Xerox VersaLink B405 User manual

Xerox®VersaLink®B405 Multifunction
Printer
User Guide
Version 2.0
November 2017
702P05710

©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, Phaser®, PhaserSMART®,
PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®, PrintingScout®, Walk-Up®,
WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox
Secure Access Unified ID System®, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®,
and Mobile Express Driver®are trademarks of Xerox Corporation in the United States and / or other
countries.
The ENERGY STAR®and ENERGY STAR mark are registered United States trademarks.
Adobe®, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®,
and PostScript®are trademarks or registered trademarks of Adobe Systems, Inc.
Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint®,
Mac®, and Mac OS®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United
States and/or other countries.
IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United
States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered
trademarks of Novell, Inc. in the United States and other countries.
SGI®and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in
the United States and/or other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates
in the United States and other countries.
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Inc. in the United States and other countries.
UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open
Company Limited.
PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.
MOPRIA™is a trademark of the MOPRIA Alliance Inc.
April 2017

Table of Contents
1 Safety............................................................................................................................1-1
Notices and Safety..............................................................................................................................................1-1
Electrical Safety....................................................................................................................................................1-1
General Guidelines.................................................................................................................................1-1
Power Cord.................................................................................................................................................1-2
Emergency Power Off...........................................................................................................................1-2
Telephone Line Cord..............................................................................................................................1-3
Operational Safety..............................................................................................................................................1-3
Operational Guidelines.........................................................................................................................1-3
Ozone Release..........................................................................................................................................1-3
Printer Location.......................................................................................................................................1-4
Printer Supplies........................................................................................................................................1-4
Maintenance Safety...........................................................................................................................................1-4
Printer Symbols.....................................................................................................................................................1-5
Environmental, Health and Safety Contact Information.....................................................................1-6
2 Getting Started..........................................................................................................2-1
Parts of the Printer...............................................................................................................................................2-1
Front View..................................................................................................................................................2-1
Duplex Automatic Document Feeder.............................................................................................2-2
Document Feeder Guidelines.............................................................................................................2-2
Document Glass Guidelines................................................................................................................2-2
Control Panel............................................................................................................................................2-3
Internal Parts............................................................................................................................................2-5
Rear View...................................................................................................................................................2-6
Power Options.......................................................................................................................................................2-6
Powering On the Printer or Exiting Low-Power or Sleep Mode.............................................2-7
Restarting, Placing in Sleep Mode, or Powering Off the Printer...........................................2-7
Accessing the Printer..........................................................................................................................................2-8
Logging In.................................................................................................................................................2-8
Logging In at the Control Panel..........................................................................................2-8
Using a Smart Card................................................................................................................................2-8
Introduction to Apps..........................................................................................................................................2-9
Information Pages...............................................................................................................................................2-9
Printing Information Pages..............................................................................................................2-10
Configuration Report..........................................................................................................................2-10
iXerox®VersaLink®B405 Multifunction Printer
User Guide

Printing the Configuration Report...................................................................................2-10
The Embedded Web Server...........................................................................................................................2-10
Accessing the Embedded Web Server..........................................................................................2-10
Finding the IP Address of Your Printer.........................................................................................2-10
Viewing the IP Printer Address on the Control Panel...............................................2-11
Obtaining the Printer IP Address from the Configuration Report.......................2-11
Installation and Setup....................................................................................................................................2-11
Installation and Setup Overview...................................................................................................2-11
Selecting a Location for the Printer..............................................................................................2-11
Connecting the Printer....................................................................................................................................2-12
Selecting a Connection Method....................................................................................................2-12
Connecting to a Computer Using USB........................................................................................2-13
Connecting to a Wired Network....................................................................................................2-13
Connecting to a Wireless Network................................................................................................2-13
Installing the Wireless Network Adapter......................................................................2-13
Removing the Wireless Network Adapter.....................................................................2-15
Connecting to Wi-Fi Direct..................................................................................................2-18
Connecting to a Telephone Line....................................................................................................2-18
Initial Printer Setup.............................................................................................................................2-19
Configuring AirPrint............................................................................................................................2-19
Configuring Google Cloud Print.....................................................................................................2-20
Installing the Software...................................................................................................................................2-21
Operating System Requirements...................................................................................................2-21
Installing the Print Drivers for a Windows Network Printer................................................2-21
Installing the Print Drivers for a Windows USB Printer.........................................................2-22
Installing the Drivers and Utilities for Macintosh OS X........................................................2-22
Adding the Printer..................................................................................................................2-22
Installing Scan Drivers for Macintosh.............................................................................2-23
Installing LAN Fax Drivers for Macintosh......................................................................2-23
Adding a LAN Fax Printer for Macintosh.......................................................................2-24
Installing Drivers and Utilities for UNIX and Linux................................................................2-25
Installing the Printer as a Web Service on Devices.................................................................2-25
To install a WSD printer using the Add Device Wizard............................................2-25
To install a WSD printer using the Add Printer Wizard............................................2-25
More Information.............................................................................................................................................2-25
3 Customize and Personalize....................................................................................3-1
Customize and Personalize Overview...........................................................................................................3-1
Customizing or Personalizing the Home Screen......................................................................................3-1
Hiding or Showing an App on the Home Screen........................................................................3-1
Rearranging Apps on the Home Screen.........................................................................................3-2
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Customizing or Personalizing the Apps.......................................................................................................3-2
Customizing or Personalizing the Feature List............................................................................3-2
Customizing or Personalizing the Entry Screen..........................................................................3-2
Saving Presets..........................................................................................................................................3-3
Deleting a Saved Preset..........................................................................................................3-3
Removing App Customization using the Control Panel...........................................................3-3
Customizing App Default Settings...................................................................................................3-4
Removing Personalizations using the Embedded Web Server..............................................3-4
Creating and Using 1-Touch Apps.................................................................................................................3-4
Creating a 1-Touch App.......................................................................................................................3-4
Creating a Personal 1-Touch App.....................................................................................................3-5
Deleting or Hiding a 1-Touch App....................................................................................................3-6
Using a 1-Touch App.............................................................................................................................3-6
4 Xerox®Apps.................................................................................................................4-1
Xerox®App Gallery..............................................................................................................................................4-1
Xerox®App Gallery Overview.............................................................................................................4-1
Creating a Xerox®App Gallery Account.........................................................................................4-2
Logging into your Xerox®App Gallery Account..........................................................................4-2
Installing or Updating an App from the Xerox®App Gallery................................................4-3
Installing an App from the App Gallery...........................................................................4-3
Updating an App from the App Gallery...........................................................................4-3
Device.......................................................................................................................................................................4-3
Device Overview......................................................................................................................................4-3
Device Options...........................................................................................................................4-4
About...........................................................................................................................................................4-5
Supply Status............................................................................................................................................4-5
Checking the Supplies Status at the Control Panel.....................................................4-5
Customizing Supplies Alert Settings..................................................................................4-5
Setting Up Email Alerts...........................................................................................................4-5
Billing and Usage Counters................................................................................................................4-6
Reset to Factory Defaults....................................................................................................................4-6
Remote Services......................................................................................................................................4-6
Address Book.........................................................................................................................................................4-7
Address Book Overview........................................................................................................................4-7
Editing the Address Book....................................................................................................................4-7
Adding or Editing Contacts in the Address Book at the Control Panel................4-7
Adding or Editing Groups in the Address Book at the Control Panel...................4-8
Adding or Editing Contacts in the Address Book in the Embedded Web
Server...................................................................................................................................4-8
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Adding or Editing Groups in the Address Book in the Embedded Web
Server...................................................................................................................................4-9
Advanced Settings.................................................................................................................4-10
Creating and Managing Favorites.................................................................................................4-10
Creating and Managing Favorites at the Control Panel.........................................4-10
Creating and Managing Favorites in the Embedded Web Server.......................4-10
Creating and Managing Personal Favorites.................................................................4-11
Jobs.........................................................................................................................................................................4-13
Jobs Overview........................................................................................................................................4-13
Managing Jobs.....................................................................................................................................4-13
Pausing the Print Job with the Option to Delete It...................................................4-13
Viewing, Printing, or Deleting Saved and Secure Jobs.............................................4-14
Printing a Job Held for Resources.....................................................................................4-14
Managing Special Job Types...........................................................................................................4-14
Saved Job...................................................................................................................................4-14
Secure Print...............................................................................................................................4-15
Personal Print............................................................................................................................4-15
Sample Set................................................................................................................................4-16
Managing Jobs Using the Embedded Web Server.................................................................4-17
Submitting Jobs for Printing Using the Embedded Web Server..........................4-17
Copy........................................................................................................................................................................4-17
Copy Overview.......................................................................................................................................4-17
Making a Copy......................................................................................................................................4-18
Copy Workflows....................................................................................................................................4-19
Changing the Page Layout.................................................................................................4-19
Book Copying...........................................................................................................................4-19
Shifting the Image.................................................................................................................4-20
Creating a Booklet.................................................................................................................4-21
Adding a Front Cover............................................................................................................4-21
Erasing the Edges of Copies...............................................................................................4-22
Printing a Sample Copy........................................................................................................4-22
Adding Annotations..............................................................................................................4-23
ID Card Copy.......................................................................................................................................................4-24
ID Card Copy Overview......................................................................................................................4-24
Copying an ID Card.............................................................................................................................4-24
Email.......................................................................................................................................................................4-25
Email Overview......................................................................................................................................4-25
Sending a Scanned Image in an Email.......................................................................................4-25
Previewing and Building Jobs..........................................................................................................4-26
Scan To..................................................................................................................................................................4-27
Scan To Overview.................................................................................................................................4-27
Xerox®VersaLink®B405 Multifunction Printeriv User Guide
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Scanning to an Email Address........................................................................................................4-28
Scanning to a USB Flash Drive.......................................................................................................4-29
Scanning to a User Home Folder...................................................................................................4-30
Before You Begin.....................................................................................................................4-30
Scanning to a Home Folder................................................................................................4-30
Scan to Desktop....................................................................................................................................4-30
Scanning to a Shared Folder on a Network Computer.........................................................4-31
Sharing a Folder on a Windows Computer...................................................................4-31
Sharing a Folder in Macintosh OS X Version 10.7 and Later.................................4-31
Adding an SMB Folder as an Address Book Entry from the Embedded Web
Server.................................................................................................................................4-32
Adding a Folder as an Address Book Entry Using the Control Panel.................4-32
Scanning to a Shared Folder on a Networked Computer.......................................4-33
Scanning Images into an Application on a Connected Computer..................................4-33
Scanning an Image into an Application.......................................................................4-33
Scanning from Windows Control Panel.........................................................................4-33
Previewing and Building Jobs..........................................................................................................4-34
Fax...........................................................................................................................................................................4-35
Fax Overview..........................................................................................................................................4-35
Sending a Fax........................................................................................................................................4-35
Fax Workflows.......................................................................................................................................4-37
Sending a Delayed Fax.........................................................................................................4-37
Sending a Cover Sheet with a Fax...................................................................................4-37
Forwarding a Fax to an Email Address...........................................................................4-38
Printing a Secure Fax.............................................................................................................4-39
Sending a Fax Manually......................................................................................................4-39
Polling a Remote Fax Machine..........................................................................................4-40
Sending a Fax From Your Computer...............................................................................4-40
Previewing and Building Jobs............................................................................................4-41
USB.........................................................................................................................................................................4-42
USB Overview........................................................................................................................................4-42
Printing from a USB Flash Drive.....................................................................................................4-42
Printing from a USB Flash Drive Already Inserted in the Printer......................................4-43
5 Printing.........................................................................................................................5-1
Printing Overview.................................................................................................................................................5-1
Selecting Printing Options................................................................................................................................5-1
Print Driver Help......................................................................................................................................5-1
Windows Printing Options...................................................................................................................5-2
Selecting Printing Options for an Individual Job for Windows...............................5-2
Setting Default Printing Options for Windows..............................................................5-2
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Selecting Printing Defaults in Windows for a Shared Network Printer................5-3
Saving a Set of Commonly Used Printing Options for Windows...........................5-3
Macintosh Printing Options................................................................................................................5-3
Selecting Printing Options for Macintosh........................................................................5-3
Saving a Set of Commonly Used Printing Options for Macintosh.........................5-4
UNIX and Linux Printing......................................................................................................................5-4
Xerox®Printer Manager..........................................................................................................5-4
Printing with xeroxprint..........................................................................................................5-5
Printing from a Linux Workstation......................................................................................5-5
Mobile Printing Options.......................................................................................................................5-6
Printing with Wi-Fi Direct.......................................................................................................5-6
Printing with AirPrint................................................................................................................5-6
Printing from a MOPRIA-Enabled Mobile Device.........................................................5-7
Printing Features..................................................................................................................................................5-7
Managing Jobs........................................................................................................................................5-7
Pausing the Print Job with the Option to Delete It.....................................................5-7
Viewing, Printing, or Deleting Jobs.....................................................................................5-7
Printing Special Job Types...................................................................................................................5-8
Printing a Saved Job.................................................................................................................5-8
Printing a Secure Print Job.....................................................................................................5-8
Printing a Personal Print Job.................................................................................................5-9
Printing a Sample Set..............................................................................................................5-9
Selecting Paper Options for Printing...............................................................................................5-9
Scaling.........................................................................................................................................................5-9
Printing on Both Sides of the Paper..............................................................................................5-10
Printing a 2-Sided Document............................................................................................5-10
2-Sided Page Layout Options............................................................................................5-10
Printing Mirror Images.......................................................................................................................5-10
Printing Multiple Pages to a Single Sheet..................................................................................5-11
Print Quality...........................................................................................................................................5-11
Image Options......................................................................................................................................5-11
Lightness.................................................................................................................................................5-11
Contrast...................................................................................................................................................5-11
Image Shift............................................................................................................................................5-11
Printing Booklets..................................................................................................................................5-11
Using Special Pages............................................................................................................................5-12
Printing Cover Pages..............................................................................................................5-12
Printing Insert Pages.............................................................................................................5-13
Printing Exception Pages.....................................................................................................5-13
Printing Watermarks for Windows................................................................................................5-14
Orientation.............................................................................................................................................5-14
Xerox®VersaLink®B405 Multifunction Printervi User Guide
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Printing Banner Pages........................................................................................................................5-15
Selecting Job Completion Notification for Windows............................................................5-15
Using Custom Paper Sizes..............................................................................................................................5-16
Printing on Custom Paper Sizes......................................................................................................5-16
Printing on Custom Paper Size from Windows...........................................................5-16
Printing on Custom Paper Size from Macintosh.........................................................5-16
Defining Custom Paper Sizes..........................................................................................................5-16
Creating and Saving Custom Paper Sizes in the Print Driver................................5-16
Defining a Custom Paper Size at the Control Panel.................................................5-17
6 Paper and Media.......................................................................................................6-1
Supported Paper...................................................................................................................................................6-1
Ordering Paper.........................................................................................................................................6-1
General Paper Loading Guidelines...................................................................................................6-1
Paper That Can Damage Your Printer............................................................................................6-1
Paper Storage Guidelines....................................................................................................................6-2
Supported Standard Paper Sizes......................................................................................................6-2
Supported Paper Types and Weights..............................................................................................6-3
Supported Standard Paper Sizes for Automatic 2-Sided Printing.......................................6-3
Supported Paper Types and Weights for Automatic 2-Sided Printing..............................6-3
Supported Custom Paper Sizes.........................................................................................................6-4
Cardstock...................................................................................................................................................6-4
Loading Paper.......................................................................................................................................................6-4
Changing Paper Settings.....................................................................................................................6-4
Loading Paper in Trays 1-4.................................................................................................................6-4
Loading Paper in the Bypass Tray....................................................................................................6-7
Loading Small Paper Sizes in the Bypass Tray............................................................................6-9
Configuring Trays 1-4 for the Paper Length..............................................................................6-11
Printing on Special Paper...............................................................................................................................6-13
Envelopes................................................................................................................................................6-13
Guidelines for Printing Envelopes.....................................................................................6-13
Loading Envelopes in the Bypass Tray...........................................................................6-14
Adjusting the Fuser for Printing Envelopes...................................................................6-16
Labels........................................................................................................................................................6-17
Guidelines for Printing Labels............................................................................................6-17
Loading Labels in Trays 1-4................................................................................................6-18
Loading Labels in Tray 1 and the Bypass Tray............................................................6-19
7 Maintenance..............................................................................................................7-1
General Precautions............................................................................................................................................7-1
Cleaning the Printer............................................................................................................................................7-2
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Cleaning the Exterior.............................................................................................................................7-2
Cleaning the Scanner..............................................................................................................7-2
Cleaning the Document Feeder Rollers............................................................................7-3
Cleaning the Interior.............................................................................................................................7-4
Adjustments and Maintenance Procedures..............................................................................................7-4
Adjusting Paper Registration.............................................................................................................7-4
Verifying Paper Registration.................................................................................................7-4
Performing a Paper Registration Adjustment................................................................7-5
Supplies....................................................................................................................................................................7-6
Consumables............................................................................................................................................7-6
Routine Maintenance Items..............................................................................................................7-7
Ordering Supplies...................................................................................................................................7-7
When to Order Supplies..........................................................................................................7-7
Supply Status Information....................................................................................................7-7
Supplies Usage Report............................................................................................................7-7
Toner Cartridges......................................................................................................................................7-8
General Precautions.................................................................................................................7-8
Replacing a Toner Cartridge..................................................................................................7-8
Recycling Supplies..................................................................................................................................7-8
Managing the Printer.........................................................................................................................................7-8
Viewing the Meter Reading................................................................................................................7-8
Printing the Billing Summary Report..............................................................................................7-9
Moving the Printer...............................................................................................................................................7-9
8 Troubleshooting........................................................................................................8-1
General Troubleshooting...................................................................................................................................8-1
Printer Does Not Power On.................................................................................................................8-1
Printer Resets or Powers Off Frequently.........................................................................................8-2
Printer Does Not Print...........................................................................................................................8-2
Printing Takes Too Long.......................................................................................................................8-3
Document Prints from Wrong Tray..................................................................................................8-4
Automatic 2-Sided Printing Problems............................................................................................8-4
Printer is Making Unusual Noises.....................................................................................................8-5
Paper Tray Will Not Close....................................................................................................................8-5
Condensation has Formed Inside the Printer..............................................................................8-5
Paper Jams..............................................................................................................................................................8-6
Locating Paper Jams.............................................................................................................................8-6
Minimizing Paper Jams........................................................................................................................8-6
Clearing Paper Jams..............................................................................................................................8-7
Clearing Document Feeder Jams........................................................................................8-7
Clearing Paper Jams from the Bypass Tray.....................................................................8-8
Xerox®VersaLink®B405 Multifunction Printerviii User Guide
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