Brother HL-1040 User manual

Laser Printer HL-800/1000 Series
Quick Setup Guide
Read this guidebook first to set up your printer and
prepare your computer for the printer.
Save all packing materials and outer carton. They
are useful when shipping the printer.
Keep this manual in a convenient place for quick and easy reference at all times. Refer
to the On-Line manual by installing the CD-ROM into Windows.
The product names in this guidebook are trademarks or registered trade marks of each manufacturer. The specifications are
subject to change without notice.
©1998 Brother Industries Ltd.

(For USA & CANADA Only)
For technical and operational assistance, please call:
In USA 1-800-276-7746 (outside California) / 949-859-9700 Ext. 329 (within California)
In CANADA 1-800-853-6660 / 514-685-6464 (within Montreal)
If you have comments or suggestions, please write us at:
In USA Printer Customer Support - Brother International Corporation
15 Musick, Irvine, CA 92718
In CANADA Brother International Corporation (Canada), Ltd. - Marketing Dept.
1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6
BBS: For downloading drivers from our Bulletin Board Service, call:
In USA: 1-888-298-3616 / In CANADA : 1-514-685-2040
Please log on to our BBS with your first name, last name and a four digit number for your password. Our
BBS supports modem speeds up to 14,400, 8 bits no parity, 1 stop bit.
Fax-Back System (For USA and Canada only)
Brother Customer Service has installed an easy to use Fax-Back System so you can get instant answers to
common technical questions and product information for all Brother products. This is available 24 hours a
day, 7 days a week. You can use the system to send the information to any fax machine, not just the one you
are calling from. Please call 1-800-521-2846 (USA) or 1-800-681-9838 (Canada) and follow the voice
prompts to receive faxed instructions on how to use the system and your index of Fax-Back subjects.
DEALERS/SERVICE CENTERS (USA only)
For the name of an authorized dealer or service center, call 1-800-284-4357.
SERVICE CENTERS (Canada only)
For service center addresses in Canada, call 1-800-853-6660
INTERNET ADDRESS
For technical questions and downloading drivers: http://www.brother.com
Definitions of Warnings, Cautions, and Notes
The following conventions are used in this User’s Guide:
Warning
Indicates warnings that must be observed
to prevent possible personal injury.
!
Caution
Indicates cautions that must be observed to use the
printer properly or prevent damage to the printer.
✒✒✒✒Note
Indicates notes and useful tips to remember
when using the printer.
To Use the Printer Safely
Warning
After you have just used the printer, some
internal parts are extremely hot. When you
open the printer top cover, never touch the
shaded parts shown in the following
illustration.
High Temperature
Inside the Printer
Warning
There are high voltage electrodes inside the
printer. Before cleaning the printer, make sure
you turn off the power switch and unplug the
power cord from the power outlet.
Turning off the Switch and Unplugging the Printer

1
Table of Contents
Action 1: Check the Supplied items --- 2
Action 2: Place the Printer --- 3
Action 3: Install the Toner Cartridge/Drum Unit --- 4
Action 4: Load Paper into Your Printer --- 5
Action 5-1: Connect Your Printer to Your Computers parallel interface --- 7
Action 5-2: Connect Your Printer to Your Computers using the USB
interface ( Only for HL-1050 with Windows 98 ) --- 8
Action 6: Plug in and Turn on Your Printer --- 11
Action 7-1: Installation from CD-ROM --- 13
Action 7-2: Prepare Windows 95/98 for the Printer from floppy disks ---14
Action 7-3: Prepare Windows 3.1 for the Printer ---15
Action 7-4: Prepare DOS for the Printer (Only HL-1040/1050) --- 16
Action 7-5: Prepare Macintosh for the Printer (Only HL-1040/1050) --- 20
LAMPS AND SWITCH --- 21
REPLACING THE TONER CARTRIDGE --- 24
REPLACING THE DRUM UNIT --- 27
ALARM INDICATIONS AT A GLANCE --- 30
ADDITIONAL MEMORY (HL-1050 ONLY) --- 33
PRINTER SPECIFICATIONS --- 35
REGULATIONS --- 37
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Apple, the Apple Logo, and Macintosh are trademarks, registered in the United States and other countries, and
TrueType is a trademark of Apple Computer, Inc.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet 6P, 6L, 5P, 5L, 4, 4L 4P, III, IIIP, II, and IIP are
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International Business Machines Corporation.
Microsoft and MS-DOS are registered trademarks of Microsoft Corporation. Windows is a registered trademark
of Microsoft Corporation in the U.S. and other countries.
All other brand and product names mentioned in this User’s Guide are registered trademarks of their respective
companies.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publication.
©1998 Brother Industries Ltd.

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Action 1: Check the Supplied Items
After taking the printer out of the carton and removing the packing materials, make sure that
the following items are not damaged and none are missing:
• Printer • Paper support
• Drum unit assembly (with Toner cartridge
included) • AC Cord
 3.5” floppy disks for Windows® printer driver and fonts
 Quick setup guide (this guidebook)
 Plastic Bag
 CD-ROM
✒NOTE
The 3.5” floppy disks for the Macintosh printer driver may be included for some countries.
You will need to purchase an interface cable that matches the bi-directional IEEE 1284
compliant interface of your computer. If you do not know what cable you need, consult your
dealer.

-3-
Action 2: Place the printer
Please take note of the following before using the printer.
Power Supply
 Use the printer within the specified power range.
AC power: ±10% of the rated power voltage in your country
Frequency: 50 Hz (220 V– 240 V) or 50/60 Hz (110–120 V)
 The power cord, including extensions, should not exceed 5 meters (16.5 feet).
 Do not share the same power circuit with other high-power appliances, particularly an air conditioner,
copier, shredder and so on. If it is unavoidable that you must use the printer with these appliances, it is
recommended that you use an isolation transformer or a high-frequency noise filter.
 Use a voltage regulator if the power source is not stable.
Environment
 The printer should be installed near a power outlet, which is easily accessible.
 Use the printer only within the following ranges of temperature and humidity.
Ambient temperature: 10°C to 32.5°C (50°F to 90.5°F)
Ambient humidity: 20% to 80% (without condensation)
 The printer should be used in a well ventilation room.
 Place the printer on a flat, horizontal surface.
 Keep the printer clean. Do not place the printer in a dusty place.
 Do not place the printer where the ventilation hole of the printer is blocked.
 Do not place the printer where it is exposed to direct sunlight. Use a blind or a heavy curtain to protect
the printer from direct sunlight when the printer is unavoidably set up near a window.
 Do not place the printer near devices that contain magnets or generate magnetic fields.
 Do not subject the printer to strong physical shocks or vibrations.
 Do not expose the printer to open flames or salty or corrosive gasses.
 Do not place objects on top of the printer.
 Do not place the printer near an air conditioner.
 Keep the printer horizontal when carrying.
 Do not cover the slots in the top cover.
System Requirements for the Brother Printing Solution for Windows
Check the following system requirements to setup and operate the printer in Brother Printing Solution for
Windows:
 IBM PC or compatible with 80486 SX or higher microprocessor
 Parallel interface (or printer port)
 4 MB or more of memory (8 MB recommended)
 10 MB of space available on your hard disk for the printer driver and all fonts
 Microsoft Windows 95/98, 3.1/3.11 or Windows NT 4.0
!
Caution
The HL-820/1020 printer has been designed specifically for Windows 95/98, 3.1/3.11 and Windows
NT4.0. It cannot work in a DOS environment such as MS-DOS.

- 4 -
Action 3: Install the Toner Cartridge/Drum Unit
1Unpack the drum unit assembly with the
toner cartridge included. Gently shake it
from side to side five or six times.
!
CAUTION
Do not expose the drum unit to light for
longer than a few minutes, as this will
damage the drum.
!
CAUTION
Do not remove the starter sheet.
This sheet will be ejected while the printer
is warming-up after installing a new drum
unit. (See Action 5 Illustration 4)
2Open the top cover of the printer by holding
both sides of it.
3Holding the drum by its handles, install it
into the printer.
4Close the top cover.
See “CHAPTER 5 MAINTENANCE” in
the On-line User’s Guide for more
information about replacement of the toner
cartridge.
Starter Sheet

- 5 -
Action 4: Load Paper into Your Printer
Before loading paper, make sure that the paper meets the specification described in the On-
line User’s Guide Chapter 2. Using unsuitable paper might reduce the print quality.
1Install the paper support onto the multi-
purpose sheet feeder.
2Open the multi-purpose sheet feeder cover.
!
CAUTION
Be sure to open the sheet feeder cover
whenever you insert paper into the sheet
feeder otherwise you may get paper mis-
feeding or paper jam errors.
3Load paper in the multi-purpose sheet
feeder.
✒NOTE
The feeder can hold up to 200 sheets of
plain paper or up to 10 envelopes.
Excessive sheets may cause paper jams.
Make sure that the paper is stacked below
the ▲mark.

- 6 -
4Hold the tab of the right hand paper guide
and press the catch to release the guide
lock. Move the paper guide to fit the paper
width.
!
CAUTION
Failure to set the paper guide to the paper
width may cause paper skew and jam.
5Close the multi-purpose sheet feeder cover.
6Open the output tray. ( ①)
Extend the extension support wire. ( ②)
The printer can handle paper within the following specifications:
Paper Type Paper Size
Cut sheets A4, Letter, Legal, B5(JIS/ISO), A5, A6, 3”x 5”, Executive,
Custom size
(70-216 x 127-356 mm)
Envelopes DL, C5, COM-10, Monarch, 9” x 12”
Organizer Day-Timer® J, K, L, 70-216 x 127-356 mm
Labels and
Transparencies A4, Letter 70-216 x 127-356 mm
See “CHAPTER 2 PAPER HANDLING” in the On-line User’s Guide for more
information.

- 7 -
Action 5-1:Connect Your Printer to Your Computers parallel
interface
You must connect the printer to your computer with a suitable interface cable. In most cases, a
bi-directional IEEE 1284 compliant parallel cable is used for this connection.
1Make sure that the printer power switch is
off before connecting or disconnecting the
interface cable.
Also, make sure that the computer is turned
off.
2Connect the parallel interface cable to the
parallel interface port of the printer. ( ①)
Secure the connection with the wire clips.
( ②)
Connect the interface cable to the printer
port of the computer.
✒NOTE
The HL-1040/1050 printer can also operate with an RS-232C/RS-422A serial interface by
installing the optional serial interface board. In some countries it might be pre-installed. For
more information, see “CHAPTER 4 OPTIONS” in the On-line User’s Guide.
For the location of your computers parallel (or serial, if you are using the optional interface
board) printer port, refer to the User’s Guide of your computer.

8
Action 5-2: Connect Your Printer to Your Computers using the USB
interface ( Only for HL-1050 with Windows 98 )
The Universal Serial Bus is an interface which allows the printer to be connected to multiple
peripheral devices. If your PC has a USB port, you can connect the printer to your PC by
using the USB interface as described in the following procedure.
✒NOTE
We recommend that you use the USB interface with this printer on Microsoft Windows

98. Although Microsoft Windows

95 OSR2.1 supports the USB interface, some PCs do
not work correctly with the USB interface.
Only one Brother printer can be used in the same chain of the USB connection. If more
than one Brother printer exists in the same chain of the USB connection, only one printer
can be used.
To obtain the latest driver, refer to the following page on our web site:
http://www.brother.com/ [Software]
1Turn the printer power off.
Connect your PC and HL-1050 with the
USB interface cable.
Turn the printer power on.
The dialog shown above will appear on
your PC.
Click the Next button.
Select “Search for the best driver for your
device.”
Click the Next button.
2
3

9
Insert the supplied CD-ROM into the
drive of your PC.
Select “CD-ROM drive.”
Click the Next button
Click the Next button.
The USB driver is installed.
When the dialog shown above appears on
your PC, click the Finish button.
Be sure to restart Windows 98 so that
the installed USB driver will be
effective.
When the installation of the USB driver is complete, install the printer driver.
From CD-ROM: Run the CD-ROM program and go to the ‘Install driver’ menu.
From Floppy disk: Refer to the Software Quick Setup Guide.
Set the printer port to USB
After installing the USB driver and printer driver, the printer port has to be set to ‘USB port’.
1. Click the Start button and select Printers in Settings.
2. Select the HL-1050 icon in printers so that the HL-1050 icon is highlighted.
3. Select Properties from File menu.
4. Click Details tab.
5. Select BRUSB:(USB Printer Port) in the box for “Print to the following port”.
6. Click OK to close the properties dialog box.
4
5
6

10
Troubleshooting
If the printer does not print from the USB port, try reinstalling the USB driver as follows;
1.Double-click the file ‘DeinsUSB.exe’ in the USB directory of the CD-ROM.
2.Turn the printer off and on again.
3.“Add New Hardware Wizard” is launched again, follow the instructions in the Wizard.

-11 -
Action 6: Plug in and Turn on Your Printer
1Plug the power cord into the AC power
outlet and the printer power inlet.
✒NOTE
The shape of the power cord varies
according to the country of destination.
2Turn on the power switch that is located
on the left side of your printer.
3
Drum
Alarm
Ready
Paper
Data
Toner
Make sure that the READY lamp is lit after
the printer has warmed up (approximately
30 seconds).
4Make sure that the printer automatically
ejects the starter sheet while the printer is
warming-up immediately after installing a
new drum unit.
Starter Sheet

12
Printing aTest Sample Page
We recommend that you print a test page. Refer to the instructions below.
✒NOTE
 The following test page operation will be invalid after the printer has received any data
from your computer.
Press the control panel switch.
The printer will start printing a test sample
page.
✒NOTE
 If you have already sent data from your computer to the printer, you can print a self test
using the following steps.
1. Make sure the top cover is closed.
2. Hold down the switch and turn on the power switch. Keep the switch depressed until
the Drum lamp comes on.
3. Press the switch again to execute the test print.
The HL-1040/1050 printer can also print settings, fonts, and hexadecimal values of
received data. For more information, see “Test Print Mode” in Chapter 3 of the On-line
User’s Guide.
 If the printer does not print a test sample page, see “CHAPTER 6 TROUBLESHOOTING,
Q & A” of the On-line User’s Guide. If you are still unable to print a test sample page after
reviewing the information in the User’s Guide, consult your dealer or Brother
representative for support.
 This Setup guide, the User’s Guide and an instructional video are available on the
CD-ROM. You can view the On-Line guides with the Adobe Acrobat reader software
included on the CD-ROM.
After printing the test sample page, you are ready to prepare your computer to work with the
printer. The software setup varies depending upon your computer and operating system. Refer
to the relevant following section:
Action 7-1: Installation from CD-ROM
Action 7-2: Prepare Windows 95/98 for the Printer from floppy disk
Action 7-3: Prepare Windows 3.1 for the Printer from floppy disk
Action 7-4: Prepare DOS for the Printer (Only for HL-1040/1050 Users) from floppy disk
Action 7-5: Prepare Macintosh for the Printer (Only for HL-1040/1050 Users)

13
Action 7-1: Installation from CD-ROM
The supplied CD-ROM contains the following materials.



Printer Driver & TrueType fonts -
You need to configure your PC for the printer by installing the printer driver
and TrueType-compatible fonts. Printer driver & TrueType fonts can be installed either
from the CD-ROM or the floppy disks.
 Soft PCL 5e ( Only for HL-820/1020/1040 ) -
To print the document at 600 dpi from the Windows DOS box you need to install this
utility.
 Other useful utilities -
Several other useful utility software programs are available on the CD-ROM.
 Documentation -
This Setup guide, the User’s Guide and an instructional video are available on the CD-
ROM. You can view the On-Line guides with the Adobe Acrobat reader software
included on the CD-ROM. The instruction video shows how to replace the
consumables etc.
If your PC does not have a CD-ROM drive, you can install the printer driver or RPC from the
supplied floppy disks. For the other software that is supplied on the CD-ROM, it is possible
to make disk sets from the CD-ROM if you can get access temporarily to a PC with CD-ROM
and Floppy disk drives.
For Windows 95/98/NT 4.0
1. Close all the applications running on your PC.
2. Insert the supplied compact disc into the CD-ROM drive.
✒NOTE
Depending on the computer configuration, the installation program may automatically start.
In this case, skip the following steps 3 to 5.
3. Click
Start.
4. Choose
Run.
5. Type D:\START32 (or the appropriate drive directory letter) in the command line box and
click OK.
After the installer starts, simply follow the instructions that appear on the screen.
For Windows 3.1/3.11
1. Close all the applications running on your PC.
2. Insert the supplied compact disc into the CD-ROM drive.
3. In the Windows Program Manager screen, click the File menu.
4. Choose
Run.
5. Type D:\START16 (or the appropriate drive directory letter) in the command line box and
click OK.
After the installer starts, simply follow the instructions that appear on the screen.

-14 -
Action 7-2: Prepare Windows 95/98 for the Printer from floppy disks
You need to configure Windows 95/98 for the printer by installing the printer driver and
TrueType™-compatible fonts from the supplied disk into Windows 95/98.
1.Insert the supplied floppy disk labeled “disk1” into your floppy disk drive.
2.Click the Start button and select Settings.
3.Select Printers and double
click the Add Printer icon.
4.Follow the instructions in Windows

95/98.

- 15 -
Action 7-3: Prepare Windows 3.1 for the Printer
You need to configure Windows 3.1 for the printer by installing the printer driver and
TrueTypeTM-compatible fonts from the supplied disk into Windows 3.1.
Because the supplied printer driver and fonts are compressed on the disk, be sure to use the
supplied installer program to install them. These instructions assume you will install the
driver and fonts from the disk drive A.
1.Start Windows 3.1.
2.Insert the supplied disk for Windows into your floppy disk drive.
3.Choose Run from the File menu in the Program Manager.
4.Type the drive name where you inserted
the supplied disk and “SETUP” in the
box: for example, A:\SETUP. Click the
OK button or press the Enter key.
5.The installer program will begin. Follow the instructions on the computer screen.
(Be sure to restart Windows when the installation process is completed.)
✒NOTE
The installer automatically updates your SYSTEM.INI Windows file by adding
DEVICE=bi-di.386 under the [386Enh] section. If any bi-directional parallel
communications device driver has previously been installed, it will be deactivated by this
new driver. If you want to use the driver that was previously installed, you should re-install
your previous driver. However, re-installing the previous driver will make the HL-
800/1000 series driver inactive.
The installer makes the installed printer driver the Windows default.
The installer automatically sets the printer port to the parallel interface, LPT1.
During this installation, changes have been made to the SYSTEM.INI file. It is necessary
to restart Windows so that the changes become effective and the installed bi-directional
parallel communications device driver can take effect.

- 16 -
Action 7-4: Prepare DOS for the Printer (Only for HL-1040/1050 Users)
How to Use the Printer in Your DOS Application Software
(without using the Windows system)
Before working with application software that runs in DOS, if you do not already have a
suitable driver installed, you will need to install a printer driver that matches one of the
following supported emulations:
HL-1040 : HP LaserJet IIP, EPSON FX-850, or IBM Proprinter XL printers
HL-1050 : HP LaserJet 6P, EPSON FX-850, or IBM Proprinter XL printers
The following table shows combinations of printer drivers and printer emulation mode. To get
the most out of this printer, you should install an HP printer driver in your application
software.
Printer Model Printer driver supported in
your application software Emulation mode to be selected with the remote printer console program
HL-1040 HP LaserJet IIP™
HP LaserJet II™HP LaserJet IIP emulation mode Auto emulation selection
HL-1050 HP LaserJet 6L/6P™
HP LaserJet 5L/5P™
HP LaserJet 4/4L/4P™
HP LaserJet III/IIIP™
HP LaserJet 6L/6P emulation mode
Auto emulation selection
HL-1040/1050Epson®FX-850™
Epson FX-80™Epson FX-850 emulation mode Auto emulation selection
HL-1040/1050 IBM®Proprinter®XL
IBM Proprinter IBM Proprinter XL emulation mode
Auto emulation selection
✒NOTE
The best or recommended printer driver is indicated in bold.
Be sure to choose the correct printer driver in your application software. Failure to do so
may cause poor or inconsistent results.
Ensure that the printing resolution of the HL-1040 is set to 300 dpi in your DOS
application software.

- 17 -
What Does Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program which runs in the DOS environment
and comprises the following two programs:
❏Remote Printer Console Main Program
This program allows you to change various printer settings such as emulation, print
quality, fonts, page setup and so on from your computer screen. Since most DOS
applications have a printer settings menu which overrides the settings made by the RPC,
you may not need to use this utility program. This utility program is useful for application
software which does not control the printer’s settings and features.
❏Printer Status Monitor Program
This utility program can monitor your printer’s status using bi-directional parallel
communications. If your printer has no paper, this utility program displays “Paper Empty”
error status and instructions for corrective action on your computer screen. This utility
program stays resident in your computer memory (Terminate-and-Stay Resident program)
and runs in the background.
Installing the Remote Printer Console
Before you install the program, make sure that you have the following hardware and software:
DOS Version 3.3 or later
Monitor EGA/VGA or compatible
Option Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the remote printer console program:
1.Make sure your printer is connected to your computer and is ready (On-line).
2.Start your computer. If you are in Windows, exit and return to the DOS prompt. You must
be in the DOS prompt to proceed with installation.
3.Insert the supplied disk into your floppy disk drive (A: or B:).
4.Select drive A or B to be used by typing A: or B: after
the DOS prompt and pressing the Enter key. C:\>A:
5.Type RPCSETUP and press the Enter key. A:\>RPCSETUP
6.Follow the instructions on the screen.

- 18 -
Using the Remote Printer Console Main Program
Type C:\RPCX>RPCX and press the
Enter key to start the Remote Printer
Console main program.
The Main Screen will appear on your
computer screen as shown on the right.
Remote Printer Console
Direct_Access Printer_Setup Console_Config Guide
Current Status
Status Ready
Media Type Regular
Emulation Auto
Paper Size Letter
Orientation Portrait
Quality Normal
Copies 1
Memory Size 1048576 Bytes
[

/

] Select [Enter]Setting
[Alt+Character] Menu [F1] Help [Esc] Exit
The RPC gets the current settings information from your printer when it starts if bi-directional
communication is enabled between your computer and printer. Otherwise, RPC shows its
default settings. If you want to change settings, move the cursor to the desired item and select
the desired setting by using the Enter and cursor keys. Then, press the Enter key to make
the selected setting valid. If you use a mouse, click the desired item to change the setting.
Additionally, there are four sub-menus as shown in the table below. Select a sub-menu by
clicking the desired sub-menu with the mouse, by using the cursor key and the Enter key,
or by using the keys shown below to switch the screen to the sub menus.
Menu Press the keysFunctions
Direct Access Alt + D You can directly control printer functions such as Print
Form, Self Print, Reset Printer, Sleep Control.
Printer Setup Alt + P You can enter the setting mode to change further printer
settings, such as, margin settings, continue mode,
reprint function, font, and sleep mode.
Console ConfigAlt + C You can change the environment settings for the RPC
program: color, Status Monitor configuration, etc.
Guide Alt + G You can get into the Guide mode.
Help F1 You can get On-Line help about the current highlighted
item by pressing F1.