] menu updates that file.
• When a filename is designated on the [Open] menu, the designated file is updated when overwritten.
• Overwriting an unnamed data file updates the file with a default name assigned.

9
3.3. Opening Data Files
To open files stored on disk, choose [Open] from the [File] menu. The following screen will then be displayed.
Filename
Designate the name of the file to open.
[Open] Button
Reads the file from disk.
[Cancel] Button
Cancels current operation and returns the display to the main screen.
3.4. Creating a New File
To create new default settings, choose [New File] from the [File] menu on the main screen. Creating a new file
over the data being edited will delete that data.

10
4. PRINTING
4.1. Printing
To print setting data, choose [Print] from the [File] menu on the main screen. The following screen will then be
displayed:
Printer Name
Set the name of the printer to use.
[OK] Button
Prints all setting data. (However, Direct Select Dial settings are not printed.)
[Cancel] Button
Cancels current operation and returns the display to the main screen.

11
5. HELP
5.1. Version Information
To display information on the VS900's version, choose [VS900 Version Information] from the [Help] menu on
the main screen. The following screen will then be displayed:
[OK] Button
Returns the display to the main screen.

12
6. DATA SETTING
6.1. System Setting
6.1.1. System Setting
This menu is used for all system settings. Pressing the [System] button on the main screen displays the
following screen:
Current Time
Indicates the current time (hour/minute/second).
Number of Exchanges [No. of Exchanges:]
Designates the number of exchanges to be used in the entire system (1 – 16).
Station Number Digit [Station digits:]
Sets the digit length (2 – 6) to be used to label the system's station numbers.
Tie-Line Connection Line
Designates whether or not to use tie-line connection lines 1 – 4.
Exchange setting (table)
Exchange Number [Exchange]
Indicates each of the connected exchanges (1 – 16).
First Station Number
Sets the first remote sub-station number to be connected to each exchange. The station number range
depends on the set station number digit length.
Note
When the number of exchanges decreases, the corresponding exchange is deleted from the table. When
the number of exchanges increases, set the first station number for the corresponding exchange.

13
[Print] Button
Prints currently edited data. Note that the currently edited data are not yet stored.
[Upload] Button
Displays the confirmation message. Pressing the [OK] button changes the exchange settings and
stores any changes. When the [Cancel] button is pressed, the currently edited data is not transmitted to
the computer.
[Overwrite] Button
Saves set data.
[Close] Button
Cancels current operation and returns the display to the main screen. Data input is abandoned.
However, a warning message is displayed when changes are made.
Note
Pressing the [Upload] or [Overwrite] button permits confirmation of the following settings:
(1) Duplication of the first station number
(2) Digit length of the first station number can be checked.

14
6.2. Line Setting
6.2.1. Station setting
[Master station/telephone setting]
To perform the master station/telephone setting, press the [Stations] button. The following screen will then be
displayed.
Exchange Designation
Exchange Number
Selects individual exchange numbers (No. 1-up to the total number of exchanges, or ALL).
Master Station/Telephone Setting (table)
Note
Four stations are always displayed per exchange. (When "ALL" is selected, settings of all exchanges in the
set number are simultaneously displayed.)
Exchange Number [Exchange]
Displays the exchange number.
Line Number [Line]
Displays the line number. (1 – 4)
Station Number [Station]
Sets the station number. Each station number must be of the same digit length set on the System
Setting screen.
Station Name [Name]
A name of up to 8 alphanumeric characters can be entered. When the station number is entered, the
same number is automatically displayed as a default station name.
Access to Outgoing Calls [C/O Line Access]
Sets whether or not each station is permitted access to the telephone line.

15
Emergency Paging [Emergency Paging]
Sets whether or not each station is permitted access to Emergency paging.
Outside Line Call Forwarding Receiving Telephone Number [C/O Call Forwarding]
Sets the receiving telephone number to which telephone calls are automatically rerouted. (Up to 20
digits)
Note
Enter a hyphen ( - ) when using a pause in the telephone number.
Manual Call Forwarding Receiving Station [Call Forwarding]
Set the master station number or an outside line access number to receive manually-forward calls. The
station numbers connected to all exchanges can be programmed. The outside line access number must
be identical to that which has been assigned to the exchange the corresponding master station is
connected to. It is also possible not to designate any receiving station by pressing the Enter key.
Time-Based Call Forwarding Receiving Station [Time-Based Call Forwarding]
Set the master station number or an outside line access number to receive calls automatically
forwarded while the system is in Time-Based Forwarding mode. The station numbers connected to all
exchanges can be programmed. The outside line access number must be identical to that which has
been assigned to the exchange the corresponding master station is connected to. It is also possible not
to designate any receiving station by pressing the Enter key.
Busy Call Forwarding Receiving Station [Busy Call Forwarding]
Set the master station number or an outside line access number to receive calls automatically
forwarded while the system is in Busy Call Forwarding mode. The station numbers connected to all
exchanges can be programmed. The outside line access number must be identical to that which has
been assigned to the exchange the corresponding master station is connected to. It is also possible not
to designate any receiving station by pressing the Enter key.
No-Answer Call Forwarding Receiving Station [No-Answer Call Fwd]
Set the master station number or an outside line access number to receive calls automatically
forwarded while the system is in No-Answer Call Forwarding mode. The station numbers connected to
all exchanges can be programmed. The outside line access number must be identical to that which has
been assigned to the exchange the corresponding master station is connected to. It is also possible not
to designate any receiving station by pressing the Enter key.
Notes
• Stations can be madeinoperative by pressing the [Del] key while the corresponding line is selected.
• All setting data for such invalidated stations, except exchange and station numbers, will be erased.
• Invalid stations may be located between valid stations.
Example: Equipment No. 1: Valid; No. 2: Valid; No. 3: Invalid; No. 4: Valid; etc.
[Print] Button
Prints currently edited data. Note that the currently edited data is not yet stored.
[Upload] Button
Displays the confirmation message. Pressing the [OK] button changes the system time clock and
exchange settings and stores any changes. When the [Cancel] button is pressed, the currently edited
data is not transmitted to the computer.
[Overwrite] Button
Saves set data.
[Close] Button
Cancels current operation and returns the display to the main screen. Data input is abandoned.
However, a warning message is displayed when changes are made.
Note
Pressing the [Upload] or [Overwrite] button permits confirmation of first station number duplication.

16
[Substation setting]
To perform the substation setting, press the [Stations] button on the main screen, and then the [Substation]
button. The following screen will then be displayed.
Exchange Designation
Exchange Number
Selects the exchange number. (No.1-up to the total number of exchanges, or ALL)
Substation Setting (table)
Note
Sixty-four stations are always displayed per exchange. (When "ALL" is selected, settings of all exchanges in
the set number are simultaneously displayed.)
Exchange Number [Exchange]
Displays the exchange number.
Line Number [Line]
Displays the line number. (1 – 64)
Substation Number [Station]
Sets the station number with in the range beginning at the selected exchange's first designated station
number and ending at the number immediately preceding the next exchange's first station number.
(Refer to the system setting.)
Substation Name [Name]
A name of up to 8 alphanumeric characters can be entered.
Called Station Exchange Number [Called Exchange]
Sets the exchange number to which all master station/telephone calls will be connected.
Called Station Line Number [Called Line]
Sets the called master station/telephone line number.

17
Called Station Number [Called Station]
Sets the called master station/telephone number.
Called Station Name [Called Name]
Sets the called master station/telephone name.
Call Priority [Call Priority]
Selects the call priority level: Normal or Emergency.
Notes
• Inoperative stations can be invalidated by pressing the [Del] key while the corresponding line is selected.
• All setting data for such invalidated stations, except exchange and station numbers, will be erased.Invalid
stations may be located between valid stations.
• Invalid stations may be located between valid stations.
Example: Equipment No. 1: Valid; No. 2: Valid; No. 3: Invalid; No. 4: Valid; etc.
[Print] Button
Prints currently edited data. Note that the currently edited data is not yet stored.
[Upload] Button
Displays the confirmation message. Pressing the [OK] button changes the system time clock and
exchange settings and stores any changes. When the [Cancel] button is pressed, currently edited data
is not transmitted to the computer.
[Overwrite] Button
Saves set data.
[Close] Button
Cancels current operation and returns the display to the main screen. Data input is abandoned.
However, a warning message is displayed when changes are made.
Note
Pressing the [Upload] or [Overwrite] button permits confirmation of first station number duplication.

18
6.2.2. Outside line setting
To perform the outside line setting, press the [C/O Trunks] button. The following screen will then be displayed.
Exchange Designation
Exchange number
Selects the exchange number. (No. 1-up to the total number of exchanges.)
Outside Line Connection Time-Out
Outside Line Connection Time-Out [C/O Time-Out (1 – 99min)]
Sets a fixed time limit for telephone conversations. (1 – 99 minutes)
C/O Line (1 and 2) settings
Name
Sets the name of the line.
Outgoing Call Access Number
Sets the access number for outgoing calls on the external line (0 – 9). Note that this setting is invalid for
those stations designated as "receiving-only."
Direct-In Dialing [Incoming (Direct-in dial)]
Selects this service.
Description: Direct-In Dial indicates an outside telephone call is received and can be connected to a
desired master station (telephone) or remote sub-station by directly dialing the station number.
Direct-In Line [Incoming (Direct-in line)]
Selects this service.
Description: Direct-In Line indicated an outside telephone call is received, a call tone sounds at the
registered representative station* and up to 3 member stations*. *Both the representative
and member stations must be master stations or telephones connected to the same
exchange connected to the outside telephone line.

19
Receiving Station [Rcv Station]
When using the Direct-In line service, set a receiving station group consisting of a representative station
[Rep] and 1 to 3 member stations. To set the stations, designate both the exchange and line numbers
for each master station (telephone). The station number and its name will then be displayed for the set
master station (telephone).
Note
The contents of a selected line can be deleted with the [Del] key.
[Delete ALL] Button
Displays the confirmation message. Pressing the [OK] button deletes and stores all of the above
receiving station settings. The depression of the [Delete ALL] button can be canceled by pressing the
[CANCEL] button.
[Print] Button
Prints currently edited data. Note that the currently edited data is not yet stored.
[Upload] Button
Displays the confirmation message. Pressing the [OK] button changes the exchange setting and stores
the change. When the [Cancel] button is pressed, the currently edited data is not transmitted to the
computer.
[Overwrite] Button
Saves set data.
[Close] Button
Cancels current operation and returns the display to the main screen. Data input is abandoned.
However, a warning message is displayed when changes are made to the settings of Lines 1 and 2.
Note
Pressing the [Upload] or [Overwrite] button permits confirmation of the following settings:
(1) Representative station setting.
(2) Master stations (telephones) number duplication.

20
6.3. Function Setting
6.3.1. Group Call setting
To perform the Group Call setting, press the [Group Call] button on the main screen. The following screen will
then be displayed.
Exchange Designation
Exchange Number
Sets the exchange number to use. (No. 1-up to the total number of exchanges)
Master Station/Telephone line Number
Selects the line number (No. 1 – No. 4) of the master station. (telephone)
Master Station/Telephone Designation (table)
Note
Fifteen stations are always displayed.
Exchange Number [Exchange]
Sets the exchange number (No. 1 – No. 16) of the master station or telephone.
Line Number [Line]
Sets the Line number (No. 1 – No. 4) of the master station (telephone).
Station Number [Station]
Displays the station number of the master station (telephone).
Station Name [Name]
Displays the name of the master station (telephone).
Note
The contents of a selected line can be deleted with the [Del] key.