Xerox WorkCentre 7800 series Service manual

Xerox®WorkCentre®7800 Series
System Administrator Guide
Guide de l’administrateur système
Español Guía del administrador del sistema
Português Guia de Administração do Sistema
Xerox WorkCentre 7800 Series
Multifunction Printer
Imprimante multifonction

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Document version 1.2: November 2013

WorkCentre 7800 Series Multifunction Printer 3
System Administrator Guide
Contents
1 Introduction 11
Overview........................................................................................................................................................................... 12
Configuration Steps ............................................................................................................................................. 12
More Information......................................................................................................................................................... 13
2 Initial Setup 15
Physically Connecting the Printer ........................................................................................................................... 16
Assigning a Network Address................................................................................................................................... 17
Connecting the Printer to a Wireless Network................................................................................................... 18
Accessing Administration and Configuration Settings................................................................................... 19
Accessing the Control Panel as a System Administrator ....................................................................... 19
Accessing CentreWare Internet Services as a System Administrator............................................... 19
Initial Setup at the Control Panel........................................................................................................................... 20
Installation Wizard............................................................................................................................................... 20
Quick Setup Home ................................................................................................................................................ 20
Setting the Measurement Units...................................................................................................................... 20
Installing Optional Software Features.......................................................................................................... 21
Initial Setup in CentreWare Internet Services ................................................................................................... 22
Printing the Configuration Report.................................................................................................................. 22
Restricting Access to the Printer...................................................................................................................... 22
Using the Configuration Overview Page...................................................................................................... 23
Assigning a Name and Location to the Printer.......................................................................................... 23
Selecting Services to Appear on the Touch Screen .................................................................................. 23
Installing Optional Software Features.......................................................................................................... 24
Supplies Plan Activation Code.......................................................................................................................... 24
Physical Connection Settings ........................................................................................................................... 25
Changing the System Administrator Password................................................................................................. 26
Changing the System Administrator Password at the Control Panel................................................ 26
Setting the Date and Time........................................................................................................................................ 27
Setting the Date and Time in CentreWare Internet Services .............................................................. 27
Setting the Date and Time at the Control Panel ...................................................................................... 27
3 Network Connectivity 29
Connecting to a Wireless Network ......................................................................................................................... 30
Configuring Wireless Settings Manually ...................................................................................................... 31
Connecting Directly to a Wireless Network......................................................................................................... 32
IP......................................................................................................................................................................................... 33
Enabling TCP/IP..................................................................................................................................................... 33
Configuring the Network Address Manually at the Control Panel ..................................................... 33
Configuring DNS Settings at the Control Panel ........................................................................................ 34

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System Administrator Guide
Configuring IP Settings in CentreWare Internet Services ..................................................................... 34
FTP/SFTP Filing.............................................................................................................................................................. 37
Configuring FTP and SFTP Filing Settings ................................................................................................... 37
IPP....................................................................................................................................................................................... 38
SLP ...................................................................................................................................................................................... 39
Configuring SLP ..................................................................................................................................................... 39
SNMP................................................................................................................................................................................. 40
Enabling SNMP ...................................................................................................................................................... 40
Configuring SNMPv1/v2c................................................................................................................................... 40
Configuring SNMPv3 ........................................................................................................................................... 41
Configuring SNMP Advanced Settings ......................................................................................................... 42
LPR/LPD ............................................................................................................................................................................ 43
SSDP................................................................................................................................................................................... 44
Microsoft Networking.................................................................................................................................................. 45
Configuring Microsoft Networking................................................................................................................. 45
Configuring WINS................................................................................................................................................. 45
Raw TCP/IP Printing..................................................................................................................................................... 46
Configuring Raw TCP/IP Settings ................................................................................................................... 46
Configuring Raw TCP/IP Advanced Settings.............................................................................................. 46
SMB Filing........................................................................................................................................................................ 48
Configuring Kerberos Authentication Options for SMB ......................................................................... 48
SMTP Server.................................................................................................................................................................... 49
Configuring SMTP Server Settings.................................................................................................................. 49
Configuring SMTP Authentication Settings................................................................................................ 49
Configuring SMTP Connection Encryption Settings ................................................................................
50
Configuring SMTP File Size Management................................................................................................... 50
Testing SMTP Configuration Settings........................................................................................................... 50
LDAP .................................................................................................................................................................................. 51
Adding LDAP Server Information ................................................................................................................... 51
Adding or Editing LDAP Servers in CentreWare Internet Services...................................................... 52
Configuring LDAP Server Optional Information ....................................................................................... 52
Configuring LDAP Contexts............................................................................................................................... 53
Configuring LDAP User Mappings.................................................................................................................. 53
LDAP Custom Filters............................................................................................................................................. 54
HTTP .................................................................................................................................................................................. 55
Enabling HTTP at the Control Panel .............................................................................................................. 55
Configuring HTTP Settings in CentreWare Internet Services............................................................... 55
Accessing HTTP Web Services.......................................................................................................................... 55
HTTP Web Services............................................................................................................................................... 56
Accessing HTTP Advanced Settings............................................................................................................... 56
HTTP Advanced Settings.................................................................................................................................... 56
POP3 .................................................................................................................................................................................. 57
Proxy Server..................................................................................................................................................................... 58
Configuring the Proxy Server............................................................................................................................ 58
NTP..................................................................................................................................................................................... 59
WSD ................................................................................................................................................................................... 60

Contents
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System Administrator Guide
Enabling WSD......................................................................................................................................................... 60
NetWare........................................................................................................................................................................... 61
Configuring NetWare General Settings........................................................................................................ 61
Enabling SAP........................................................................................................................................................... 61
Bindery Settings .................................................................................................................................................... 62
Configuring NetWare Directory Services (NDS) Settings ...................................................................... 62
NDPS/NEPS.............................................................................................................................................................. 62
AppleTalk ......................................................................................................................................................................... 63
Before You Begin................................................................................................................................................... 63
Configuring AppleTalk ........................................................................................................................................ 63
4 Security 65
Setting Access Rights................................................................................................................................................... 66
Authentication....................................................................................................................................................... 66
Authorization.......................................................................................................................................................... 67
Personalization....................................................................................................................................................... 67
Setting the Login Method.................................................................................................................................. 67
Configuring Authentication Settings .................................................................................................................... 68
Configuring Local Authentication Settings................................................................................................. 68
Configuring Network Authentication Settings .......................................................................................... 69
Configuring Xerox Secure Access Unified ID System Authentication Settings............................. 71
Configuring Convenience Authentication Settings.................................................................................. 73
Configuring Smart Card Authentication Settings..................................................................................... 74
Configuring Authorization Settings ....................................................................................................................... 77
Setting the Authorization Method ................................................................................................................. 77
Configuring Local Authorization Settings.................................................................................................... 77
Configuring Network Authorization Settings ............................................................................................. 77
User Permissions.................................................................................................................................................... 78
Secure HTTP (SSL) ........................................................................................................................................................ 85
Using SSL for all HTTP Communication ....................................................................................................... 85
FIPS 140-2....................................................................................................................................................................... 86
Enabling FIPS 140 Mode and Checking for Compliance ....................................................................... 87
Stored Data Encryption .............................................................................................................................................. 88
Enabling Encryption of Stored Data.............................................................................................................. 88
IP Filtering ....................................................................................................................................................................... 89
Creating or Editing an IP Filter Rule............................................................................................................... 89
Editing an IP Filter Rule ...................................................................................................................................... 89
Arranging the Execution Order of IP Filter Rules ...................................................................................... 90
Audit Log.......................................................................................................................................................................... 91
Enabling Audit Log ............................................................................................................................................... 91
Saving an Audit Log............................................................................................................................................. 91
Saving an Audit Log to a USB Flash Drive................................................................................................... 91
Interpreting the Audit Log................................................................................................................................. 92
Installation Policies...................................................................................................................................................... 93
McAfee Embedded Control....................................................................................................................................... 94
Setting the Security Level .................................................................................................................................. 95
Setting the Alert Options ................................................................................................................................... 96

Contents
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System Administrator Guide
IPsec................................................................................................................................................................................... 97
Enabling IPsec........................................................................................................................................................ 97
Managing Actions................................................................................................................................................. 97
Managing Protocol Groups ............................................................................................................................... 98
Creating a New Action........................................................................................................................................ 98
Editing or Deleting an Action .........................................................................................................................100
Managing Host Groups.....................................................................................................................................100
Managing Security Policies .............................................................................................................................101
Security Certificates...................................................................................................................................................102
Installing Certificates ........................................................................................................................................102
Creating and Installing a Xerox®Device Certificate .............................................................................103
Installing the Generic Xerox®Trusted CA Certificate ...........................................................................103
Creating a Certificate Signing Request ......................................................................................................104
Installing Root Certificates..............................................................................................................................105
Installing Domain Controller Certificates..................................................................................................105
Viewing, Saving, or Deleting a Certificate.................................................................................................105
Specifying the Minimum Certificate Key Length....................................................................................106
802.1X.............................................................................................................................................................................107
Enabling and Configuring 802.1X in CentreWare Internet Services...............................................107
System Timeout ..........................................................................................................................................................109
Setting System Timeout Values ....................................................................................................................109
Overwriting Image Data ..........................................................................................................................................110
Manually Deleting Image Data.....................................................................................................................110
Scheduling Routine Deletion of Image Data...........................................................................................111
Immediate Job Overwrite................................................................................................................................
112
PostScript Passwords .................................................................................................................................................113
Enabling or Creating PostScript Passwords...............................................................................................113
USB Port Security........................................................................................................................................................114
Enabling or Disabling USB Ports....................................................................................................................114
Displaying or Hiding Network Settings...............................................................................................................115
Displaying or Hiding Network Settings at the Control Panel .............................................................115
Hiding User Names on the Control Panel..........................................................................................................116
Verifying the Software..............................................................................................................................................117
Restricting Print File Software Updates..............................................................................................................118
Specifying Email and Internet Fax Recipient Restrictions ..........................................................................119
Disabling the System Administrator Password Reset....................................................................................120
5 Printing 121
Paper Management...................................................................................................................................................122
Setting Default Paper Type and Color........................................................................................................122
Enabling Paper Substitution ...........................................................................................................................122
Selecting Paper Tray Settings ........................................................................................................................122
Selecting Tray 1 Settings .................................................................................................................................123
Setting Paper Size Preference ........................................................................................................................123
Saving and Reprinting Jobs.....................................................................................................................................124
Enabling the Reprint Saved Jobs Feature..................................................................................................124

Contents
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System Administrator Guide
Create and Manage Saved Jobs Folders....................................................................................................124
Saving and Printing Jobs..................................................................................................................................125
Backing up Saved Jobs......................................................................................................................................125
Restoring Saved Jobs from an FTP Repository ........................................................................................126
Printing Jobs from CentreWare Internet Services ..........................................................................................127
Configuring General Print Settings ......................................................................................................................128
Printing an Error Sheet..............................................................................................................................................129
Managing Banner Page Printing Options..........................................................................................................130
Enabling Banner Page Printing in CentreWare Internet Services.....................................................130
Enabling Banner Page Printing at the Control Panel.............................................................................130
Enabling Banner Page Printing in the Print Driver..................................................................................130
Configuring Secure Print Settings.........................................................................................................................131
Configuring Secure Print Device Policies....................................................................................................131
Configuring Secure Print Driver Defaults...................................................................................................131
Hold All Jobs..................................................................................................................................................................132
Configuring the Hold all Jobs Feature.........................................................................................................132
UNIX, Linux, and AS/400 Printing ........................................................................................................................133
Xerox®Printer Manager ...................................................................................................................................133
Printing from a Linux Workstation ...............................................................................................................134
Adding the Printer...............................................................................................................................................134
Printing with CUPS .............................................................................................................................................134
AS/400 ....................................................................................................................................................................135
Print from USB .............................................................................................................................................................136
Enabling Print from USB...................................................................................................................................136
Print from Mailbox......................................................................................................................................................
137
Enabling Print From Mailbox ..........................................................................................................................137
AirPrint ............................................................................................................................................................................138
Allowing Users to Interrupt Active Print Jobs...................................................................................................139
Specifying Output Settings .....................................................................................................................................140
6 Copying 141
Specifying Default Copy Settings.........................................................................................................................142
Specifying Default Copy Settings at the Control Panel .......................................................................142
Changing the Reading Order..................................................................................................................................143
Setting Copy Presets..................................................................................................................................................144
Accessing Copy Presets.....................................................................................................................................144
Edge Erase Presets..............................................................................................................................................144
Changing Image Shift Presets .......................................................................................................................144
Changing Reduce/Enlarge Presets................................................................................................................145
Specifying ID Card Copy Settings ........................................................................................................................146
Disabling Automatic Image Rotation.................................................................................................................147
Specifying Output Settings .....................................................................................................................................148
7 Scanning 149
Scanning to a Folder on the Printer .....................................................................................................................150

Contents
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System Administrator Guide
Enabling or Disabling Scan to Mailbox .......................................................................................................150
Setting Scan Policies..........................................................................................................................................150
Managing Folders and Scanned Files..........................................................................................................151
Scanning to an Email Address................................................................................................................................154
Email ........................................................................................................................................................................154
Workflow Scanning ....................................................................................................................................................159
Enabling Workflow Scanning..........................................................................................................................159
Configuring File Repository Settings ...........................................................................................................159
Configuring the Default Template...............................................................................................................164
Configuring a Template to Create a Password-Protected PDF..........................................................166
Configuring Workflow Scanning General Settings.................................................................................166
Setting Scanned Image File Naming Conventions................................................................................167
Configuring Custom File Naming .................................................................................................................168
Configuring Template Pool Repository Settings.....................................................................................168
Updating the List of Templates at the Control Panel ...........................................................................169
Setting Template Display Settings for the Control Panel....................................................................169
Configuring a Validation Server ....................................................................................................................169
Scan to USB...................................................................................................................................................................170
Enabling Scan to USB........................................................................................................................................170
Scanning to a User Home Folder ..........................................................................................................................171
Configuring the Printer for the Xerox Scan Utility .........................................................................................173
Enabling Remote Scanning using TWAIN.........................................................................................................174
Configuring Scan To Destination..........................................................................................................................175
Before You Begin.................................................................................................................................................175
Configuring Default Scan Settings...............................................................................................................175
Setting the Default Scan To View to Favorites........................................................................................
175
8 Faxing 177
Fax Overview ................................................................................................................................................................178
Fax ....................................................................................................................................................................................179
Configuring Required Fax Settings...............................................................................................................179
Configuring Address Book Settings..............................................................................................................180
Fax Security...........................................................................................................................................................181
Setting Fax Defaults ..........................................................................................................................................181
Setting Fax Feature Defaults..........................................................................................................................184
Fax Forwarding ....................................................................................................................................................184
Fax Polling..............................................................................................................................................................186
Fax Mailboxes ......................................................................................................................................................187
Fax Reports............................................................................................................................................................187
Internet Fax ..................................................................................................................................................................194
Accessing the Internet Fax Setup Page......................................................................................................194
Configuring Required Settings.......................................................................................................................194
Configuring General Internet Fax Settings...............................................................................................194
Configuring Internet Fax Receive Settings ...............................................................................................195
Configuring Address Book Settings..............................................................................................................195
Configuring Default Internet Fax Settings ...............................................................................................196
Setting File Compression Options.................................................................................................................196
Configuring Internet Fax Security Settings ..............................................................................................196

Contents
WorkCentre 7800 Series Multifunction Printer 9
System Administrator Guide
LAN Fax ..........................................................................................................................................................................197
9 Accounting 199
Xerox Standard Accounting....................................................................................................................................200
Enabling Xerox Standard Accounting .........................................................................................................200
Setting Service Tracking Options ..................................................................................................................200
General and Group Accounts..........................................................................................................................201
Adding a User and Setting Usage Limits ...................................................................................................201
Managing User Information ..........................................................................................................................202
Assigning Users to an Account ......................................................................................................................204
Usage Limits .........................................................................................................................................................205
Configuring Validation Policies and Print Job Exceptions...................................................................206
Network Accounting ..................................................................................................................................................207
Enabling Network Accounting........................................................................................................................207
Setting Network Accounting Workflow Options......................................................................................207
Configuring Job Limits Server Settings.......................................................................................................208
Configuring User Prompts ...............................................................................................................................208
Disabling the Job Limits Web Service..........................................................................................................208
Configuring Validation Policies and Print Job Exceptions...................................................................209
Accounting Using an Auxiliary Access Device..................................................................................................210
Enabling Accounting Using an Auxiliary Access Device.......................................................................210
Displaying Your Company Logo on the Blocking Screen .....................................................................210
Setting the Auxiliary Access Device Type ..................................................................................................210
Selecting Services to Restrict or Track.........................................................................................................211
Setting the Job Timeout...................................................................................................................................211
Enabling Accounting in Print Drivers ...................................................................................................................212
Enabling Accounting in a Windows Print Driver......................................................................................
212
Enabling Accounting in an Apple Macintosh Print Driver....................................................................212
Printing a Copy Activity Report .............................................................................................................................213
10 Administrator Tools 215
Monitoring Alerts and Status .................................................................................................................................216
Alert Notification ................................................................................................................................................216
Energy Saving Settings.............................................................................................................................................218
Setting Energy Saver Mode.............................................................................................................................218
Remote Control Panel ...............................................................................................................................................219
Entry Screen Defaults................................................................................................................................................220
Setting the Date and Time......................................................................................................................................221
Setting the Date and Time in CentreWare Internet Services ............................................................221
Setting the Date and Time at the Control Panel ....................................................................................221
Smart eSolutions and Billing Information.........................................................................................................222
Smart eSolutions.................................................................................................................................................222
View Usage and Billing Information ...........................................................................................................224
Billing Impression Mode...........................................................................................................................................225
Cloning............................................................................................................................................................................226
Creating a Clone File..........................................................................................................................................226

Contents
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System Administrator Guide
Installing a Clone File........................................................................................................................................226
Address Books ..............................................................................................................................................................227
Device Address Book..........................................................................................................................................227
Network Address Book ......................................................................................................................................231
LAN Fax Address Book ......................................................................................................................................231
Font Management Utility........................................................................................................................................232
Network Logs................................................................................................................................................................233
Downloading a Network Log Using a USB Flash Drive.........................................................................233
Downloading a Network Log ..........................................................................................................................233
Customizing Printer Contact Information.........................................................................................................234
Display Device Information....................................................................................................................................235
Xerox Online Support.................................................................................................................................................236
Enabling Xerox Online Support......................................................................................................................236
Restarting the Printer in CentreWare Internet Services...............................................................................237
Restarting the Printer at the Control Panel...............................................................................................237
Taking the Printer Offline ........................................................................................................................................238
Resetting the Printer to Factory Default Settings ..........................................................................................239
Updating the Printer Software ..............................................................................................................................240
Determining the Printer Software Version ................................................................................................240
Enabling Upgrades.............................................................................................................................................240
Manually Updating the Software Using a USB Flash Drive................................................................240
Software Upgrade ..............................................................................................................................................241
Adjusting Color, Image, and Text Detection Settings ..................................................................................242
11 Customization and Expansion 243
Xerox Extensible Interface Platform....................................................................................................................244
Enabling Extensible Services...........................................................................................................................244
Auxiliary Interface Kit ...............................................................................................................................................245
Driver Download Link ................................................................................................................................................246
Customizing or Hiding the Driver Download Link...................................................................................246
Creating a Custom Single-Touch Scan Service ................................................................................................247
Creating a Custom Single-Touch Scan Service Overview.....................................................................247
Creating a Single-Touch Scan Service.........................................................................................................247
Customizing the Appearance of Your Service..........................................................................................247
Managing Scan Templates .............................................................................................................................249
Locking or Hiding Your Service from Appearing on the Control Panel ...........................................249
Weblet Management ................................................................................................................................................250
Installing a Weblet .............................................................................................................................................250
Configuring Weblet Settings ..................................................................................................................................251
A Audit Log Event Identification Numbers 253
Audit Log Event Identification Numbers...........................................................................................................254
B External Keyboard 257
External Keyboard Shortcuts ..................................................................................................................................258

WorkCentre 7800 Series Multifunction Printer 11
System Administrator Guide
This chapter includes:
•Overview.............................................................................................................................................................................. 12
• More Information............................................................................................................................................................ 13
1
Introduction

Introduction
12 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
Overview
This guide is designed for a system administrator with network administrator rights who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Notes:
•Network features are not available when you are connected over USB.
• Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Ensure that your printer is connected physically to your network, and as needed to the fax line.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see IP on page 33.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as
your location, time zone, and date and time preferences.
4. Print a configuration report listing the current printer configuration. Review the report and locate
the printer IPv4 address. For details, see Configuration Report on page 22.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet
Services. CentreWare Internet Services is the administration and configuration software installed on
the embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on
page 19.
Note: You can access most configuration settings on the Properties tab in CentreWare Internet
Services.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down
important information as you go through the configuration process. Use it to record information
about your network settings, including passwords, network paths, and server addresses. In
CentreWare Internet Services, click Properties > Configuration Overview, then click View Checklist.
7. Create a host name for the printer. For details, see DNS on page 36.
8. Configure Authentication. For details, see Setting Up Access Rights on page 66.
9. Configure Security. For details, see Security on page 65.
10. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 23.
11. Configure Print, Scan, and Fax features. For details, see Printing on page 121, Scanning on
page 149, and Faxing on page 177.
12. Configure Accounting. For details, see Accounting on page 199.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.

Introduction
WorkCentre 7800 Series Multifunction Printer 13
System Administrator Guide
More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with the printer.
Other documentation for your printer www.xerox.com/office/WC780Xdocs
Recommended Media List United States www.xerox.com/paper
European Union www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
www.xerox.com/office/WC780Xsupport
Information about menus or error messages Press the control panel Help (?) button.
Information Pages To print from the control panel or from CentreWare
Internet Services, click Status > Information Pages.
CentreWare Internet Services documentation In CentreWare Internet Services, click Help.
Order supplies for your printer www.xerox.com/office/WC780Xsupplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
www.xerox.com/office/businessresourcecenter
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox®Direct online store www.direct.xerox.com/
Third party and open source software To locate third party and open source software
disclosure notices and the terms and conditions related
to the third party and open source software included
with WorkCentre 7800 Series Multifunction Printer go
to the Support – Drivers & Downloads page for this
product at: www.xerox.com/office/WC780Xsupport

WorkCentre 7800 Series Multifunction Printer 15
System Administrator Guide
This chapter includes:
•Physically Connecting the Printer .............................................................................................................................. 16
•Assigning a Network Address ...................................................................................................................................... 17
•Connecting the Printer to a Wireless Network...................................................................................................... 18
•Accessing Administration and Configuration Settings...................................................................................... 19
•Initial Setup at the Control Panel .............................................................................................................................. 20
•Initial Setup in CentreWare Internet Services ...................................................................................................... 22
•Changing the System Administrator Password .................................................................................................... 26
• Setting the Date and Time........................................................................................................................................... 27
2
Initial Setup

Initial Setup
16 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
Physically Connecting the Printer
1. Connect the power cord to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn on the printer.

Initial Setup
WorkCentre 7800 Series Multifunction Printer 17
System Administrator Guide
Assigning a Network Address
The printer automatically acquires a network address from a DHCP server by default. To assign a static
IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 33. If the
printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address
information is listed on the configuration report. For details, see Configuration Report on page 22.

Initial Setup
18 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
Connecting the Printer to a Wireless Network
If the printer is connected to your wired network, you can configure wireless settings in CentreWare
Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a
Wireless Network on page 30.
Note: You cannot connect to a wired network and a wireless network at the same time.

Initial Setup
WorkCentre 7800 Series Multifunction Printer 19
System Administrator Guide
Accessing Administration and Configuration
Settings
You can access the administration and configuration settings from the Tools tab on the control panel or
from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and
buttons you press to control the functions available on the printer. CentreWare Internet Services is the
administration and configuration software installed on the embedded Web server in the printer. It allows
you to configure and administer the printer from a Web browser.
The administrator password is required when accessing locked settings in CentreWare Internet Services
or at the control panel. Most printer models have a default configuration that restricts access to some
settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and
settings on the Tools tab on the control panel touch screen.
Accessing the Control Panel as a System Administrator
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Press the Log In/Out button.
3. Type admin and touch Next.
4. Type the administrator password, then touch Done. The default password is 1111.
Accessing CentreWare Internet Services as a System Administrator
Before you begin:
−Locate your printer IP address using the Configuration Report. For details, see Printing the
Configuration Report on page 22.
−Ensure TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at
the control panel before accessing CentreWare Internet Services.
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then
press Enter or Return.
2. In the top right area of the page, click Login.
3. Under User ID, type admin.
4. Under password, type the administrator password. The default password is 1111.
5. Click Login.

Initial Setup
20 WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
Initial Setup at the Control Panel
Installation Wizard
The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series
of questions to help you configure basic printer settings.
Note: You can change these settings at any time.
Quick Setup Home
After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup
Home wizard to configure printer settings.
Note: You can complete the wizard at any time.
•Use the IP Address Settings wizard to assign a static IP address or change the default dynamic
addressing settings.
•Use the Contact Numbers wizard to type phone numbers for support or supplies.
•Use the Fax Setup wizard to configure basic embedded fax settings.
After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > Quick Setup Home.
3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.
4. Follow the onscreen instructions.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
Setting the Measurement Units
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Measurements.
3. To show dimensions in metric or imperial units, under Units, select an option.
4. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma
or Period.
5. Click Save.