Xerox VersaLink C625 User manual

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Available apps can vary based on your printer setup. For details about apps and features, refer to the User
Guide.
Control Panel
Xerox®VersaLink®C625
Color Multifunction Printer
Home returns to the main app screen.
Power/Wake starts the printer or provides options to sleep, restart or power off the printer.
Reset restores settings to their default values in all apps.
Language provides choice of screen languages.
Log In provides special access to tools and settings.
Device app provides access to printer information and settings.
Notification banner shows printer status and warnings. To see all notifications, touch the banner. To close the banner, touch
the down arrow.
Status LED indicates printer status. For detailed information, refer to the User Guide.
NFC Area allows pairing with a mobile device to print or scan from an app.
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Device app
Billing and Usage Information
The Device app provides access to supplies status, printer information, and settings. Some menus and
settings require log in with the administrator name and password.
In the Device features menu, to view basic impression counts, touch Billing/Usage. To view detailed usage
counts, touch Usage Counters. The list provides detailed impression count categories.
Xerox®VersaLink®C625
Color Multifunction Printer

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www.xerox.com/appgallery
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Embedded Web Server
App Gallery
The Xerox®Embedded Web Server enables you to access printer configuration details, paper and supplies
status, job status, and diagnostic functions over a network. You can also manage fax, email, and address
books.
To connect, in a Web browser, type the printer IP address. The network IPv4 address is available on the
control panel touch screen. Touch Device app > About, then scroll down.
For details on using the Embedded Web Server, refer to the User Guide located on Xerox.com.
The Xerox App Gallery has a growing collection of productvity apps that you can install on your printer. Find
the app on your home screen and create your login directly, or go to www.xerox.com/appgallery to log in
and add your device. To simplify app installation, use the same name for your app gallery login credentials
that you used for the printer login.
Xerox®VersaLink®C625
Color Multifunction Printer

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Printer Tour
Optional accessories can be part of your printer setup. For details, refer to the User Guide.
Single-Pass Duplex Automatic Document Feeder (DADF)
USB Port
Output Tray
Paper Trays
Bypass Tray
Toner Cartridges
Fuser
Transfer Unit
Imaging Units
Xerox®VersaLink®C625
Color Multifunction Printer
Waste Cartridge

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Paper Handling
Loading Paper
Paper Orientation
For a complete list of paper that works with your printer, see the Recommended Media List at:
www.xerox.com/rmlna (U. S. and Canada)
www.xerox.com/rmleu (Europe)
For details about trays and paper, refer to the User Guide.
Letterhead Hole Punched Envelope
Confirm or change size, type, and color settings if
needed.
When printing, select options in the print driver.For the best results, fan the edges of the paper. Adjust
the guides to fit the paper size. Do not load paper
above the maximum fill line.
Xerox®VersaLink®C625
Color Multifunction Printer

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Copying
Touch Copy, then and select the number of copies.
Select feature settings from the list, then touch Start.
Load the original documents.
52–120 g/m2
(14 lb. Text–32 lb. Bond)
≤100 (75 g/m2, 20 lb. Bond)
X: 139–356 mm (5.47–14 in.)
Y: 105–216 mm (4.13–8.5 in.)
X: 25–355.6 mm (.98–14 in.)
Y: 25–215.9 mm (.98–8.5 in.)
For details, refer to the User Guide.
Xerox®VersaLink®C625
Color Multifunction Printer
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list and touch Reset.

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Scanning and Emailing
If the printer is connected to a network, you can select a destination for the scanned image at the printer
control panel.
This guide defines techniques to scan documents without preparing special setups:
• Scanning documents to an email address.
• Scanning documents to a saved Favorite, Address Book listing, or USB Flash Drive.
• Scanning documents to the Default Public folder on the printer hard drive, and retrieving them using your
Web browser.
For details and more scan setups, refer to the User Guide. For details about address book and workflow
template setup, refer to the System Administrator Guide.
Press Home, then to email the scan, touch Email. To scan to the Default Public Folder or a USB Flash Drive,
touch Workflow Scanning. If your scan destination is stored in the Address Book or saved as a Favorite,
touch Scan To.
Xerox®VersaLink®C625
Color Multifunction Printer
Load the original documents.
52–120 g/m2
(14 lb. Text–32 lb. Bond)
≤100 (75 g/m2, 20 lb. Bond)
X: 139–356 mm (5.47–14 in.)
Y: 105–216 mm (4.13–8.5 in.)
X: 25–355.6 mm (.98–14 in.)
Y: 25–215.9 mm (.98–8.5 in.)

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USB
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For Email, touch Manual Entry,
type the email address using the
touch screen keypad, then touch
Add. To add more than one email
address to the list, touch Add
Recipient. To type a subject line
for the email, touch Subject. To
select saved email addresses, use
the Device Address Book or select
from Favorites.
For Workflow Scanning, touch
Default Public Folder, or insert
your USB Flash Drive.
For Scan To, touch a destination
type, then enter the appropriate
information. To add more than
one destination to the list, touch
Add Destination.
Scanning and Emailing
Change the settings as needed, then touch Scan, or for Email,
touch Send.
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list, then touch Reset.

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Retrieving Scan Files
To download your scanned images from the Default Public Folder on the printer, use the Embedded Web
Server. You can set up personal folders and workflow scanning templates in the Embedded Web Server. For
details, refer to the User Guide.
Scanning and Emailing
Note the printer IP address on the touch screen. If the IP Address does not appear in the top of the touch
screen, press Home, touch Device > About then scroll to check the IP Address.
In a Web browser, type the printer IP address,
then press Enter or Return.
Click the Scan tab.

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Scanning and Emailing
Select the Default Public Folder, then find your scan in the list. To download the scan, click Go.
To refresh the list, click Update View.To save the file to your computer, select Download.
To print the saved file again, select Reprint.
To permanently remove the stored job, select Delete.
To open a directory, select Open.

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To send the fax to a fax machine, press Home, then touch Fax or Server Fax.
To send the fax as an email attachment, touch Home, then touch Internet Fax.
Faxing
You can send a fax in one of four ways:
• Fax scans the document then sends it directly to a fax machine.
• Server Fax scans the document then sends it to a fax server, which transmits the document to a fax
machine.
• Internet Fax scans the document then emails it to a recipient.
• LAN Fax sends the current print job as a fax.
For details, refer to the User Guide. For details about LAN Fax, refer to the print driver software. For details
about fax setup and advanced settings, refer to the System Administrator Guide.
Xerox®VersaLink®C625
Color Multifunction Printer
Load the original documents.
52–120 g/m2
(14 lb. Text–32 lb. Bond)
≤100 (75 g/m2, 20 lb. Bond)
X: 139–356 mm (5.47–14 in.)
Y: 105–216 mm (4.13–8.5 in.)
X: 25–355.6 mm (.98–14 in.)
Y: 25–215.9 mm (.98–8.5 in.)

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For fax numbers, touch Manual Entry, then enter the fax number using the touch screen alphanumeric keys
and special characters. Touch Add. To add more fax numbers to the list, touch Add Recipient.
For Internet Fax email addresses, touch Manual Entry, then enter the email address using the touch screen
keypad. Touch Add. To add more email addresses to the list, touch Add Recipient.
To select saved numbers, use the Device Address Book or Favorites. To select stored fax locations, use the
Mailbox or Polling.
Change the settings as needed, then touch Send.
Faxing
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list, then touch Reset.

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Printing from a USB Flash Drive
You can print .pdf, .tiff, .ps, .xps and other files types directly from a USB Flash Drive. For more information,
refer to the User Guide.
Touch Add Document, then navigate to your files
and select them.
To select the number of copies, touch the plus sign
(+) or the minus sign (-). For larger numbers, touch
Quantity then enter a number.
Select settings as needed, then touch Print.
Touch Print From or insert your USB Flash Drive, then choose Print From USB.
Do not remove USB Flash Drive during
reading. Files may be damaged.
Xerox®VersaLink®C625
Color Multifunction Printer
Note: Settings from previous users remain
onscreen for a short time. To restore the
default settings in an app, scroll to the
bottom of the feature list, then touch Reset.

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Printing Jobs Stored on the Printer
You can send a print job to save to the printer, then select the job from the printer control panel to print at
a later time. Jobs can be saved in the public folder or be password protected. In the Xerox®printer driver,
select Properties (Windows) or Xerox Features (Mac OS), then Job Type. Select Saved Job or Secure Print.
For Secure Print, type a passcode. Click OK and print the job.
Touch Print From then touch Saved Jobs. Select the Default Public Folder then select your print job.
Select settings from the list. To select the number of copies, touch the plus sign (+) or the minus sign (-). For
larger numbers, touch Quantity then enter a number. Touch Print. To delete the job, in the printing screen
and confirmation screen, touch Delete.
Xerox®VersaLink®C625
Color Multifunction Printer
© 2022 Xerox Corporation. All Rights Reserved. Xerox®, and VersaLink®are trademarks
of Xerox Corporation in the United States and/or other countries. BR35899