Brother MFC-J245 User manual

1
Start Here
Quick Setup Guide
USA/CAN Version 0
MFC-J245
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
Manuals in Spanish for this model are available on the enclosed CD-ROM.
Manuales en Español para este modelo están disponibles en el CD-ROM incluido.
1
Unpack the machine and check the components
The components included in the box may differ depending on your country.
* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/.
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE Notes tell you how to respond to a situation that may arise or give tips about how the operation
works with other features.
Starter Ink
Cartridges
Black
Yellow
Cyan
Magenta Quick Setup Guide
CD-ROM*
Basic User’s Guide Product Safety Guide Telephone Line Cord
NOTE
Save all packing materials and the box in case for any reason you must ship your machine.
USB cable
You need to purchase the correct USB cable.
We recommend using a USB 2.0 cable (Type A/B) that is no more than six feet (two meters) long.

2
aRemove the protective tape and film covering
the machine, and also from the LCD.
b Remove the plastic bag acontaining the ink
cartridges from on top of the paper tray.
cMake sure you have all the components.
2
Connect the power cord
and telephone line
aConnect the power cord.
bLift the scanner cover until it locks securely into
the open position.
cConnect the telephone line cord.
Connect one end of the telephone line cord to
the jack marked LINE on the machine.
Carefully guide the telephone line cord into the
cable channel and out the back of the machine.
Connect the other end to a modular wall jack.
NOTE
DO NOT connect the USB cable yet (if you are
using a USB cable).
NOTE
• If you do not plan to use the fax feature on this
machine, go to step 3on page 4.
• To prolong the life of the print head, provide the
best ink cartridge economy and maintain print
quality, we do not recommend unplugging the
machine frequently and/or leaving the machine
unplugged for extended periods of time. Each
time you plug the machine in, it automatically
cleans the print head, which uses some of your
ink.
We recommend using to power down the
machine. Using allows minimal power to
the machine, resulting in periodic, but less
frequent, cleaning of the print head.
1
IMPORTANT
The telephone line cord MUST be connected to
the jack marked LINE on the machine.

3
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover cusing
both hands.
CAUTION
Be careful not to pinch your fingers when the
scanner cover closes.
NOTE
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the white protective cap cfrom the EXT.
jack on the machine.
aExtension telephone
bExternal telephone
cProtective cap
3
1
3
2
1
2
3
NOTE
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the white protective
cap afrom the EXT. jack on the machine.
aProtective cap
Set the receive mode to External TAD if you
have an external answering machine. See
Choose the correct Receive Mode on page 9. For
additional details, see Connecting an external
TAD (telephone answering device) in chapter 6 of
the Basic User’s Guide.
1

4
3
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The LCD shows:
No Ink Cartridge
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
dUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing acounterclockwise until it
clicks to release the vacuum seal. Then
remove the orange protective packing aas
shown.
NOTE
Make sure you install the Starter Ink Cartridges
included with your machine first.
NOTE
Do not throw away the orange protective part.
You will need it if you transport the machine.
1
1
IMPORTANT
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT touch the cartridge in the area
indicated b, as this can cause the machine not
to function with the cartridge.
1
2
1
2

5
eTake care to match the sticker color awith the
cartridge color bas shown in the diagram
below.
Install each ink cartridge in the direction of the
arrow on the label.
fGently push the back of the ink cartridge
marked “PUSH” until it latches. After all the ink
cartridges are installed, close the ink cartridge
cover.
4
Load plain Letter/A4
paper
aPull the paper tray acompletely out of the
machine.
NOTE
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine. We
recommend you perform the next step while
waiting.
1
2
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will not
know the quantity of ink left in the cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Use or
attempted use of potentially incompatible ink
and/or cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.
NOTE
Make sure the first printed page is Letter/A4 size.
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6
bOpen the output paper tray cover a.
cGently press and slide the paper width
guides aand then the paper length guide bto
fit the paper size.
Make sure that the triangular marks con the
paper width guides aand paper length
guide bline up with the mark for the paper size
you are using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
NOTE
Always make sure that the paper is not curled or
wrinkled.
1
1
2
3
3
IMPORTANT
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
NOTE
When you use Legal size paper, press and hold
the universal guide release button aas you slide
out the front of the paper tray.
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7
fGently adjust the paper width guides to the
paper with both hands. Make sure that the
paper width guides touch the edges of the
paper.
gClose the output paper tray cover.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
5
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
Set Paper and
q
Press Start
Press Color Start.
bCheck the quality of the four color blocks on the
sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press 1(Yes) to
finish the quality check and go to the next step.
If lines are missing, press 2(No) and follow the
steps on the LCD.
1
2
OK
Poor

8
6
Set the date and time
The LCD displays the date and time. You can also
add the current date and time to each fax you send by
setting your Station ID (see step 10).
aWhen the LCD shows this message, press OK.
Date&Time
q
Enter & OK Key
bEnter the last two digits of the year on the dial
pad, and then press OK.
Year:2013
(e.g. Enter 13for 2013.)
cEnter the two digits for the month on the dial
pad, and then press OK.
dEnter the two digits for the day on the dial pad,
and then press OK.
ePress aor bto choose 12h Clock or 24h
Clock, and then press OK.
fEnter the time on the dial pad, and then press
OK.
(12h Clock only)
Press aor bto choose AM or PM, and then
press OK.
7
Choose your language
(if needed)
aPress Menu, 0, 0.
0.Local Language
bPress aor bto choose your language.
Press OK.
cPress Stop/Exit.
8
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu, 2, 5.
5.LCD Contrast
bPress aor bto choose Dark or Light.
Contrast:Dark
Contrast:Light
cPress OK.
dPress Stop/Exit.
NOTE
You can change date, time, or clock type (12h or
24h) at any time. For more information, see
Setting the date and time in the Basic User’s
Guide.

9
9
Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
For more information, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
If you are not using this machine for faxing, go to the next step.
aPress Menu, 3, 1, 1.
1.Receive Mode
bPress aor bto choose your preferred receive mode.
Press OK.
cPress Stop/Exit.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in chapter 6 of the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your Receive Mode. See
the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in
chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your Receive Mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same
line. Choose Fax/Tel as your Receive Mode. See the instructions below. For additional information see
Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your Receive Mode. You control the phone line and must answer every call yourself.
See the instructions below.
NOTE
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning
off Distinctive Ring in chapter 6 of the Basic User’s Guide.)

10
10
Set your Station ID
Set your machine’s Station ID so that the date and
time appear on each fax you send.
If you are not using this machine for faxing, go to the
next step.
aPress Menu, 0, 2.
2.Station ID
bEnter your fax number (up to 20 digits) on the
dial pad, and then press OK.
cEnter your name (up to 20 characters) using
the dial pad, and then press OK.
dPress Stop/Exit.
11
Transmission
Verification Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 of the Basic User’s
Guide.
NOTE
• See the following chart for entering your name.
• To enter a space in a fax number, press conce
between numbers. To enter a space in a name,
press ctwice between characters.
• If you need to enter a character that is on the
same key as the character before, press cto
move the cursor to the right.
• If you entered a character incorrectly and want
to change it, press dor cto move the cursor to
the incorrect character, and then press Clear.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF 3D
4GH I 4G
5JKL5J
6MNO6M
7PQRS7
8TUV8T
9WXY Z 9
NOTE
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
NOTE
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual.