Brother HL-B2180DW Technical manual

Online User's Guide
HL-B2180DW
© 2023 Brother Industries, Ltd. All rights reserved.

Table of Contents
Before You Use Your Machine ............................................................................................................. 1
Definitions of Notes ........................................................................................................................................ 2
Trademarks .................................................................................................................................................... 3
Open Source Licensing.................................................................................................................................. 4
Copyright and License ................................................................................................................................... 5
Important Notes.............................................................................................................................................. 6
Introduction to Your Machine............................................................................................................... 7
Before Using Your Machine ........................................................................................................................... 8
Front View and Back View ............................................................................................................................. 9
Control Panel Overview ............................................................................................................................... 10
How to Enter Text on Your Machine............................................................................................................. 12
Access Brother Utilities (Windows) .............................................................................................................. 13
Uninstall the Software and Drivers (Windows) ................................................................................... 15
Access Brother iPrint&Scan (Windows/Mac) ............................................................................................... 16
Input/Output Port Locations on Your Machine ............................................................................................. 17
Paper Handling.................................................................................................................................... 18
Load Paper................................................................................................................................................... 19
Load Paper in the Paper Tray ............................................................................................................ 20
Load and Print Plain Paper, Thin Paper, Recycled Paper and Bond Paper in the Manual Feed
Slot ..................................................................................................................................................... 23
Load and Print on Thick Paper and Labels Using the Manual Feed Slot........................................... 24
Load and Print on Envelopes in the Manual Feed Slot ...................................................................... 26
Paper Settings.............................................................................................................................................. 28
Change the Paper Size and Paper Type............................................................................................ 29
Change the Check Paper Setting....................................................................................................... 30
Unprintable Area .......................................................................................................................................... 31
Recommended Print Media.......................................................................................................................... 32
Using Special Paper..................................................................................................................................... 33
Print ...................................................................................................................................................... 34
Print from Your Computer (Windows)........................................................................................................... 35
Print a Document (Windows).............................................................................................................. 36
Print on Both Sides of the Paper (Windows) ...................................................................................... 38
Change the Default Print Settings (Windows) .................................................................................... 41
Print Settings (Windows) .................................................................................................................... 42
Monitor the Status of the Machine from Your Computer (Windows) .................................................. 46
Print from Your Computer (Mac) .................................................................................................................. 47
Print Using AirPrint ............................................................................................................................. 48
Load and Print on Envelopes in the Manual Feed Slot ................................................................................ 49
Print an Email Attachment............................................................................................................................ 51
Change Print Settings Using the Control Panel ........................................................................................... 52
Cancel a Print Job........................................................................................................................................ 53
Test Print ...................................................................................................................................................... 54
Network ................................................................................................................................................ 55
Supported Basic Network Features ............................................................................................................. 56
Configure Network Settings ......................................................................................................................... 57
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Configure Network Details Using the Control Panel........................................................................... 58
Wireless Network Settings ........................................................................................................................... 59
Use the Wireless Network .................................................................................................................. 60
Use Wi-Fi Direct®............................................................................................................................... 74
Enable/Disable Wireless LAN ............................................................................................................ 78
Print the WLAN Report....................................................................................................................... 79
Network Features......................................................................................................................................... 83
Enable/Disable Web Based Management Using the Control Panel................................................... 84
Print the Network Configuration Report.............................................................................................. 85
Reset the Network Settings to the Factory Settings........................................................................... 86
Security ................................................................................................................................................ 87
Before Using Network Security Features ..................................................................................................... 88
Disable Unnecessary Protocols ......................................................................................................... 89
Configure Certificates for Device Security ................................................................................................... 90
Supported Security Certificate Features ............................................................................................ 91
How to Create and Install a Certificate............................................................................................... 92
Create a Self-signed Certificate ......................................................................................................... 93
Create a Certificate Signing Request (CSR) and Install a Certificate from a Certificate Authority
(CA) .................................................................................................................................................... 94
Import and Export the Certificate and Private Key ............................................................................. 98
Import and Export a CA Certificate................................................................................................... 101
Manage Multiple Certificates ............................................................................................................ 104
Use SSL/TLS ............................................................................................................................................. 105
Introduction to SSL/TLS ................................................................................................................... 106
Manage Your Network Machine Securely Using SSL/TLS............................................................... 109
Print Documents Securely Using SSL/TLS ...................................................................................... 113
Use SNMPv3.............................................................................................................................................. 115
Manage Your Network Machine Securely Using SNMPv3 ............................................................... 116
Use IEEE 802.1x Authentication ................................................................................................................ 117
What Is IEEE 802.1x Authentication? .............................................................................................. 118
Configure IEEE 802.1x Authentication for a Wired or Wireless Network Using Web Based
Management (Web Browser)............................................................................................................ 119
IEEE 802.1x Authentication Methods............................................................................................... 121
Send an Email Securely............................................................................................................................. 122
Configure Email Sending Using Web Based Management.............................................................. 123
Send an Email with User Authentication .......................................................................................... 124
Send an Email Securely Using SSL/TLS ......................................................................................... 125
Lock the Machine Settings from the Control Panel .................................................................................... 126
Setting Lock Overview...................................................................................................................... 127
Use Global Network Detection Features.................................................................................................... 131
Enable Global IP Address Detection ................................................................................................ 132
Block Communications from the Global Network ............................................................................. 133
Mobile Connect ................................................................................................................................. 134
AirPrint ....................................................................................................................................................... 135
AirPrint Overview.............................................................................................................................. 136
Before Using AirPrint (macOS) ........................................................................................................ 137
Print Using AirPrint ........................................................................................................................... 138
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Mopria™ Print Service................................................................................................................................ 141
Brother Mobile Connect ............................................................................................................................. 142
Troubleshooting ................................................................................................................................ 143
Error and Maintenance Messages ............................................................................................................. 144
Paper Jams ................................................................................................................................................ 148
Clear Paper Jams............................................................................................................................. 149
Paper is Jammed in the Paper Tray ................................................................................................. 150
Paper is Jammed in the Back of the Machine .................................................................................. 151
Paper is Jammed inside the Machine .............................................................................................. 153
Paper is Jammed in the 2-sided Tray............................................................................................... 154
Printing Problems....................................................................................................................................... 156
Improve the Print Quality............................................................................................................................ 159
Network Problems...................................................................................................................................... 164
Error Messages ................................................................................................................................ 165
Use the Network Connection Repair Tool (Windows) ...................................................................... 166
Check Your Machine's Network Settings.......................................................................................... 167
If You Are Having Difficulty with Your Machine's Network ................................................................ 168
AirPrint Problems ....................................................................................................................................... 174
Other Problems .......................................................................................................................................... 175
Check the Machine Information ................................................................................................................. 176
Update Your Machine's Firmware .............................................................................................................. 177
Reset Functions ......................................................................................................................................... 178
Machine Reset ................................................................................................................................. 179
Network Reset.................................................................................................................................. 180
Factory Reset ................................................................................................................................... 181
Routine Maintenance ........................................................................................................................ 182
Replace Supplies ....................................................................................................................................... 183
Replace the Toner Cartridge ............................................................................................................ 185
Replace the Drum Unit ..................................................................................................................... 188
Reset the Drum Counter .................................................................................................................. 191
Clean the Machine ..................................................................................................................................... 192
Clean the Corona Wire..................................................................................................................... 193
Clean the Drum Unit......................................................................................................................... 194
Clean the Paper Pick-up Rollers ...................................................................................................... 197
Check the Remaining Part Life .................................................................................................................. 198
Pack and Ship Your Machine ..................................................................................................................... 199
Machine Settings............................................................................................................................... 201
Check Your Machine's Password............................................................................................................... 202
Change Machine Settings from the Control Panel ..................................................................................... 203
General Settings............................................................................................................................... 204
Menu Table (for LCD Models) .......................................................................................................... 211
Print a List of Printer Settings..................................................................................................................... 219
Change Machine Settings Using Web Based Management ...................................................................... 220
What is Web Based Management?.................................................................................................. 221
Access Web Based Management .................................................................................................... 222
Change the Login Password Using Web Based Management ........................................................ 225
Appendix............................................................................................................................................ 226
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iii

Specifications ............................................................................................................................................. 227
Supplies ..................................................................................................................................................... 231
Environmental and Compliance Information .............................................................................................. 232
Information Regarding Recycled Paper ........................................................................................... 233
Availability of Service Parts .............................................................................................................. 234
Chemical Substances (EU REACH)................................................................................................. 235
Brother Help and Customer Support.......................................................................................................... 236
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iv

Home > Before You Use Your Machine
Before You Use Your Machine
•Definitions of Notes
•Trademarks
•Open Source Licensing
•Copyright and License
•Important Notes
1

Home > Before You Use Your Machine > Definitions of Notes
Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE NOTE specifies the operating environment, conditions for installation, or special
conditions of use.
Tips icons indicate helpful hints and supplementary information.
Electrical Hazard icons alert you to possible electrical shock.
Fire Hazard icons alert you to the possibility of a fire.
Hot Surface icons warn you not to touch hot machine parts.
Prohibition icons indicate actions you must not perform.
Bold Bold style identifies buttons on the machine's control panel or computer screen.
Italics Italicised style emphasises an important point or refers you to a related topic.
Courier New Courier New font identifies messages shown on the machine's LCD.
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•Before You Use Your Machine
2

Home > Before You Use Your Machine > Trademarks
Trademarks
Apple, App Store, AirPrint, the AirPrint logo, Mac, macOS, iPadOS, iPad, iPhone, iPod touch, and Safari are
trademarks of Apple Inc., registered in the U.S. and other countries.
Adobe® and Reader® are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
Wi-Fi®, Wi-Fi Alliance®, and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.
WPA™, WPA2™, WPA3™, Wi-Fi CERTIFIED, and Wi-Fi Protected Setup are trademarks of Wi-Fi Alliance®.
Android, Google Drive and Google Play are trademarks of Google LLC. Use of these trademarks is subject to
Google Permissions.
Mopria™ and the Mopria™ Logo are registered and/or unregistered trademarks and service marks of Mopria
Alliance, Inc. in the United States and other countries. Unauthorised use is strictly prohibited.
The Bluetooth® word mark is a registered trademark owned by Bluetooth SIG, Inc. and any use of such marks by
Brother Industries, Ltd. is under license. Other trademarks and trade names are those of their respective owners.
Each company whose software title is mentioned in this manual has a Software Licence Agreement specific to its
proprietary programs.
Software Trademarks
FlashFX® is a registered trademark of Datalight, Inc.
FlashFX® Pro™ is a trademark of Datalight, Inc.
FlashFX® Tera™ is a trademark of Datalight, Inc.
Reliance™ is a trademark of Datalight, Inc.
Reliance Nitro™ is a trademark of Datalight, Inc.
Datalight® is a registered trademark of Datalight, Inc.
Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.
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•Before You Use Your Machine
3

Home > Before You Use Your Machine > Open Source Licensing
Open Source Licensing
This product includes open source software.
To view Open Source Licensing Remarks and Copyright Information, go to your model's Manuals page at
support.brother.com/manuals.
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•Before You Use Your Machine
4

Home > Before You Use Your Machine > Copyright and License
Copyright and License
©2023 Brother Industries, Ltd. All rights reserved.
This product includes software developed by the following vendors:
This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.
Copyright 1989-2020 Datalight, Inc., All Rights Reserved.
FlashFX® Copyright 1998-2020 Datalight, Inc.
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•Before You Use Your Machine
5

Home > Before You Use Your Machine > Important Notes
Important Notes
• Check support.brother.com/downloads for Brother driver and software updates.
• To keep your machine performance up to date, check support.brother.com/downloads for the latest firmware
upgrade. Otherwise, some of your machine's functions may not be available.
• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.
• Before giving your machine to anyone else, replacing it, or disposing of it, we strongly recommend resetting it
to its factory settings to remove all personal information.
• Windows 10 in this document represents Windows 10 Home, Windows 10 Pro, Windows 10 Education, and
Windows 10 Enterprise.
• Windows 11 in this document represents Windows 11 Home, Windows 11 Pro, Windows 11 Education, and
Windows 11 Enterprise.
• The screens or images in this User's Guide are for illustration purposes only and may differ from those of the
actual products.
• Unless otherwise specified, the screens in this manual are from Windows 10. Screens on your computer may
vary depending on your operating system.
• The contents of this document and the specifications of this product are subject to change without notice.
• Not all features are available in countries subject to applicable export restrictions.
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•Before You Use Your Machine
6

Home > Introduction to Your Machine
Introduction to Your Machine
•Before Using Your Machine
•Front View and Back View
•Control Panel Overview
•How to Enter Text on Your Machine
•Access Brother Utilities (Windows)
•Access Brother iPrint&Scan (Windows/Mac)
•Input/Output Port Locations on Your Machine
7

Home > Introduction to Your Machine > Before Using Your Machine
Before Using Your Machine
Before attempting any printing operation, confirm the following:
• Make sure you have installed the correct software and drivers for your machine.
• For USB or network cable users: Make sure the interface cable is physically secure.
Firewall (Windows)
If your computer is protected by a firewall and you are unable to network print, you may need to configure the
firewall settings. If you are using the Windows Firewall and you installed the drivers using the steps in the
installer, the necessary firewall settings have been already set. If you are using any other personal firewall
software, see the User's Guide for your software or contact the software manufacturer.
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•Introduction to Your Machine
8

Home > Introduction to Your Machine > Front View and Back View
Front View and Back View
Front View
Back View
1. Control panel
2. Face-down output tray support flap
3. Face-down output tray
4. Paper tray
5. Manual feed slot cover
6. Front cover
7. Manual feed slot
8. (For wired network models)
10BASE-T / 100BASE-TX port
9. USB port
10. AC power connector
11. Back cover (Face-up output tray)
The machine is equipped with a non-detachable AC power cord depending on the model.
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•Introduction to Your Machine
9

Home > Introduction to Your Machine > Control Panel Overview
Control Panel Overview
The control panel will vary depending on your model.
1. Liquid Crystal Display (LCD)
Displays messages to help you set up and use your machine.
Wireless Models:
A four-level indicator shows the wireless signal strength if you are using a wireless connection.
0 Max
2. Power On/Off
• Turn the machine on by pressing .
• Turn the machine off by pressing and holding . The LCD displays [Shutting Down] for a few
seconds before turning off.
3. Network Buttons
• Models with Wireless Network:
Wi-Fi
Press and hold the Wi-Fi button and launch the wireless installer on your computer. Follow the on-screen
instructions to set up a wireless connection between your machine and your network.
When the Wi-Fi light is on, your Brother machine is connected to a wireless access point. When the Wi-Fi
light blinks, the wireless connection is down, or your machine is in the process of connecting to a wireless
access point.
• Model with Wired Network only:
Network
Press Network to set up wired network settings.
• Models without Network Function:
Report
Press Report to print the Printer Settings.
10

4. Menu Buttons
OK
Press to store your machine settings. After you change a setting, the machine returns to the previous
menu level.
Back
• Press to go back one level in the menu.
• Press to select the previous digit when entering numbers.
a or b ( + or -)
• Press to scroll through menus and options.
• Press to enter a number or to increase or decrease the number. Press and hold down a or b to scroll
faster. When you see the number you want, press OK.
5. Go Button
• Press to clear certain error messages. To clear all other errors, follow the control panel instructions.
• Press to print any data remaining in the machine's memory.
• Press to select the displayed option. After you change a setting, the machine returns to Ready mode.
• Press and hold Go for about two seconds to cancel a print job.
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•Introduction to Your Machine
11

Home > Introduction to Your Machine > How to Enter Text on Your Machine
How to Enter Text on Your Machine
When text is required, enter characters on the machine. The characters that are available may differ depending
on the operation you perform.
• Hold down or repeatedly press a or b to select a character from this list:
0123456789abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ(space)!"#$%&'()*+,-./:;<=>?
@[\]^_‘{|}~
• Press OK when the character or symbol you want is displayed, and then enter the next character.
• Press Back to delete characters entered incorrectly.
Related Information
•Introduction to Your Machine
Related Topics:
•Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard
•Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast
•Set the Setting Lock Password
12

Home > Introduction to Your Machine > Access Brother Utilities (Windows)
Access Brother Utilities (Windows)
Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on
your computer.
1. Do one of the following:
• (Windows 11)
Click > All apps > Brother > Brother Utilities.
• (Windows 10, Windows Server 2016, Windows Server 2019, and Windows Server 2022)
Click > Brother > Brother Utilities.
• (Windows Server 2012 R2)
Move your mouse to the lower left corner of the Start screen and click (if you are using a touch-
based device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• (Windows Server 2012)
Tap or click (Brother Utilities) either on the Start screen or the desktop.
2. Select your machine.
3. Choose the option you want.
13

Related Information
•Introduction to Your Machine
•Uninstall the Software and Drivers (Windows)
14

Home > Introduction to Your Machine > Access Brother Utilities (Windows) > Uninstall the Software and
Drivers (Windows)
Uninstall the Software and Drivers (Windows)
1. Do one of the following:
• Windows 11
Click > All apps > Brother > Brother Utilities.
• Windows 10, Windows Server 2016, Windows Server 2019, and Windows Server 2022
Click > Brother > Brother Utilities.
• Windows Server 2012 R2
Move your mouse to the lower left corner of the Start screen and click (if you are using a touch-
based device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• Windows Server 2012
Tap or click (Brother Utilities) either on the Start screen or the desktop.
2. Select your model from the drop-down list (if it is not already selected).
3. Click Tools in the left navigation bar.
• If the Software Update Notification icon is visible, select it, and then click Check now > Check for
Software Updates > Update. Follow the on-screen instructions.
• If the Software Update Notification icon is not visible, go to the next step.
4. Click Uninstall in the Tools section of Brother Utilities.
Follow the instructions in the dialog box to uninstall the software and drivers.
Related Information
•Access Brother Utilities (Windows)
15