Alcatel-Lucent OmniPCX Office 4029 User manual

1
Digital Phone 4029 Operation Guide

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Content Page No.
1. Getting to know your telephone (Model : 4029) ------------------------ 4 –5
2. Using Your Phone - Basic Call Feature -
2.1 - Making a Call (Internal / External / Call by Name ) --------------------- 6 –7
2.2 - Answer a Call
2.3 - Hold a call ------------------------------------------------------------------ 8
2.4 - Handle 2 incoming call
2.5 - Redial
2.6 - Mute Function
2.7 - Message function (Voice Mail / Text) ----------------------------- 9
2.7.1 - Initialize your Voice Mail Box
2.7.2 - Messaging key functions:-
2.7.2.1 - Voice Mail
2.7.2.2 - Text Messaging --------------------------------- 11
2.7.2.3 - Call Back List
2.7.2.4 - Non replied List
3 Using Your Phone –During conversation
3.1 - Call Transfer / Broker / 3 Parties Conference -------------------------- 12
3.2 - Automatic Call Back on Busy
4.- Advanced Call Feature
4.1 –Call Forward ---------------------------------------------------------- 14
4.1.1 .- Call forward all call
4.1.2–Call Forward busy
4.1.3 - Call Forward no reply
4.1.4 - Call Forward busy and no reply
4.1.5 –Cancel Call Forward
4.2 –Remote Call Forward ------------------------------------------------------ 15
4.3 –Call Pick Up ------------------------------------------------------ 16
4.4 –Call Park
4.5 –Appointment Reminder ------------------------------------------------ 17
4.6 –Multi-line Selective forwarding ----------------------------------------- 18

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Content Page No.
5 . Customize Your phone
5.0 - Main Profile Menu ----------------------------------------------- 19
5.1 –Setting
5.1.1 –Phone
5.1.1.1 –Key program ---------------------------- 20
5.1.1.2 –Ringing Tone ---------------------------- 21
5.1.1.3 –Change password --------------------------- 22
5.1.1.4 –Adjust Screen Display Brightness ---------- 23
5.1.1.5 –Home Page Setting --------------------------- 24
5.1.1.6 –Display language -------------------------- 25
5.1.1.7 –Options / Phone version / Test
5.1.1.8 –My Service
5.1.2 –Appointment Reminder
----------------------------------------
26
5.1.3 –Redial List
5.1.4 –Lock
5.1.5 –Text Mail
----------------------------------------
27
5.1.6 –Events
5.1.5 –Forward
----------------------------------------
28
5.2 -
Information (info) Profile
---------------------------------------
29
6.-
Manager and Secretary Function
---------------------------------------
30
6.1 –Manager Set function :-
---------------------------------------
31
6.1.1 –Screen Function
6.1.2 –Call Secretary
6.1.3 –Transfer call to Secretary
6.2 –Secretary Set Function :- -------------------------------------- 32
6.2.1 –Screen Supervision
6.2.2 –Call Manager
6.2.3 –Transfer call to Secretary
6.2.4 –Secretary Absent ------------------------------------- 33
7.- Alcatel 4635 Voice Mail User Guide ------------------------------------- 34

4
Getting to Know your telephone
Model 4029
Adjust tilt of the
Display angle
Handset
Indicator Light
Flash GREEN - For Incoming Call
Flashing RED - For Alarm In
menu perso info
Forwarding
icon
Headset Mode
Connected
Silent Mode Enabled
Appointment Reminder
Activated
Phone set is locked
Incoming
Call
In Conversation
Call On Hold
Alphabetic Keyboard
Description of Key function :-
Display Home Key
/ Back and Exit Key
Prgrammable
i Guide
Key
Release Key to terminate a call.
F1 Function
Key
Prgrammable
F2 Function
Key
Message Key Speaker / Handsfree
Key
Redial Key Adjust speaker /receiver Volume
Level
Mute / Intercom (auto-answer) key
Navigator key :-
Navigator OK Key to validate you choice or
entry
Phone Set Profiles :-
Menu
For Personalize Phone setting
Navigator Left / Right Movement Key to move to next page
perso For store speed dial / service
function
Navigator Up / Down Key to scroll through the content of a page
info Snapshot information of your
set

5
2.- Basic Call Feature (Use Your Phone)
2.1 - Making a Call
2.1.1 - Internal Call
In Handset Mode
Pick up handset and dial 4 digits Extension number
In Handsfree Mode
Dial 4 digits Extension number without picking up Handset
Note : For Operator , Please dial “ 0 ”
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3213
Called party is Free
Ringing tone is heard and the display shows “ ALERT”
Called party is Busy or on the phone (with Call waiting feature)
Busy tone is heard and the display shows “BUSY”
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Lily Kwan
ALert
Call Back Announce
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Called Party Answers
Conversation is established
Lily Kwan
Busy
Call Back Announce
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Lily Kwan 3333
Conversation 00:20
Enquiry
2.1.2 - External Call
In Handset Mode
Pick up Handset and dial { 9 } + External Tel. Number.
In Handsfree Mode
Dial 9 + External Telephone Number without picking up
Handset
To terminate the call , replace Handset or Press key.
Note :- The display shows the progress of a call
“Alerted “- means the called party is free and ringing.
“Conversation “ - means you are talking with the called party
with the time duration in minutes and second. .
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22310811
16/08/07 16:10
Alerted
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Conversation 00:10

6
2.- Basic Call Feature (Use Your Phone)
2.1 - Making a Call
2.1.3 - Call By Name ( Optional Feature )
This feature facilitates you to search a user name in the system
directory through your phone set integrated alphabetic keyboard and
place a call .
16/08 16:10
Enter the name via the Keyboard ( Minimum 2 characters )
Press Name key to display the name list
The Display shows no. of persons , 4 answers , having the same
name ( “e.g. Mary”)
Call By Name
pa
Name
Intials
Press key to select the person you prefer
Press Mary Kwan 3312 corresponding key to place the call.
Note :- This is an optional feature based on number of user license purchased .
Thus may not be available on your set .
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4 answers
Mary Lee 3211
Mary Kwan 3312
2.2 - Answer A Call
Handset mode
Lift up Handset or Press Icon Button to answer the call
or
Handsfree mode
Press the Take Call icon key to answer the call
You are now connected to the calling party
To terminate the call , replace Handset or Press key.
Speaker Mode
To turn on the speaker during conversation , Press key to
enable group listening through the loudspeaker.
Note : If you want to turn off ringing tone of an incoming call already
Ringing on your set , Press the Silent key .
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John Whix 3200
Calling
Silent Take
Call
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John Whix 3200
Conversation 00:20
Enquiry

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2.- Basic Call Feature (cont’d)
2.3 - To Hold a Call
Press the icon key once
[ ] –indicates you are in conversation
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John Whix 3200
Conversation 00:20
Enquiry
The call is held and the icon change to
[ ] –indicates a call is on hold
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John Whix 3200
On Hold
To retrieve the call again
Press the icon key once . .
Icon changed to . Conversation is re-established.
2.4 - To Handle 2nd Incoming call
While you are in conversation , a 2nd call arrives on your set
and is indicated by on an icon key .
Press the icon to answer the waiting call
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John Whix 3200
On Hold
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Mary Cline 94121123
Calling
Silent Take
Call
The 1st call will be automatically placed on Hold ( )
You can alternatively talk to either party by pressing the
corresponding with the other party automatically placed on
hold
To terminate the call , replace Handset or Press key.
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Mary Cline 94121123
Conversation 00:01
Enquiry
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John Whiz 3200
Conversation 10:10
Enquiry
2.5 - Redial
Lift up handset and press key once ,
the system will dial the last stored number for you
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22310811
2.6 - Mute Key
During conversation , you can temporarily disable the
microphone on your handset by pressing the key so that you
voice will not transmitter to the other party .
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Lily Kwan 3333
Conversation 10:20
To enable to microphone again , Press the key once. New Call Park Call

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2.- Basic Call Feature (cont’d)
2.7 - Voice and Text Messaging
2.7.1 - - Initialize you Voice Mail Box
If you have a mail box in the system , key will light up to remind you to
connect to the voice mail system to personalize your mail box setting , such as
password , greeting ...)
To connect to Voice Mail
Dial [ # 1 ] or press key , and preset VoiceMail key and
follow the voice prompt to set up your mail box .
Note :-
By default , the system manager as assign you a temporary password which is your 4
digits extension no.
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Messaging
Voice Mail
Text Mail
No. Call Back
5 Non replied Calls
Messaging key Functions :-
There are a variety of functions available on the Messaging key :-
1.- Voice Mail ( Access to the voice mail system)
2.- Text Mail ( Access to Text Messaging )
3.- Call Back list ( Access to Call Back List)
4.- Non- replied list ( Access to non reply list )
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Messaging
Voice Mail
Text Mail
No. Call Back
5 Non replied Calls
1.- Voice Mail
Access to the voice mail
2.8 Press key , and press VoiceMail key
2.9 You are immediately connected to the voice mail
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Messaging
Voice Mail
Text Mail
No. Call Back
5 Non replied Calls

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2.- Basic Call Feature (cont’d)
2.7.2.2 - Text Messaging
1.- Send Text Message :-
2.10 Press key , Text Mail 
Send
Dial the Extension No. of the person
Select type of messages :-
Pre-msg
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Messaging
Voice Mail
Text Mail
No. Call Back
5 Non replied Calls
2.11
2.12
2.13
To Complete
Msg Create
- System Preset Messages
- System Message request to complete with
- Free Text Message create by yourself
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Text Messaging
Press Apply
Send
Fwd to Text
Read Msg
2.- Read Message :-
2.14 Press key , Text Mail Read
Msg
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Text Messaging
Options :-
To Delete a message 
Delete
To Call the sender 
Recall
Text Answer
Pre-msg
Msg Create
To Complete
To answer to sender by text 
3.- Forward To Text :-
** ( Leave massage to Internal Digital phone user Only)
If you are away from office and you want to leave a message to a
calling party who is having a digital phone .
Your message is displayed on the calling party’s digital phone set.
Press key , Text Mail Fwd to
Text
Select type of messages :-
Pre-msg
2.15
2.16
2.17
To Complete
Msg Create
- System Preset Messages
- System Message request to complete with
- Free Text Message
Press Apply
Important :-
You are in forwarding mode , please ensure to de-activate when not required .

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Ken Martin 3211
Conference 12:01
3.- Using Your Phone –During Conversation
3.1. - Call Transfer / Back & Forth / Conference
3.1.1 - Call Transfer
While you are in conversation and wish to make a consultation call to other
extension.
Press New Call or Enquiry key and dial 4 digits extension number
If the called party is free ,
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Lily Kwan 3333
Conversation 10:20
Ringing tone is heard and the display show “ Alerted “New Call Park Call
To cannel the enquiry call
Press
Enquiry OFF key and get back to the held party
To transfer the call without talking to the called party .
Dial 4 digit extension number (calling party is free)
Press Transfer key and just hang-up .
To transfer the call after talking to the 2nd call party
Wait until the caller is answered .
Press Transfer key or just hang up.
3.1.2 - Back & Forth
With 2 parties connected to your set , you can alternatively talk
privately between 2 parties with the other party on hold .
Press the icon corresponding key will switch you to the
held party and the other party will be automatically put on hold
.
3.1.3 - Conference ( 3 parties)
After established the enquiry call as above and you are talking to the
2nd party with 1st party on hold .
To establish 3rd conference
Press
Conference key .
For 4029 phone set :- Use Navigator “Downward”key move to
next menu for
Conference
key
Note : -
If you wish to exit only yourself from the conference ,
Hang up or Press the or Press Transfer key .
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Please dial
Enquiry Off
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Ken Martin 3211
Alert
Enquiry Off Transfer
Back & Forth
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Ken Martin 3211
Conversation 00:01
Enquiry Off Transfer
3 Party Conference :-
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Ken Martin 3211
Conference 12:01
Conference
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Ken Martin 3211
Conference 12:01
If you wish to release last party in the conference ,
Press End Conf key . End conf Co
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