Xerox Phaser 3121 User manual

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This manual is provided for information purposes only. All information included herein
is subject to change without notice. Xerox Corporation is not responsible for any
damages, direct or indirect, arising from or related to use of this manual.
© 003 Xerox Corporation. All rights reserved.
• Phaser 31 1 and Xerox logo are trademarks of Xerox Corporation.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• Microsoft, Windows, Windows 95, Windows 98, Windows Me, Windows NT 4.0
Windows 000 and Windows XP are registered trademarks of Micorsoft Corporation.
• All other brand or product names are trademarks of their respective companies or
organizations.

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C
ONTENTS
Chapter 1: I
NTRODUCTION
Special Features .................................................. 1.
Printer Components ............................................. 1.4
Front View ..................................................... 1.4
Inside View .................................................... 1.5
Rear View ...................................................... 1.5
Understanding the Control Panel ............................ 1.6
On Line/Error and Toner Save LEDs ................... 1.6
Cancel button ................................................. 1.7
Chapter 2: S
ETTING
U
P
Y
OUR
P
RINTER
Unpacking .......................................................... .
Selecting a Location ........................................ .3
Installing the Toner Cartridge ................................ .4
Loading Paper ..................................................... .6
Changing the Paper Size in the Tray .................. .8
Connecting a Printer Cable .................................... .9
Turning the Printer on ......................................... .11
Printing a Demo Page .......................................... .1
Installing Printer Software ................................... .13
Printer Driver Features ................................... .13
Installing Printer software in Windows .............. .14

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Chapter 3:
U
SING
P
RINT
M
ATERIALS
Choosing Paper and Other Materials ....................... 3.
Sizes and Capacities ....................................... 3.3
Guidelines for Paper and Special Materials .......... 3.4
Selecting the Output Location ................................ 3.5
Printing to the Top Output Tray
(Face down) .... 3.5
Printing to the Rear Output Tray (Face u ) ....... 3.6
Loading Paper ..................................................... 3.7
Using the Tray ................................................ 3.7
Using the Manual Feeder ................................. 3.8
Printing on Envelopes .......................................... 3.10
Printing on Labels ............................................... 3.1
Printing on Transparencies ................................... 3.13
Printing on Card Stock or
Custom-sized Materials ....................................... 3.15
Printing on Preprinted Paper ................................. 3.16
Chapter 4:
P
RINTING
T
ASKS
Printing a Document ............................................ 4.
Canceling a Print Job ....................................... 4.4
Using a Favorite Setting .................................. 4.5
Using Help ..................................................... 4.5
Setting Paper Properties ....................................... 4.6
Using the Toner Save Mode ................................... 4.8
Printing Multiple Pages on One Sheet of Paper (N-Up Print-
ing) .................................................................. 4.10
Scaling Your Document ....................................... 4.1
Fitting Your Document to a Selected Paper Size ...... 4.13
Printing Posters .................................................. 4.14
Setting Graphic Properties ................................... 4.16
Printing Watermarks ........................................... 4.19
Using an existing Watermark ........................... 4.19
Creating a Watermark .................................... 4. 0
Editing a Watermark ...................................... 4. 1
Deleting a Watermark .................................... 4. 1
Printing Overlays ................................................ 4.
What is an Overlay? ....................................... 4.
Creating a New Page Overlay .......................... 4.
Using a Page Overlay ..................................... 4. 4
Deleting a Page Overlay ................................. 4. 5
Using Output Options .......................................... 4. 6
Setting Up Locally Shared Printer .......................... 4. 8
Windows 9x/Me ............................................. 4. 8
Windows NT/ 000/XP ..................................... 4. 9

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Chapter 5:
M
AINTAINING
Y
OUR
P
RINTER
Maintaining the Toner Cartridge ............................. 5.
Redistributing Toner ........................................ 5.3
Replacing the Toner Cartridge .......................... 5.4
Cleaning the Printer ............................................. 5.5
Cleaning the Outside ....................................... 5.5
Cleaning the Inside ......................................... 5.5
Consumables and Replacement Parts ..................... 5.8
Chapter 6: S
OLVING
P
ROBLEMS
Troubleshooting Checklist ..................................... 6.
Solving General Printing Problems .......................... 6.3
Clearing Paper Jams ............................................. 6.7
In the Paper Exit Area ..................................... 6.7
In the Paper Feed Area .................................... 6.9
Around the Toner Cartridge ............................. 6.10
Tips for Avoiding Paper Jams When Printing
on the A5-sized Paper .................................... 6.11
Tips for Avoiding Paper Jams ........................... 6.1
Solving Print Quality Problems .............................. 6.1
Print Quality Checklist .................................... 6.1
Solving Print Quality Problems ......................... 6.13
Troubleshooting Error Messages ........................... 6.18
Common Windows Problems ................................ 6.19
Common Linux Problems ..................................... 6. 0
Chapter 7:
A
PPENDIX

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Using Your Printer in Linux .................................... 7.
Installing the Printer Driver .............................. 7.
Changing the Printer Connection Method ............ 7.6
Using the Configuration Tool ............................ 7.8
Changing LLPR Properties ............................... 7.10
Printer Specifications ........................................... 7.1
Paper Specifications ............................................ 7.13
Overview ...................................................... 7.13
Supported Sizes of Paper ................................ 7.14
Guidelines for Using Paper .............................. 7.15
Paper Specifications ....................................... 7.16
Paper Output Capacity .................................... 7.16
Printer and Paper Storage Environment ............ 7.17

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Environmental and Safety Consideration
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 1 CFR,
chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a
Class I laser product conforming to the requirements of IEC8 5/RN698 5.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above a
Class I level during normal operation, user maintenance, or prescribed service
condition.
WARNING
Never operate or service the printer with the protective cover removed from Laser/
Scanner assembly. The reflected beam, although invisible, can damage your eyes.
When using this product, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to persons:

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Ozone Safety
During normal operation, this machine produces ozone. The
ozone produced does not present a hazard to the operator.
However, it is advisable that the machine be operated in a well
ventilated area.
If you need additional information about ozone, please contact
your nearest Xerox dealer.
Power Saver
This printer contains advanced energy conservation
technology that reduces power consumption when it is not
in active use.
When the printer does not receive data for an extended
period of time, power consumption is automatically
lowered.
The energy star emblem does not represent EPA
endorsement of any product or service.
Recycling
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.
Radio Frequency Emissions
FCC Regulations (USA)
This device has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
1 Reposition the receiving antenna.
2 Increase the separation between the equipment and receiver.

viii
3 Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
4 Consult the dealer or an experienced radio/TV technician for help.
CAUTION: Changes or modifications not expressly approved by the manufacturer
responsible for compliance could void the user’s authority to operate the equipment.
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise emissions
from digital apparatus as set out in the interference-causing equipment standard
entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux
appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.
Declaration of Conformity (Euro ean Countries)
A rovals and Certifications
The CE marking applied to this product symbolizes Xerox
Corporation. Declaration of Conformity with the following
applicable 93/68/EEC Directives of the European Union as of the
dates indicated:
January 1, 1995: Council Directive 73/ 3/EEC Approximation of the laws of the
member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC (9 /31/EEC), approximation of the
laws of the Member States related to electromagnetic compatibility.
A full declaration, defining the relevant Directives and referenced standards can be
obtained from your Xerox Corporation representative.
WARNING: Changes or modifications to this equipment not specifically approved by
Xerox Europe may void the user’s authority to operate this equipment. Shielded
cables must be used with this equipment to maintain compliance with the EMC
Directive (89/336/EEC).
WARNING: In order to allow this equipment to operate in proximity to Industrial,
Scientific and Medical (ISM) equipment, the external radiation from ISM equipment
may have to be limited or special mitigation measures taken
.

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SAFETY NOTES
This XEROX product and supplies are manufactured, tested and certified to strict
safety regulations, electromagnetic regulations and established environmental
standards.
WARNING: Any unauthorised alteration, which may include the addition of new
functions or connection of external devices, may impact the product certification.
Please contact your XEROX representative for more information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
This WARNING alerts users to areas of the product where there is the
possibility of personal damage.
This WARNING alerts users to areas of the product where there are heated
surfaces, which should not be touched.
Electrical Su ly
This product shall be operated from the type of electrical supply indicated on the
product's data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.
WARNING
This roduct must be connected to a rotective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit
only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric
shock, contact your electrician to replace the electrical outlet if you are unable to
insert the plug into it. Never use an earthed adapter plug to connect the product to
a electrical outlet that lacks an earth connection terminal.
To disconnect all electrical power to the product, the disconnect device is the power
cord. Remove the plug from the electrical outlet.

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Ventilation
Slots and openings in the product's enclosure are provided for ventilation. Do not
block or cover the ventilation vents, as this could result in the product overheating.
This product should not be placed in a built-in installation unless proper ventilation is
provided, please contact your XEROX representative for advice.
Never push objects of any kind into the ventilation vents of the product.
O erator Accessible Areas
This product has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the user
documentation supplied with the product. Do not to carry out any maintenance on
the product, which is not described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always
use materials specifically designated for this product, the use of other materials may
result in poor performance and may create a hazardous situation. Do not use aerosol
cleaners, they may be flammable under certain circumstances.
For more information on Environment, Health and Safety in
relation to this XEROX roduct and su lies, lease contact the
following customer hel lines;
EUROPE: [phone]
USA: 1 800 8286571
CANADA: 1 800 8286571

1
I NTRODUCTION
Congratulations on the purchase of your Printer!
This chapter includes:
• S ecial Features
• Printer Com onents
• Understanding the Control Panel

I NTRODUCTION
1.
S ecial Features
Your new printer is equipped with special features that improve
the print quality, giving you a competitive edge. You can:
Print with excellent quality and high s eed
• You can print at 600 dots er inch (dpi). See page 4.16.
• Prints 17 ages- er-minute (Letter size),
16 ages- er-minute(A4 size).
Handle a er flexibly
• Standard 250-sheet tray and a 1-sheet Manual Feeder
support various sizes and types of paper.
• Two output trays; select either the to out ut tray (face-
down) or the rear out ut tray (face-u ) for the most
convenient access.
Create rofessional documents
• You can customize your documents using Watermarks, such
as “Confidential.” See page 4.19.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the selected sheet
of paper. After the document has printed, trim off the white
edges of each sheet. Tape the sheets together to form a
poster. See page 4.14.
WORLD BEST
Dear ABC
Regards

I NTRODUCTION
1.3
1
Save your time and money
• Allows you to use the Toner Save mode to save toner. See
page 4.8.
• Allows you to print multiple pages on one single sheet of paper
to save paper (N-U rinting). See page 4.10.
• This printer meets Energy Star guidelines for energy
efficiency.
Print in various environments
• You can print in Windows 95/98/Me/NT 4.0/2000/XP.
• Your printer is compatible with Linux.
• Your printer comes with both the Parallel and the USB
interface.

I NTRODUCTION
1.4
Printer Com onents
Front View
Manual Feeder guide
Tray
Front
Cover
To out ut tray
(Face down)
Control Panel
Power switch
Out ut Su ort
Manual Feeder
Pa er level indicator

I NTRODUCTION
1.5
1
Inside View
Rear View
Toner cartridge
Front Cover
Rear out ut tray
(Face u )
USB ort
Power rece tacle
Parallel ort

I NTRODUCTION
1.6
Understanding the Control Panel
On Line/Error( ) and Toner
Save( ) LEDs
LED Descri tion
If the lights green, the printer is ready to print.
If the lights red, the printer is experiencing an error,
such as jammed paper, the open cover or the empty toner
cartridge. See “Troubleshooting Error Messages” on page
6.18.
If you press the button while the printer is receiving
data, the
LED blinks red to cancel printing.
In Manual Feed mode, if there is no paper in the Manual
Feeder, the LED blinks red. Load paper into the Manual
Feeder and the LED stops blinking.
If the printer is receiving data, the LED slowly blinks
green.
If the printer is printing the received data, the LED
blinks green fast.

I NTRODUCTION
1.7
1
Cancel( ) button
If you press the button in Ready mode, this LED is on
and the Toner Save mode is enabled.
If you press this button once again, this LED is off and the
Toner Save mode is disabled.
If the and LEDs blink, your system has some
problems. To solve the problem, see “Troubleshooting Error
Messages” on page 6.18.
LED Descri tion
Function Descri tion
Printing demo age
In Ready mode, press and hold this button for about
seconds until all LEDs blink slowly, and release.
Manual feeding Press this button each time you load a sheet of paper in the
manual feeder, when you select
Manual Feed for Source
from your software application. For detailed information,
see “Using the Manual Feeder” on page 3.8.
Cleaning inside
rinter
In Ready mode, press and hold this button for about 10
seconds until all LEDs turn on, and release. After cleaning
the printer, one cleaning sheet is printed.
Canceling rint job
Press this button during printing. The LED blinks
while the print job is cleared from both the printer and the
computer, and then return to Ready mode. This may take
some time depending on the size of the print job.
In Manual Feed mode, you can’t cancel the print job by
pressing this button. For detailed information, see “Using
the Manual Feeder” on page 3.8.
Toner Save mode
on/off
In Ready mode, press this button to turn the Toner Save
mode on or off.
For detailed information, see page 4.8.

I NTRODUCTION
1.8
N OTE

2
This chapter provides step by step information on setting up
your printer.
This chapter includes:
• Un acking
• Installing the Toner Cartridge
• Loading Pa er
• Connecting a Printer Cable
• Turning the Printer on
• Printing a Demo Page
• Installing Printer Software
Setting U Your Printer