Xerox VersaLink B405 User manual

Xerox®VersaLink®B405 Multifunction
Printer
User Guide
Version 2.0
November 2017
702P05710

©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, Phaser®, PhaserSMART®,
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WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox
Secure Access Unified ID System®, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®,
and Mobile Express Driver®are trademarks of Xerox Corporation in the United States and / or other
countries.
The ENERGY STAR®and ENERGY STAR mark are registered United States trademarks.
Adobe®, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®,
and PostScript®are trademarks or registered trademarks of Adobe Systems, Inc.
Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint®,
Mac®, and Mac OS®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United
States and/or other countries.
IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United
States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered
trademarks of Novell, Inc. in the United States and other countries.
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the United States and/or other countries.
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in the United States and other countries.
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Inc. in the United States and other countries.
UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open
Company Limited.
PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.
MOPRIA™is a trademark of the MOPRIA Alliance Inc.
April 2017

Table of Contents
1 Safety............................................................................................................................1-1
Notices and Safety..............................................................................................................................................1-1
Electrical Safety....................................................................................................................................................1-1
General Guidelines.................................................................................................................................1-1
Power Cord.................................................................................................................................................1-2
Emergency Power Off...........................................................................................................................1-2
Telephone Line Cord..............................................................................................................................1-3
Operational Safety..............................................................................................................................................1-3
Operational Guidelines.........................................................................................................................1-3
Ozone Release..........................................................................................................................................1-3
Printer Location.......................................................................................................................................1-4
Printer Supplies........................................................................................................................................1-4
Maintenance Safety...........................................................................................................................................1-4
Printer Symbols.....................................................................................................................................................1-5
Environmental, Health and Safety Contact Information.....................................................................1-6
2 Getting Started..........................................................................................................2-1
Parts of the Printer...............................................................................................................................................2-1
Front View..................................................................................................................................................2-1
Duplex Automatic Document Feeder.............................................................................................2-2
Document Feeder Guidelines.............................................................................................................2-2
Document Glass Guidelines................................................................................................................2-2
Control Panel............................................................................................................................................2-3
Internal Parts............................................................................................................................................2-5
Rear View...................................................................................................................................................2-6
Power Options.......................................................................................................................................................2-6
Powering On the Printer or Exiting Low-Power or Sleep Mode.............................................2-7
Restarting, Placing in Sleep Mode, or Powering Off the Printer...........................................2-7
Accessing the Printer..........................................................................................................................................2-8
Logging In.................................................................................................................................................2-8
Logging In at the Control Panel..........................................................................................2-8
Using a Smart Card................................................................................................................................2-8
Introduction to Apps..........................................................................................................................................2-9
Information Pages...............................................................................................................................................2-9
Printing Information Pages..............................................................................................................2-10
Configuration Report..........................................................................................................................2-10
iXerox®VersaLink®B405 Multifunction Printer
User Guide

Printing the Configuration Report...................................................................................2-10
The Embedded Web Server...........................................................................................................................2-10
Accessing the Embedded Web Server..........................................................................................2-10
Finding the IP Address of Your Printer.........................................................................................2-10
Viewing the IP Printer Address on the Control Panel...............................................2-11
Obtaining the Printer IP Address from the Configuration Report.......................2-11
Installation and Setup....................................................................................................................................2-11
Installation and Setup Overview...................................................................................................2-11
Selecting a Location for the Printer..............................................................................................2-11
Connecting the Printer....................................................................................................................................2-12
Selecting a Connection Method....................................................................................................2-12
Connecting to a Computer Using USB........................................................................................2-13
Connecting to a Wired Network....................................................................................................2-13
Connecting to a Wireless Network................................................................................................2-13
Installing the Wireless Network Adapter......................................................................2-13
Removing the Wireless Network Adapter.....................................................................2-15
Connecting to Wi-Fi Direct..................................................................................................2-18
Connecting to a Telephone Line....................................................................................................2-18
Initial Printer Setup.............................................................................................................................2-19
Configuring AirPrint............................................................................................................................2-19
Configuring Google Cloud Print.....................................................................................................2-20
Installing the Software...................................................................................................................................2-21
Operating System Requirements...................................................................................................2-21
Installing the Print Drivers for a Windows Network Printer................................................2-21
Installing the Print Drivers for a Windows USB Printer.........................................................2-22
Installing the Drivers and Utilities for Macintosh OS X........................................................2-22
Adding the Printer..................................................................................................................2-22
Installing Scan Drivers for Macintosh.............................................................................2-23
Installing LAN Fax Drivers for Macintosh......................................................................2-23
Adding a LAN Fax Printer for Macintosh.......................................................................2-24
Installing Drivers and Utilities for UNIX and Linux................................................................2-25
Installing the Printer as a Web Service on Devices.................................................................2-25
To install a WSD printer using the Add Device Wizard............................................2-25
To install a WSD printer using the Add Printer Wizard............................................2-25
More Information.............................................................................................................................................2-25
3 Customize and Personalize....................................................................................3-1
Customize and Personalize Overview...........................................................................................................3-1
Customizing or Personalizing the Home Screen......................................................................................3-1
Hiding or Showing an App on the Home Screen........................................................................3-1
Rearranging Apps on the Home Screen.........................................................................................3-2
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Customizing or Personalizing the Apps.......................................................................................................3-2
Customizing or Personalizing the Feature List............................................................................3-2
Customizing or Personalizing the Entry Screen..........................................................................3-2
Saving Presets..........................................................................................................................................3-3
Deleting a Saved Preset..........................................................................................................3-3
Removing App Customization using the Control Panel...........................................................3-3
Customizing App Default Settings...................................................................................................3-4
Removing Personalizations using the Embedded Web Server..............................................3-4
Creating and Using 1-Touch Apps.................................................................................................................3-4
Creating a 1-Touch App.......................................................................................................................3-4
Creating a Personal 1-Touch App.....................................................................................................3-5
Deleting or Hiding a 1-Touch App....................................................................................................3-6
Using a 1-Touch App.............................................................................................................................3-6
4 Xerox®Apps.................................................................................................................4-1
Xerox®App Gallery..............................................................................................................................................4-1
Xerox®App Gallery Overview.............................................................................................................4-1
Creating a Xerox®App Gallery Account.........................................................................................4-2
Logging into your Xerox®App Gallery Account..........................................................................4-2
Installing or Updating an App from the Xerox®App Gallery................................................4-3
Installing an App from the App Gallery...........................................................................4-3
Updating an App from the App Gallery...........................................................................4-3
Device.......................................................................................................................................................................4-3
Device Overview......................................................................................................................................4-3
Device Options...........................................................................................................................4-4
About...........................................................................................................................................................4-5
Supply Status............................................................................................................................................4-5
Checking the Supplies Status at the Control Panel.....................................................4-5
Customizing Supplies Alert Settings..................................................................................4-5
Setting Up Email Alerts...........................................................................................................4-5
Billing and Usage Counters................................................................................................................4-6
Reset to Factory Defaults....................................................................................................................4-6
Remote Services......................................................................................................................................4-6
Address Book.........................................................................................................................................................4-7
Address Book Overview........................................................................................................................4-7
Editing the Address Book....................................................................................................................4-7
Adding or Editing Contacts in the Address Book at the Control Panel................4-7
Adding or Editing Groups in the Address Book at the Control Panel...................4-8
Adding or Editing Contacts in the Address Book in the Embedded Web
Server...................................................................................................................................4-8
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Adding or Editing Groups in the Address Book in the Embedded Web
Server...................................................................................................................................4-9
Advanced Settings.................................................................................................................4-10
Creating and Managing Favorites.................................................................................................4-10
Creating and Managing Favorites at the Control Panel.........................................4-10
Creating and Managing Favorites in the Embedded Web Server.......................4-10
Creating and Managing Personal Favorites.................................................................4-11
Jobs.........................................................................................................................................................................4-13
Jobs Overview........................................................................................................................................4-13
Managing Jobs.....................................................................................................................................4-13
Pausing the Print Job with the Option to Delete It...................................................4-13
Viewing, Printing, or Deleting Saved and Secure Jobs.............................................4-14
Printing a Job Held for Resources.....................................................................................4-14
Managing Special Job Types...........................................................................................................4-14
Saved Job...................................................................................................................................4-14
Secure Print...............................................................................................................................4-15
Personal Print............................................................................................................................4-15
Sample Set................................................................................................................................4-16
Managing Jobs Using the Embedded Web Server.................................................................4-17
Submitting Jobs for Printing Using the Embedded Web Server..........................4-17
Copy........................................................................................................................................................................4-17
Copy Overview.......................................................................................................................................4-17
Making a Copy......................................................................................................................................4-18
Copy Workflows....................................................................................................................................4-19
Changing the Page Layout.................................................................................................4-19
Book Copying...........................................................................................................................4-19
Shifting the Image.................................................................................................................4-20
Creating a Booklet.................................................................................................................4-21
Adding a Front Cover............................................................................................................4-21
Erasing the Edges of Copies...............................................................................................4-22
Printing a Sample Copy........................................................................................................4-22
Adding Annotations..............................................................................................................4-23
ID Card Copy.......................................................................................................................................................4-24
ID Card Copy Overview......................................................................................................................4-24
Copying an ID Card.............................................................................................................................4-24
Email.......................................................................................................................................................................4-25
Email Overview......................................................................................................................................4-25
Sending a Scanned Image in an Email.......................................................................................4-25
Previewing and Building Jobs..........................................................................................................4-26
Scan To..................................................................................................................................................................4-27
Scan To Overview.................................................................................................................................4-27
Xerox®VersaLink®B405 Multifunction Printeriv User Guide
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Scanning to an Email Address........................................................................................................4-28
Scanning to a USB Flash Drive.......................................................................................................4-29
Scanning to a User Home Folder...................................................................................................4-30
Before You Begin.....................................................................................................................4-30
Scanning to a Home Folder................................................................................................4-30
Scan to Desktop....................................................................................................................................4-30
Scanning to a Shared Folder on a Network Computer.........................................................4-31
Sharing a Folder on a Windows Computer...................................................................4-31
Sharing a Folder in Macintosh OS X Version 10.7 and Later.................................4-31
Adding an SMB Folder as an Address Book Entry from the Embedded Web
Server.................................................................................................................................4-32
Adding a Folder as an Address Book Entry Using the Control Panel.................4-32
Scanning to a Shared Folder on a Networked Computer.......................................4-33
Scanning Images into an Application on a Connected Computer..................................4-33
Scanning an Image into an Application.......................................................................4-33
Scanning from Windows Control Panel.........................................................................4-33
Previewing and Building Jobs..........................................................................................................4-34
Fax...........................................................................................................................................................................4-35
Fax Overview..........................................................................................................................................4-35
Sending a Fax........................................................................................................................................4-35
Fax Workflows.......................................................................................................................................4-37
Sending a Delayed Fax.........................................................................................................4-37
Sending a Cover Sheet with a Fax...................................................................................4-37
Forwarding a Fax to an Email Address...........................................................................4-38
Printing a Secure Fax.............................................................................................................4-39
Sending a Fax Manually......................................................................................................4-39
Polling a Remote Fax Machine..........................................................................................4-40
Sending a Fax From Your Computer...............................................................................4-40
Previewing and Building Jobs............................................................................................4-41
USB.........................................................................................................................................................................4-42
USB Overview........................................................................................................................................4-42
Printing from a USB Flash Drive.....................................................................................................4-42
Printing from a USB Flash Drive Already Inserted in the Printer......................................4-43
5 Printing.........................................................................................................................5-1
Printing Overview.................................................................................................................................................5-1
Selecting Printing Options................................................................................................................................5-1
Print Driver Help......................................................................................................................................5-1
Windows Printing Options...................................................................................................................5-2
Selecting Printing Options for an Individual Job for Windows...............................5-2
Setting Default Printing Options for Windows..............................................................5-2
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Selecting Printing Defaults in Windows for a Shared Network Printer................5-3
Saving a Set of Commonly Used Printing Options for Windows...........................5-3
Macintosh Printing Options................................................................................................................5-3
Selecting Printing Options for Macintosh........................................................................5-3
Saving a Set of Commonly Used Printing Options for Macintosh.........................5-4
UNIX and Linux Printing......................................................................................................................5-4
Xerox®Printer Manager..........................................................................................................5-4
Printing with xeroxprint..........................................................................................................5-5
Printing from a Linux Workstation......................................................................................5-5
Mobile Printing Options.......................................................................................................................5-6
Printing with Wi-Fi Direct.......................................................................................................5-6
Printing with AirPrint................................................................................................................5-6
Printing from a MOPRIA-Enabled Mobile Device.........................................................5-7
Printing Features..................................................................................................................................................5-7
Managing Jobs........................................................................................................................................5-7
Pausing the Print Job with the Option to Delete It.....................................................5-7
Viewing, Printing, or Deleting Jobs.....................................................................................5-7
Printing Special Job Types...................................................................................................................5-8
Printing a Saved Job.................................................................................................................5-8
Printing a Secure Print Job.....................................................................................................5-8
Printing a Personal Print Job.................................................................................................5-9
Printing a Sample Set..............................................................................................................5-9
Selecting Paper Options for Printing...............................................................................................5-9
Scaling.........................................................................................................................................................5-9
Printing on Both Sides of the Paper..............................................................................................5-10
Printing a 2-Sided Document............................................................................................5-10
2-Sided Page Layout Options............................................................................................5-10
Printing Mirror Images.......................................................................................................................5-10
Printing Multiple Pages to a Single Sheet..................................................................................5-11
Print Quality...........................................................................................................................................5-11
Image Options......................................................................................................................................5-11
Lightness.................................................................................................................................................5-11
Contrast...................................................................................................................................................5-11
Image Shift............................................................................................................................................5-11
Printing Booklets..................................................................................................................................5-11
Using Special Pages............................................................................................................................5-12
Printing Cover Pages..............................................................................................................5-12
Printing Insert Pages.............................................................................................................5-13
Printing Exception Pages.....................................................................................................5-13
Printing Watermarks for Windows................................................................................................5-14
Orientation.............................................................................................................................................5-14
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Printing Banner Pages........................................................................................................................5-15
Selecting Job Completion Notification for Windows............................................................5-15
Using Custom Paper Sizes..............................................................................................................................5-16
Printing on Custom Paper Sizes......................................................................................................5-16
Printing on Custom Paper Size from Windows...........................................................5-16
Printing on Custom Paper Size from Macintosh.........................................................5-16
Defining Custom Paper Sizes..........................................................................................................5-16
Creating and Saving Custom Paper Sizes in the Print Driver................................5-16
Defining a Custom Paper Size at the Control Panel.................................................5-17
6 Paper and Media.......................................................................................................6-1
Supported Paper...................................................................................................................................................6-1
Ordering Paper.........................................................................................................................................6-1
General Paper Loading Guidelines...................................................................................................6-1
Paper That Can Damage Your Printer............................................................................................6-1
Paper Storage Guidelines....................................................................................................................6-2
Supported Standard Paper Sizes......................................................................................................6-2
Supported Paper Types and Weights..............................................................................................6-3
Supported Standard Paper Sizes for Automatic 2-Sided Printing.......................................6-3
Supported Paper Types and Weights for Automatic 2-Sided Printing..............................6-3
Supported Custom Paper Sizes.........................................................................................................6-4
Cardstock...................................................................................................................................................6-4
Loading Paper.......................................................................................................................................................6-4
Changing Paper Settings.....................................................................................................................6-4
Loading Paper in Trays 1-4.................................................................................................................6-4
Loading Paper in the Bypass Tray....................................................................................................6-7
Loading Small Paper Sizes in the Bypass Tray............................................................................6-9
Configuring Trays 1-4 for the Paper Length..............................................................................6-11
Printing on Special Paper...............................................................................................................................6-13
Envelopes................................................................................................................................................6-13
Guidelines for Printing Envelopes.....................................................................................6-13
Loading Envelopes in the Bypass Tray...........................................................................6-14
Adjusting the Fuser for Printing Envelopes...................................................................6-16
Labels........................................................................................................................................................6-17
Guidelines for Printing Labels............................................................................................6-17
Loading Labels in Trays 1-4................................................................................................6-18
Loading Labels in Tray 1 and the Bypass Tray............................................................6-19
7 Maintenance..............................................................................................................7-1
General Precautions............................................................................................................................................7-1
Cleaning the Printer............................................................................................................................................7-2
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Cleaning the Exterior.............................................................................................................................7-2
Cleaning the Scanner..............................................................................................................7-2
Cleaning the Document Feeder Rollers............................................................................7-3
Cleaning the Interior.............................................................................................................................7-4
Adjustments and Maintenance Procedures..............................................................................................7-4
Adjusting Paper Registration.............................................................................................................7-4
Verifying Paper Registration.................................................................................................7-4
Performing a Paper Registration Adjustment................................................................7-5
Supplies....................................................................................................................................................................7-6
Consumables............................................................................................................................................7-6
Routine Maintenance Items..............................................................................................................7-7
Ordering Supplies...................................................................................................................................7-7
When to Order Supplies..........................................................................................................7-7
Supply Status Information....................................................................................................7-7
Supplies Usage Report............................................................................................................7-7
Toner Cartridges......................................................................................................................................7-8
General Precautions.................................................................................................................7-8
Replacing a Toner Cartridge..................................................................................................7-8
Recycling Supplies..................................................................................................................................7-8
Managing the Printer.........................................................................................................................................7-8
Viewing the Meter Reading................................................................................................................7-8
Printing the Billing Summary Report..............................................................................................7-9
Moving the Printer...............................................................................................................................................7-9
8 Troubleshooting........................................................................................................8-1
General Troubleshooting...................................................................................................................................8-1
Printer Does Not Power On.................................................................................................................8-1
Printer Resets or Powers Off Frequently.........................................................................................8-2
Printer Does Not Print...........................................................................................................................8-2
Printing Takes Too Long.......................................................................................................................8-3
Document Prints from Wrong Tray..................................................................................................8-4
Automatic 2-Sided Printing Problems............................................................................................8-4
Printer is Making Unusual Noises.....................................................................................................8-5
Paper Tray Will Not Close....................................................................................................................8-5
Condensation has Formed Inside the Printer..............................................................................8-5
Paper Jams..............................................................................................................................................................8-6
Locating Paper Jams.............................................................................................................................8-6
Minimizing Paper Jams........................................................................................................................8-6
Clearing Paper Jams..............................................................................................................................8-7
Clearing Document Feeder Jams........................................................................................8-7
Clearing Paper Jams from the Bypass Tray.....................................................................8-8
Xerox®VersaLink®B405 Multifunction Printerviii User Guide
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Clearing Paper Jams from the Tray 1 Area...................................................................8-11
Clearing Paper Jams from Tray 2, 3 and 4 Areas.......................................................8-13
Clearing Paper Jams from the Fuser Area....................................................................8-15
Troubleshooting Paper Jams...........................................................................................................8-18
Multiple Sheets Pulled Together.......................................................................................8-18
Paper Misfeeds........................................................................................................................8-18
Label and Envelope Misfeeds............................................................................................8-19
Paper Jam Message Stays On............................................................................................8-19
Jams During Automatic 2-Sided Printing.....................................................................8-20
Print-Quality Problems.....................................................................................................................................8-20
Controlling Print-Quality...................................................................................................................8-20
Paper and Media..................................................................................................................................8-20
Solving Print-Quality Problems.......................................................................................................8-21
Copy and Scan Problems................................................................................................................................8-24
Fax Problems.......................................................................................................................................................8-25
Problems Sending Faxes....................................................................................................................8-25
Problems Receiving Faxes.................................................................................................................8-26
Getting Help........................................................................................................................................................8-27
Viewing Warning Messages on the Control Panel..................................................................8-27
Viewing Current Errors on the Control Panel............................................................................8-27
Using the Integrated Troubleshooting Tools............................................................................8-28
Printing the Error History Report......................................................................................8-28
Online Support Assistant..................................................................................................................8-28
Helpful Information Pages...............................................................................................................8-28
More Information about Your Printer..........................................................................................8-28
A Specifications............................................................................................................A-1
Printer Configurations and Options..............................................................................................................A-1
Available Configurations.....................................................................................................................A-1
Standard Features..................................................................................................................................A-1
Options and Upgrades.........................................................................................................................A-3
Physical Specifications.......................................................................................................................................A-3
Weights and Dimensions....................................................................................................................A-3
Standard Configuration.......................................................................................................................A-4
Configuration with Three Optional 550-Sheet Feeders..........................................................A-4
Total Space Requirements..................................................................................................................A-4
Clearance Requirements......................................................................................................................A-5
Clearance Requirements for Base Configuration.........................................................A-5
Clearance Requirements with Three Optional 550-Sheet Feeders.......................A-5
Environmental Specifications.........................................................................................................................A-6
Temperature.............................................................................................................................................A-6
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Relative Humidity...................................................................................................................................A-6
Elevation....................................................................................................................................................A-6
Electrical Specifications.....................................................................................................................................A-6
Power Supply Voltage and Frequency............................................................................................A-6
Power Consumption..............................................................................................................................A-6
Performance Specifications.............................................................................................................................A-7
Print Speed................................................................................................................................................A-7
B Regulatory Information.........................................................................................B-1
Basic Regulations.................................................................................................................................................B-1
United States FCC Regulations.........................................................................................................B-1
Canada.......................................................................................................................................................B-1
Certifications in Europe........................................................................................................................B-2
European Union Lot 4 Imaging Equipment Agreement Environmental
Information....................................................................................................................................B-2
Environmental Information Providing Environmental Solutions and Reducing
Cost.......................................................................................................................................B-2
Germany....................................................................................................................................................B-5
Germany - Blue Angel..............................................................................................................B-5
Blendschutz.................................................................................................................................B-5
Lärmemission..............................................................................................................................B-5
Importeur.....................................................................................................................................B-5
Turkey RoHS Regulation.......................................................................................................................B-5
Eurasian Economic Community Certification.............................................................................B-5
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapter..................B-5
Ozone Release..........................................................................................................................................B-6
Copy Regulations.................................................................................................................................................B-6
United States...........................................................................................................................................B-6
Canada.......................................................................................................................................................B-7
Other Countries.......................................................................................................................................B-8
Fax Regulations.....................................................................................................................................................B-8
United States...........................................................................................................................................B-8
Fax Send Header Requirements..........................................................................................B-8
Data Coupler Information.....................................................................................................B-9
Canada.....................................................................................................................................................B-10
Canada CS-03 Issue 9..........................................................................................................B-10
European Union...................................................................................................................................B-10
Radio Equipment and Telecommunications Terminal Equipment
Directive...........................................................................................................................B-10
New Zealand..........................................................................................................................................B-11
South Africa............................................................................................................................................B-12
Safety Certification..........................................................................................................................................B-12
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Material Safety Data Sheets........................................................................................................................B-13
C Recycling and Disposal...........................................................................................C-1
All Countries...........................................................................................................................................................C-1
North America.......................................................................................................................................................C-1
European Union...................................................................................................................................................C-1
Domestic/Household Environment.................................................................................................C-1
Professional/Business Environment.................................................................................................C-2
Collection and Disposal of Equipment and Batteries..............................................................C-2
Business Users in the European Union.............................................................................C-2
Disposal Outside of the European Union........................................................................C-2
Battery Symbol Note.............................................................................................................................C-2
Battery Removal.....................................................................................................................................C-3
Other Countries....................................................................................................................................................C-3
D Apps Features............................................................................................................D-1
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Xerox®VersaLink®B405 Multifunction Printerxii User Guide
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1
Safety
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your Xerox
printer.
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
Your Xerox®printer and supplies are designed and tested to meet strict safety requirements. These
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox®
materials only.
Note
Unauthorized alterations, which can include the addition of new functions or connection of external
devices, can affect the product certification. For more information, contact your Xerox representative.
Electrical Safety
General Guidelines
Warning
• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a
part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing optional
equipment and are instructed to do so. Power off the printer when performing these installations.
Disconnect the power cord when removing covers and guards for installing optional equipment.
Except for user-installable options, there are no parts that you can maintain or service behind these
covers.
1-1Xerox®VersaLink®B405 Multifunction Printer
User Guide

The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Power Cord
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
Warning
To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for
more than 90 days. When a permanent outlet receptacle cannot be installed, use only one
factory-assembled extension cord of the appropriate gauge for each printer or multifunction printer.
Always adhere to national and local building, fire, and electrical codes regarding length of cord,
conductor size, grounding, and protection.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
•Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review
the electrical specification of the printer with an electrician if necessary.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Power Off
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem
if:
• The equipment emits unusual odors or makes unusual noises.
Xerox®VersaLink®B405 Multifunction Printer1-2 User Guide
Safety

• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Telephone Line Cord
Warning
To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line
cord.
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove any trays when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer
promptly and contact your local Xerox representative.
Warning
• The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from
this area and avoid touching any metallic surfaces.
• To avoid a tip hazard, do not push or move the device with all the paper trays extended.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment . In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
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Safety

Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications.
• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation
and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation.
Printer Supplies
•Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance
and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
Caution
Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total
Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by
use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction
Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please
contact your Xerox representative for details.
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox®supplies
recycling programs, go to www.xerox.com/gwa .
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Warning
Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on electromechanical
equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area.
Printer Symbols
DescriptionSymbol
Warning:
Indicates a serious hazard that can result in death or
serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid
personal injury.
Warning: Moving parts. To avoid personal injury, use
caution.
Caution:
Indicates a mandatory action to take in order to avoid
damage to the property.
Caution:
To avoid damage to the property, be careful not to spill
toner when handling the waste cartridge.
Do not touch the part or area of the printer.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
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DescriptionSymbol
Do not burn the waste cartridge.
Do not burn the drum cartridges.
Do not use paper attached with staples or any form of
binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Do not copy money, revenue stamps, or postage stamps.
For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide
at www.xerox.com/office/VLB405docs.
Environmental, Health and Safety Contact
Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact:
• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Xerox®VersaLink®B405 Multifunction Printer1-6 User Guide
Safety