Xerox WorkCentre 5845 User manual

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
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Control Panel
Available services can vary on your printer setup. For details about services and settings, see the User Guide.
Menus Job controls
Alphanumeric keypadTouch screen
Services Home displays main services, such as copy,
scan, and fax.
Services returns to the active service from the Job
Status or Machine Status screens, or to a preset
service.
Log In/Out accesses password protected features.
Help (?) displays additional information about the
current selection or service.
Language changes the touch screen language and
keyboard settings.
Power enters or exits energy saver mode, restarts, or
powers down the printer.
Clear All
Stop
Interrupt Print
Start
Job Status displays active, held, and completed jobs.
Machine Status displays settings and information.
Alphanumeric keys are used for entering copy quantities,
fax numbers, and other numeric information.
C(clear) deletes numeric values or the last digit entered.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.
Clear All clears previous and changed settings for the
current service. Press twice to reset all defaults and clear
existing scans.
Start starts the selected job.
Stop temporarily stops the current job. Follow the onscreen
message to cancel or resume your job.
Interrupt Print pauses the currently printing job to run a
more urgent job.

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
Machine Status
Billing and Usage Information
The Machine Status menu provides access to supplies status, printer information, and settings. Some menus
and settings require log in using the administrator name and password.
In the Machine Status menu, touch the Billing Information tab for basic impression counts. Touch the
Usage Counters button for detailed usage counts. The drop-down menu provides more count categories.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
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Printer Tour
Optional accessories can be part of your printer setup. For details, see the User Guide.
To enter Energy Saver mode, restart, or power down the printer,
press the Power button on the control panel and choose from the
options presented on the touch screen. Hold for several seconds to
force a power down.
USB Port
Paper Trays
Tray 7 (Inserter)
High Volume Finisher
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.
Automatic Document Feeder
Tray 5 (Bypass)

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
Windows Mac
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Paper Handling
Loading Paper
Paper Orientation
For details about trays and paper, see the User Guide.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.
Letterhead Prepunched Envelope
Confirm or change size and type settings if needed.
When printing, select options in the print driver.For best results, fan the edges of the paper. Adjust
guides to fit the paper size. Do not load paper above
the maximum fill line.

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
X
Y
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Y
50–160 g/m2
(13 lb.–43 lb. Bond)
X: 138–432 mm (5.43–17 in.)
Y: 138–297 mm (5.43–11.69 in.)
≤200 (80 g/m2)
X: 432 mm (17 in.)
Y: 297 mm (11.69 in.)
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2.1 2.2
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Copying
For details, see the Copying chapter in the User Guide located on your Software and Documentation disc or
online.
Load the original.
Press Services Home, then touch Copy.Clear All clears previous and changed settings
for the current service.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.

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Change the settings as needed. Select number of copies.
Press Start.
Copying
Stop temporarily stops the current job. Follow the
onscreen message to cancel or resume your job.
Interrupt Print pauses the currently printing job to
run a more urgent job.

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
X
Y
X
Y
50–160 g/m2
(13 lb.–43 lb. Bond)
X: 138–432 mm (5.43–17 in.)
Y: 138–297 mm (5.43–11.69 in.)
≤200 (80 g/m2)
X: 432 mm (17 in.)
Y: 297 mm (11.69 in.)
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2.1 2.2
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.
Scanning and Emailing
The printer is connected typically to a network rather than a single computer, so you select a destination for
the scanned image at the printer.
This guide covers techniques to scan documents without preparing special setups:
• Scanning documents to an email address.
• Scanning documents to a saved Favorite, Address Book listing, or USB Flash drive
• Scanning documents to the Public folder on the printer hard drive, and retrieving them using your Web
browser.
For details and more scan setups, see the Scanning chapter in the User Guide. For details about address
book and workflow template setup, see the System Administrator Guide.
Load the original.
Press Services Home, then touch Email for emailing the scan,
or Workflow Scanning to scan to the _PUBLIC folder or a USB
Flash drive. Touch Scan To if your scan destination is stored in
the Address Book or saved as a Favorite.
Clear All clears previous and
changed settings for the current
service.

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Stop temporarily stops the current job.
Press Start.
For Email, touch New Recipient,
then enter the address using the
touch screen keypad. Touch +Add
to add addresses to the list, then
touch Close.
Use the Address Book or Favorites
to enter saved email addresses.
For Workflow Scanning, touch
_PUBLIC, or insert your USB Flash
drive and touch USB.
For Scan To, touch Favorites or
Address Book to enter saved
email addresses.
Scanning and Emailing
Change the settings as needed.

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Retrieving Scan files
To retrieve your scanned images from the _PUBLIC folder, use CentreWare Internet Services to copy the
scan files from the printer to your computer. You can also use CentreWare Internet Services to set up
personal mailboxes and workflow scanning templates. For details, see the User Guide.
Scanning and Emailing
Note the printer IP address on the touch screen.
If the IP Address does not show in the upper left corner of the touch screen, press Machine Status and
check the information field.

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http://xxx.xxx.xxx.xxx
CentreWare
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Internet Services
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CentreWare
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Internet Services
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Scanning and Emailing
Type the printer IP address in a Web browser, then
press Enter or Return.
Select the Default Public Folder, then click Go to download the scan.
Click the Scan tab.
Click Update View to refresh the list. Select Download to save the file to your computer.
Select Reprint to print the saved file again.
Select Delete to permanently remove the stored job.

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
X
Y
X
Y
50–160 g/m2
(13 lb.–43 lb. Bond)
X: 138–432 mm (5.43–17 in.)
Y: 138–297 mm (5.43–11.69 in.)
≤200 (80 g/m2)
X: 432 mm (17 in.)
Y: 297 mm (11.69 in.)
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2.1 2.2
Faxing
You can send a fax in one of four ways:
• Embedded Fax scans the document and sends it directly to a fax machine.
• Server Fax scans the document and sends it to a fax server, which transmits the document to a fax
machine.
• Internet Fax scans the document and emails it to a recipient.
• LAN Fax sends the current print job as a fax.
For details, see the Faxing chapter in the User Guide. For details about LAN Fax, see the print driver software.
For details about fax setup and advanced settings, see the System Administrator Guide.
Load the original.
Press Services Home, then touch Fax, Server Fax, or Internet
Fax.
Clear All clears previous and changed
settings for the current service.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.

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Stop temporarily stops the current job.
For fax numbers, use the alphanumeric keypad to enter fax numbers. Touch Dialing Characters to insert
special characters. Touch +Add to add additional numbers.
For Internet Fax email addresses, touch New Recipient, then enter the address using the touch screen
keypad. Touch +Add to add addresses to the list, then touch Close.
Use the Address Book or Favorites to enter stored numbers or email addresses.
Change the settings as needed.
Press Start.
Faxing

Xerox®WorkCentre®
5845 / 5855 / 5865 / 5875 / 5890
www.xerox.com/office/support
1
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2.1 2.2
Printing from USB
You can print .pdf, .tiff, .ps, and .xps files directly from a USB Flash drive. For more information, see the
Printing chapter in the User Guide located on your Software and Documentation disc or online. To set up
this feature, see the System Administrator Guide.
© 2012 Xerox Corporation. All Rights Reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in
the United States and/or other countries.
Press Services Home, then touch Print From.
Touch USB drive, then select a file or folder.
Insert USB Flash drive in the USB port
Do not remove USB Flash drive during reading.
Files may be damaged.

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Press Start.
Once the desired file is selected, adjust the job quantity and select desired print settings.
Stop temporarily stops the current job. Follow the
onscreen message to cancel or resume your job.
Interrupt Print pauses the currently printing job to
run a more urgent job.