Brother DCP-395CN User manual

1
Start Here DCP-395CN
Quick Setup Guide
USA/CAN Version 0
Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
aRemove the protective tape and film covering the machine.
bRemove the green protective part aby lifting the front of the machine and
then pulling down on the packing part.
c Remove the plastic bag b containing the ink cartridges from on top of
the paper tray.
dMake sure you have all components.
WARNING Warnings tell you what to do to prevent possible personal injury.
CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.
IMPORTANT
DO NOT connect the USB cable yet (if you are using a USB
cable).
Starter Ink
Cartridges
[x4]
Black
Yellow
Cyan
Magenta
Quick Setup Guide
User’s Guide CD-ROM Accessory Order
Form
Product Registration
Sheet (USA only)
2
1

2
2
Load plain Letter/A4
paper
aPull the paper tray acompletely out of the
machine.
bLift the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
Note
• The components included in the box may differ
depending on your country.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• You need to purchase the correct interface
cable for the interface you want to use (for USB
or network connection).
USB cable
Please make sure you use a USB 2.0 cable (Type
A/B) that is no more than 6 feet (2 meters) long
(cable not included).
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or 100BASE-TX
Fast Ethernet Network.
1
1
IMPORTANT
DO NOT push the paper in too far.
1
3
3
2

3
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover a.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
aConnect the power cord.
Note
When you use Legal size paper, press and hold
the universal guide release button aas you slide
out the front of the paper tray.
1
1
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).
Note
The Warning LED on the control panel will stay on
until you have installed the ink cartridges.
1
2

4
4
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
aMake sure that the power is turned on.
The LCD shows:
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the color of the lever a
with the cartridge color b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
No Cartridge
Black
Install Ink
1
1
1
1
2

5
h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
Note
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine.
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink
stains your skin or clothing, wash with soap
or detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendix B of the User’s
Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly recommend
that you continue to use only Genuine
Brother Brand replacement ink cartridges.
Use or attempted use of potentially
incompatible ink and/or cartridges in the
Brother machine may cause damage to the
machine and/or may result in unsatisfactory
print quality. Our warranty coverage does
not apply to any problem that is caused by
the use of unauthorized third party ink
and/or cartridges. To protect your
investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.

6
5
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message:
.
Press Color Start.
bCheck the quality of the four color blocks aon
the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press (Yes)
to finish the quality check and go to step 6.
If you can see missing short lines, press
(No) and go to d.
dThe LCD asks you if the print quality is OK for
black and color. Press (Yes) or (No).
After pressing (Yes) or (No) for both
black and color, the LCD shows:
ePress (Yes), the machine will then start
cleaning the colors.
fAfter cleaning is finished, press Color Start.
The machine starts printing the Print Quality
Check Sheet again. Go back to b.
OK
Poor
Set Paper and Press
Start
1
1
Black OK?
Yes Press
Press
No
Start Cleaning?
Yes Press
Press
No

7
6
Choose your language
(if needed)
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Local Language.
Press OK.
dPress aor bto choose your language.
Press OK.
ePress Stop/Exit.
7
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress aor bto choose General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose LCD Contrast.
ePress dor cto choose Light, Med or Dark.
Press OK.
fPress Stop/Exit.
Note
You can also adjust the angle of the display by
lifting it.

8
8
Set the date and time
Setting the date and time allows the machine to clean
the print head regularly and maintain optimum print
quality. It also allows the machine to name files
created when using the Scan to Media feature.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Date&Time.
Press OK.
dPress aor brepeatedly to enter the last two
digits of the year, and then press OK.
(e.g. Enter 1 0 for 2010.)
ePress aor bto enter the two digits for the
month, and then press OK.
(e.g. Enter 0 3 for March.)
fPress aor bto enter the two digits for the day,
and then press OK.
(e.g. Enter 0 1 for the first day of the month.)
gPress aor bto enter the two digits for the hour
in 24-hour format, and then press cto enter the
minutes.
(e.g. Enter 1 5 for 3:00 P.M.)
hPress aor bto enter the two digits for the
minute, and then press OK.
(e.g. Enter 2 5 for 3:25 P.M.)
iPress Stop/Exit.
Date&Time
Year:20
10
MENU Input & Press OK
Date&Time
Month:
03
MENU Input & Press OK
Date&Time
Day:
01
MENU Input & Press OK
Note
You can increase or decrease the number rapidly
by holding down aor b.
To confirm the current date and time, print
out the User Settings report. (See Printing
Reports in Chapter 3 of the User's Guide.)
Date&Time
Time:
15:00
MENU Input & Press OK
Date&Time
Time:
15:25
MENU Input & Press OK

9
Windows®Macintosh Windows®Macintosh
USB Wired Network
9
Choose your connection type
For USB interface cable
Windows
®
, go to page 10
Macintosh, go to page 14
For Wired Network
Windows
®
, go to page 16
Macintosh, go to page 21
Note
For Windows Server®2003/ 2008, see the Network User’s Guide on the CD-ROM.

10
Windows®
USB
For USB interface users
(Windows
®
2000 Professional/XP/ XP Professional x64 Edition/
Windows Vista
®
)
10
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
11
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

11
Windows®
USB
Windows®Macintosh
USB
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Local Connection, and then click
Next. The installation continues.
gWhen this screen appears, go to the next step.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

12
Windows®
USB
12
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully route the USB cable through the
trench and out the back of the machine as
shown below and connect the cable to your
computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
eThe installation will continue automatically.
The installation screens appear one after
another.
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
computer.
LAN USB
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
2
1
3

13
Windows®
USB
Windows®Macintosh
USB
13
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
b Choose the firmware update setting and click OK .
Now go to
Proceed to Install Optional Applications on
page 24.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
DCP-XXXX (where DCP-XXXX is your model
name).
Note
Internet access is required for the firmware
update.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

14
Macintosh
USB
For USB interface users (Mac OS X 10.3.9 - 10.4.x - 10.5.x)
10
Before you install
aMake sure your machine is connected to the
power and your Macintosh is ON. You must be
logged on with Administrator rights.
11
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully route the USB cable through the
trench and out the back of the machine as
shown below and connect the cable to your
Macintosh.
IMPORTANT
• For the latest drivers and information on the
Mac OS X you are using, visit
http://solutions.brother.com/.
• For Mac OS X 10.3.0 to 10.3.8 users, upgrade
to Mac OS X 10.3.9 - 10.5.x.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
LAN USB

15
Macintosh
USB
Windows®Macintosh
USB
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click the Start Here OSX icon to install.
cPlease wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
dThe Brother software will search for the Brother
device.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click OK.
The installation of MFL-Pro Suite is now
complete.
Go to step 13 on page 15.
13
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click the Presto! PageManager icon
and follow the on-screen instructions.
2
1
3
Finish The installation is now
complete.

16
Windows®
Wired Network
For wired network interface users
(Windows
®
2000 Professional/XP/ XP Professional x64 Edition/
Windows Vista
®
)
10
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
11
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the network cable to the LAN socket
marked with a symbol. You will find the
LAN socket inside the machine on the left as
shown below.
IMPORTANT
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
IMPORTANT
Disable all personal firewall
software (other than Windows®
Firewall), anti-spyware or
antivirus applications for the
duration of the installation.
LAN USB

17
Windows®
Wired Network
Windows®Macintosh
Wired Network
cCarefully route the network cable through the
trench and out the back of the machine. Then,
connect the cable to your network.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
Note
If both USB and LAN cables are being used,
guide both cables through the trench with one on
top of the other.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
2
1
3
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

18
Windows®
Wired Network
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
fChoose Wired Network Connection, and
then click Next.
gFor Windows®XP SP2 or greater/XP
Professional x64 Edition/Windows Vista®
users, when this screen appears, choose
Change the Firewall port settings to enable
network connection and continue with the
installation. (Recommended) and click Next.
If you are using a firewall other than Windows®
Firewall or Windows®Firewall is off, this screen
may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
For network scanning, add UDP port 54925.
If you still have trouble with your network
connection, add UDP port 137.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

19
Windows®
Wired Network
Windows®Macintosh
Wired Network
hThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another.
iWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
Note
• If there is more than one machine connected to
the network, choose your machine from the list,
and then click Next.
This window will not appear if there is only one
machine connected on the network, it will be
chosen automatically.
• If your machine is not found over the network,
the following screen will appear.
Confirm your settings by following the on-screen
instructions.
• If the IP address of the machine is not yet
configured for use on your network, the
following screen appears.
Click OK and then click
Configure IP Address. Enter an IP address
for your machine that is suitable for your
network by following the on-screen
instructions.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation correctly.

20
Windows®
Wired Network
13
Finish and restart
aClick Finish to restart your computer. After
restarting the computer, you must be logged on
with Administrator rights.
b Choose the firmware update setting and click OK .
14
Install MFL-Pro Suite on
additional computers
(if needed)
If you want to use your machine with multiple
computers on the network, install MFL-Pro Suite on
each computer. Go to step 12 on page 17. Also see
step 10-aon page 16 before you install.
Now go to
Proceed to Install Optional Applications on
page 24.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
DCP-XXXX (where DCP-XXXX is your model
name).
Note
Internet access is required for the firmware
update.
Note
Network license (Windows®)
This product includes a PC license for up to 2
Users. This license supports the installation of the
MFL-Pro Suite including ScanSoft™ PaperPort™
11SE on up to 2 PCs on the network. If you want
to use more than 2 PCs with ScanSoft™
PaperPort™ 11SE installed, please purchase the
Brother NL-5 pack which is a multiple PC license
agreement pack for up to 5 additional users. To
purchase the NL-5 pack, contact your authorized
Brother dealer or contact Brother customer
service.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.