Brother MFC-7320 User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
MFC-7440N
MFC-7320
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.
Version A
UK/IRE/SAF

1 Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note
User's Guide, Software User's Guide or
Network User's Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User's Guide,
Software User's Guide or Network
User's Guide which is on the CD-ROM
we have supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP 1 – Setting Up the Machine
Installing the drum unit and toner cartridge assembly.................................................................................. 4
Loading paper in the paper tray ................................................................................................................... 5
Install the power cord and phone line .......................................................................................................... 6
Setting the date and time ............................................................................................................................. 7
Setting your station ID.................................................................................................................................. 8
Tone and pulse dialling mode ..................................................................................................................... 9
Selecting a receive mode............................................................................................................................. 9
Setting the phone line type......................................................................................................................... 10
Setting the LCD contrast ............................................................................................................................ 11
STEP 2 – Installing the Driver & Software
Windows®
For USB Interface Cable Users
(For Windows®2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) ............................. 14
For Wired Network Interface Users (MFC-7440N only)
(For Windows®2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) ............................. 17
For Windows Server®2003, see the Network User’s Guide on the CD-ROM.
Macintosh®
For USB Interface Cable Users................................................................................................................. 20
For Mac OS®X 10.2.4 or greater......................................................................................................... 20
For Wired Network Interface Users (MFC-7440N only) ............................................................................ 22
For Mac OS®X 10.2.4 or greater......................................................................................................... 22
For Network Users
BRAdmin Light utility (For Windows®users).............................................................................................. 25
Installing the BRAdmin Light configuration utility .................................................................................. 25
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 25
BRAdmin Light utility (For Mac OS®X users) ............................................................................................ 26
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 26
Web Based Management (web browser)................................................................................................... 27
Restoring the network settings to factory default ....................................................................................... 27
Print the Network Configuration List........................................................................................................... 27
Consumables and Options
Consumables ............................................................................................................................................. 28

Getting Started
2
1
1 Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
Warning
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, keep these bags away
from babies and children.
1 Automatic Document Feeder (ADF)
2 Control Panel
3 Face-down Output Tray Support
4 Manual Feed Slot
5 Paper Tray
6FrontCover
7 Power Switch
8 ADF Document Output Support Flap
9 Document Cover
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface
you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface
cable is done during the software installation process.
USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 metres). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
Network cable (MFC-7440N only)
Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
1
2
5
9
3
4
8
7
6
CD-ROMs
For Windows®
For Macintosh®
User’s Guide
Quick Setup Guide
AC Power Cord
Telephone line Cord
Drum Unit Assembly
(including Toner Cartridge)

Getting Started
3
2 Control panel
MFC-7440N
MFC-7320
1 Copy keys
2 Print key(s)
3 One Touch keys
4 Shift key
5 Mode keys
6 Menu keys
7DialPad
8 Start key
9 Stop/Exit key
10 LCD (Liquid Crystal Display)
11 Fax and Telephone keys
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
Note
When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the MFC by
holding it at the bottom.
Illustrations in this Quick Setup Guide are based on MFC-7440N.
5
1
2
6
3
7
4
8

Setting Up the Machine
4
STEP 1
1
1 Installing the drum unit and
toner cartridge assembly
Improper Setup
DO NOT connect the interface cable.
Connecting the interface cable is done when
installing the driver.
1Open the front cover.
2Unpack the drum unit and toner cartridge
assembly.
3Gently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
4Put the drum unit and toner cartridge assembly
into the machine.
5Close the front cover of the machine.

Setting Up the Machine
5
2 Loading paper in the paper
tray
1Pull the paper tray completely out of the
machine.
2While pressing the green paper-guide release
lever, slide the paper guides to fit the paper
size you are using. Make sure that the guides
are firmly in the slots.
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark (1).
Caution
Make sure the paper guides touch the sides of the
paper so it will feed properly. If you do not do this,
it may cause damage to your machine.
5Put the paper tray firmly back into the machine.
Make sure that it is completely inserted into the
machine.
1

Setting Up the Machine
6
STEP 1
3 Install the power cord and
phone line
1Make sure that the machine’s power switch is
off. Connect the AC power cord to the machine.
2Plug the AC power cord into an AC outlet. Turn
the power switch on.
3Connect one end of the telephone line cord to
the socket on the machine marked LINE and
the other end to a modular wall socket.
Warning
• The machine must be fitted with an earthed plug.
• Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
Note
If you are sharing one phone line with an external
telephone answering device, connect it as shown
below.
Please set the receive mode to
External TAD.
For more details, see Selecting a receive
mode on page 9 and Connecting an external
TAD in Chapter 7 of the User’s Guide.

Setting Up the Machine
7
4 Setting the date and time
The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.
1Press Menu.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2008
(e.g. Enter 0, 8for 2008.)
5Enter the two digits for the month on the dial
pad, and then press OK.
Date&Time
Month:03
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5.)
7Enter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to step 1.

Setting Up the Machine
8
STEP 1
5 Setting your station ID
You should store your name and fax number to be
added on all fax pages that you send.
1Press Menu.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international dialling codes, press l. For
example, to enter the UK dialling code “+44”,
press l, 4, 4, and then the rest of your number.
Station ID
Fax:+44XXXXXXXXX
5Enter your tel number (up to 20 digits) on the
dial pad, and then press OK. (If your telephone
number and fax number are the same, enter
the same number again.)
Station ID
Tel:+44XXXXXXXXX
6Use the dial pad to enter your name (up to 20
characters), and then press OK.
Station ID
Name:
Note
• Refer to the following chart for entering your name.
• If you need to enter a character that is on the same
key as the previous character, press to move
the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the cursor
to the incorrect character, press Clear/Back.
For more details, see “Entering Text” of the
User’s Guide.
7Press Stop/Exit.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF3D
4GH I 4G
5JKL5J
6MNO 6M
7PQRS7
8TUV8T
9WX Y Z 9

Setting Up the Machine
9
6 Tone and pulse dialling
mode
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
1Press Menu.
2Press 0.
3Press 4.
4Press or to select Pulse (or Tone).
Press OK.
5Press Stop/Exit.
7 Selecting a receive mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD. Choose the
Receive Mode which best suits your needs.
1Press Menu.
2Press 0.
3Press 1.
4Press or to select the mode.
Press OK.
5Press Stop/Exit.
For more details, see Receiving a fax in
Chapter 6 of the User’s Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
You control the phone
line and must answer
every call yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

Setting Up the Machine
10
STEP 1
8 Setting the phone line type
If you are connecting the machine to a line that
features a PABX (PBX) or ISDN to send and receive
faxes, it is also necessary to change the phone line
type accordingly by completing the following steps.
1Press Menu.
2Press 0.
3Press 6.
4Press or to choose PBX, ISDN
or Normal.
Press OK.
Do one of the following:
If you choose ISDN or Normal, go to step
8.
If you choose PBX, go to step 5.
5Do one of the following:
If you want to change the current prefix
number, press 1and go to step 6.
If you do not want to change the current
prefix number, press 2and go to step 8.
Note
The default setting is “!“. When you press Tel/R,
“!“ will be displayed on the LCD.
6Enter the Prefix number (up to 5 digits) on the
dial pad, and then press OK.
Note
You can use the number 0 to 9 , # , l and !.
(Press Tel/R to display “!“.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
recall, press Tel/R to enter the break.
7Press or to choose On or Always and
press OK.
Note
• If you choose On, pressing Tel/R (the screen
displays “!“) will let you access an outside line.
• If you choose Always, you can access an outside
line without pressing Tel/R.
8Press Stop/Exit.
Note
PBX and TRANSFER
The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Automatic Branch Exchange (PABX). Your
machine can be connected to most types of PABX
(PBX). The machine’s recall feature supports
timed break recall only (TBR). TBR will work with
most PABX (PBX) systems allowing you to gain
access to an outside line, or transfer calls to
another extension. The feature works when Tel/R
is pressed.

Setting Up the Machine
11
9 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1Press Menu.
2Press 1.
3Press 7.
4Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
5Press Stop/Exit.

Supplied CD-ROM ‘MFL-Pro Suite’
12
1
1 Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities, install without ScanSoft™ PaperPort™ 11SE
with OCR by NUANCE or install the driver only.
Documentation
View the Software User’s Guide and Network User’s
Guide (MFC-7440N only) in HTML format. You can
also view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Supplies Information
Visit our site for original/genuine Brother supplies at
http://www.brother.com/original/.
Repair MFL-Pro Suite (For USB users only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3 and
ScanSoft™ PaperPort™ 11SE. ScanSoft™
PaperPort™ 11SE is a document management
application for scanning and viewing documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver, the Brother
ControlCenter2 and BRAdmin Light for Mac OS®X
10.2.4 or greater.
Documentation
View the Software User’s Guide and Network User’s
Guide (MFC-7440N only) in HTML format. You can
also view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Presto! PageManager
You can install Presto!®PageManager®to add OCR
capability to the Brother ControlCenter2 and easily
scan, share and organize photos and documents.
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Utilities
You can find the following additional Utilities from this
folder.
Presto!®PageManager®Uninstaller
BRAdmin Light

Windows®
Macintosh®
Installing the Driver & Software
13
STEP 2
Follow the instructions on this page for your operating system and interface.
For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center
directly from the CD-ROM / Driver or visit http://solutions.brother.com/.
For USB Interface Cable Users ..................................................................................... 14
For Wired Network Interface Users (MFC-7440N only) .............................................. 17
For Windows Server®2003, see Chapter 5 of the Network User’s Guide
For USB Interface Cable Users...................................................................................... 20
For Wired Network Interface Users (MFC-7440N only) .............................................. 22
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®X in this Quick Setup Guide are based on Mac OS®X 10.4.

Installing the Driver & Software
14
STEP 2
Windows®
USB
Windows®
1
1 For USB Interface Cable Users (For Windows
®
2000
Professional/XP/XP Professional x64 Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 11.
Note
• Please close any applications running before
installing the MFL-Pro Suite.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
2Turn on your computer. (You must be logged
on with administrator rights.)
3Put the supplied CD-ROM for Windows®into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
5After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.

Installing the Driver & Software
15
Windows®
USB
Windows®
6When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
7Choose Standard (MFC-7320) or Local
Connection (USB) (MFC-7440N), and then
click Next. The installation will continue.
<MFC-7320>
<MFC-7440N>
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation properly.
8When this screen appears, connect the USB
interface cable to your PC, and then connect it
to the machine.
Improper Setup
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
9Plug the AC power cord into an AC outlet. Turn
the power switch on.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.

Installing the Driver & Software
16
STEP 2
Windows®
USB
Windows®
10 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
11 Click Finish to restart your computer. (After
restarting the computer, you must be logged on
with Administrator rights.)
Note
•XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.
• After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Installation
Diagnostics shows a failure, please follow the
on-screen instruction or read the on-line help and
FAQs in Start/All Programs/ Brother/
MFC-XXXX .
The MFL-Pro Suite (including printer
driver and scanner driver) has been
installed and the installation is now
complete.

Installing the Driver & Software
17
Windows®
Windows®
Wired
Network
2 For Wired Network Interface Users (MFC-7440N only)
(For Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 11.
Note
The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet.
2Connect the network interface cable to the
machine, and then connect it to your network.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
4Turn on your computer. (You must be logged
on with Administrator rights.) Close any
applications running before installing the MFL-
Pro Suite.
Note
Before installation, if you are using personal
firewall software, disable it. After the installation,
restart your personal firewall software.
5Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
6The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

Installing the Driver & Software
18
STEP 2
Windows®
Windows®
Wired
Network
7After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
8When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
9Choose Network Connection (Ethernet),
and then click Next.
10 For Windows®XP SP2/Windows Vista®users,
when this screen appears, choose Change the
Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.
If you are not using the Windows®Firewall, see
the User’s Guide for your software for
information on how to add the following
network ports.
For network scanning, add UDP port
54925.
For network PC-Fax receiving, add UDP
port 54926.
If you still have trouble with your network
connection, add UDP port 137.