Beyerdynamic MCW-D 200 User manual

OPERATING INSTRUCTIONS
MCW-D 200 Voting Software
Version 1.2

Contents MCW-D 200 Voting Software - Version 1.2
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1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
2. System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
3. Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
4. Configuration of the IPX Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
5. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
6. How to proceed with Voting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 5
6.1 How to admit Microphone Units for Voting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 5
6.2 How to enter Voting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
6.3 Secret Voting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
6.4 How to start the Voting Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
6.5 How to end Voting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
6.6 How to retrieve the Voting Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
6.7 How to retrieve a detailed Vote Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
6.8 How to send the Vote Result to the Microphone Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
6.9 How to show the Vote Result as Full Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
6.10 How to show the Vote Result as Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
6.11 How to show the Vote Result on a second Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
7. How to send Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
Trouble Shooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 11

Installation MCW-D 200 Voting Software - Version 1.2
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MCW-D 200 Voting Software - Version 1.2
1. Introduction
By using the MCW-D 200 Voting Software and the MCW-D 2071/2073 display microphone units or the MCW-D 2673 system unit
with the CA 2473-2 operating panel you can vote during or after a meeting.
3. Installation
• Connect the MCW-D 200 control unit (3) and your PC to the
mains.
• Connect the RS 232 interface (2) or the IPX connection (1) of
the MCW-D 200 control unit to one COM-Port of your PC.
• If you want to use a media control system and a PC
simultaneously, connect the PC to the IPX connection (1)
and the media control system to the RS 232 connection (2).
• Switch on the PC and the MCW-D 200 with the mains switch
(4) at the rear and the microphone units by briefly pressing
the microphone button (6).
•Please note: The MCW-D 200 control unit takes approximately
15 seconds to boot up and become ready for use.
• The green Power LED (5) on the front of the MCW-D 200 will
illuminate and the green Power LED (7) on the rear of the
microphone units will illuminate when ready for use.
• Put the CD-ROM with the MCW-D 200 Voting software in
the CD-ROM drive and copy the software into the desired
directory on your hard disk.
2. System Requirements
• PC Pentium II 500 MHz or compatible
• Operating System: Windows®98, ME, 2000 or XP
• Memory: 64 MB of RAM
• Hard Disk Drive: > 64 MB of free space
• Graphics card memory: 8 MB
• Serial control port: RS 232, standard with 115 kbaud, 8N1
• 1 free COM port (RS 232) (COM 1 - 8)
or
• Ethernet IPX Standard
(7)
(5)
(6) (6)
MCW-D 200 - Rear
MCW-D 200 - Front
Microphone Units
Top View Microphone Units - Rear
(1)
(2) (3) (4)
Please note:
It is not possible to operate the MCW-D series 1xxx microphone units with the MCW-D 200 Voting Software.

Installation MCW-D 200 Voting Software - Version 1.2
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4. Configuration of the IPX Connection
• If you connect your PC to the IPX connection of the MCW-D 200 control unit, you must configure the IPX connection.
• On your PC, activate the IPX/SPX protocol under “Control Panel” and “Network” with the following settings:
For Windows 98 and ME:
- Force even length packets: Yes
- Frame type: Ethernet II
- Max. connection: 5
- Max. sockets: 5
- Net address: 0
- Source routing: Off
For Windows 2000 and XP:
- Frame type: Ethernet II
- Net address: 0
• Start the software.
• Select the “Connect” button (1) on the left hand side on top
of the screen to set up the connection to the MCW-D 200.
• The “Connection” window will open.
• Select the “Com Port” (RS 232) (1) or the “LAN” interface
(IPX) of the PC to which the MCW-D 200 control unit is
connected.
• Select the “Connect” button (2) in the “Connection” window.
5. Getting Started
• Switch on the MCW-D 200 control unit (4).
Important:
Only the IPX protocol may be activated for the concerning
network connection. This means the TCP/IP protocol etc.
must be deactivated or de-installed for this network adapter
to be able to work with the MCW-D 200 control unit.
• Switch on the microphone units by briefly pressing the
microphone button (6) once. The green LED (7) on the rear of
the microphone units will illuminate.
(4)
(7)
(6) (6)
MCW-D 200 - Rear
Microphone Units
Top View Microphone Units - Rear
How to set up the connection to the MCW-D 200 control unit
(3)
(2)
(1)

How to proceed with Voting MCW-D 200 Voting Software - Version 1.2
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How to enter microphone units into the participants’ list
How to admit microphone units for votings
6. How to proceed with Voting
• In order to vote the microphone units must be registered in
the list of the left hand side of the screen.
• To register the microphone units in the system you must
briefly press the microphone button of the switched on
microphone units.
• The microphone units will be displayed in the list with their
serial numbers.
• Using the MCW-D 200 Editor Software you can enter the
names of the participants and an ID-no. for the serial
number. Please also refer to the MCW-D 200 Editor manual.
6.1 How to admit Microphone Units for
Voting
• To admit the participants to take part in the voting you must
tick the appropriate check box in the “Voting” column.
• If only a few or all participants are to take part in the voting
you must mark the appropriate microphone units in the list
with the mouse or the “↓” key and the “Shift” key and press
the “Check Selected” button (1). The check boxes in the
voting column are ticked.
• If you want to cancel the admission for voting, remove the
tick from the check box in the “Voting” column or mark the
microphone units in the list and press the “Uncheck Selected”
button (2).
(1)
(2)
(1)
(2)
How to enter the voting options
6.2 How to enter Voting Options
• Under “Voting Options” you can enter different voting
options (1) such as “Yes”, “Abstain”, “No” or “+”, “Abstain”,
“-” in opinion polls.
• You can enter up to 4 letters or other characters. Avoid
mutated vowels and special characters.
• As soon as the voting facility is started, the voting options
are shown on the display of the microphone units.
• The participant can vote by pressing the appropriate button
of the microphone unit. Under the selected option “##” will
be displayed. The participant can change his mind and press a
different button up until the voting procedure has ended.
• If you select “Re-set Voting Option” (2) you can adjust the
original voting options.

How to proceed with Voting MCW-D 200 Voting Software - Version 1.2
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How to start the voting procedure
Fig. 2
No detailed vote report in secret votings
Fig. 1
How to activate secret votings
6.3 Secret Voting Options
• If you want to perform a secret voting tick the check box
“Secret Voting” under “Session Settings”. Refer to Fig. 1.
• In the secret vote option you cannot open a detailed vote
report if you select the “Vote Report” button, i.e. the report
does not say how any of the microphone units voted (please
also refer to Fig. 2 and item 6.7 How to retrieve a detailed
Vote Report).
6.4 How to start the Voting Procedure
• Select the “New Session” button (1).
• Enter a short message (such as an item on the agenda) under
“Session Name (Message)” (2) and send it to the microphone
units by selecting the „Send“ button (3).
• You can enter a maximum of two lines per message. Using
the “C” button (4) you can clear the message.
• This message will be shown in the display of the microphone
units.
• To start the vote procedure, select the “Start Voting” button
(5).
• In the field “Voting Session Status” (6) the message that has
been entered under “Session Name (Message)” (2) and sent
to the microphone units will be displayed.
• The entered voting options will be shown in the display of
the microphone units (refer also to item 6.2).
• The participants select the appropriate button. In the display
of the microphone unit “##” will be shown under the chosen
option.
(1)
(2)
(3) (4)
(5) (6)
6.5 How to end Voting
• In order to end a voting session select the “End Voting”
button (1).
• In the field “Voting Session Status” (2) the message “Voting
ended” will be displayed.
• In the display of the microphone units the message “Thanks
for voting” will be shown.
How to end voting
(1)
(2)

How to retrieve the Voting Results MCW-D 200 Voting Software - Version 1.2
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How to retrieve the voting results
Detailed vote report
(1)
(2)
(3)
(5) (6) (7)
(4)
6.6 How to retrieve the Voting Results
• Select the “Get Vote Results” button (1) to retrieve the vote
result.
• Under “Voting Session Status” (2) the message “Voting
Results” will be displayed.
• You can see how many participants have voted “Yes”,
“Abstain” or “No” (3).
• Under “No Choice” (4) you can see how many participants
did not vote at all.
• Under “No. of Voters” (5) you can see the total number of
voters.
• Under “Total Votes” (6) you can see how many microphone
units have been enquired (including the participants that did
not vote at all).
• Under “Not Responding” (7) you can see how many
participants did not respond, because their microphone
unit was switched off or out of range.
6.7 How to retrieve a detailed Vote Report
• Select “Vote Report” in order to retrieve a detailed vote
report.
• In this vote report you can see which microphone unit voted
how, as long as it was not a secret vote (please refer also to
item 6.3 Secret Voting Options).
• Select the “Print” button, if you want to print the report.
• Select the “Save” button, if you want to save the report.
• Select the “Close” button, if you want to close the report.

How to show the Vote Result MCW-D 200 Voting Software - Version 1.2
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6.9 How to show the Vote Result as Full
Screen
• Select the “Full Screen” button (1) when you want to show
the vote results as full screen.
• If you want to close the full screen click on the screen.
Vote results as full screen
6.10 How to show the Vote Result as
a Diagram
• Select the “Graphic Report” button (2), when you want to
show the vote results as a diagram.
• If you want to close the diagram click on the screen.
Vote results as a diagram
6.8 How to send the Vote Results to the
Microphone Units
• Click the “Send Results” button (3), when you want to send
the vote results to the microphone units.
• The results will be shown in the display of the microphone
units.
How to send the vote results to the microphone units
(1)
(2) (3)

How to show the Vote Result MCW-D 200 Voting Software - Version 1.2
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6.11 How to show the Vote Result on a
second Monitor
• If you want to show the participants or audience of a
meeting the vote results on a second separate monitor, your
PC must have a second graphics card or a dual head graphics
card so that you can connect the monitor.
• Under “Second Video Output” you can show the voting
results on a second monitor.
• Select “Full Screen” (1), if you want to show the results in full
screen.
• Select “Graphic Report” (2), if you want to show the result as
a diagram.
• If you want to close the window, click on the screen.
Please note:
You can check if your PC supports this function by right
clicking the mouse on the “Desktop” and selecting
“Properties”. Open the index card “Settings”. If 2 monitors
are shown, you can use the “Second Video Output” function,
by selecting “Extend desktop to 2. monitor”.
Vote results in full screen on a second monitor
How to show the vote result on a
second monitor
(1)
(2)
Vote results as a diagram on a second monitor

Paging MCW-D 200 Voting Software - Version 1.2
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Important:
Avoid mutated vowels and special characters.
7. How to send Messages
• With the MCW-D 200 Voting Software you can send messages
to the microphone units.
• Enter under “Paging” your message into the field (1). With
the “Clr” button (4) you can clear the entered text, should
you want to enter a different message.
• If the message is to be sent to all microphone units, press the
“Send to All” button (2).
• If the message is to be sent to a specific microphone unit
only, enter the serial number of the appropriate microphone
unit into the field (5) next to the “Send to Unit” button (3)
and press the “Send to Unit” button (3) or mark the
appropriate microphone unit in the list.
(1) (3)(2) (4)
(5)
How to enter and send messages