Toshiba E-STUDIO 555 User manual

MULTIFUNCTIONAL DIGITAL SYSTEMS
Quick Start Guide

©2009 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability
is assumed, however, with respect to the use of the information contained herein.

1
Preface
Thank you for purchasing the TOSHIBA Multifunctional Digital Systems.
This Quick Start Guide describes the preparation of the operation, the basic and advanced usage of this equipment.
Be sure to read this manual before you use this equipment. Keep this manual handy and retain it for future reference.
Trademarks
The ocial name of Windows 2000 is Microsoft Windows 2000 Operating System.
The ocial name of Windows XP is Microsoft Windows XP Operating System.
The ocial name of Windows Vista is Microsoft Windows Vista Operating System.
The ocial name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The ocial name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks
of Microsoft Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US and
other countries.
Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems
Incorporated.
Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other
countries.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
NOVELL, NetWare, NDS are trademarks of Novell, Inc. in the US.
TopAccess is a trademark of Toshiba Tec Corporation.
Other company names and product names in this manual are the trademarks of their respective companies.
•
•
•
•
•
•
•
•
•
•
•
•
•
This equipment provides the scanning function as an option. However, this optional scanning function is already installed in some
models.

2
Lineup of Our Manuals
We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to
your needs. Some of these manuals are printouts and others are PDF les recorded in the User Documentation CD-ROM.
Printouts
Quick Start Guide (This manual)
This Quick Start Guide describes the preparation of the operation, the basic and advanced usage of this equipment.
Safety Information
This Safety Information describes the necessary precautions for using this TOSHIBA Multifunctional Digital Systems. For your added
safety, be sure to read this booklet before using this equipment.
PDF les
Copying Guide
This Copying Guide describes the operations and settings enabled with the [COPY] button on the control panel.
Scanning Guide
This Scanning Guide describes the operations and settings enabled with the [SCAN] button on the control panel and those of
Internet Fax.
e-Filing Guide
This e-Filing Guide describes the e-Filing functions enabled from the control panel of this equipment and the e-Filing web utility.
MFP Management Guide
This MFP Management Guide describes the operations and settings enabled with the [USER FUNCTIONS] button and the
[COUNTER] button on the control panel.
Software Installation Guide
This Software Installation Guide describes the installation procedures of printer drivers and utilities.
Printing Guide
This Printing Guide describes the settings of printer drivers required for printing with this equipment and the various printing
procedures.

3
TopAccess Guide
This TopAccess Guide describes procedures for remote setup and management of this equipment from a web-based utility, the
“TopAccess”.
Troubleshooting Guide
This Troubleshooting Guide describes how to troubleshoot the problems that could occur while you are using the equipment.
Network Fax Guide
This Network Fax Guide describes the operations of the N/W-Fax Driver.
Operator’s Manual for AddressBook Viewer
This Operator’s Manual for AddressBook Viewer describes the operations of the AddressBook Viewer.
Operator’s Manual for Backup/Restore Utility
This Operator’s Manual for Backup/Restore Utility describes the operations and settings of the Backup/Restore Utility.
Operator’s Manual for Remote Scan Driver
This Operator’s Manual for Remote Scan Driver describes the operations and settings of the Remote Scan Driver.
Operator’s Manual for TWAIN Driver / File Downloader
This Operator’s Manual for TWAIN Driver / File Downloader describes the operations and settings of the “TWAIN Driver” and the
utility “File Downloader” required for storing data in e-Filing of this equipment.
To read manuals in PDF (Portable Document Format) les
Viewing and printing manuals in PDF les require that you install Adobe Reader or Adobe Acrobat Reader on your PC. If Adobe Reader or
Adobe Acrobat Reader is not installed on your PC, download and install it from the website of Adobe Systems Incorporated.

4
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or
serious damage, or re in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury,
partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
&Pages describing items related to what you are currently doing. See these pages as required.
Description of original/paper direction
Paper or originals of A4 or B5 / LT size can be placed either in a portrait direction or in a landscape direction. In this
manual, “-R”is added to this paper size when this size of paper or original is placed in a landscape direction.
Example: A4 / LT size original on the original glass
Placed in a portrait direction: A4 / LT Placed in a landscape direction: A4-R / LT-R
Paper or originals of A3 or B4 / LD or LG size can only be placed in a landscape direction, therefore“-R” is not added to
these sizes.
Screens
Screens on this manual may dier from the actual ones depending on how the equipment is used, such as the status of
the installed options.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display
or the order of buttons in the illustrations may dier from that of your equipment.
•
•
How to Read This Manual

5
Make sure that there is enough space around the system to facilitate changing of
parts, maintenance and clearing paper jams.
If there is insucient space, some operations, such as bypass feeding, will become dicult and the Multifunctional Digital
Systems could even break down.
279 cm (109.8")146 cm (57.5")
155 cm (61")
10 cm
(3.9")
102 cm (40.2")
Installation Space

7
CONTENTS
Preface..........................................................................................1
LineupofOurManuals ..........................................................................2
HowtoReadThisManual........................................................................4
InstallationSpace ...............................................................................5
Chapter 1 PREPARATIONS
ItemsIncludedinThisProduct.................................................. 10
CD-ROM....................................................................... 11
ClientSoftware ................................................................ 12
DescriptionofEachComponent................................................ 14
TurningPowerON/OFF......................................................... 23
When Department or User Management is Used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
PlacingPaper.................................................................. 31
Chapter 2 BASIC OPERATION
BasicCopyingOperation....................................................... 34
BasicFaxOperation............................................................ 36
BasicScanningOperation...................................................... 38
Basice-FilingOperation........................................................ 40
BasicPrintingOperation........................................................ 42
BasicMenuOperation.......................................................... 44
Chapter 3 REPLACEMENT OF SUPPLIES
ReplacingTonerCartridge...................................................... 46
AddingStaples................................................................. 47
Chapter 4 ADVANCED FUNCTIONS / TROUBLESHOOTING
AdvancedFunctions ........................................................... 52
Messages or Other Indications on Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Chapter 5 MAINTENANCE & SPECIFICATIONS
RegularMaintenance .......................................................... 62
SpecicationsofEquipment.................................................... 63
SpecicationsofOptions....................................................... 67
INDEX......................................................................................... 71

Chapter 1
PREPARATIONS
ItemsIncludedinThisProduct...................................10
CD-ROM........................................................11
ClientSoftware .................................................12
DescriptionofEachComponent.................................14
TurningPowerON/OFF..........................................23
When Department or User Management is Used . . . . . . . . . . . . . . . . . 26
PlacingPaper...................................................31

Chapter 1 PREPARATIONS
10
The following items are included in the e-STUDIO555/655/755/855 Multifunctional Digital Systems. Check that you have
all the items.
Items included in the product
Quick Start Guide (this guide)
Safety Information
Client Utilities CD-ROM
User Documentation CD-ROM
Tab paper back guide
Tray spacer of Reversing automatic document feeder
Setup report
Operator’s manual pocket
Cleaning cloth
For the details of the manuals, see the following page: &P.2 “Lineup of Our Manuals”
For more details about the CD-ROMs, see the following page: &P.11“CD-ROM”
•
•
Items Included in This Product
The items included in this product are shown below.

1
2
3
4
5
CD-ROM
CD-ROM
The software included in the Client Utilities CD-ROM is shown below.
11
The following pieces of client software are included in the Client Utilities CD-ROM.
Client software
For Windows Client Software Installer
PCL6 printer driver
PS3 printer driver
XPS printer driver
TWAIN driver
File downloader
N/W-Fax driver
AddressBook Viewer
Remote Scan driver
WIA driver
TOSHIBA NDPS Gateway
e-Filing Backup/Restore Utility
For Macintosh PPD le for Mac OS X 10.2.4 to Mac OS X 10.5.x
For UNIX/Linux UNIX/Linux lter (Solaris, HP-U, AIX, Linux, SCO)
CUPS
For the details of the client software, see the following page: &P.12 “Client Software”
For details, refer to the Software Installation Guide.

Chapter 1 PREPARATIONS
Client Software
This product provides you with Client software for the printing, scanning e-Filing, network management and network fax
functions.
12
For details, refer to the Software Installation Guide and Printing Guide.
Client software for the print functions
PCL6 printer driver This printer driver enables users to print color or black-and-white documents with the TrueType font
from Windows computers.
PS3 printer driver This printer driver enables users to print documents with the PostScript font or images from
Windows computers. This printer driver is normally used.
XPS printer driver The XML Paper Specication (XPS) is a page description language developed by Microsoft. This
printer driver enables users to print documents from the WPF applications created for Windows
Vista.
TOSHIBA NDPS Gateway TOSHIBA NDPS Gateway enables to congure the NDPS objects in servers running NetWare 5.1 with
Support Pack 7 service pack or higher or NetWare 6.0/6.5.
PPD le for Macintosh This printer driver enables users to print documents from Macintosh computers (Mac OS X10.2.4 to
Mac OS X 10.5.x).
UNIX/Linux lter UNIX/Linux lters enables users to print from the UNIX/Linux workstation over a TCP/IP network.
CUPS CUPS les enable users to set up the CUPS print system from UNIX/Linux workstations.
For details, refer to the Software Installation Guide, Operator’s Manual for TWAIN Driver/
File Downloader, e-Filing Guide and Operator’s Manual for Backup/Restore Utility.
For details, refer to the Software Installation Guide,
Operator’s Manual for Remote Scan Driver and Scanning Guide.
Client software for the scanning functions
Remote Scan driver This driver enables you to obtain scanned data as an image in the applications supporting TWAIN on
Windows computers over a TCP/IP network by remotely scanning the documents.
WIA driver This driver enables you to obtain scanned data as an image in the applications supporting WIA
(Windows Imaging Acquisition) scan driver on Windows computers.
Client software for the e-Filing functions
TWAIN driver This driver enables you to obtain documents stored in e-Filing as an image in application supporting
TWAIN on Windows computers over a TCP/IP network.
File downloader File downloader enables you to obtain documents stored in e-Filing as an image in your Windows
computers over a TCP/IP network.
e-Filing Web utility This utility enables you to create boxes and folders, move and delete documents and manage e-
Filing using a browser on your computer. You can also back up and restore the data in e-Filing.
e-Filing Backup/Restore
Utility
This utility enables you to back up and restore the data in e-Filing.

1
2
3
4
5
Client Software
13
Client software for the network management
TopAccess TopAccess enables you to view the device information, monitor jobs, create templates and manage
address book from your computers using a browser. The device can be set up and maintained with
the administrator’s function from your computers using a browser.
Software for the network fax functions
N/W-Fax driver The N/W-Fax driver enables you to send electronic documents as faxes or Internet faxes from your
computers to one or more contacts or groups via this equipment.
AddressBook Viewer AddressBook Viewer enables you to manage Fax numbers and Internet Fax addresses of the contacts
and upload the address book from computers to this equipment.
The contacts managed by AddressBook Viewer can be used for Fax and Internet Fax transmissions by
N/W-Fax.
For details, refer to the TopAccess Guide.
For details, refer to the Software Installation Guide, Network Fax Guide
and Operator’s Manual for AddressBook Viewer.

Chapter 1 PREPARATIONS
14
Front / Right side
9
10
7
8
6
2
1
3
4
5
11
12
1. Reversing automatic document feeder
The stack of originals is scanned one sheet at a time. Both
sides of the original can be scanned. A maximum of 100
originals (80 g/m2or 20 lb. Bond) (or stack height 16 mm
or 0.62”) can be placed in one go. (The maximum number
of sheets that can be set may vary depending on the
media type of the originals.)
2. Operator’s manual pocket (back)
Keep the manual in this pocket.
3. Bypass tray
Use this to perform printing on special media types such
as OHP lm, etc.
4. Bypass cover
Open it when a paper jam occurs.
5. Paper feed cover
Open this cover when releasing paper misfed in the
drawer feeding area.
6. Paper size indicator
7. Drawer
A maximum of 550 sheets (64 g/m2or 17 lb. Bond) or 500
sheets (80 g/m2or 20 lb. Bond) of plain paper can be
placed in one go.
8. Tandem large capacity feeder
A maximum of 3000 sheets (64 g/m2, 17 lb. Bond) or 2500
sheets (80 g/m2, 20 lb. Bond) of plain paper can be placed
in one go.
9. Front cover
Open it when a paper jam occurs in the transfer/transport
unit.
10. Toner cover
Open this cover when replacing the toner cartridge.
11. Network interface connector
Use this connector when connecting this equipment to a
network.
12. USB terminal (4-pin)
Use this terminal when connecting this equipment to a PC
with a commercially available USB cable.
Description of Each Component
This section describes the names and operations of the components and options.

1
2
3
4
5
Description of Each Component
15
Left / Inner side
1. Platen sheet
&P.62 “Regular Maintenance”
2. Original glass
Use this to copy three-dimensional originals, book-type
originals and special paper such as OHP lm or tracing
paper, as well as plain paper.
3. Touch panel
Use this to set and operate various types of functions such
as copying and faxing.
&P.20 “Touch panel”
4. Control panel
Use this to set and operate various types of functions such
as copying and fax.
&P.18 “Control panel”
5. USB port
Use this connector when printing les stored in a USB
device or storing scanned data into the USB device.
6. Toner cartridge holder
7. Transfer/transport unit
Open it when a paper jam occurs.
8. Exit cover
Open it when releasing a paper jam in the paper exit
section.
9. Toner cartridge
&P.46 “Replacing Toner Cartridge”
10. Main power switch
Use this switch to turn the power of the equipment ON or
OFF.
&P.23 “Turning Power ON/OFF”
11. Scanning area
The data of originals transported from the Reversing
automatic document feeder are scanned here.
&P.62 “Regular Maintenance”
12. Original scale
Use this to check the size of an original placed on the
original glass.
10
12
11
9
8
7
6
4
3
2
1
5

Chapter 1 PREPARATIONS
16
Conguration of options
1. Finisher (MJ-1027)
This Finisher enables sort/group nishing and stapling.
The Hole Punch Unit (optional, MJ-6003) and the Inserter
(optional, MJ-7001) can be installed in this Finisher.
2. Saddle Stitch Finisher (MJ-1028)
This Finisher enables saddle stitching, in addition to sort/
group nishing and stapling. A maximum of 50 sheets of
80 g/m2or 20 lb. Bond plain paper can be stapled. The
Hole Punch Unit (optional, MJ-6003) and the Inserter
(optional, MJ-7001) can be installed in this Finisher.
3. Saddle Stitch Finisher (MJ-1029)
This Finisher enables saddle stitching, in addition to sort/
group nishing and stapling. A maximum of 100 sheets of
80 g/m2or 20 lb. Bond plain paper can be stapled. The
Hole Punch Unit (optional, MJ-6003) and the Inserter
(optional, MJ-7001) can be installed in this Finisher.
4. Hole Punch Unit (MJ-6003)
This unit enables you to punch holes in printed sheets.
5. Inserter (MJ-7001)
This unit enables you to insert a sheet of paper which
does not need to be copied. An already copied sheet, as
well as a blank sheet, can be inserted. This inserter is also
usable for single nishing operation without copying,
such as stapling or hole-punching.
6. External Large Capacity Feeder (MP-4004)
This feeder enables you to feed A4 or LT paper up to 4000
sheets (80 g/m2or 20 lb. Bond). Thick paper (up to 209
g/m2or 110 lb. Index) can also be set in this feeder.
54 6
2 3
1

1
2
3
4
5
Description of Each Component
17
Other options available are as follows. Contact your service technician or Toshiba product distributor for details.
FAX Unit (GD-1250)
This is a unit for using the equipment as a Fax machine.
Installed inside of the equipment
2nd Line for FAX Unit (GD-1260)
This unit enables you to add a line to the Fax, making a 2nd line
available.
Installed inside of the equipment
The FAX Unit (optional, GD-1250) is required.
Printer Kit (GM-1180)
This is a kit for using the printer function.
Printer/Scanner Kit (GM-2180)
This is a kit for using the printing and scanning functions.
Scanner Kit (GM-4180)
This kit enables the scanning function.
Wireless LAN Module (GN-1050)
This module enables the equipment to be used in a wireless LAN
environment.
Installed inside of the equipment
The Antenna (optional, GN-3010) is required.
The equipment cannot be connected to the wireless and wired
LAN at the same time.
Bluetooth Module (GN-2010)
This module enables you to perform Bluetooth printing.
Installed inside of the equipment
The Antenna (optional, GN-3010) is required.
•
•
•
•
•
•
•
•
Antenna (GN-3010)
This is used when the Wireless LAN Module or Bluetooth Module
is installed.
e-BRIDGE ID Gate (KP-2004, KP-2005)
You can log in and use the equipment simply by holding an IC
card over the e-BRIDGE ID Gate.
Installed on the right-hand side of the equipment.
Data Overwrite Enabler (GP-1070)
This is an enabler to erase the data stored temporarily when
copying, printing, scanning, Fax, Internet Fax or network Fax is
performed. It overwrites temporarily stored data with random
data.
IPsec Enabler (GP-1080)
This enables the IPsec function in this equipment.
Meta Scan Enabler (GS-1010)
This enables the Meta Scan function in this equipment.
External Interface Enabler (GS-1020)
This enables the EWB function in this equipment.
Finisher Guide Rail (KN-1017)
This unit is used when the equipment is installed on soft surface
ooring. This allows you to separate/install an optional nisher
from/to the equipment easily.
•

Chapter 1 PREPARATIONS
18
Control panel
Use the buttons on the control panel for various operations and settings in the equipment.
1. [MENU] button
Use this button to display frequently used templates.
2. [COPY] button
Use this button to use the copying function.
3. [e-FILING] button
Use this button to access stored image data.
4. [SCAN] button
Use this button to use the scanning function.
5. [PRINT] button
Use this button to use the printing functions such as
private printing, in this equipment.
6. [FAX] button
Use this button to use the Fax / Internet Fax function.
7. MEMORY RX / LINE lamps
These lamps show the status of the Fax data reception and
Fax communication. The equipment can be operated even
while these lamps are lit.
8. [USER FUNCTIONS] button
Use this button for paper size or media type setting of
drawers, and registration of the copy, scan and FAX
settings including a default setting change. Refer to the
MFP Management Guide for the functions enabled by
this button.
9. [INTERRUPT] button
Use this button to interrupt print processing and perform
a copy job. The interrupted job is resumed by your
pressing this button again.
10. [COUNTER] button
Use this button to display the counter.
11. [ENERGY SAVER] button
Use this button for the equipment to enter the energy
saving mode.
12. MAIN POWER lamp
This lamp lights when the main power switch of this
equipment is ON.
13. ON/OFF lamp
This lamp lights when the POWER of this equipment is ON.
14. [POWER] button
Use this button to shut down the power of the equipment.
15. [FUNCTION CLEAR] button
When this button is pressed, all selected functions are
cleared and returned to the default settings. If the default
setting is changed on the control panel, and then copying,
scanning, Fax or similar is performed, this button blinks.
16. [STOP] button
Use this button to stop any scanning and copying
operations in progress.
17. [START] button
Use this button to start copying, scanning and Fax
operations.
18. [CLEAR] button
Use this button to correct the numbers keyed in, such as
the number of copy sets.
19. ALARM lamp
This lamp lights when an error occurs and the equipment
needs some actions to be taken.
20. PRINT DATA lamp
This lamp lights during reception of data such as print
data.
23
8 9 10 1311 12 14
19 172076 161821 15 2254
3 2 1