Buchi ProxiMate User manual

ProxiMate™
Operation Manual
11593981 | I en

Imprint
Product Identification:
Operation Manual (Original) ProxiMate™
11593981
Publication date: 11.2023
Version I
BÜCHI Labortechnik AG
Meierseggstrasse 40
Postfach
CH-9230 Flawil 1
E-Mail: [email protected]
BUCHI reserves the right to make changes to the manual as deemed necessary in the light of
experience, especially with respect to structure, illustrations and technical details.
This manual is copyrighted. Information from it may neither be reproduced, distributed, or used for
competitive purposes, nor made available to third parties. The manufacture of any component with the aid
of this manual without prior written agreement is also prohibited.

Büchi Labortechnik AG Table of contents
Operation Manual ProxiMate™ iii
Table of contents
1 About this document......................................................................................................................... 7
1.1 Warning notices in this document........................................................................................................ 7
1.2 Symbols............................................................................................................................................... 7
1.2.1 Warning symbols ...................................................................................................................7
1.2.2 Mark-ups and symbols...........................................................................................................8
1.3 Trademarks.......................................................................................................................................... 8
2 Safety .................................................................................................................................................. 9
2.1 Proper use ........................................................................................................................................... 9
2.2 Use other than intended ...................................................................................................................... 9
2.3 Staff qualification ................................................................................................................................. 9
2.4 Residual risks ...................................................................................................................................... 9
2.4.1 Glass and acrylic breakage..................................................................................................10
2.4.2 Faults during operation ........................................................................................................10
2.4.3 Instrument damage due to an incorrectly installed IP module .............................................10
2.4.4 Malware infection due to connections with other devices or network ..................................10
2.4.5 Data loss ..............................................................................................................................10
2.4.6 Damage to the internal memory due to incorrect shutting down of the instrument..............10
2.5 Personal protective equipment .......................................................................................................... 10
2.6 Modifications...................................................................................................................................... 10
3 Product description......................................................................................................................... 12
3.1 Description of function ....................................................................................................................... 12
3.2 Sample presentation options ............................................................................................................. 12
3.2.1 Up view option .....................................................................................................................12
3.2.2 Down view option.................................................................................................................13
3.3 Measurement modes......................................................................................................................... 13
3.3.1 Diffuse reflection mode ........................................................................................................13
3.3.2 Transflectance mode ...........................................................................................................13
3.4 Configuration ..................................................................................................................................... 14
3.4.1 Front view ............................................................................................................................14
3.4.2 Rear view .............................................................................................................................15
3.4.3 Connections (IP module removed) ......................................................................................16
3.4.4 Location of the type plate.....................................................................................................17
3.5 Scope of delivery ............................................................................................................................... 17
3.6 Type plate.......................................................................................................................................... 18
3.7 Technical data ................................................................................................................................... 18
3.7.1 ProxiMate™ .........................................................................................................................18
3.7.2 Ambient conditions...............................................................................................................19
3.7.3 Materials ..............................................................................................................................19
4 Transport and storage..................................................................................................................... 20
4.1 Transport ........................................................................................................................................... 20
4.2 Storage .............................................................................................................................................. 20
4.3 Lifting the instrument ......................................................................................................................... 20

Table of contents Büchi Labortechnik AG
iv Operation Manual ProxiMate™
5 Installation........................................................................................................................................ 21
5.1 Before installation .............................................................................................................................. 21
5.2 Installation site................................................................................................................................... 21
5.3 Securing against earthquakes ........................................................................................................... 21
5.4 Establishing electrical connections.................................................................................................... 22
5.5 Installing a USB device...................................................................................................................... 22
5.6 Software settings ............................................................................................................................... 23
5.6.1 Request a license for software or an application .................................................................23
5.6.2 Import a license....................................................................................................................24
5.6.3 Calibrating a Baseline Correction Vector (BCV) ..................................................................24
5.6.4 Importing standardized reference data ................................................................................27
5.6.5 Changing the language of the instrument ............................................................................28

Büchi Labortechnik AG Table of contents
Operation Manual ProxiMate™ v
6 Operation.......................................................................................................................................... 29
6.1 Layout of the control panel ................................................................................................................ 29
6.2 Function bar....................................................................................................................................... 29
6.3 Menu bar............................................................................................................................................ 31
6.3.1 Start menu ...........................................................................................................................32
6.3.2 History menu........................................................................................................................35
6.3.3 Application menu .................................................................................................................38
6.3.4 Tools menu ..........................................................................................................................39
6.4 Status bar .......................................................................................................................................... 40
6.5 Log in administrator mode ................................................................................................................. 41
6.6 Editing an application......................................................................................................................... 42
6.6.1 Creating a new application...................................................................................................42
6.6.2 Changing the alias of an application ....................................................................................43
6.6.3 Changing the Measurement view of an application .............................................................43
6.6.4 Changing the Measurement mode of an application ...........................................................44
6.6.5 Changing the Sample presentation of an application ..........................................................45
6.6.6 Enter a description for an application...................................................................................45
6.6.7 Changing the Rotation of an application ..............................................................................46
6.6.8 Changing the Measurement duration of an application .......................................................46
6.6.9 Enter a Standard Operating Procedure (SOP) for an application ........................................47
6.6.10 Changing the selection ability of an application ...................................................................47
6.7 Deleting an application ...................................................................................................................... 48
6.8 Editing a property............................................................................................................................... 49
6.8.1 Creating a new Property ......................................................................................................49
6.8.2 Changing the name of a property ........................................................................................49
6.8.3 Changing the alias of a property ..........................................................................................50
6.8.4 Changing the Sort order of a property .................................................................................50
6.8.5 Changing the Prediction type of a property..........................................................................51
6.8.6 Changing the Initial Wavelength Range (Calibration model only)........................................54
6.8.7 Changing the Postpredicted Value (Calibration model only) ...............................................55
6.8.8 Changing the Calibration Base (Calibration model only) .....................................................55
6.8.9 Changing the Display Basis (Calibration model only) ..........................................................56
6.8.10 Changing the Formula (Calculated Property only)...............................................................57
6.8.11 Changing the Observer (Color only) ....................................................................................58
6.8.12 Changing the Illuminant (Color only)....................................................................................58
6.8.13 Changing the Metric (Color only) .........................................................................................59
6.8.14 Changing the Metric Element (Color only) ...........................................................................59
6.8.15 Changing the Decimal places of a property .........................................................................60
6.8.16 Changing the Unit of a property ...........................................................................................60
6.8.17 Changing the Bias of a property ..........................................................................................61
6.8.18 Changing the Slope of a property ........................................................................................61
6.8.19 Changing the Mahalanobis of a property (Calibration model only) ......................................62
6.8.20 Changing the Target of a property .......................................................................................62
6.8.21 Changing the Limit maximum of a property .........................................................................63
6.8.22 Changing the Limit minimum of a property ..........................................................................63
6.8.23 Changing the Tolerance maximum of a property.................................................................64
6.8.24 Changing the Tolerance minimum of a property..................................................................64
6.9 Deleting a property ............................................................................................................................ 65
6.10 Enter reference values....................................................................................................................... 65
6.10.1 Import reference values via an Excel template ....................................................................66
6.11 Run AutoCal to create or update calibrations.................................................................................... 67
6.11.1 Open the calibration summary to find statistical information................................................69
6.12 Importing and Exporting..................................................................................................................... 69
6.12.1 Exporting measurement data...............................................................................................69
6.12.2 Importing application data....................................................................................................72
6.12.3 Exporting application data....................................................................................................72

Table of contents Büchi Labortechnik AG
vi Operation Manual ProxiMate™
6.13 Create reports.................................................................................................................................... 73
6.13.1 Create a report of a single sample.......................................................................................73
6.13.2 Create a report of multiple samples of the same application ...............................................73
6.13.3 Create a report of all samples of the same application........................................................74
6.13.4 Access created data files .....................................................................................................75
6.14 Carrying out a measurement ............................................................................................................. 76
6.14.1 Preparing the instrument......................................................................................................76
6.14.2 Starting measurement..........................................................................................................76
6.14.3 Ending measurement...........................................................................................................77
6.14.4 Shutting down the instrument ..............................................................................................77
7 Cleaning and servicing ................................................................................................................... 78
7.1 Regular maintenance work................................................................................................................ 78
7.2 Changing the lamps........................................................................................................................... 79
7.2.1 Changing the down view lamp .............................................................................................79
7.2.2 Changing the up view lamp..................................................................................................82
7.2.3 Confirm Lamp Replacement ................................................................................................86
7.3 Checking the desiccant cartridge....................................................................................................... 86
7.4 Changing the desiccant cartridge ...................................................................................................... 88
7.5 Carrying out system tests .................................................................................................................. 90
7.5.1 Carrying out a Baseline Correction Vector test....................................................................90
7.5.2 Carrying out a Comprehensive System Test .......................................................................90
7.5.3 Carrying out an Advanced System Test ..............................................................................90
7.6 Carrying out a data backup................................................................................................................ 91
7.7 Cleaning the display .......................................................................................................................... 91
8 Help with faults ................................................................................................................................ 92
8.1 Troubleshooting................................................................................................................................. 92
8.2 Error messages ................................................................................................................................. 92
9 Taking out of service and disposal................................................................................................ 94
9.1 Taking out of service.......................................................................................................................... 94
9.2 Disposal............................................................................................................................................. 94
9.3 Returning the instrument ................................................................................................................... 94
10 Appendix .......................................................................................................................................... 95
10.1 Measurement results ......................................................................................................................... 95
10.2 File explanations and folder locations................................................................................................ 95
10.3 Rules entering a formula.................................................................................................................... 96
10.4 Spare parts and accessories ............................................................................................................. 97
10.4.1 Accessories..........................................................................................................................97
10.4.2 Spare parts ..........................................................................................................................99

Büchi Labortechnik AG About this document | 1
Operation Manual ProxiMate™ 7/100
1 About this document
This operation manual is applicable for all variants of the instrument.
Read this operation manual before operating the instrument and follow the
instructions to ensure safe and trouble-free operation.
Keep this operation manual for later use and pass it on to any subsequent user or
owner.
BÜCHI Labortechnik AG accepts no liability for damage, faults and malfunctions
resulting from not following this operation manual.
If you have any questions after reading this operation manual:
uContact BÜCHI Labortechnik AG Customer Service.
https://www.buchi.com/contact
1.1 Warning notices in this document
Warning notices warn you of dangers that can occur when handling the instrument.
There are four danger levels, each identifiable by the signal word used.
Signal word Meaning
DANGER Indicates a danger with a high level of risk which could result in
death or serious injury if not prevented.
WARNING Indicates a danger with a medium level of risk which could result in
death or serious injury if not prevented.
CAUTION Indicates a danger with a low level of risk which could result in mi-
nor or medium-severity injury if not prevented.
NOTICE Indicates a danger that could result in damage to property.
1.2 Symbols
The following symbols are displayed in this operation manual or on the device:
1.2.1 Warning symbols
Symbol Meaning
General warning
Breakable items
Hot surface
Dangerous electrical voltage
Instrument damage

1 | About this document Büchi Labortechnik AG
8/100 Operation Manual ProxiMate™
1.2.2 Mark-ups and symbols
NOTE
This symbol draws attention to useful and important information.
RThis character draws attention to a requirement that must be met before the
instructions below are carried out.
uThis character indicates an instruction that must be carried out by the user.
ðThis character indicates the result of a correctly carried out instruction.
Mark-up Explanation
Window
Software Windows are marked-up like this.
Tab
Tabs are marked-up like this.
Dialog
Dialogs are marked-up like this.
[Button] Buttons are marked-up like this.
[Field names] Field names are marked-up like this.
[Menu / Menu item] Menus or menu items are marked-up like this.
Status Status is marked-up like this.
Signal Signals are marked-up like this.
1.3 Trademarks
Product names and registered or unregistered trademarks that are used in this
document are used only for identification and remain the property of the owner in
each case.

Büchi Labortechnik AG Safety | 2
Operation Manual ProxiMate™ 9/100
2 Safety
2.1 Proper use
The instrument is designed and built for laboratories and production environments (at-
line). It serves to determine the concentration of selected constituents contained
within a substance.
The instrument can be used for the following tasks:
Determination of quantifiable product properties.
2.2 Use other than intended
Use of any kind other than that described in Chapter2.1 "Proper use", page9 and
any application that does not comply with the technical specifications (see
Chapter3.7 "Technical data", page18) constitutes use other than that intended.
In particular, the following applications are not permissible:
Use of the instrument in rooms which require Ex-protected instruments.
Use of samples, which can explode or inflame (example: explosives, etc.) due to
shock, friction, heat or spark formation.
2.3 Staff qualification
Unqualified persons are unable to identify risks and are therefore exposed to greater
dangers.
The instrument may only be operated by suitably qualified laboratory staff.
These operating instructions are aimed at the following target groups:
Users
Users are persons that meet the following criteria:
They have been instructed in the use of the instrument.
They are familiar with the contents of these operating instructions and the
applicable safety regulations and apply them.
They are able on the basis of their training or professional experience to assess
the risks associated with the use of the instrument.
Operator
The operator (generally the laboratory manager) is responsible for the following
aspects:
The instrument must be correctly installed, commissioned, operated and serviced.
Only suitably qualified staff may be assigned the task of performing the operations
described in these operating instructions.
The staff must comply with the local applicable requirements and regulations for
safe and hazard-conscious working practices.
Safety-related incidents that occur while using the instrument should be reported to
the manufacturer ([email protected]).
BUCHI service technicians
Service technicians authorized by BUCHI have attended special training courses and
are authorized by BÜCHI Labortechnik AG to carry out special servicing and repair
measures.
2.4 Residual risks
The instrument has been developed and manufactured using the latest technological
advances. Nevertheless, risks to persons, property or the environment can arise if the
instrument is used incorrectly.

2 | Safety Büchi Labortechnik AG
10/100 Operation Manual ProxiMate™
Appropriate warnings in this manual serve to alert the user to these residual dangers.
2.4.1 Glass and acrylic breakage
Broken glass and acrylic can cause severe cuts.
Broken glass or acrylic can enter production.
uHandle the Petri Dishes and other glass and acrylic components carefully and do
not drop them.
uAlways visually inspect glass and acrylic components for damage every time they
are to be used.
uDo not continue to use glass and acrylic components that are damaged.
uAlways wear protective gloves when disposing of broken glass and acrylic.
2.4.2 Faults during operation
If a device is damaged, sharp edges or exposed electrical wires can cause injuries.
uRegularly check device for visible damage.
uIf faults occur, switch off the device immediately and inform the operator.
uDo not continue to use devices that are damaged.
2.4.3 Instrument damage due to an incorrectly installed IP module
An incorrectly installed IP module can cause material and moisture to enter the
instrument.
uDo not open the IP module.
uMake sure that the USB sockets are covered when not in use.
2.4.4 Malware infection due to connections with other devices or
network
Connections with other devices or a network can cause a malware infection to the
instrument.
uInstall antivirus software and firewall on the instrument before connecting it to
other devices or network.
2.4.5 Data loss
In the event of a power failure, e.g. due to lightning or interruption of power supply,
measurement data may be lost.
uCarry out regular data backup.
2.4.6 Damage to the internal memory due to incorrect shutting
down of the instrument
Incorrect shutting down of the instrument can cause damage to the internal memory.
uShut down the instrument as described. See Operation
2.5 Personal protective equipment
Depending on the application, hazards due to heat and/or corrosive chemicals may
arise.
uAlways wear appropriate personal protective equipment such as safety goggles,
protective clothing and gloves.
uMake sure that the personal protective equipment meets the requirements of the
safety data sheets for all chemicals used.
2.6 Modifications
Unauthorized modifications can affect safety and lead to accidents.
uUse only genuine BUCHI accessories, spare parts and consumables.
uCarry out technical changes only with prior written approval from BUCHI.
uOnly allow changes to be made by BUCHI service technicians.