Xerox WorkCentre 4118 Instruction Manual

WorkCentre 4118
System Administration Guide

Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2006 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitations, material generated from the software
programs which are displayed on the screen, such as icons, screen displays, looks etc.
Xerox® and all Xerox product Names are trademarks of XEROX CORPORATION.
AppleTalk is a trademark of Apple Computer Inc.
Netware is a trademark of Novell Inc.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions

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Table of Contents
Table of Contents
1 Welcome..................................................................................1-1
Introduction................................................................................................. 1-2
About This Guide........................................................................................1-3
Related Information Sources..................................................................... 1-4
Customer Support...................................................................................... 1-5
2 Basic Network Installation.....................................................2-1
Introduction..............................................................................................2-1
Information Checklist................................................................................. 2-2
Ethernet Port............................................................................................... 2-3
Ethernet Port Setup .................................................................................2-3
Basic TCP/IP Settings ................................................................................ 2-5
Installation Procedure..............................................................................2-5
Enabling or Disabling TCP/IP ..................................................................2-6
Network Communication Setup ...............................................................2-7
Workstation Setup.................................................................................. 2-11
Test Print................................................................................................2-11
3 NetWare...................................................................................3-1
Introduction..............................................................................................3-1
Information Checklist.................................................................................3-2
NetWare Environments .............................................................................. 3-3
IP NDPS Printing......................................................................................... 3-4
Test Print.....................................................................................................3-5
4 Print Driver Installation for Networked Printers..................4-1
Introduction..............................................................................................4-1
Information Checklist.................................................................................4-2
Workstation Setup...................................................................................... 4-3
Windows XP (TCP/IP)..............................................................................4-4

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Table of Contents
Windows 2000 (TCP/IP) ..........................................................................4-5
Windows NT V4.0 (TCP/IP).....................................................................4-7
Windows 98/Me .......................................................................................4-8
Windows XP (Internet Printing Protocol)..................................................4-9
Windows 2000 (Internet Printing Protocol) ............................................ 4-10
Apple Mac OSX with Bonjour.................................................................4-11
Apple Mac OSX with AppleTalk.............................................................4-12
Apple Mac OSX with IPP.......................................................................4-13
Test Print................................................................................................... 4-14
5 AppleTalk................................................................................5-1
Introduction..............................................................................................5-1
Information Checklist.................................................................................5-2
AppleTalk Installation.................................................................................5-3
Installation Procedure..............................................................................5-3
Network Communication Setup ...............................................................5-3
Printer Driver Installation........................................................................... 5-5
Installation Procedure..............................................................................5-5
Setting the Printer Driver .........................................................................5-5
Test Print.....................................................................................................5-7
6 Advanced TCP/IP Setup.........................................................6-1
Introduction..............................................................................................6-1
Information Checklist.................................................................................6-2
Enabling/Disabling LPR/LPD..................................................................... 6-3
Enabling/Disabling Raw Printing ..............................................................6-5
Enabling/Disabling HTTP........................................................................... 6-8
7 Network Installation Using Internet Services......................7-1
Introduction..............................................................................................7-1
Information Checklist.................................................................................7-2
Using CentreWare Internet Services......................................................... 7-3
Introduction..............................................................................................7-3
Network Communication Setup ................................................................7-4
Enabling Internet Services.........................................................................7-5
Configuring the Network............................................................................ 7-6
Ethernet ...................................................................................................7-7
AppleTalk.................................................................................................7-8
TCP/IP ...................................................................................................7-10
SNMP..................................................................................................... 7-13

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Table of Contents
SSDP..................................................................................................... 7-15
LPR/LPD................................................................................................ 7-16
Raw TCP/IP Printing.............................................................................. 7-18
IPP.........................................................................................................7-20
HTTP...................................................................................................... 7-22
8 Local Connection...................................................................8-1
Introduction..............................................................................................8-1
Information Checklist.................................................................................8-2
Installation Procedure................................................................................8-3
Installing Macintosh Drivers......................................................................8-4
Install the Print Driver...............................................................................8-4
To add a Printer.......................................................................................8-4
Install the TWAIN Driver (scan) ...............................................................8-5
Installing Windows Drivers........................................................................ 8-6
Workstation Setup....................................................................................8-8
Test Print or Scan..................................................................................8-11
Installing the Linux Print Driver .............................................................. 8-12
9 Fax...........................................................................................9-1
Introduction..............................................................................................9-1
Information Checklist.................................................................................9-2
Fax Setup using Internet Services............................................................9-3
Enabling Internet Services.......................................................................9-3
Fax General Setup...................................................................................9-3
Fax Phone Book Setup............................................................................9-4
Testing......................................................................................................... 9-5
10Administration Tools ...........................................................10-1
Introduction............................................................................................10-1
Network Tools........................................................................................... 10-2
Reset NIC .............................................................................................. 10-2
Set Factory Defaults .............................................................................. 10-3
Maintenance using Internet Services ..................................................... 10-4
Enabling Internet Services.....................................................................10-4
Checking Printer Status.........................................................................10-4
Printing Reports..................................................................................... 10-5
Defining the Printer................................................................................ 10-5
Checking Configurations........................................................................10-6
Checking Billing and Counters...............................................................10-7
Making General Maintenance Settings.................................................. 10-7

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Table of Contents
Upgrading Firmware ..............................................................................10-8
Obtaining Assistance.............................................................................10-9
11Problem Solving...................................................................11-1
Introduction............................................................................................11-1
Problem Solving Procedure..................................................................... 11-2
12Glossary................................................................................12-1

Xerox WorkCentre 4118 System Administration Guide Page 1-1
1 Welcome
Thank you for choosing the WorkCentre 4118. These products have been designed for ease of
use, but to use your machine to its fullest potential take some time to read the User Guide.
¾Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
¾About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
¾Related Information Sources. . . . . . . . . . . . . . . . . 1-4
¾Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Page 1-2 Xerox WorkCentre 4118 System Administration Guide
Welcome
Introduction
The WorkCentre 4118 is a digital device capable of being used for copying, printing, faxing
and scanning. The features and functions available on your machine depend on the model
purchased.
2 in 1
This model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages
per minute letter as standard.
Options available include an additional Paper Tray, Document Feeder, Foreign Interface,
Stand and the Network Kit. The Network Kit enable network printing, including PostScript,
Macintosh and Linux print and scan drivers.
4 in 1
The 4 in 1 model provides digital copying, direct printing, fax and direct scanning at 17/18
pages per minute.
Options include an additional Paper Tray, Foreign Interface, Stand and the Network Kit. The
NetworkKitenablesnetworkprinting includingPostScript, Macintoshand Linuxprint andscan
drivers.

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Welcome
About This Guide
Throughout this System Administration Guide some terms are used interchangeably:
¾Paper is synonymous with media.
¾Document is synonymous with original.
¾Page is synonymous with sheet.
¾WorkCentre 4118 is synonymous with the machine.
The following table offers further information about the conventions used within this Guide.
CONVENTION DESCRIPTION EXAMPLE
Italic Typeface Used to emphasise a word or
phrase. In addition, references to
other publications are displayed in
Italic typeface.
WorkCentre 4118.
Bracket Text Typeface Used to emphasise the selection
of a feature mode or button.
¾Select the paper supply source
required by pressing [Paper
Supply].
Notes Located in the margins and used
to provide additional or useful
information about a function or
feature.
zFor instructions on loading media,
refer to “Loading Paper” in the User
Guide.
Specification Note Provides more in-depth
specificationinformationrelatingto
the machine.
LFor fullmediaspecifications refer
to “Media Specifications” in the
USer Guide
Caution Cautions are statements that
suggest mechanical damage as a
result of an action.
CAUTION: DO NOT use organic
or strong chemical solvents or
aerosol cleaners or pour fluids
directly onto any area.
Warning Used to alert users to the
possibility of personal injury. WARNING: This product must
be connected to a protective
earthing circuit.

Page 1-4 Xerox WorkCentre 4118 System Administration Guide
Welcome
Related Information Sources
Information available for the products consists of:
-ThisSystem Administration Guide
-TheQuick Use Guide
-TheQuick Install Sheets
-TheUser Guide
- The Xerox website www.xerox.com

Xerox WorkCentre 4118 System Administration Guide Page 1-5
Welcome
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for
online solutions and support:
http://www.xerox.com
Ifyou requirefurtherassistance,call ourexpertsat theXerox WelcomeCenter, orcontactyour
local representative. When telephoning please quote the machine serial number. Use the
space below to make a note of the machine serial number:
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the
front door. The serial number is located on the panel above the Toner Cartridge.
The Xerox Welcome Center or local representative telephone number is provided when the
machine is installed. For convenience and future reference, please record the telephone
number in the space below:
# ____________________________________________
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

Page 1-6 Xerox WorkCentre 4118 System Administration Guide
Welcome

Xerox WorkCentre 4118 System Administration Guide Page 2-1
2 Basic Network Installation
Introduction
This chapter explains how to make the basic settings to install the WorkCentre 4118 on a network.
The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The
following information is provided:
¾Information Checklist. . . . . . . . . . . . . . . . . . . . . . . 2-2
¾Ethernet Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
¾Basic TCP/IP Settings. . . . . . . . . . . . . . . . . . . . . . 2-5

Page 2-2 Xerox WorkCentre 4118 System Administration Guide
Basic Network Installation
Information Checklist
Before starting the basic network installation procedures, please ensure the following items
are available or have been performed:
If problems are encountered during the WorkCentre 4118 installation, refer to the Problem
Solving chapter for assistance.
CAUTION: Do not connect the network cable to the WorkCentre 4118 until instructed
to do so.
Item By
An existing operational network utilizing TCP/IP is required, these
procedures are not designed to install a network. Customer
A suitable network cable. Customer
If you are going to configure TCP/IP manually, you need to obtain and
record the following information:
• TCP/IP Address:
• Gateway Address:
• Subnet Mask Address:
• Primary DNS Server Address:
Refer to the Glossary for additional information on the Gateway
Address, Subnet Mask Address and Primary DNS, if needed.
Customer
Test the WorkCentre 4118 to ensure it is installed fully and functioning
correctly. Customer
WorkCentre 4118 print drivers. Xerox

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Basic Network Installation
Ethernet Port
The Ethernet port is the default interface used on the WorkCentre 4118.
NOTE: The Ethernet port cannot be disabled.
Ethernet Port Setup
If the speed setting of the Ethernet port needs to be changed perform the following steps:
¾Connect the device to the network outlet or cable.
¾Press the [Machine Status] button.
1
2
3¾Press or until System
Admin Tools displays and press
[Enter].
¾If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
System Admin Tools
[Passcode Protect]
4¾Press or until Network
Setup displays and press [Enter].
System Admin Tools
[Network Setup]
5¾Press or until Configure
Network displays and press
[Enter].
¾Press or until Ethernet
displays and press [Enter].
Config. Network
[Ethernet]

Page 2-4 Xerox WorkCentre 4118 System Administration Guide
Basic Network Installation
¾Setup the TCP/IP addresses (see “Basic TCP/IP Settings” on page 2-5).
6¾Press [Enter] to set the speed.
Ethernet
[Speed]
7¾Press or to display the
appropriate speed and press
[Enter].
The choices are:
Auto
10M Half
10M Full
100M Half
100M Full
Speed
[Auto]
8

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Basic Network Installation
Basic TCP/IP Settings
Before the printer can be used on the network, the TCP/IP addresses needs to be entered.
These can be entered automatically using Dynamic Host Configuration Protocol (DHCP) or
Bootstrap Protocol (BOOTP) or entered manually. To enter the addresses manually, you need
to obtain the following:
¾TCP/IP Address
¾Gateway Address
¾Subnet Mask Address
¾Primary DNS Server Address
Installation Procedure
There are three stages required to install the WorkCentre 4118 in a TCP/IP networking
environment:
¾Network Communication Setup
This requires the WorkCentre 4118 to be setup for TCP/IP.
¾Workstation Setup
This requires the workstations in the networking environment to be
configured to communicate with the WorkCentre 4118.
¾Test Print
A print job should be submitted to ensure the WorkCentre 4118 has been
installed and configured correctly.

Page 2-6 Xerox WorkCentre 4118 System Administration Guide
Basic Network Installation
Enabling or Disabling TCP/IP
At the WorkCentre 4118, perform these steps:
¾Press the [Machine Status] button.
1
2¾Press or until System
Admin Tools displays and press
[Enter].
¾If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
System Admin Tools
[Passcode Protect]
3¾Press or until Network
Setup displays and press [Enter].
System Admin Tools
[Network Setup]
4¾Press or until Configure
Network displays and press
[Enter]. Network Setup
[Config. Network]
5¾Press or until TCP/IP
displays and press [Enter].
Config Network
[TCP/IP]

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Basic Network Installation
Network Communication Setup
Automatically setting TCP/IP Addresses
At the WorkCentre 4118, perform these steps:
¾Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3).
¾Press the [Machine Status] button.
6¾Press or until Setup
displays and press [Enter].
¾To enable TCP/IP, press or
until Enable displays and
press [Enter]. Otherwise select
Disable and press [Enter].
TCP/IP
[Setup]
1
2
3¾Press or until System
Admin Tools displays and press
[Enter].
¾If the System Admin Tools have
been passcode protected, type in
the password and press [Enter].
System Admin Tools
[Passcode Protect]
4¾Press or until Network
Setup displays and press [Enter].
System Admin Tools
[Network Setup]

Page 2-8 Xerox WorkCentre 4118 System Administration Guide
Basic Network Installation
After a short period of time, the network will allocate the required addresses.
Print a System Data sheet to check the addresses (see the User Guide for printing reports).
5¾Press or until Configure
Network displays and press
[Enter]. Network Setup
[Config. Network]
6¾Press or until TCP/IP
displays and press [Enter].
You can use DHCP or BOOTP to
automatically configure TCP/IP
on the machine.
Config Network
[TCP/IP]
7¾Press or until the
required setting method displays
and press [Enter]. TCP/IP
[DHCP]
8