WMF 900 User manual

coffee wakes up the world
User Manual
English
V0.16
Coffee machine
Valid for all WMF900models
Series 900 Order number 33 2624 2010 Edition 05.2014

2
User Manual WMF900
Congratulations on the purchase of your
WMFcoffee machine.
The WMF900coffee machine is afully automatic single
cup machine for espresso, café crème, cappuccino, milk
coffee, latte macchiato, milk foam, and hot water.
Each beverage is freshly brewed which guarantees
ahigh quality beverage.
The operator can control the coffee machine via the
two-line display.
Follow the User Manual
>Always follow the User Manual, pay special
attention to the safety instructions and Safety
chapter.
>Ensure that the staff and all users have access
to the User Manual.
>Read the User Manual carefully prior to use.
• Please be sure to follow the instructions in the
Start-up chapter wStart-up program
wWater filter, page 12 and establish the
appropriate settings.
• In the event of failure to comply with
maintenance information (Maintenance
wpage 84), no liability is accepted
for any resultant damage. Similarly, all
guarantee/warranty claims cease to apply in
such cases.
Important.
Follow the User Manual
signs and symbols
wpage 8
Observe the Safety chapter
wstarting on page 76
IMPORTANT
Consult the warranty/
guarantee section
wfrom page 83

3
User Manual WMF900
Contents
Contents 3
Chapter 1 Introduction 6
1.1 Parts of the coffee machine 6
User Manual Signs and Symbols 8
Ready to operate 9
Glossary 9
Chapter 2 Start-up 10
2.1 Start-up safety instructions 10
2.2 Installation location 11
2.3 Unpacking 11
2.4 Drip tray 11
2.5 Water tank 12
2.5.1 Insert water filter (optional) ..........................................12
2.5.2 Determine the water hardness .........................................12
2.5.3 Fill the water tank. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.6 Grounds container 13
2.7 Connect up the milk 13
2.7.1 Milk lance .........................................................14
2.8 Fill the bean hopper 14
2.9 Power connection 15
2.10 Function pads 15
2.11 Switch on the coffee machine/ start-upprogram 16
Setting options 18
Chapter 3 Operation 19
3.1 Operation safety instructions 19
3.2 Switch on the coffee machine 19
3.3 Beverage dispensing 20
3.3.1 Beverage buttons ...................................................21
3.4 Dispense milk or milk foam 22
3.4.1 Warm milk.........................................................22
3.4.2 Milk foam .........................................................22
3.5 Hot water dispensing 22
3.6 Height adjustment of theAll-in-Onespout 23
3.7 SteamJet cup warmer 23
3.8 Coffee strength for the next beverage 24
3.9 Cup volume for the next beverage 24
3.10 Pot function for café crème 24
3.11 Bean hopper 25
3.12 Manual insert 25
3.13 Grounds container 26
3.14 Drip tray 26
3.15 Switch off the coffee machine 27
Chapter 4 Settings 28
4.1 Cup volumes (Cup size) 30
4.1.1 Dispensing test .....................................................30
4.2 Beverage setting 31
4.2.1 Dispensing test .....................................................31
4.2.2 Access beverage settings .............................................31
Contents

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User Manual WMF900
Contents
4.2.3 Water volume ......................................................32
4.2.4 Coffee strength .....................................................32
4.2.5 Milk foam volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
4.2.6 Rest time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
4.2.7 Sequence of dispensing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
4.2.8 Pre-infusion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
4.3 User profiles 34
4.3.1 Name the user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
4.3.2 Set up the user profile ...............................................35
4.3.3 Dispense beverages using the user profile ................................35
4.3.4 Restore the user profile to the standard settings ..........................36
4.4 Basic settings 37
4.4.1 Access basic settings.................................................37
4.4.2 Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
4.4.3 Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
4.4.4 Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
4.4.5 Date/time (display) .................................................38
4.4.6 Switch-on time .....................................................38
4.4.7 Switch-off time.....................................................38
4.4.8 Eco-mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
4.4.9 Water hardness .....................................................40
4.4.10 Water filter ........................................................40
4.4.11 Audio signal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
4.4.12 Brewing temperature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
4.4.13 Office functions.....................................................40
Cleaning interval 40
Activate PIN function 41
4.4.14 Warm rinsing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
4.4.15 Factory settings.....................................................41
4.4.16 Change PIN ........................................................42
4.4.17 Display contrast.....................................................42
4.5 Counters 43
4.6 System information 44
4.6.1 Software version ....................................................44
4.6.2 Device name .......................................................44
4.6.3 Machine number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
4.6.4 Date of production ..................................................44
Chapter 5 Other settings 45
5.1 Set grinding degree 45
5.1.1 Incorrect grinding degree setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Chapter 6 Care 46
6.1 Care safety instructions 46
6.2 Cleaning intervals overview 48
6.3 Start care programs 49
6.4 Connect&Clean milk system rinsing 49
6.4.1 Clean the milk system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Milk system cleaning 50
Connect&Clean milk system rinsing 50
6.5 Machine cleaning 52
6.6 Change water filter 54
Change water filter 54
Rinse water filter 55

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User Manual WMF900
Contents
6.7 Descaling 55
6.8 Clean the steam nozzle 59
6.9 Clean the grounds container 60
6.10 Clean the drip tray, drip tray grid, andcup warmer 60
6.11 Clean the housing and control panel 61
6.12 Clean the water tank 61
6.13 Clean the bean hopper 61
6.14 Release blocked grinder 62
6.15 Clean the milk system 62
6.16 Clean the brewing unit andbrewingchamber 65
Chapter 7 HACCP cleaning schedule 67
Chapter 8 Messages and instructions 69
8.1 Operating messages 69
8.1.1 Empty grounds container .............................................69
8.1.2 Fill the water tank. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
8.1.3 Drip tray missing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
8.1.4 Bean hopper is empty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
8.1.5 Insert ground coffee .................................................70
8.1.6 Clean the machine ..................................................70
8.1.7 Change filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
8.1.8 Descale machine ....................................................70
8.2 Error messages and malfunctions 71
8.2.1 Error messages on the display .........................................71
8.2.2 Errors without error messages .........................................74
Chapter 9 Safety 76
9.1 Hazards to the operator 76
9.2 Hazards to the coffee machine 79
Chapter 10 Intended use and Directives 81
10.1 Intended use 81
10.2 Duties of the owner/operator 81
10.3 Directives 82
Chapter 11 Warranty for commercial use 83
11.1 Warranty for commercial use 83
11.2 No warranty 83
Chapter 12 Guarantee and directives for private use 84
12.1 Intended use 84
12.2 Directives 84
12.3 Guarantee and warranty for private use 84
Chapter 13 Premium service and maintenance 24months 85
Chapter 14 Technical data 86
Chapter 15 Shipping and disposal 89
Index 90

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User Manual WMF900
5
7
8
14
2
16
1
2
5
10
6
15
17
18
19
20
21
13
12
31
4
11
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7
6
9
Introduction
Chapter 1 Introduction
1.1 Parts of the coffee machine

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User Manual WMF900
Introduction
1Bean hopper
2Manual insert
3Brewer lid
4Cup storage (heated)
5Display
6Hot water button
7Beverage buttons
8Hot water spout
9All-in-One spout
10 Milk hose
11 Removable drip tray with drip grid
12 SteamJet cup warmer
13 Water tank
14 Grounds container
15 ON/OFF button
16 Brewing unit
Display and functional pads
17 C pad
18 Star pad
19 P pad
20 Minus pad
21 Plus pad

8
User Manual WMF900
Introduction
User Manual Signs and Symbols
Personal injury safety instructions
If the safety instructions are not followed, this
could lead to mild to severe injury in case of
improper use.
Personal injury safety instructions
If the safety instructions are not followed, this
could lead to mild injury in case of improper
use.
Electrocution Hot steam
Hot surfaces Bruising or
crushing hazard
Slipping hazard
Notes of property damage
• to the coffee machine
• for the installation location
Always follow the User Manual.
Note
Tip
• Instructions for safe use and tips for easier
operation.
WARNING
Start-up safety instructions
wpage 10
Observe the Safety chapter
wstarting on page 76
CAUTION
Start-up safety instructions
wpage 10
Operation safety
instructions
wpage 19
Care safety instructions
wpage 46
Observe the Safety chapter
wstarting on page 76
IMPORTANT
Consult the warranty/
guarantee section
wfrom page 83
NOTE
TIP

9
User Manual WMF900
Introduction
Ready to operate
The descriptions in the User Manual always assume that
the coffee machine is ready to operate.
Glossary
Term Explanation
• • Listings, selection options
Individual steps
Text in italics Description of coffee machine state and/or explanations of
automatic steps.
Beverage dispensing Dispensing coffee, milk, or hot water
Capacity For example the capacity of the water filter in liters of water
it can filter
Carbonate hardness Quoted in °dKH. The water hardness is ameasure of the
calcium dissolved in the water.
Milk system All-in-One spout, milk nozzle and milk hose
O-rings Seals
Pre-infusion Prior to brewing cycle, coffee is briefly infused in order to
ensure amore intense release of its aromatic substances.
Pressing Automatic pressing of ground coffee prior to brewing
Rinsing Intermediate cleaning
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10
User Manual WMF900
Start-up
Chapter 2 Start-up
(For initial start-up after delivery from the factory)
2.1 Start-up safety instructions
Follow the User Manual
>Always follow the User Manual, pay special
attention to the safety instructions and
Safety chapter.
>Ensure that the staff and all users have
access to the User Manual.
>Read the User Manual carefully prior to use.
Hazard to life due to electrical shock
ifnotfollowed
The voltage inside the coffee machine is
ahazard to life.
• Never open the housing.
• Never loosen the screws, and do not remove
any housing parts.
Conditions for usage and installation
Follow the User Manual.
CAUTION
Important.
Follow the User Manual
signs and symbols
wpage 8
Observe the Safety chapter
wstarting on page 76
WARNING
Observe the Safety chapter
wstarting on page 76
IMPORTANT
Technical data
wstarting on page 86

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User Manual WMF900
Start-up
2.2 Installation location
• The installation location must be dry and
protected against water spray.
• Some condensate, water, or steam can always
be discharged from acoffee machine.
>Do not use the coffee machine outdoors.
>Set up the coffee machine so that it is
protected against water spray.
>Protect the installation surface with
awaterproof and heatproof underlayment.
2.3 Unpacking
>Packaging material in the box contains
accessories. Do not throw away.
>Make sure that the coffee machine is intact.
In case of doubt, do not start up the coffee
machine, and inform the WMFService.
>Retain the original packaging in the event of
any subsequent return.
Unpack the coffee machine
Place the coffee machine on astable, horizontal
surface
2.4 Drip tray
Insert the drip tray with the drip tray grid
IMPORTANT
Consult the warranty/
guarantee section
wfrom page 83
Technical data
wstarting on page 86
IMPORTANT
Consult the warranty/
guarantee section
wfrom page 83
For accessories and
identification of machine
parts
wpage 6
Technical data
wstarting on page 86

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User Manual WMF900
Start-up
2.5 Water tank
Remove water tank, remove lid
Take out any accessory components contained
2.5.1 Insert water filter (optional)
Remove the in-built water sieve from the water
tank[1]
Be sure to keep the drain screen.
Place the water filter adapter onto the water tank
coupling from above (with lock open) and lock into
place[2]
Unpack the water filter and insert into the water
filter adapter[3]
2.5.2 Determine the water hardness
Request the water hardness reading from your water
supplier, or determine it by using the WMFcarbonate
hardness test in the accessories (complete with
instructions)
2.5.3 Fill the water tank
Rinse out the water tank and fill it with clean cold
drinking water
Place lid on water tank and insert the water tank
until it stops
Note
If the water hardness is
between 0and 4 °dKH, no
water filter is needed.
wStart-up program
page 17
123
The unit used is the
“Deutsche Karbonathärte”
(°dKH)

13
User Manual WMF900
Start-up
2.6 Grounds container
Remove grounds container
Remove the accessories from the coffee grounds
container (if present)
2.7 Connect up the milk
When shipped, the milk hose has been inserted over the
assembled All-in-One spout.
Use asuitable milk nozzle on the milk hose.
Milk nozzles
Colour
• brown =milk temperature 4–8°C
• transparent =milk temperature approx. 21°C
The grounds container must not be inserted.
Move the All-in-One spout to the lowest position
Insert the suitable milk nozzle into the milk hose
Insert the milk hose into the guide, see illustration
The milk hose must not be under tension or bent when
adjusting the height of the All‑in‑One spout.
The milk hose must always be placed carefully into the
guide. The milk hose must not be in front of the coffee
grounds container or the coffee grounds container
opening.
Insert the end of the milk hose into the milk pack

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User Manual WMF900
Start-up
2.7.1 Milk lance
Stick the WMFmilk lance into the milk container and
connect it to the milk hose. The exterior of the milk
hose no longer comes into contact with the milk, for
optimal hygiene. Adjust the porosity of the milk foam as
desired by turning the screw. Clean the milk lance in the
dishwasher.
Place the milk hose with the milk nozzle on the milk
lance connection
The milk hose can be shortened when used with the milk
lance.
Push All-in-One spout all the way down
Run the milk hose so that it fits, then cut it off so
that at least 18cm sticks out the right side of the
machine
Replace the milk nozzle on the milk hose after
cutting the hose to length
Stick the milk lance in the tetra-pak or place it in
amilk container
• Clean the milk lance with the cleaning brush or in the
dishwasher after use.
• Bend the included cleaning brush upward slightly for
cleaning.
2.8 Fill the bean hopper
Open the bean hopper
Remove and read the instruction note
Fill with coffee beans
Lock the lid
Foreign objects can damage the grinders. This
damage is not covered under the warranty.
>Ensure that no foreign objects land in the
coffee bean hopper.
Additional instructions for
using the milk lance
wMilk lance packaging
IMPORTANT
Consult the warranty/
guarantee section
wfrom page 83

15
User Manual WMF900
Start-up
2.9 Power connection
Connect the power cord to the connection on the
back side of the coffee machine
Plug the mains plug into agrounded plug
2.10 Function pads
C pad
• Cancel process or entry touch briefly
• Cancel beverage dispensing touch briefly
Star pad (optional)
• SteamJet cup warmer press and hold
• Individual user profiles touch briefly
P pad
• Access programs touch briefly
• Confirm selection touch briefly
Minus pad
• Step back touch briefly
• Reduce value touch briefly
• Reduce coffee strength touch briefly
• Select cup size press and hold
Plus pad
• Step forward touch briefly
• Increase value touch briefly
• Increase coffee strength touch briefly
• Select cup size press and hold
• Pot function press and hold

16
User Manual WMF900
Start-up
2.11 Switch-on the coffee machine/
start-upprogram
Switch on the coffee machine using the ON/OFF
button
Coffee machine switches on.
The start‑up program starts.
Touch until the desired language is displayed
Confirm the desired setting with
The start-up program provides astep-by-step
guide through the remaining start-up steps on
the display.
>Follow the display messages.
• The set values can be changed after start-up.
initial set-up
of your WMF 900
DI_02_11_02
This message is displayed for 5seconds. The
software then provides aguide through the initial
settings.
Time
time hh:mm:ss
OK: P change: -/+
DI_02_11_03
The current time.
hh =hour (two places)
mm =minutes (two places)
ss =seconds (two places)
Adjust values with and
Confirm the desired setting with
Date
date dd.mm.aaaa
OK: P change: -/+
DI_02_11_04
The current date.
dd =day (two places)
mm =month (two places)
aaaa =year (four places)
Adjust values with and
Confirm the desired setting with
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language: english
OK: P change: -/+
DI_02_11_01
TIP
Change settings
wSettings
starting on page 28

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User Manual WMF900
Start-up
Switch-off time
sw. off time: 30 min
OK: P change: -/+
DI_02_11_05
Automatic switch-off time in minutes after the last
beverage dispensing.
If set to 0min the coffee machine does not shut
off automatically.
Adjust values with and
Confirm the desired setting with
Eco-mode
ECO-mode: 2
OK: P change: -/+
DI_04_03_10
Eco-mode
wpage 39
Standard setting Eco‑mode 2.
Adjust values with and
Confirm the desired setting with
Water hardness
water hardn.: 16
OK: P change: -/+
DI_02_11_09
Carbonate hardness test
wIncluded accessories
The hardness of the water being used.
Enter the result of the carbonate hardness test
here.
Adjust values with and
Confirm the desired setting with
Burn hazard. Scalding hazard.
• When dispensing beverages and steam, hot
liquid comes out of the spouts. The adjacent
surfaces and spouts become hot.
>When dispensing beverages and steam, do
not reach beneath the spouts.
>Do not touch the spouts immediately after
dispensing.
Water filter
water lter: no
OK: P change: -/+
DI_02_11_06
Insert water filter
wpage 12
If the water filter is set to 100l or 200l then the
filter should be rinsed now.
100l = water filter for 100liters of water
200l = water filter for 200liters of water
no = no water filter
Capacity life shown applies for 10 °dKH.
CAUTION
Observe the Safety chapter
wstarting on page 76

18
User Manual WMF900
Start-up
place 3L container
under the spouts
DI_02_11_07
When rinsing the filter, you will hear unusual
noises. This is normal. The noises will end during
the filter rinsing.
Place acollection container with approx. 3liters
capacity under the hot water spout
heating up ...
DI_02_11_08
Coffee machine heats up.
A warm‑up rinsing follows the heating‑up process.
This warms up all the pipes.
After each brewing cycle, in the heating up phase
and during the care programs, release water runs
into the drip tray.
Place acollection container with 120ml
capacity under the All-in-One spout
The warm‑up rinsing lasts approx. 40seconds.
Start-up complete
A brewing test is performed following the end of
the start-up program.
The espresso button flashes.
Place asuitably sized cup under the All-in-One
spout
Touch the flashing beverage button
Brewing test starts.
The coffee grinder will be filled with coffee beans
during the brewing test.
Discard this first cup of coffee
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The coffee machine is now ready for use.
Start-up is complete. All settings can be changed
now, or at alater time.
Setting options
• Cup volumes (cup size) wpage 30
• Beverage setting wpage 31
• Set grinding degree wpage 45
• Basic settings wpage 37

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User Manual WMF900
Operation
Chapter 3 Operation
3.1 Operation safety instructions
Burn hazard. Scalding hazard.
• When dispensing beverages and steam, hot
liquid comes out of the spouts. The adjacent
surfaces and spouts become hot.
>When dispensing beverages and steam, do
not reach beneath the spouts.
>Do not touch the spouts immediately after
dispensing.
>Always place asuitable cup under the spout
before dispensing beverages.
Health hazard.
• Only use products that are suitable for
consumption and for use with the coffee
machine.
>The bean hopper and manual insert may only
be filled with materials for the use intended.
3.2 Switch-on the coffee machine
Switch on the coffee machine using the ON/OFF
button
Coffee machine switches on and heats up.
An automatic warm‑up rinsing starts.
When the coffee machine is ready to dispense
beverages, the “Ready to operate” display appears.
Energy saving mode
If an Eco-mode has been activated, this is shown on the
display with an E in front of the date.
CAUTION
Observe the Safety chapter
wstarting on page 76
CAUTION
Observe the Safety chapter
wstarting on page 76
Initial start-up
wpage 10
Switch on and switch-off
times
wSettings
wBasic settings
page 38
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User Manual WMF900
Operation
3.3 Beverage dispensing
Touching the beverage button triggers the dispensing of
the beverage selected.
• Lit up beverage button =ready to dispense
• Flashing beverage button =beverage dispensing
• Unlit button =not ready to dispense/
button disabled
Place asuitably sized cup below the combi spout
Touch the desired beverage button
The desired beverage is dispensed.
Cancel beverage dispensing
Touch
Interrupting milk dispensing
Briefly press the beverage button
The milk portion dispense cycle is interrupted and is
followed by coffee dispensing.
Warm-up rinsing
During awarm rinsing, the coffee lines are flushed with
hot water. The water warms the brewing system and
guarantees an optimum coffee temperature.
When the warm-up rinsing is activated
Briefly press the beverage button
If more than 10minutes have passed since the last
beverage was dispensed, the display shows the question
of whether to perform awarm‑up rinsing.
The warm‑up rinsing can be skipped.
Beverage buttons
wpage 21
Height adjustment of the
All-in-One spout
wpage 23
Warm-up rinsing
activate/deactivate
Basic settings
wpage 41