Xerox DocuPrint 240A User manual

DocuPrint 240A/340A
User Guide
(PostScript®Software Kit)

The AppleTalk protocols and computer programs are licenced from Apple Computer, Inc.
AppleTalk, EtherTalk, Apple and Macintosh are trademarks of Apple Computer, Inc.
TrueType is a registered trademark of Apple Computer, Inc.
Adobe, Adobe Type Connection, Adobe Type Manager, Acrobat, PostScript 3, and the PostScript logo are
trademarks of Adobe Systems Incorporated.
Microsoft, Windows, Windows NT, and Windows Server are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
UNIX is a registered trademark of The Open Group in the United States and other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Xerox, The Document Company and the stylized X are registered trademarks of Xerox Corporation.
All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and
Fuji Xerox Co., Ltd.
Important
cThis manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
dParts of this manual are subject to change without prior notice.
eWe welcome any comments on ambiguities, errors, omissions, or missing pages.

Preface 3
Preface
Thank you for choosing this printer. This guide describes the procedure for installing the
PostScript®driver, and preparing to use it for printing. Before using the product, read the
guide carefully and make sure that you are using it correctly.
The descriptions in this guide assume that users are familiar with their computer
environments (either the Microsoft®Windows®operating system or the Macintosh®) and
with the procedures for using this printer.
Refer to this guide as necessary to maximize the usefulness and performance of this
product.

4Types of Manuals
Types of Manuals
Manuals Bundled With the Machine & Their Contents
Manuals Bundled With Optional Accessories
Note
• Adobe®Acrobat®Reader needs to be installed to display PDF files.
Setup and Quick Reference Guide Explains how to install this printer, load paper, and troubleshoot of
this printer.
The Online Help for the
CentreWare Internet Services
Explains how to set the items and features of CentreWare Internet
Services.
The Online Help for the printer
driver
Explains how to set the items and features of the printer driver.
User Guide (PDF) Explains printer settings, and describes control panel menu items
and daily care in detail.
This PDF file is included in the CD-ROM bundled with this printer.
Network Print Environment User
Guide (PDF)
Explains how to set the printer for the network environment to use
this printer as a network printer.
This PDF file is included in the CD-ROM bundled with this printer.
HP-GL, HP-GL/2 Emulation
Settings Guide (PDF)
Explains how to set the emulation mode for HP-GL and HP-GL/2.
This PDF file is included in the CD-ROM bundled with this printer.
User Guide (PostScript®Software
Kit) (PDF)
Explains how to set the printer as a PostScript printer and the items
that can be set in the printer driver.
This PDF file is included in the CD-ROM bundled with the
PostScript software kit.
Installation Guide Explains how to install each optional accessory.

Contents 5
Contents
Preface.............................................................................................................. 3
Types of Manuals.............................................................................................. 4
Contents............................................................................................................ 5
Using This Guide .............................................................................................. 7
1 Operation With Windows 95, Windows 98, and Windows Me.................... 9
1.1 About the Software .................................................................................................. 9
Bundled Software ....................................................................................................9
Hardware/Software Requirements ..........................................................................9
1.2 Installing the AdobePS Printer Driver .................................................................... 10
Installation Procedure ............................................................................................10
1.3 Printer Driver Properties ........................................................................................ 14
Configuration Tab Settings ....................................................................................14
Options Tab Settings ............................................................................................. 17
Output Settings Tab Settings .................................................................................19
1.4 How to Use Help.................................................................................................... 21
2 Operation With Windows NT 4.0 .............................................................. 22
2.1 About the Software ................................................................................................ 22
Bundled Software ..................................................................................................22
Hardware/Software Requirements ........................................................................22
2.2 Installing the AdobePS Printer Driver .................................................................... 23
Installation Procedure ............................................................................................23
2.3 Device Options and Print Settings ......................................................................... 26
Device Settings Tab Settings ................................................................................27
Configuration Tab Settings ....................................................................................28
Advanced Tab Settings .........................................................................................29
Output Settings Tab Settings .................................................................................32
2.4 How to Use Help.................................................................................................... 34
3 Operation With Windows 2000, Windows XP, and Windows Server
2003 ......................................................................................................... 35
3.1 About the Software ................................................................................................ 35
Bundled Software ..................................................................................................35
Hardware/Software Requirements ........................................................................35
3.2 Installing the Printer Driver .................................................................................... 36
Installation Procedure ............................................................................................36
3.3 Device Options and Print Settings ......................................................................... 40
Device Settings Tab Settings ................................................................................41
Configuration Tab Settings ....................................................................................42
Advanced Options Dialog Box Settings .................................................................43
Output Settings Tab Settings .................................................................................46
3.4 How to Use Help.................................................................................................... 48
4 Operation on Macintosh Computers......................................................... 49
4.1 About the Software ................................................................................................ 49
Bundled Software ..................................................................................................49
Hardware/Software Requirements ........................................................................49
4.2 Installing the AdobePS Printer Driver (Mac OS 9.x or Earlier) .............................. 50
Installation Procedure ............................................................................................50
Setting the Printer Driver (for EtherTalk Connection) ............................................51
4.3 Installing the PPD File (Mac OS X) ....................................................................... 52
Installation Procedure ............................................................................................52

6Contents
Adding a Printer .....................................................................................................53
4.4 Options .................................................................................................................. 55
Configure Settings .................................................................................................55
Printer Specific Options Settings ...........................................................................57
4.5 Installing the Screen Fonts .................................................................................... 60
A Appendix .................................................................................................. 61
A.1 Cautions and Limitations ....................................................................................... 61
Index ............................................................................................................... 62

Using This Guide 7
Using This Guide
Prerequisite Knowledge
Read this guide in detail before using this printer. If you are not familiar with the machine to
which the printer is to be connected or the basic operations or concepts of the software,
read the relevant manuals first.
Machines and software to which the printer is to be connected refer to personal computers,
workstations, networks, and the respective operating systems and applications on which
these machines run.
Organization
The following is a summary of each chapter.
1. Operation With Windows 95, Windows 98, and Windows Me
This chapter describes the procedure for installing the printer driver under Windows 95,
Windows 98, and Windows Me, and explains required settings, and settings you can make
when printing.
2. Operation With Windows NT 4.0
This chapter describes the procedure for installing the printer driver under Windows NT 4.0,
and explains required settings, and settings you can make when printing.
3. Operation With Windows 2000, Windows XP, and Windows Server 2003
This chapter describes the procedure for installing the printer driver under Windows 2000,
Windows XP, and Windows Server 2003, and explains required settings, and settings you
can make when printing.
4. Operation on Macintosh Computers
This chapter describes the procedure for installing the printer driver on the Macintosh, and
explains required settings, and settings you can make when printing
A Appendix
This appendix describes cautions and limitations.

8Using This Guide
Conventions
1. In this guide, “computer” refers to both the personal computer and workstation.
2. The following icons are used in this guide:
Important Indicates important information which you should read.
Note Indicates additional information on operations or features.
Refer to Indicates reference sources.
3. The following conventions are used in this guide:
Refer to “xxx” : The cross-reference is within this guide.
Refer to xxx : The cross-reference is not within this guide.
[ ] : Indicates items displayed on the computer and the printer control
panel. Also indicates the title of printed reports/lists from the printer.
< > : Indicates items such as hard buttons and indicators on the keyboard
and printer.
4. When a check box is checked, it indicates ON, otherwise it indicates OFF.
5. The item with the radio button checked is the selected item.

1.1 About the Software 9
1 Operation With Windows 95,
Windows 98, and Windows Me
1.1 About the Software
This section describes the software on the CD-ROM for Windows 95, Windows 98, and
Windows Me.
Bundled Software
The following items are included in the enclosed CD-ROM. Also, be sure to read
[Readme.txt] containing cautionary notes about how to use the printer driver.
AdobePS Printer Driver (ver. 4.5.3) and PPD files
Adobe PostScript driver and PPD files (for Windows 95/98/Me).
ATM (Adobe Type Manager) (ver. 4.0)
Helps you install typefaces, activate and manage your fonts.
Adobe Screen Fonts (TrueType/PostScript)
Includes 136 screen fonts (19 TrueType fonts and 117 PostScript fonts), which are
compatible with the printer fonts. ATM is used to install the PostScript screen fonts. When
using these fonts to print, it is recommended that you use the Adobe PostScript (4.5.3)
printer driver.
Adobe Acrobat Reader
Allows you to view and print PDF files on all major computing platforms.
Hardware/Software Requirements
The minimum system requirements for the Windows 95/Windows 98/Windows Me printer
driver are described below.
Computer System
• i386, i486, or Pentium processor-based personal computer (i486 or Pentium processor
recommended)
• 8 MB of available RAM (16 MB recommended)
• 6 MB of available hard-disk space (8 MB required for full driver installation)
Basic Software
• Windows 95, Windows 98* or Windows Me
* If you use the USB port, Windows 98 Second Edition or later is required.

10 1 Operation With Windows 95, Windows 98, and Windows Me
1.2 Installing the AdobePS Printer Driver
Install AdobePS 4.5.3 printer driver onto Windows 95, Windows 98 or Windows Me by
following the procedure below.
This section describes how to install the printer driver for Windows 98, as an example.
Note
• It is possible to cancel installation of the printer driver by clicking [Cancel] in the dialog box displayed
during installation. You can also click [Back] to ignore the settings in that dialog box and return to the
previous dialog box.
Installation Procedure
1. Start Windows 98.
2. On the [Start] menu, point to [Settings] and click [Printers].
3. In the [Printers] window, double-click [Add Printer].
4. Click [Next].
5. Select how the printer is connected to the computer and click [Next].
Select [Local printer] when the printer is connected directly to the computer or to the
network in the TCP/IP (LPD) environment. Otherwise, select [Network printer]. As an
example, here is an explanation using a case in which the printer is directly connected
to the computer.
Note
• When you select [Network printer], specify the path to the printer in the network path or queue name box.
6. Insert the CD-ROM bundled with the PostScript software kit.

1.2 Installing the AdobePS Printer Driver 11
7. Click [Have Disk].
8. In the [Install From Disk] dialog box, enter “E:\DP_340A\Win9x_Me” in the [Copy
manufacturer’s files from:] box and click [OK].
In this guide, we have used “E:” as the CD-ROM drive. If you are using a different
drive for the CD-ROM, specify accordingly.
Note
• Click [Browse] to specify a folder in the CD-ROM.
9. Select your printer model from the [Printers] list and click [Next].
10. Select the port that you are using and click [Next].
Note
• If you use the LPR or Port9100 port to print, use our TCP/IP Direct Print Utility. For details on the TCP/IP
Direct Print Utility, refer to the Network Print Environment User Guide in the Software Pack CD-ROM
bundled with this printer.
• When using the USB port in Windows 98 Second Edition or Windows Me, select the [LPT1] in this
procedure. When you finish installing the printer driver, configure the USB port settings. For details on
how to set the USB port, refer to the Setup and Quick Reference Guide.

12 1 Operation With Windows 95, Windows 98, and Windows Me
11. Type a name for the printer, specify whether you want to use the printer as the default
printer, then click [Next].
12. Specify whether you want to print a test page, then click [Finish].
Installation begins.
13. Read the [End User License Agreement] and click [Agree].
Note
• If you click [Disagree], refer to “If You Click Disagree in the End User License Agreement” (P. 13) for
details.

1.2 Installing the AdobePS Printer Driver 13
14. Confirm that a printer has been added in the [Printers] window.
This completes installation of the printer driver. Remove the CD-ROM from the drive.
Important
• Store your CD-ROM in a safe place.
Refer to
• Configuring the printer: “1.3 Printer Driver Properties” (P. 14)
If You Click Disagree in the End User License Agreement
When you click [Disagree] in the [End User License Agreement], the following dialog box
appears.
Click [No] to return to step 13 and continue the operation.
Click [Yes] to cancel installation. A printer is added in the [Printers] window, but the printer
driver is not installed properly.
When you right-click the printer and click [Properties] from the menu, the [Reinstall] tab is
added to the printer driver properties dialog box. Follow the directions on that tab.
When you finish reinstalling the printer driver, refer to “1.3 Printer Driver Properties” (P. 14)
to set up the printer.

14 1 Operation With Windows 95, Windows 98, and Windows Me
1.3 Printer Driver Properties
This section describes printer specific settings included in the printer driver properties.
• [Configuration] tab
• [Options] tab
• [Output Settings] tab
Note
• You can also refer to Help for explanations of these settings. For details about how to use Help, refer to
“1.4 How to Use Help” (P. 21).
To view the printer driver properties, select the printer icon in the [Printers] window, then
click [Properties] on the [File] menu.
Configuration Tab Settings
This section describes the settings of the [Configuration] tab.
Select the function that you want to set in [Print Features] and change the settings in
[Changes Setting For] below.
Note
• You can restore defaults by clicking [Restore Default].
• The settings that can be selected vary depending on which options have been installed. Make these
settings after confirming that option settings are complete.
Refer to
• “Options Tab Settings” (P. 17)

1.3 Printer Driver Properties 15
Settings
Image Enhancement
Specify whether to use the [Image Enhancement] function.
Selecting [On] smoothes out boundaries when printing. This reduces jagged edges, thereby
artificially increasing the resolution of the image. When printing an image (bitmap)
composed of coarse halftone dots, smooth color gradation is impossible in certain
situations. In this case, select [Off].
Draft Mode
Specify whether to reduce the amount of toner used when printing drafts.
When you select [On], the overall printed color becomes lighter. This is best for printing
documents when print quality is not necessary.
Print Mode
Specify whether to give priority to the print speed or the image quality.
Job Offset
Specify the method of the job offset function.
To shift the output position for each job, select [Offset Per Job]. To shift the output position
for each copy, select the [Offset Per Set]. If you do not want to shift the output position,
select [None].
[None] (default)
[Offset Per Job]
[Offset Per Set]
Note
• You can set this item only when the offset catch tray (optional) is installed on the printer.
Feed Separators from
Set the destination where the separators are to be fed to when the transparency separator
function is used.
When [Auto] is selected, the tray set on the machine is used as the feed destination.
[None] (default)
[Auto]
[Tray 1]
[Tray 2]
[Tray 3]
[Tray 4]
Print on Separators
Specify whether or not to print the details printed on the transparencies on the separators
as well when the transparency separator function is used.
[Blank Separators] (default)
[Printed Separators]
Collated
Specify whether to collate a multiple-page file per set when they are printed.

16 1 Operation With Windows 95, Windows 98, and Windows Me
Halftone
Specify the type of the halftone from among [Type - 1 Fine Dots], [Type - 1 Thick Dots] or
[Type 3]. The number of screen lines for Type 1 is automatically set according to the
resolution set in the [Print Mode].
All settings provide 256 levels of halftone.
[Type - 1 Fine Dots] (default)
Select this when you print texts or graphics.
[Type - 1 Thick Dots]
Select this when you print photos or images. This provides higher gradation than [Type - 1
Fine dots].
[Type 3]
When the moire interference pattern occurs in the other halftone settings, selecting this may
resolve this problem.
Custom Paper Auto Orientation
Specify whether to change the paper orientation when printing on custom paper.
When printing with custom paper, select [On] to rotate the orientation 90 degrees.
Substitute Tray
Specify what action to take when the paper for the print size is not loaded in the machine.
[Use Printer Settings]
Use the printer setting. The settings can be confirmed on the printer control panel.
[Display Message]
Displays paper supply messages on the printer control panel. Printing is unavailable until
paper is supplied.
[Use Nearest Size (With Zoom)]
Selects the nearest paper size and prints. Automatically reduces images for printing, as
necessary.
[Use Nearest Size (No Zoom)]
Selects the nearest paper size and prints in an equal size.
[Use Larger Size (With Zoom)]
Prints in an equal size on paper larger than the original. Automatically reduces images for
printing, as necessary.
[Use Larger Size (No Zoom)]
Prints in an equal size on paper larger than the original.
Available Printer Memory
Enter the amount of usable printer memory (in KB) in the edit box. Normally, it is not
necessary to change this.
Available Font Cache
Enter the amount of memory available for the font cache (in KB) in the edit box. Normally,
it is not necessary to change this.

1.3 Printer Driver Properties 17
Specify Job Owner
Select the method of specifying the job owner.
This function is used for counting print job.
[Use Login Name]
Use your Windows Login Name as the job owner name. The job owner name becomes the
“Login User Name\Host Name”.
[Enter Owner Name (For Administrator)]
Select this if you want to specify a custom job owner name for each Windows Login user.
[Job Owner Name]
You can enter up to 31 alphanumeric characters for the job owner name.
If you enter more than 31 characters, only the first 31 characters are used. The default
setting is [UnknownUser].
[Password]
Enter the password for the job owner name. The password can consist of 4 to 12 digits.
Each digit that you enter appears as an asterisk (*).
Options Tab Settings
This section describes the settings in the [Options] tab.
Select the settings that you want to make in [Hardware Options] and change them in
[Changes Setting For] below. To use this function, it is necessary to make appropriate
settings in this tab.
Note
• You can restore defaults by clicking [Restore Default].

18 1 Operation With Windows 95, Windows 98, and Windows Me
Settings
Hard Disk
Specify whether or not the hard disk (optional) is installed.
When the hard disk is installed on the printer, set to [Available].
Duplex Module
Specify whether or not the duplex unit (optional) is installed.
When the duplex unit is installed on the printer, set to [Available].
Offset Catch Tray
Specify whether an offset catch tray (optional) is installed.
Rear Output Tray
Specify whether or not the rear tray (optional) is installed.
When the rear tray is installed on the printer, set to [Available].
Paper Source
Specify the configuration of the paper trays to correspond to the optional accessories
actually installed on this printer.
[Not Available] (default)
[3 - Tray Configuration]
[4 - Tray Configuration]
Memory
Specify the amount of printer memory.
Get Information from Printer
Clicking [Get Information from Printer] when this printer is used as a network printer verifies
the optional accessories installed using the printer port to which the printer is connected,
and reflects this in the [Hardware Options] list.
Note
• This function is not available when the printer is used as a local printer. You have to manually set the
required items.
• The rear tray information cannot be obtained. You have to manually set the required items.
Network Address
Display the network address of the printer that is obtained by clicking [Get Information from
Printer].

1.3 Printer Driver Properties 19
Output Settings Tab Settings
This section describes the settings in the [Output Settings] tab.
Note
• You can restore defaults by clicking [Restore Default].
Settings
Job Type
Job Type
Specify the print function from among [Normal Print], [Secure Print], [Sample Print], and
[Delayed Print].
[Normal Print]
Select when you do not want to specify [Secure Print], [Sample Print], or [Delayed
Print].
[Secure Print]
[Secure Print] is a function that temporarily stores print jobs in the printer, and then
prints them when print instructions are received from the control panel.
This function is available only when the hard disk (optional) is installed.
[Sample Print]
[Sample Print] is a function that outputs only one copy when multiple copies are
specified.
If there is no problem, the remaining sets are printed.
This function is available only when the hard disk (optional) is installed.
Note
• [Collated] must be selected in the [Configuration] tab when using [Sample Print].
[Delayed Print]
[Delayed Print] is a function that temporarily stores print jobs in the printer, and then
prints them at the scheduled time.
This function is available only when the hard disk (optional) is installed.

20 1 Operation With Windows 95, Windows 98, and Windows Me
User ID
For secure print or sample print, specify the [User ID] with up to 8 alphanumeric
characters.
Password
For secure print, specify the password for the user ID with up to 12 alphanumeric
characters.
Each digit that you enter appears as an asterisk (*).
Retrieve Document Name
Select the method of specifying the document name. If you have selected [Auto
Retrieve], the valid document name can be up to 12 alphanumeric characters.
If the printer cannot recognize a document name, it will become the date and time.
Document Name
When [Enter Document Name] is selected in the [Retrieve Document Name] list box,
specify a document name with up to 12 alphanumeric characters.
Start Print Time
Set the time that you want [Delayed Print] to be carried out. Place the cursor in the hour
or minute box and press the up or down triangle to specify the start time. You can also
set the time by entering the time directly into the boxes. The default setting is [00:00].
Output Size
Select the size of the paper used for output. The output is automatically enlarged or
reduced, depending on the paper size selected here and the paper size selected in the
[Paper] tab.
For example, when you select [B5] in [Paper size] in the [Paper] tab and [A4] is selected
here, the output is automatically enlarged and printed.
When you select [Same as Paper Size], the job is printed based on the paper size selected
in the application.
Banner Sheet
Specify whether to print a banner sheet.
You can specify the banner sheet settings from among [Use Printer Settings], [Print Start
Page], or [None].
When [Secure Print] or [Delayed Print] are set in [Job Type], you cannot set [Banner Sheet].
Display warning message about Output Settings
When printing, the printer driver checks whether [Output Size] setting conflicts with other
settings. When this is activated, a conflict dialog box appears if there is non-conformity
during printing. Check the content of the dialog box and resolve the conflicting function to
continue printing. When this is inactive, no conflict dialog box appears, but the conflicting
setting is automatically resolved and printing continues.
Turn Image by 180deg
Check the check box to print documents rotated 180°. Default is off.