Xerox WorkCentre 7655 Manual

WorkCentre 7655/7665
Tab Creation Supplement
Version 1.0
June 2006

WorkCentre 7655/7665 Tab Creation Supplement
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Prepared by:
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©2006 by Xerox Corporation. All rights reserved.
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Corporation. Product names and trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent
editions.

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1. Introduction
This supplement is intended to help you to create copied and
printed documents with printed tab dividers.
Tab creation overview
Your system is capable of automatically creating copies or
prints with covers, inserts or printed tabs so that subsequent
manual sorting is not required.
Printed Jobs
For printed jobs, tabs are enabled from the Special Pages
tab in the print driver:
• To add blank or pre-printed tab stock use the Add
Inserts... option
• To add tab stock and print onto the tabs use the Add
Exceptions... option
Add Exceptions is a very powerful tool and enables each
page of your document to be printed with different output
settings such as 1-sided, 2-sided, or different stock.
This is the feature used to insert and print onto tab dividers.

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Copied Jobs
The Job Build feature is used to copy an original document
that has tab dividers. Refer to the Copying on Tabs section
for further detail.
Using This Supplement
The instructions in this booklet will help you print and copy
tab dividers
Specifications
Parameter Specification
Paper Tray Tab stock can only be loaded
into the Bypass Tray
Tab Stock Sizes A4, 8.5 x11 inches (9 x 11
inches)
Weight of tab stock Up to 176 g/m² or 47 lb bond
(90# Index/ 65# Cover) stock

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2. Setup This chapter describes how to load tab stock into the paper
tray and how to create tab masters.
Loading Tab Stock Into The Paper Trays
This procedure is the same for both copying and printing
onto tab stock.
NOTE Tab stock can only be loaded into Bypass Tray. The stock
you are using for the body of the document should be loaded
into any tray. Use 8.5 x 11 inch paper with 9 x 11 inch tab
stock or A4 paper with A4 tab stock in the same orientation.
Bypass Tray
1. Load the Single Straight Collated tab stock into the
bypass tray as follows:
a) Tabs to the left with tab 1 on top and at the front of
the tray.
b) Tabs in standard order. If more than one set of tabs
is required, the number and sequence of the tabs
loaded must match the number and sequence of
tabs to be printed. Any surplus tabs should be
removed from each set prior to starting the job.
c) If you have to reload tabs in case of jam or for any
reason, please make sure tab 1 is on top and at
front of the tray.
2. Move the rear guide against the rear edge of the tab
stock.

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Creating Tab Masters
Your document must contain a page with the text you want
printed on the tab for each tab divider in the set. These are
called the tab master pages and are the same size as the
body of your document, either 8.5x11 inches or A4. The
pages must be inserted in the correct place in your
document. To create the tab master pages you can either
use the Xerox Tab Template or create your own tab master
pages.
Using Xerox Tab Master Templates
1. Xerox provides templates for 5 position tab masters for
A4 or 8.5x11 inch documents in Microsoft Word. The
templates can be downloaded from http://www.xerox.com
- Search on ‘Tab Template’.
- Select ‘Templates for Laser Printers’
2. Open the template you require, save it as another file and
change the text on the tabs as required.
3. If you are making the tab masters for a copy job, print the
tab master pages onto plain stock either 8.5x11 inches or
A4 and insert the prints into the appropriate places in
your original document.
4. If you are creating tab masters for a print job, cut and
paste the tab master pages into the appropriate places in
your document.
5. You are now ready to copy or print your job.

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Creating Your Own Tab Master Pages
If you do not have access to the internet, or you use an
application other than Microsoft Word, create your own tab
master pages as follows:
NOTE Your WorkCentre will copy the information printed on a
standard A4 or 8.5x11 inch sheet of paper and shift the
image to the right so that it is copied onto the tab.
1. Create a document with as many pages as you require
tab dividers.
2. On each page create a text box on the right hand side of
the page containing the text you want on each tab.
Position the text box vertically to correspond with the tab
positions. The text can be vertical, read from the left side
of the page or read from the right side of the page.
3. Print the document onto plain paper.
4. Lay the prints of the tab master pages over the tab stock
and check the vertical position of the text against each
tab. You may need to adjust the vertical position of the
text boxes on your master to make the text align correctly
with the respective tabs.
5. If you are making the tab masters for a copy job, print the
tab master pages onto plain stock either 8.5x11 inches or
A4 and insert the prints into the appropriate places in
your original document.
6. If you are creating tab masters for a print job, cut and
paste the tab master pages into the appropriate places in
your document. Note the page numbers of the tab master
pages in your document. You will need this information
later.
7. You are now ready to copy or print your job.

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3. Copying Tabs using Build Job
Build Job allows the document to be broken into several
segments and copied segment by segment with different
settings applied to each segment. This section describes
how to copy an original document containing printed tab
dividers.
Load the Tab Stock into the Paper Tray
Load the tab stock into either the Bypass Tray as described
in Section 2.
Program Build Job
The job must be divided into segments. Each divider will be
a segment and each part of the body of the document
between the dividers will be a segment.
1. Input the number of sets you require.
2. Select the Job Assembly tab.

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3. Select Sample Job, select Sample Job On and Save.
This will enable you to print one sample set to ensure
that you have programmed the job correctly.
4. From the Job Assembly screen select Build Job.

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5. Select Build Job On and Save.
6. The Build Job screen will appear on the Basic Copying
screen.
7. Place the first segment of the body of the original in the
Document Handler.
8. Select the tray that contains the body stock.
9. Select your required 1 or 2-sided option and any other
settings for this segment.
10.Press Start. The first segment will be scanned to
memory.

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Place the first tab divider face down on the document glass
aligned to the rear right hand corner and close the Document
Handler.
11.Select the tray that contains the tab stock.
12.Select 1 - 1 sided copies.
13. Press Start. The divider will be scanned.
14.Repeat this process until all the segments of the
document have been scanned. Don’t forget to make the
appropriate selections for each segment. If you make a
mistake, select the Build Job Controls button and select
Delete the Last Segment. Scan the segment again.
15.When all the segments have been scanned, select Build
Job Controls.

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16.Select End Job and Print. The job will be compiled and
one sample set will be printed.
17.If the sample set is OK, select the Job Status button on
the control panel, locate the job in the job queue and
select Release.
18.When printing is complete select the Clear All button to
reset the machine to the default settings.
NOTE In the unlikely event of a paper jam occurring, follow the
instructions on the screen and remove any partially used
sets of tab stock from the paper tray.

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4. Printing Onto Tabs
This chapter describes how to add tab stock (either imaged
or blank) to a printed document.
Setup
Refer to the Section 2, and:
1. Load the tab stock into the Bypass Tray.
2. Create your tab master pages.
4a. Printing a Document with Printed Tab
Dividers
NOTE Both PostScript and PCL print drivers can be used to print
onto tab dividers.
1. With your document open, select File > Print.
2. Select your WorkCentre 7655/7665 print driver.
3. Select Properties. The Document Properties screen will
appear.
4. Select the Special Pages tab.

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5. Select Add Exceptions.
NOTE Add Covers enables printed, plain or pre-printed covers to
be added to the front or back of the document
Add Inserts enables pre-printed or plain dividers to be
added to the document
Add Exceptions allows you to change the print properties of
any page in your document i.e. type of stock or 1 or 2 sided
print. We are using this feature to set up the printing
exceptions for all the pages in your document including the
tab divider pages.

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6. In the Exception Page(s) window input the pages where
the tab master pages are in your document. For example,
if you have tab 1 on page 10 of your document, tab 2 on
page 20 and tab 3 on page 30, input 10,20,30.
7. Click on the Select Paper drop down menu and select
Type > Pre-cut Tab Stock.

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8. The Precut Tab Setup window will appear. This window
enables you to select the Number in Sequence (the
number of tabs in each tab set) and the Tab Margin
Shift (the amount of shift applied to your tab master
image when printed on the tab). You can shift the image
from 0 to 50 mm (0 to 2 inches) as required.
• Select 0.5 inches if you used the 8.5x11 inch template.
• Select 12.7 mm if you used the A4 template .
• Select Custom if you created your own tab master.
9. Select OK to accept the Margin Shift setting and number
in sequence.
10. Select OK.
11. The selections for the tab pages will be displayed.
Review the settings to verify they are correct.

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12.Select the Paper/Output tab.
NOTE In the 2 Sided Print window ensure that the selection is
1 Sided Print. Tabs can be printed on 1 side only.
13.Select any print options you require such as 2 Sided Print
(body of document) Stapling or 3 Hole Punch. Select OK.
14.At the Print window select the number of copies you
require. Ignore all print margin warnings and select OK.
15.The job will print.
NOTE In the unlikely event of a paper jam occurring, follow the
instructions on the machine display and remove any partially
used sets of tab stock from the paper tray.

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4b. Printing Tab Dividers Only
(without Printed Document)
NOTE Both PostScript and PCL print drivers can be used to print
onto tab dividers.
1. With your document open, select File > Print.
2. Select your WorkCentre 7655/7665 print driver.
3. Select Properties. The Document Properties screen will
appear.
4. Select the Special Pages tab.

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5. Select Add Exceptions.
NOTE Add Covers enables printed, plain or pre-printed covers to
be added to the front or back of the document
Add Inserts enables pre-printed or plain dividers to be
added to the document
Add Exceptions allows you to change the print properties of
any page in your document i.e. type of stock or 1 or 2 sided
print. We are using this feature to set up the printing
exceptions for all the pages in your document including the
tab divider pages.

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6. Input the page numbers of the tabs you wish to print from
the Tab Master document.
For example, if you have 5 tabs in your Tab Master
document, you would enter “1,2,3,4,5” into the Exception
Page(s) field.
7. Click on the Select Paper drop down menu and select
the Size, Color and Type (Pre-cut Tabs) of tabs loaded
in the Bypass Tray.